ATC_SLEP_SOW_Revised_20180518.docx

STATEMENT OF WORK

FOR

ALL TERRAIN CRANE (ATC)

MILITARY ALL TERRAIN CRANE (MAC) 50 TON

SERVICE LIFE EXTENSION PROGRAM (SLEP)

PREPARED BY

PM ENGINEER SYSTEMS

PfM LOGISTICS COMBAT ELEMENT SYSTEMS

MARINE CORPS SYSTEMS COMMAND

MAY 2018

SCOPE

This statement of work (SOW) describes the outcome the Contractor is required to achieve in order to provide the United States Marine Corps with All Terrain Cranes (ATC) that have been restored to “Like New” condition through a Service Life Extension Program (SLEP). The Contractor shall provide a rebuilt, improved upon, and serviced ATC as specified in this SOW while meeting the performance requirements established in the Performance Specification.

The Contractor is responsible for providing all material, services and necessary support documentation needed to complete the tasks identified in this SOW.

APPLICABLE DOCUMENTS

The following documents form a part of this SOW to the extent specified herein. The most recent revision of the referenced document at the time of contract shall be used unless otherwise specified. In the event of conflict between the applicable documents and this SOW, the SOW shall take precedence. All below references cited in mandatory compliance documents shall be considered as guidance only. Nothing in this document supersedes applicable laws or regulations unless a specific exemption has been obtained.

Military Standards and Specifications - Mandatory Compliance

Military Handbooks - Guidance Only

Other Government Documents. Unless otherwise stated, the following documents may be obtained from the Document Automation and Production Service, Building 4/D, 700 Robbins Avenue, Philadelphia, PA 19111-5094 or visit http://dodssp.daps.mil.

DI-SESS-81000 Product Drawings/Models and Associated Lists

Non-Government Documents

(Copies of ASTM documents are available from www.astm.org or American Society for Testing and Materials International, 100 Barr Harbor Drive, West Conshohocken, PA 19428-2959.)

REQUIREMENTS

The Government will conduct a Service Life Extension Program on its fleet of 145 cranes. The Contractor shall perform all tasks and provide all materials, equipment, hard tooling, personnel, and facilities required to deliver the types and quantities of deliverables specified in the contract. This also includes providing technical and administrative support to a third party Contractor working for the Government that is responsible for the updating and/or development of the following: miscellaneous logistics documentation, technical manual development support; training package development; and parts information and characteristics data to support provisioning.

3.1 Service Life Extension Program

The ATC SLEP is designed to refurbish and improve the ATC to a like new condition through improvement; inspection, component repair and replacement followed by inspection and validation that the ATC is returned back to original specifications outlined in the Performance Specification.

3.1.1 Improvements

The Contractor shall implement the following six (6) improvements. The ATC shall meet all requirements in the performance Specification.

a. Develop a modification that protects the sheaves from crushing during placement in the stowage position and while setting up for travel.

b. Develop a modification that relocates the Boom Locking Pin Stowage. The current configuration impedes access to battery box.

c. Provide the newest compatible version of the Safe load indicator (SLI) that meets the specifications in the Performance Specification.

d. Provide four (4) lightweight outrigger pads for each ATC and develop a user-friendly stowage location during transportation.

e. Provide a synthetic 100,000lb sling solution that is ultraviolet (UV) protected and can be stowed on the ATC.

f. Provide the updated instrument gage bundle in both cabs

3.1.2 Inspection and Services

Upon receipt, each ATC shall have an Initial Technical Inspection (ITI) to determine the status of the system. During this inspection, the Contractor shall record all major component model numbers, serial numbers and other pertinent data. The Contractor shall also inventory the required system components and Basic Issue Items (BII). The ITI shall determine the status of, at a minimum, all subsystems that will undergo inspection, repair and replacement based maintenance as defined below. The condition of each machine along with serial/model numbers and inventory shall be documented and provided to Program Manager Engineer Systems (PM ES), Material Handling Equipment/Construction Equipment (MHE/CE) in an ITI report. The ITI report shall be delivered to the Government the first business day of each month CDRL B001. The Contractor shall conduct the following three (3) services.

CDRL B001, DI-MGMT-80227 Contractor’s Progress, Status and Management Report

3.1.2.1 Restoration and Corrective Maintenance. The Contractor shall restore and conduct the corrective maintenance prescribed as follows on all ATC’s provided by the Government regardless of assigned condition code.

