Questions_and_Answers_Amendment_0003_2.16.17_final__.pdf

M67854-17-R-2605 QUESTIONS AND ANSWERS

Comment

Number

Solicitation

Section

Document/

Page/Paragra ph/Line

Number

Comment/Question Government Answers

1 Section L.4, Vol III, a pg 94/ par 1/ lines 3-6

The Offeror shall submit four summaries of past performance similar in size, scope, and complexity which were completed within the last 12 months as either a Prime or

Subcontractor.

Question: This restricts the use of current contracts that are on-going but are relevant in size, scope and complexity. Is it the

Government’s intent not to allow current contracts to be used? Did the

Government mean to restrict completed performance to those that are at or less than 12 months past completion date and not current/on-going contracts? Will the

Government increase the completed timeframe to 3 years, as is typical with

RFPs?

No, that is not the Government’s intent. Section L, Factor 3 – PAST

PERFORMANCE, paragraph a; has been revised to read “….at least 12 months of performance occurring during the last 36 months…”

See revised RFP, Amendment 0002, Section L, Proposal Format Table and

Factor 3 – PAST PERFORMANCE, paragraph a.

2 Section L.4, Vol IV, Section ii

pg. 98 section

“The Government’s estimates for other direct costs (ODCs), principally travel expenses, for this contract have been inserted into Section B. The ODC contract line items are cost reimbursable, not-to-exceed amounts and will not be evaluated.” Not-to-exceed amounts seem to be missing from Section B.

Are offerors to leave the

ODC/Travel CLINs (CLIN

1005, 1005AA, 1005BB,

2006, 3006, 4006, and

5006) blank?

No, Offerors should not leave the

ODC/Travel CLINs blank.

The Pricing Workbook has been revised to add the ODC amounts and correct the CLIN numbering.

See Revised RFP, Amendment 0002, Section B and Attachment 4 Pricing

Workbook.

3 Attachment 4 Pricing Workbook references non-existent

CLINs in Note 2 on both

CLIN tabs: “Note 2: CLIN

1020, 2020, 3020, 4020 and 5020 represent the

Governments estimated

ODC/Travel estimate for the base year and 4 one-year option periods”

Should these be updated to reference CLINs 1005, 1005AA, 1005BB, 2006, 3006, 4006, and 5006?

Yes, the Pricing Workbook has been revised to add the ODC amounts and correct the CLIN numbering.

Section B and Attachment 4 Pricing

Workbook.

4 Attachment 4 Pricing Workbook includes two tabs – “Contract FFP

CLINs PRIME” and

“Contract FFP CLINs

SUB” which are both headlined (on the actual tab spreadsheet) “Contract FFP

CLINs Prime – Total Cost

(should include

Subcontractor costs).” Is the Government’s intention for offerors to fill out the

“Contract FFP CLINs

SUB” tab with JUST subcontractor costs, and the PRIME tab with Prime

PLUS Subcontractor costs?

Yes, on Attachment 4 – Pricing

Workbook, Offerors shall fill in their pricing on the “Contract FFP CLINs

Prime” worksheet to enter total cost proposed (Prime+Subcontractor).

The tab entitled “Contract FFP

CLINs SUB” Offerors shall enter

Subcontractor costs only. Finally, Offeror’s shall include in Section B of the RFP total costs proposed

Prime+Subcontractor)

Section B, Section L, Factor 4 –

PRICE, paragraph iii and Attachment

4 – Pricing Workbook.

5 Attachment 4 “Labor Rates and

Categories” tab calculates the fully burdened rate

(Column H) by adding

Hourly Compensation

(Column F) + 2017 Hourly

Fringe (Column G). This calculation fails to represent the costs of other indirect burdens such as

Overhead, G&A and Profit.

Please clarify whether

Column H should represent just the Hourly

Compensation + Hourly

The Government is requesting Fully

Burdened rates. Accordingly, the

“Labor Rates and Categories” worksheet of the Pricing Workbook has been revised as follows: Column

F represents the unburdened hourly rate, Column G represents the Direct hourly fringe costs, Column H represents the Indirect Hourly Costs and Columns I, J, K, L and M each represent the total fully burdened rates for each period of performance.

and revised Attachment 4 - Pricing

Fringe or if the

Government indeed is requesting a Fully

Burdened Rate in Columns

H through L.

Workbook. .