3.1.2.1.1 Inspection-Based Maintenance. The Contractor shall conduct a thorough inspection of the following subsystems on all cranes and shall repair all physical and functional degradation. The Contractor shall notify the Government within 14 calendar days of receipt of each ATC; if any subsystems have major physical and functional degradation, which requires complete overhaul or is not economical to repair. Systems with major degradation requiring overhaul are defined as units, which would not meet the performance specifications after the SLEP or have an economic useful life of less than 10 years.

a. The Contractor shall remove the engine and transmission from the machine, dyno test, and repair, as required, and return to the engine performance specifications.

b. The Contractor shall inspect the boom, swing gear, wear pads, sheaves, hook block, slings and the Tandem Loc system, hydraulic cylinders, pumps, outriggers joysticks, pedals and remainder of the Hydraulic system and repair or replace to meet specifications.

c. The Contractor shall inspect the vehicle frame for corrosion, straightness, and soundness, to include all welds and mounting assemblies, to meet specifications.

d. The Contractor shall inspect the suspension, ball joints, and linkages and repair as required.

e. The Contractor shall inspect the axles and transfer case, check the tolerances and restored back to specifications.

f. The Contractor shall inspect the electrical system, electronic control units, alternator, lights, switches, gauges, horn, fan, warning devices and repair or replace to meet specifications.

g. The Contractor shall inspect the Heating, Ventilation, and Air Conditioning (HVAC) system and repair or replace, as required, to meet specifications.

h. The Contractor shall inspect the following components of the brakes system: master cylinder, valves, lines, and components. The Contractor shall repair or replace as needed. The Contractor shall replace brake pads/shoes with less than 60% of pad remaining; and dry rotted, cracked, or corroded lines.

i. The Contractor shall flush, inspect, and test the fuel system (i.e. tank, pump, fuel lines, gauge and float) for defects. The Contractor shall, repair, or replace if required to meet specifications.

j. The Contractor shall inspect, flush, and pressure test the coolant system and repair or replace, as needed, to meet specifications.

k. The Contractor shall inspect the starting system including the flywheel, starter and all solenoids for operability, and repair or replace, as needed, to meet specifications.

3.1.2.1.2 Repair-Based Maintenance. The Contractor shall conduct a thorough inspection of the following subsystems or features on all ATC systems and shall repair all physical and functional degradation. Repairs shall consist of the most economical approach between cleaning, repairing, replacement of parts, or any combination thereof, while meeting performance specifications.

a. Body panels, compartments, hinges and doors, latching mechanisms and boom angle indicator shall be inspected, resealed or repaired and be free of dents or any other defects

b. Interior components such as steering wheels, controls seats, weapons mounts, switches and safety devices shall be inspected, repaired or replaced.

c. All windows, windshields, overhead glass, mirrors and frames shall be inspected and free of cracks, haze and corrosion.

d. All hydraulic, fuel, water lines and hoses shall be inspected for dry rot, cracks or corrosion. These items shall be replaced if they are not defect free.

3.1.2.1.3 Replacement-Based Maintenance. Replacement parts and materials shall be new and maintain the same form, fit, and function as the corresponding discarded item; while meeting the performance specification. The Contractor shall replace the following:

a. Tires

b. Fuel injectors

c. Accessory switches that are unreadable

d. Wire rope

e. Load charts (100k lb capacity)

f. Safety decals

g. Hour meters

h. Petroleum, oil, lubricants and coolant

i. All air and fluid filters, and breather valves

j. Batteries

k. Drive belts

l. Suspension components with an ultra violet resistant rubber solution.

i. Bushings

ii. Rubber covers

iii. Rubber boots

m. Axle and Drivetrain Seals

3.1.3 Paint and Treatment. The Contractor shall repair all corrosion, treat, and paint all ATCs. Specific requirements for this service are provided in the performance specification.

3.1.4 Spare Parts Kit. The Contractor shall provide the Government with (4) Spare Parts Kits (SPK). The SPK shall undergo all modernization and maintenance in this SOW and, when installed onto the ATC, meet the requirements in the performance specification. See attached Parts Block list.

0. Program Management

Program Management. The Contractor shall establish and maintain program management practices throughout the period of performance. Program management practices shall provide visibility into the Contractors’ organization and techniques used in managing the program, including Sub-Contractor and data management. Documentation shall be readily available to Government representative(s) during planned visits. The Contractor shall be responsible for tracking all ATC’s in a Master Control Document. The Master Control Document shall be provided to the Government monthly. The Government will provide the required information and format in a sample Excel document during the Post Award Meeting (PAM).

Sub-Contractor Management. The Contractor is responsible for performance of requirements delineated in this SOW and shall institute appropriate management actions relative to Sub-Contractor performance. The Contractor shall be accountable for Sub-Contractor compliance and is responsible for ensuring all deliverable products comply with the contract requirements.

Schedule Planning. Monthly production shall equal a minimum of four (4) ATCs per month after successful Production Qualification Testing (PQT) and a Full Rate Production (FRP) decision. The Contractor shall notify the Government in writing within 10 days of any anticipated or projected work stoppages or delays that will affect schedules.

Planned Deliveries. The Contractor is responsible for pick-up and delivery of all ATCs at each shipping location Free On Board (FOB). Quantity and location will be specified on each individual delivery order. The pick-up and delivery locations are provided in Section D of the solicitation.

Meetings, Formal Reviews, Conferences, and Audits

Contractor Responsibilities. The Contractor shall plan, attend, coordinate, support and conduct necessary meetings, formal reviews, conferences, and audits (hereinafter called "reviews"). The reviews shall be conducted at either Government or Contractor facilities and shall allow individuals to participate via Video Teleconferencing (VTC)/Teleconference channels when necessary. Reviews requiring demonstration or examination of equipment shall be conducted at the Contractor's facility. All such reviews shall be included in the program schedule and may be held concurrently with the Government’s approval. The Contractor shall prepare agendas and conference presentation materials, and provide minutes and reports no more than 10 business days following each review. The Government reserves the right to cancel any review or to require any review to be scheduled at critical points during the period of performance. Action item documentation, assignment of responsibility for completion and due dates shall be determined prior to adjournment of all reviews. A summary of all action items, responsible parties, and estimated completion dates shall be included with the minutes per CDRL ________.

CDRL #TBD

Post Award Meeting/Preliminary Design Review. A combined Post Award Meeting (PAM) and Preliminary Design Review (PDR) will be held at the Contractor’s facility within 30 days after Contract Award. The purpose of the PAM/PDR is for the Contractor to review and demonstrate to the Government the Program and Data Management procedures, provide progress assessments, review of technical and other specialty area status, and to establish schedule dates for near term critical meetings, actions, and reviews. The Contractor shall present management, key personnel, and program implementation processes per CDRL _________.

CDRL #TBD

In-Process Review. In-Process Reviews (IPR) shall be held at the Government’s or Contractor’s facility quarterly or as needed. The Government reserves the right to cancel any review or to require any review to be scheduled during the period of performance. The Contractor’s progress, management, technical support services, administrative processes, assurance of compliance with contract requirements, program status, funding, problem identification and resolutions shall be agenda items. Actual versus expected performance of each area shall be addressed. The Contractor shall prepare presentation materials providing an overview of all agenda items CDRL ________.

CDRL #TBD

Systems Engineering

Systems Engineering Program. The Contractor shall establish and maintain a systems engineering program throughout the period of performance. The systems engineering program shall be documented in a Systems Engineering Management Plan (SEMP) and shall describe the Contractor’s planned systems engineering approach to meeting the program’s contract, objectives, and overall technical and management approach. The Contractor shall deliver the draft SEMP to the Government seven (7) days prior to the PAM. The Government requires at most 14 days to review and provide comments to the Contractor. The Contractor shall submit final SEMP seven (7) days after receipt of Government comments per CDRL #________.

CDRL #TBD

Technical Reviews. Technical reviews will be conducted in accordance with MCSCO 5400.5, Naval Systems Engineering Policy and the MARCORSYSCOM Technical Review Handbook.

0. Critical Design Review. The Contractor shall host and participate in the Critical Design Review (CDR) scheduled by the Government to be conducted after Contract Award and prior to delivery of PQT and Equipment User Assessment (EUA) assets. At the CDR, the Contractor shall present and discuss the SEMP, the Requirements Traceability Matrix (RTM), all certifications required in the Performance Specification, the System Impact Assessment (SIA), the Corrosion Prevention and Control Plan (CPCP), the Quality Management (QM) program, Roll Over Protection Systems (ROPS) & Falling Objects Protection Systems ( FOPS) design analysis and the Technical Data Package (TDP). In preparation for the CDR, the Contractor shall provide all presentation materials, technical data, and reports, to the Government at least seven (7) calendar days prior to the scheduled CDR per CDRL #_________.

CDRL #TBD

0. Test Readiness Review. The Contractor shall be present and participate in the Test Readiness Review (TRR) scheduled by the Government to be conducted at the location of the vent prior to PQT and the EUA. At the TRR, the Contractor shall present and discuss any changes or updates to the materials presented during the CDR, the plan for providing support during PQT and the EUA, the Failure Reporting, Analysis, and Corrective Action System (FRACAS) with approach to reviewing and responding to Test Incident Reports (TIRs), and the Configuration Management (CM) program. In preparation for the TRR, the Contractor shall provide all presentation materials, documents updated since the CDR, and an accurate TDP to the Government at least 7 calendar days prior to the scheduled TRR per CDRL #__________.

System Verification Review. The Contractor shall host and participate in the System Verification Review (SVR) scheduled by the Government to be conducted after completion of PQT (if required) and the EUA and prior to any production Delivery Orders. The Contractor shall present and discuss any changes or updates to the materials presented during the TRR and all failures identified during PQT and the EUA with the corresponding analyses, and corrective actions planned and/or implemented. In preparation for the SVR the Contractor shall provide all presentation materials, documents updated since the TRR, and all failure analyses and corrective actions with responses to all TIRs to the Government at least 7 calendar days prior to the SVR per CDRL #___________.