6 Sec C

Descriptio n and

Specificati ons

Performan ce Work

Statement

(PWS)

MARCOR

SYSCOM

Page 2 , paragraph

NOTM-A

Increment 2

PWS states These systems will be fielded sometime starting in

FY18 and will be pre-priced options to the

PWS. How are the pre-priced options evaluated in the RFP response, and how will the contractor budget for this effort?

The total evaluated price will be determined by totaling all CLINs to include Options.

NOTM-A Increment 2 Systems will be pre-priced options. The CLINs associated with these pre-priced options are identified in section B starting with CLINs 1003AA, 1003AB, 2003AA, 3003AA, 4003AA and 5003AA

See RFP, Amendment 0002, Section

M, FACTOR 4 – PRICE and revised

Attachment 4 – Pricing Workbook.

7 Sec C

Descriptio n and

Specificati ons

Performan ce Work

Statement

(PWS)

MARCOR

SYSCOM

Page 2 , paragraph

Internally

Transportable

Vehicle (ITV)

System

PWS states These systems will be fielded sometime after 2018 and will be pre-priced options to the

PWS. How are the pre-priced options evaluated in the RFP response, and how will the contractor budget for this effort?

The total evaluated price will be determined by totaling all CLINs to include Options.

NOTM-A ITV Systems will be pre-priced options in Years 2 through 5.

There will NOT be a pre-priced option CLIN in Year 1. The CLINs associated with these pre-priced options are identified in section B and

Attachment 4 – Pricing Workbook starting with; CLINs 2004AA, 3004AA, 4004AA and 5004AA

See RFP, Amendment 0002, revised

Attachment 4 – Pricing Workbook and Section M, FACTOR 4 – PRICE.

8 Section L.4, Vol III, C

pg. 94/para

3/line 1-3

The requirement asks for offerors without relevant past performance shall characterize the work they typically perform and specifically state why it is not relevant in this section.

Did the Government intend to ask for an explanation of why the offeror's typical work is relevant instead?

No, Paragraph c of Section L – Factor

3 – PAST PERFORMANCE has been deleted. See Revised RFP, Amendment 0002, Section L, 9 RFP Section L -

Pg. 98 -

Factor 4 -

Item 4 - ii

Per Section L Section

4.4ii. "The Government’s estimates for other direct costs (ODCs), principally travel expenses, for this contract have been inserted into Section B.

The ODC contract line items are cost reimbursable, not-to-exceed amounts and will not be evaluated."

Contractor notes that

ODCs were not entered in

Section B as stated in Sec

L and while ODC's are not to be evaluated; NTE funding levels are necessary for bidders to evaluate ceiling limits for concurrence of coverage and project travel workload. Insert

Government proposed

NTE ODC cost in section

B

ODC/Travel NTE Amounts have been added to Pricing Workbook.

Section B and Attachment 4 – Pricing

Workbook.

In addition Offerors shall read PWS paragraph 10.0 – TRAVEL to understand that Travel is reimbursable and requested and approved in advance by the

Contracting Officer’s Representative.

10 Attachment 4

- Pricing WB

Tab 1 -

Contractor

FFP CLINs

Prime

Tab 2 -

Contractor

FFP CLINs

Subs

Tab 3 -

Labor

Rates and

Categories

Pricing WB in the RFP is listed as Attachment 4 along with Government provided pricing WB, however the header information within

Attachment 4 reference

Attachment 5. Please confirm or clarify that header information within Attachment 4 pricing WB should reference Attachment 4 vice Attachment 5.

Yes, Pricing Workbook should be

Attachment 4. See Revised RFP, Amendment 0002, Attachment 4 -

Pricing Workbook, 11 Attachment 4

- Pricing WB

Tab 1 -

Contractor

FFP CLINs

Prime

Tab 2 -

Contractor

FFP CLINs

Subs

Per pricing WB "Note 2:

CLIN 1020, 2020, 3020,

4020 and 5020 represent the Governments estimated ODC/Travel estimate for the base year and 4 one-year option periods"

ODC/Travel Estimates are not provided within the Government provided

Attachment 4 - Pricing

WB.

See answer to Question 9.