Production Readiness Review. The Contractor shall host and participate in the Production Readiness Review (PRR) scheduled by the Government to be conducted after the PQT and EUA have been completed and prior to any production Delivery Orders. The Contractor shall present and discuss any changes or updates to the materials presented during the SVR, the Producibility Plan, the QM program, the CM program, any anticipated, approved, or implemented engineering changes or deviances from the product baseline. In preparation for the PRR, the Contractor shall provide all presentation materials and documents updated since the SVR to the Government at least 7 calendar days prior to the PRR per CDRL #__________.

CDRL #TBD

Physical Configuration Audit. The Contractor shall host and participate in the Physical Configuration Audit (PCA) scheduled by the Government to be conducted after the first production Delivery Order and prior to fielding. The Contractor shall present and discuss any changes or updates to the materials presented during the PRR. In preparation for the PCA, the Contractor shall provide all presentation materials and documents updated since the PRR to the Government at least 7 days prior to the PCA per CDRL #___________. Additional details for the PCA are established in the Configuration Management section of this SOW.

CDRL #TBD

Corrosion Prevention and Control. The Contractor shall develop a Corrosion Prevention and Control Plan (CPCP) that describes the specific measures to be implemented throughout the ATC. The purpose of the CPCP is to document corrosion-related design decisions and identify materials and corrosion control methods used in the ATC. The plan shall address the techniques and processes to be applied in assuring that the products to be delivered will meet the requirements contained in the Performance Specification. Changes in materials, coatings, or corrosion prevention methods during the course of production shall be reflected in updated versions of the CPCP. At a minimum, the CPCP shall provide the following information:

a. Discussion of corrosion prevention techniques employed in design, including measures taken to minimize water collection/entrapment and collection of debris, to mitigate corrosion in areas inaccessible to cleaning and maintenance, and to minimize dissimilar metal contact.

b. Process instructions detailing application of coatings and other corrosion prevention compounds (if any). Process instructions shall address personnel training and qualification, material inspection, surface preparation, and coating or compound application procedures.

c. Any test data developed for coatings and materials.

d. Identification of coating/substrate combinations for which no testing was required or performed.

e. Recommended corrosion control-specific maintenance.

f. Quality assurance program provisions to address materiel control to ensure that the materials used in the ATC are shown on engineering drawings; and in-process measurements (number, type, frequency, locations) to ensure compliance with process instructions developed under b, above.

Changes in materials, coatings, or corrosion prevention methods during the course of production shall be reflected in updated versions of the CPCP per CDRL A001.

CDRL A001, DI-MFFP-81403, Corrosion Prevention and Control Plan

Reliability and Maintainability

Reliability and Maintainability Program. The Reliability and Maintainability (R&M) program shall encompass all aspects of reliability with respect to design selection of components, predictions, and testing. The Contractor shall maintain and make available to the Government all R&M data on any vendor or subContractor supplied item and shall inform the Government of any part or component, which will degrade system R&M requirements.

Procedures and Controls. The Contractor shall maintain procedures and controls, which ensure products obtained from suppliers, vendors and subContractors meet reliability requirements. The Contractor shall establish, implement, and maintain documented procedures, which detect and/or preclude the use of substandard or counterfeit parts in the production process, and impose similar requirements on subContractors.

Failure Reporting, Analysis, and Corrective Action System (FRACAS). The Contractor shall develop a closed loop failure reporting system, procedures for analysis of failures to determine the root cause, and documentation for recording corrective actions taken. The FRACAS shall include uniform failure reporting, failure analysis reports and corrective actions. All hardware/software failures from system level down to the subassembly level shall be subject to these requirements throughout the testing period including production and integration testing, and during the post-production support.

Quality Management System

3.5.1 Quality Assurance Program Plan (QAPP). The Contractor shall establish, implement, document and maintain a quality system that ensures conformance to contractual requirements. The Contractor shall implement the requirements of ANSI/ASQC Q9001, ISO 9001 or an equivalent quality system model; no third party certification is required. The Contractor shall make their QAPP or Quality Manual (whichever document they've developed as required by their ANSI, ISO, or equivalent quality system – development of a Government unique document is not required) available for Government review at their facility as required. The Contractor shall notify the Government when they update their QAPP throughout the contract period of performance through Letter of Transmittal to the PCO.

3.5.1.2 Quality Assurance Management Meeting (QAMM). The Contractor shall schedule and participate in QAMMs. The meetings shall include representatives from Quality, Production, and Engineering at a minimum, and shall be held quarterly (at a minimum) in conjunction with the IPR or on an as needed basis. Additional meetings shall be scheduled through the Administrative Contracting Officer (ACO) /PCO if quality issues dictate additional surveillance.

Producibility. The Contractor shall apply producibility principles during all design processes to ensure that the production units will be easy to manufacture using the anticipated production facilities, equipment, materials, manpower, and processes. The producibility planning effort shall also maximize the ease of production control, quality control, tooling and inspection.

Environment, Safety, and Occupational Health

System Safety. The Contractor shall identify and evaluate environmental, safety, and health hazards, define risk levels, and establish a program that manages the probability and severity of all hazards associated with development, use, and disposal of the system in accordance with MIL-STD-882. Risks will be evaluated by the Government in accordance with MIL-STD-882 and accepted as appropriate prior to exposing people, equipment, or the environment to known system related Environment, Safety, and Occupational Health (ESOH) risks. The Contractor shall provide a Safety Assessment Report in draft form 45 days prior to the EUA/ PQT. The Government requires 30 days to review and comment. Final format incorporating Government comments shall be submitted 7 days after receipt of Government comments.

Material Safety Data Sheets. The Contractor shall make available Safety Data Sheets (SDS) or Material Safety Data Sheets (MSDS) for all hazardous materials used in the ATC 60 days prior to the attainment of a Fielding Decision per CDRL #___________.

CDRL #TBD

3.8 Product Drawings/Models and Associated Lists. The Contractor shall provide a complete Product Level Drawing Package in accordance with MIL-STD 31000, which completely documents the system design for the six (6) modification specified above. All drawings in this Product Drawing Package shall comply with ANSI Y14.100, ASME Y14.24 and ASME Y14.34M. This Product Drawing Package shall include assembly drawings and detail drawings down to the piece part for all items designed and developed at Government expense. The assembly and detail drawings shall provide necessary design, engineering, manufacturing and quality assurance requirements necessary to enable the procurement or manufacture of an interchangeable item, which duplicates the physical and performance characteristics of the original product, without additional design, engineering or recourse to the original design activity. This Product Drawing Package shall also include control drawings for all Commercial Off-The-Shelf (COTS) items that do not conform to recognized Government or industry specifications, non-developmental items (NDI), and items developed at private expense for which the Government has not acquired unlimited rights. These control drawings shall provide the applicable performance specification form, fit, function and interface information needed for competitive re-procurement of that item or an interchangeable item. The Contractor shall also provide any digital modeling data files developed in support of this Product Drawing Package or the system design. The data shall be submitted in STEP format and .pdf format.

CDRL A002, DI-SESS-81000D, Product Drawings/Models and Associated Lists

0. Configuration Management (CM)

3.9.1 Configuration Management Process. The Contractor shall maintain a CM process for the control of all requirements, hardware, software and external system interface configuration documentation, media and parts representing or comprising work related to the ATC. The principles contained in EIA-649, National Consensus Standard for Configuration Management, and MIL-HDBK-61A, Configuration Management Guidance, shall be used for guidance as well as related MARCOR SYSCOM acquisition and engineering policy. The Contractor's CM process shall consist of CM planning, configuration identification, configuration control, configuration status accounting, and configuration verification and audits and data management including tools. Processes and tools for interfacing with other acquisition requirements such as design review, assurance, and other program related disciplines shall be addressed. The Contractor shall designate a CM representative to serve as a primary point of contact to the Government for all CM matters. The Contractor's representative shall be responsible for any Sub-Contractor's CM efforts. The Contractor shall notify the Government of any changes at the Contractor's facility, which affect the execution of the Contractor's CM Plan. The Contractor shall present and discuss their CM plan at the Critical Design Review. The Government will review and approve the Contractor’s CM plan. The CM Plan shall be reviewed at least annually, and updated to reflect changes in system engineering, logistics or acquisition strategy concepts.

1. Configuration Identification (CI). In coordination with the Government’s CM manager, the Contractor shall develop methods to uniquely identify Configuration Items (CI) and associated documentation, such as drawings, manuals, plans, procedures, instructions, and other configuration-related documents.

Configuration Status Accounting. The Contractor shall establish and maintain a Configuration Status Accounting (CSA) database, which represents the configuration of the armored cab. All baselines, changes and planned systems upgrades shall be documented in the Contractor’s CSA database. The Contractor’s CSA database shall permit acceptance of commercial product information; however, if requirements to report data outside of the Contractor’s CSA database or format exist, the information may be delivered as a supplement to prevent disruption to their existing system. The Contractor’s CSA database shall reconcile any differences between the supplier information and Contractor practices to provide the Government with clear accountability of product information. Additionally, the CSA database shall provide a reliable source of configuration information to support all ATC Program activities, including program management, systems engineering, logistics support, and modification/maintenance actions. The Contractor’s CSA database shall be capable of providing CSA data in a digital format compatible with USMC’s CSA automated information system, Joint Configuration Management Information System (JCMIS).

Modification Tracking. The Contractor shall utilize the CSA database to record completed field modifications or retrofit actions as a result of approved ECPs for each CI. The Contractor shall maintain the information that allows visibility of completed actions to the USMC Serial numbers or IUID. The Contractor’s CSA database shall include the following data elements:

a. USMC Serial Number, computer software name and version or IUID

b. ECP/MI Number

c. Date Installed

d. Location

e. Ownership

Baseline Tracking. The Contractor shall establish a database that records and maintains configuration baselines. The database shall record; documents, hardware, computer software and drawings that have been approved and placed under Government configuration control and new CIs, which are planned for inclusion in future baseline updates. As a minimum, CI data shall identify the current approved baseline by:

a. Document number and Document type

b. CAGE

c. Revision Level

d. Nomenclature

e. Drawing size

f. Indentured breakdown of parts, which display a “parent to child” relationship, to include quantity. The breakdown shall only pertain to CI documents under Government configuration control.

g. Computer software version number.