12 Attachment 4

Tab 1 -

Contractor

FFP CLINs

Prime

Tab 2 -

Contractor

FFP CLINs

Subs

Per pricing WB "Note 2:

CLIN 1020, 2020, 3020,

4020 and 5020 represent the Governments estimated ODC/Travel estimate for the base year and 4 one-year option periods"

ODC CLINs listed in

Note 2 of attachment 4

Pricing WB - 1020, 2020, 3020, 4020, &

5020 do not tie to

Section B ODC/Travel

CLINs

(1005/2006/3006/4006/5

006). Please confirm or clarify that correct

ODC/Travel CLINs should align to Section B of RFP.

Yes, the CLIN numbers are aligned in the updated RFP Section B and

Attachment 4 - Pricing Workbook, Amendment 0002.

13 Attachment 4

Tab 1 -

Contractor

FFP CLINs

Prime

Tab 2 -

Contractor

FFP CLINs

Subs

Base Period has CLIN

1006 listed for pricing however contractor notes that Base contract period only lists CLINs 1001 thru 1005. Please confirm or clarify that Base year only requires pricing of

CLINs 1001 thru 1005.

Confirmed, the base year only requires pricing for CLINs 1001 to 1004 and

CLIN 1005 has the NTE amount

Included. There is no CLIN 1006.

Attachment 4 –

Pricing Workbook.

14 Attachment 4

Tab 1 -

Contractor

FFP CLINs

Prime

Tab 2 -

Contractor

FFP CLINs

Subs

Per section B Option

Years 1 thru 4 list

CLINS (ex. OY 1 2001 thru 2007) however pricing WB only accounts for CLINs

2001 thru 2006. The same is holds true for

OY 2, 3, & 4. Update pricing WB to align

Section B CLINs with

Attachment 4 pricing

WB or clarify.

CLINs have been added to the

Pricing Workbook to match Section

B of the RFP.

Section B and Attachment 4 - Pricing

Workbook.

15 Attachment 4

- Pricing WB

Tab 1 -

Contractor

FFP CLINs

Prime

Tab 2 -

Contractor

FFP CLINs

Subs

Section B requires that bidders submit some

CLIN pricing down to the

SubCLIN level (1001AA

& 1001AB, 2006AA &

2006AB) however the pricing WB does not go down to the SubCLIN level. Additionally per

Attachment 4 "Note 1:

Pricing within this worksheet shall match pricing provided under

Model Contract, Schedule

B CLINs ." Update

Attachment 4 - Pricing

Pricing Workbook has been revised and aligns to Section B. Offeror’s are required to price out the SubCLINs as requested in the Pricing Workbook.

See Revised RFP Amendment 0002, Attachment 4 - Pricing Workbook.

WB to add SubCLINs for clear traceability to RFP

Sec B

Are bidders required to price out Attachment 4 to the SubCLIN level?

16 Attachment 4

- Pricing WB

Tab 3 -

Labor

Rates and

Categories

Section L - Pg. 98 -

Factor 4 - Item 4 - I

"Offerors shall provide its

BOE supporting the costs/prices provided in the Workbook including

Rate Buildup: Clearly show the rate buildup, direct wages, overhead, G&A, and profit."

Attachment 4 -Tab 3 -

Labor Rates and

Categories only allows bidders to insert Direct

Labor and Fringe cost for

Section L, Factor 4 – PRICE, paragraph d (i), has been revised to state that Offerors are required to provide its BOE in a separate document.

Attachment 4 – Pricing Workbook, tab “Labor Rates and Categories” has been revised to change title of

Column G and add Column H.

Section L, FACTOR 4 Price, paragraph i, and Attachment 4 – rate buildup.

Is offeror required to show an individual breakout of Fringe, Overhead, G&A, &

Profit as stated in

Section L or can offeror insert summation of these rates in the fringe

Column?

17 RFP Section

L.1 (d)

General

Instruction s

"Proposals...shall be hand delivered to the address below by 1300

(1:00 P.M. local time, Quantico, VA) on

TBD." Due to the clarifications with the cost CLINS and how they map to the Cost

Table formats, and the critical clarifications within the PWS, we request a due date of no earlier than February 21 so that clarifications can be incorporated into our

Proposal due date has been revised.

for new Proposal due date.

response to

MARCORSYSCOM.

18 Section C Paragraph 2 This paragraph indicates future personnel being required in Okinawa, Japan. Will Defense Base

Act (DBA) insurance be an allowable ODC cost when the staffing in Japan is required and all OCONUS travel, or should these

OCONUS-related costs be included in the labor costs?

Q1. Yes DBA Insurance is required.

and Q2 No Offerors should not include cost for DBA in labor costs.