Configuration Management Meetings/Audits. A Physical Configuration Audit (PCA) shall be performed to verify the ATC CI is accurate, complete, and compatible. The Government and the Contractor shall conduct the PCA jointly, at a time and place designated by the Government, with the Government chairing the audit. The PCA shall verify the drawings reflect the "as-built" configuration of all newly developed or modified portions of the system; accurate form, fit or function information is provided on control drawings for non-developmental/ commercial off-the-shelf items; and confirm the drawings accurately represent the "as-built" production configuration. Whenever possible, the PCA shall be conducted incrementally, concurrent with hardware fabrication and assembly of the first production system. The Contractor shall develop a configuration audit plan and provide the system to be audited, facilities, personnel, documentation (including drawings) and other support as may be required. The Contractor shall participate and assist the Government in the development of the PCA, using the guidelines contained in Section 8 of MIL-HDBK-61A, Configuration Management Guidance. The Contractor shall document the results of the PCA after each audit and shall correct all audit discrepancies documented in the configuration audit summary reports. In the event the Government finds evidence the drawings and/or documents do not adequately represent the equipment, production shall cease until all discrepancies are corrected and the Government approves the configuration audit summary report.

3.9.4 Parts Management Program. The Contractor shall establish and maintain a Parts Management Program in accordance with MIL-STD-3018, Parts Management, for all new designs or modified equipment. This program will ensure that the use of parts meet the contractual requirements, reduce proliferation of parts within and across DoD systems and equipment, through standardization, and enhance reliability and supportability to meet material readiness objectives, and reduce total-life-cycle costs. The Contractor shall describe how the parts management process is validated, the Contractor shall describe how process improvements are incorporated, and the Contractor shall describe how process variation is controlled. The Contractor shall document the program plan. The procedures, planning and all other documentation, media and data which define the Parts Management Program and the parts selected for use shall be made available to the Government for their review. The Government may perform any necessary inspections, verifications, and evaluations to ascertain conformance to requirements and adequacy of the implementing procedures. The Government may exercise its right to disapprove the Parts Management Program or portions thereof when it fails to meet its intended objectives.

1. Product Baseline Management. The Contractor shall maintain a current and accurate Product Baseline to ensure form, fit, and function of the ATC modifications and interface of the armored cab. The Contractor shall establish definitive processes, which identify how the Product Baseline will be managed and maintained. These processes shall be defined in the Contractor's CM plan and made available for Government review. The product baseline is the approved technical documentation that describes the configuration of a CI during the production, fielding/deployment and operational support phases of its life cycle. The product baseline shall prescribe; (1) all necessary physical or form, fit, and functional characteristics of a CI; (2) the selected functional characteristics designated for production acceptance testing and; (3) the production acceptance test requirements. The Contractor shall establish the product baseline at the conclusion of the Critical Design Review. No changes shall be made to this baseline without following the Engineering Change Proposal (ECP) process.

Configuration Control. The Contractor shall implement configuration control methods and procedures, which maintain the integrity and traceability of an established baseline. Changes to established baselines shall only be made after Government approval of ECP and Request for Deviations (RFDs) via the Configuration Control Board (CCB) process. Sufficient supporting data to evaluate the proposed change, such as drawings, supplemental drawings, sketches, specifications, or manufacturer’s data sheets, shall be submitted with ECP’s and RFD’s. Changes shall be identified to the affected assembly serial number, or if not part of an assembly, to the affected equipment serial number. The Contractor’s configuration control process shall be available for Government review. The Contractor shall submit all configuration control documentation in a digital format specified by the Government.

Engineering Release System. The Contractor shall maintain an engineering release system and shall use the system to issue configuration documentation to functional activities (e.g. manufacturing, logistics, quality control, and engineering) and to authorize the use of configuration documentation associated with an approved configuration. The Contractor shall maintain current and historical engineering release information for all configuration documentation for the ATC Program. The Contractor shall submit an Engineering Release Record (ERR) to release new or revised configuration documentation to the Government for approval per CDRL #__________. The Contractor shall ensure all Government approved ERR information/documentation is reflected in the Configuration Status Accounting (CSA) database.

CDRL #TBD

Engineering Change Proposals. ECPs shall be submitted by the Contractor; and shall be limited to those that are necessary or offer significant benefit to the Government. MIL-HDBK-61A provides guidance concerning the classification of ECP’s. Class I ECP’s shall be submitted when changes are required to: (a) Correct deficiencies; (b) Add or modify interface or interoperability requirements; (c) Make a significant and measurable effectiveness change in the operational capabilities or logistics supportability of the system; (d) Effect substantial life cycle costs/savings; and (e) Prevent slippage in an approved production schedule. Class II ECP’s shall be submitted by the Contractor to the Procuring Contracting Officer (PCO) for approval for those engineering changes, which impacts none of the factors listed above. As a minimum, Class I ECP’s shall contain the following information: (a) Date prepared; (b) Originator; (c) ECP Classification; (d) ECP Number; (e) Reason/need for change; (f) System designation (nomenclature, model, P/N); (g) Name of part (or lowest assembly) affected to include part numbers; (h) Baselines affected (to include drawings, specifications, CAGE, revision level, etc.); (i) Title of change; (j) Description of change; (k) Effect on interfaces (Interchangeability and Interoperability); (l) Total costs/savings w/ breakout; (m) Retrofit information; (n) Ozone Depleting Substances; (o) Impact on any engineering disciplines (such as quality, environmental, safety, health, reliability, maintainability, etc.); (p) Justification for change; (q) Priority of change; (r) Impacts to any logistics support elements (such as software, manuals, spares, tools, etc.) being utilized by Government personnel in support of the product; and (s) Alternatives evaluated or considered per CDRL #___________.

CDRL #TBD

Requests for Deviation. The Contractor shall submit all Requests for Deviation (RFD) from current approved configuration documentation to the Government per CDRL #________. Authorized deviations are a temporary departure from the requirements and do not constitute a change in an approved baseline. Submission of recurring deviations is discouraged and shall be minimized. Where it is determined that a change should be permanent, the Contractor shall submit an Engineering Change Proposal. MIL-HDBK-61A provides guidance concerning the classification of RFDs. As a minimum, the RFD shall contain the following information: (a) Date prepared; (b) Originator; (c) RFD Classification (critical, major or minor); (d) Designation for deviation (model/type, CAGE code, system designation, and deviation number); (e) Class of deviation; (f) Part Number affected; (g) Cost/Price data; (h) Effectivity; (i) Description of deviation; (j) Need for deviation; (k) Effect on delivery schedule; (l) Recommended corrective action; and (m) Alternatives evaluated.

CDRL #TBD

Notices of Revision. The Contractor shall generate and submit Notices of Revision (NOR) concurrently with ECP when technical documentation controlled by another Contractor or Government agency requires changes following approval of an ECP per CDRL #________. As a minimum, the NOR shall contain the following information: (a) Date; (b) CAGE code; (c) NOR number; (d) Document number; (e) Title of document; (f) Revision letter (current and new), related ECP number; (g) Configuration item (or system) to which ECP applies; and (h) Description of revision.

CDRL #TBD

Verification.

Contractor Certification. The Contractor shall provide the necessary data to verify ATC technical compliance with performance requirements as established in the Performance Specification Verification section 4. The Contractor shall certify by signature on the recorded data sheets to indicate the validity of the provided information. The Contractor shall provide all Contractor certifications 14 calendar days prior to PQT for the four (4) initial ATC SLEP assets.

Contractor Support to Government Testing. The Contractor shall support Government test efforts by providing personnel and support at either a independent test agency (Aberdeen Test Center, MD and/or Ft. Leonardwood, MO) or the Transportation Demonstration Support Area (TDSA) in Quantico, VA. The Contractor shall support each Government test by providing maintenance, training, logistics, and technical support for the period of testing. Testing is estimated to take 4 months. Test support requirements will be tailored to the test being conducted. The Contractor shall provide all required support equipment and spare parts needed to maintain the ATC and ancillary equipment during each test. The Contractor shall analyze test data, conduct failure analysis, and maintain a data tracking system throughout all test efforts. The Contractor shall utilize the FRACAS to review and respond to Test Incident Reports (TIRs) generated by the Government test agency throughout PQT and the EUA within 7 days of being posted. The Contractor shall implement Government approved corrective actions, within a timeframe that does not cause delays in program schedule.

Product Qualification Test (PQT) Assets. In the event the PQT assets fail to meet requirements established in the Performance Specification, the Contractor shall submit plans for the corrective action or disposition to the Government for approval. Minor failures may be corrected during testing, with Government approval. Production shall not be initiated without Government approval after successfully completing PQT.

PQT/EUA Refurbishment. If the PQT/EUA assets are not destroyed in testing, and as approved by the Government, the Contractor shall refurbish and deliver them as part of the contract quantity, provided they meet production acceptance test requirements. This shall be accomplished within 90 days after approval.

SUPPORTABILITY

Warranty

Warranty. The Contractor shall provide a warranty for ATC and all of its components and sub-components. The Warranty shall be inclusive and include all costs associated to parts, parts support, packaging, shipping, handling, labor, travel and customer support. Each modification and service warranted shall be indexed and identified by serial number, model or part number, and date of acceptance by the Government. Warranties shall become effective upon delivery and acceptance by using unit. All pertinent data required for the Government to pursue warranty provisions, remedy, and relief for each modification and services shall be maintained by the Contractor for the duration of the warranty period. All warranty claims and transactions shall be documented and made available for Government review during scheduled meetings and reviews. A copy of the Warranty Agreement will be provided to the Government at the PAM.