DBA Insurance will be reimbursed under the ODC/Travel/DBA CLIN.

DBA Insurance requirements and instructions have been added to the

RFP PWS, Section L, M and

See Revised RFP, Amendment 0002 for revised PWS, Section M and

Attachment 4 - Pricing Workbook.

19 Attachment_1

_NOTM_FSR

_PWS

_09_DEC_20

Page 10/11 -

7.0 OTHER

GOVERNM

ENT

CONTRACT

ORS AND

THEIR

SUBCONTR

ACTORS

There is not a list of ASA whom successful awardee will be required to work with. Can you provide a listing of NOTM ASA's or clarify requirement.

The Government does not have a list of other Contractors and/or

Subcontractors. PWS, Paragraph 7.0 is written to inform prospective

Offerors that there are other

Contractors/Subcontractors performing other tasks, under separate contracts.

20 Attachment_1

_NOTM_FSR

_PWS

_09_DEC_20

Page 10/11 -

7.0 OTHER

GOVERNM

ENT

CONTRACT

ORS AND

THEIR

SUBCONTR

ACTORS

It is not clearly identifiable the Level of Effort (LOE)

NOTM FSR awardee will be required to interface with other NOTM support

ASA's. Can you provide a

LOE for NOTM FSR's to support and interact with other NOTM ASA's.

The resulting contract will be a Firm

Fixed Price (FFP) Contract to provide the requirement’s identified in the

PWS. Section 7.0 of the PWS does not state that prospective Offerors will “support” other Contractors/

Subcontractors.

PWS, Paragraph 7.0 is written to inform prospective Offeror’s that there are other

Contractors/Subcontractors performing other tasks, under separate contracts.

21 Sec C n and

Specificati ons

Performan ce Work

Statement

(PWS)

MARCOR

SYSCOM

Page 3 ,

2.1 Place

of

Performan ce/Potentia l Travel

Location

Regarding Oconus locations. What special travel requirements will be required, i.e. work papers, housing, travel flights and how much preparation time will be provided?

There are specific requirements for individuals traveling OCONUS. See

PWS, Appendix C – Deployment

Checklists. In addition, Offerors will be required to adhere to PWS paragraph’s 10.0 and 15.0. All travel will be requested and pre-approved through the Contracting Officer’s

Representative.

22 Sec C

Descriptio n and

Specificati ons

Performan ce Work

Statement

(PWS)

MARCOR

SYSCOM

Page 4 , 3.2

General and

3.2 Key

Personnel

Regarding security clearances, for cleared personnel and key personnel.

Will the government allow time to obtain clearances for FSRs and Key Personnel, specific case where their clearances have expired?

Security Clearances are expected on

Day 1 of the Contract Period of

Performance.

23 Sec C n and

Specificati ons

Performan ce Work

Statement

(PWS)

MARCOR

SYSCOM

Page 4 , 3.2

General and

3.2 Key

Personnel

Regarding security clearances, for cleared personnel and key personnel.

Are there current

FSR’s on existing contract that should be considered after the contract is awarded?

Prospective Offerors shall develop their own strategy for meeting the requirements of the PWS.

24 Sec C

Descriptio n and

Specificati ons

Performan ce Work

Statement

(PWS)

MARCOR

SYSCOM

Page 2, 2.0

Scope and

, 4.1 Field

Support

Referencing field support and training. Is the

“Limited Technical

Inspection” already defined, or would that be up to the contractor to define what constitutes said inspection?

The Limited Technical Inspection

(LTI) is an inspection of the various

NOTM Subcomponents and their functionality. Based on the NOTM system evolution, the LTI will vary through-out the life of the contract.

As described in the PWS the LTI is part of the FSR tasks to be performed.

25 Sec C n and

Specificati ons

Performan ce Work

Statement

(PWS)

MARCOR

SYSCOM

Page 7 ,

4.2 FSR

Team

Responsib ilities

FSR Team Lead will be located in the National

Capitol Region. The FSR

Lead in the National

Capitol Region will be located at the company's facility, are there specific facility requirements regarding type or size of facility, classified storage requirements, office space, meeting rooms, etc.?

No, there are not specific requirements of this nature. .

26 Sec C

Descriptio n and

Specificati ons

Performan ce Work

Statement

(PWS)

MARCOR

SYSCOM

Page 7 ,

4.2 FSR

Team

Responsib ilities

FSR Team will require access to USMC bases at various locations. Will the government provide and sponsor CAC cards for all

FSRs and Key Personnel?