Warranty Management. The Contractor shall use the Warranty Service and Support Claims Tool (WSSCT). The WSSCT provides the Contractor with the ability to track and manage incoming warranty claims, schedule services and repairs, conduct dialogue with warranty coordinators and end users and ultimately maintain equipment warranties at the highest levels of efficiency. The Contractor shall:

a. Establish an account in the WSSCT using the website link below. Local vendors, whom conduct warranty repairs and repair consult, shall also establish accounts in the WSSCT to support the ATC.

URL: https://wssct.usmc.mil/

b. Accept or reject all claims within 48 hours of claim being initiated.

c. Maintain a dialogue with the User, Warranty Coordinator, and Project Officer using a combination of the “Comments Log” and email on all warranty claims.

d. Order and ship of all parts under warranty.

e. Perform repairs, as required, on all claims under warranty.

f. Meet the following repair cycle times:

· Continental United States (CONUS): 7 Days – Parts and repair.

· Outside Continental United States (OCONUS): 14 Days – Parts and repair.

· Overseas Contingency Operations (OCO): 14 Days – Parts only.

g. Provide the following cost data associated to warranty services:

· Labor

· Time and travel

· Parts

· Shipping

Warranty Execution. The Contractor shall provide a warranty for all components of the ATC that commences on the date delivered and accepted at the receiving unit. The warranty shall encompass comprehensive worldwide support. Each warranted system and sub-system of the ATC shall be indexed and identified by serial number, model or part number, and date of acceptance by the using unit. All items under warranty will be loaded to the WSSCT by USMC and vendor serial numbers. The Contractor shall not perform on-site warranty repairs in OCO environments; however, they shall provide parts support. Contractors shall conduct repairs on-site in non-contingency areas. The user may request to conduct repairs and only require the Contractor to provide the warranted parts. The Contractor shall not void the warranty if the user conducts repairs. Parts may be shipped by air, or to a designated CONUS float location, as determined appropriate by the Government. The Contractor may be required to ship parts directly to overseas locations, at the discretion of the Government. All OCONUS and APOE/FPO shipping addresses shall be shipped using United States Postal Service (USPS) and will require the Contractor to submit a Document Number Request (DNR) to the Government. The warranty cost proposed shall be all-inclusive to include costs such as labor, time and travel, parts, and shipping.

External Certificate Authority. WSSCT requires Department of Defense (DoD) Public Key Enablement (PKE). The Contractor is required to obtain an External Certification Authority (ECA). The ECA is used in the place of a Common Access Card and provides the Contractor the required certificates to access the WSSCT.

1. ECA Vendors. Contractors without a current ECA must procure an ECA through Identrust. Once an ECA is obtained the Contractor will have to submit a System Authorization Access Request Navy (SAAR-N) to WSSCT system administrator that has been digitally signed using the ECA.

Identrust http://www.identrust.com/ ECAsales@IdenTrust.com Richard Jensen 801-384-3514 Richard.Jensen@IdenTrust.com

Support Equipment. The ATC shall not require any new or special tools to support Field Level Maintenance. Field Level Maintenance will continue to be conducted using the tools listed in the table below. However, the Contractor shall provide DSS (see 5.1), a comprehensive list of all special tools not listed in the below common tool inventory for the development of the technical manuals, training and provisioning.

TECHNICAL PUBLICATIONS

Technical Manual Requirements. The Contractor shall be required to work with and support Digitized Schematic Solutions (DSS), LLC. DSS is the Governments third party TM developer. The Contractor will directly support DSS to update this existing Operator (-10), Maintenance (-24), Special Tools List (RPSTL) (-24P) in the USMC work package format and the Supply Listing (SL-3). Direct support includes providing information on parts, tooling, operation and maintenance, and trouble shooting.

The Contractor shall participate and provide all necessary data for DSS to update or add NSNs, and shall assign Source, Maintenance, and Recoverability (SM&R) codes in accordance with the USMC two levels of maintenance concept. The Contractor shall over-pack the signed Operator manuals and SL-3 with each ATC that’s is delivered.

Technical Manual Guidance Meeting (TMGM). The TMGM will be held 30 days after the PAM at DSS facility in Warren, MI. The Contractor will attend with the Government. The purpose of this meeting will be to review the TM requirements and to finalize the TM milestone schedule.

Government Furnished Information. The Government will provide DSS with all USMC technical manuals and publications for the current ATC to be used as source data when developing the TM.

Develop parts list TM figure and item data. The Contractor shall assist DSS in the development of provisioning documentation, which shall be used as the principle source of data in preparing the manual. The Contractor shall assist DSS in the development of figure and item data to support the parts manuals to be developed for this program.

TM Outline. The Contractor shall assist DSS in the development of a TM outline for review and approval within 30 days after the PAM.

Preliminary Draft…