See PWS paragraph 6.1. The COR will identify and approve those needing a CAC.

27 Sec C n and

Specificati ons

Performan ce Work

Statement

(PWS)

MARCOR

SYSCOM

Page 9 , 5.0

Computer

Based

Training

(CBT)

CBT efforts shall be pre-priced options to the contract. Is there currently curriculum for the Net

Equipment Training (NET) and Sustainment Trainings, or would that need to be developed?

PWS paragraphs 5.1 and 5.2 provides the requested information.

28 Attachmen t

2_Quality

Assurance

Surveillan ce Plan

(QASP),

Section 1

QASP Section

QASP Performance

Requirements. How will the government coordinate the QASP changes with the contractor?

This notification will occur well in advance of the actual implementation of any changes. Offerors shall note that the QASP will not become part of the Contract. When and if needed, the Government will inform the contractor of any QASP changes necessary to insure continued functionality of the NOTM system.

29 Attachmen t

2_Quality

Assurance

Surveillan ce Plan

(QASP),

Section 1

QASP Section

QASP Performance

Requirements. Will the contractor be notified that

QASP changes are coming, or simply be given the changes when approved?

See answer to Q28

30 Attachmen t

2_Quality

Assurance

Surveillan ce Plan

(QASP),

Section 1

QASP Section

QASP Performance

Requirements. How will

QASP compliance be monitored and how offer will QASP requirements be reviewed?

This information is identified in the

Draft QASP.

31 Attachmen t

2_Quality

Assurance

Surveillan ce Plan

(QASP),

Section 1

QASP Section

QASP Performance

Requirements. Will the contractor be allowed to provide input/feedback on proposed QASP after contract award and during execution?

Possibly. Offerors shall note that the

Draft QASP will not become part of the Contract. The Government will be happy to receive input/feedback related to the Draft QASP, after contract award.

32 Section B The RFP Section B lists all the CLINS. The Base Year

CLINS (1001 – 1005AB)

indicate a 12-month period of performance (PoP) for IMEF and a six-month PoP for both

II and III MEFs. The CLINS for the option years 1-4, are all 12 month PoPs.

Attachment 1 (PWS), Appendix B, Table 5 provides a ROM Estimate for the FTEs by location. An assumption for developing the pricing, based on the preceding information, would indicate a potential 5 FTEs for I MEF, 3

½ FTEs for II MEF and ½

FTE for III MEF. As written the CLINs in the RFP lists

Yes, the Period of Performance

(POP) for II and III MEFs during the base year will be 6 months. The POP for II and III MEFs will begin in

September 2017.

PWS, Appendix B for clarification of number of months associated with each year.

PoPs for I MEF for 12 months and 6 months for II and II MEF.

Question: Will the

Government confirm that during the base year the expectation for II and III

MEF are for six months?

33 PWS Page 3, Para.

2.2

2.2 Contract Transition

Planning states,” This contract will be broken down into separate contract line items (CLIN). One for

I MEF support with a limited Period of

Performance (PoP) and then another for I, II and III

MEF support. The requirements of this paragraph do not map to the CLIN Structure of the

RFP or Table 2 of

Attachment A to the PWS

Projected FTE’s by MEF.

Question: Will the

During the Base Year of performance, the Period of

Performance (POP) for I MEF will be from date of award through 11 months and the POP for II and III

MEFs will start in September of 2017 through the end of the base period.

Option Years 2 through 5 will then have the same POP for I, II and III

MEFs.

PWS. paragraph 2.2 and Appendix B for revision.

In addition, RFP Schedule B and

Attachment 4 - Pricing Workbook has been revised to change number of

Government please clarify

1) if the limited PoP is for I

MEF or for II and III

MEFS?

months associated with POP.

34 Pricing workbook

During a review of our

Volume IV, I noticed that in the Government's

ATTACHMENT 4 -

M67854-17-R-2605

AMENDMENT 0002, in two tabs, Contract FFP

CLINs PRIME and

Contract FFP CLINs SUB, in cells B3 the statement is

: Base Period (11 Months).

In column A, the CLINS listed include SLINs AA and AB. For the Base period CLIN/SLINs AA is in fact for the 11 month period; however for SLIN

AB the period is for 6

Yes, Cell B3 has been revised to indicate the Number of months for I, II and III MEFs.

See revised RFP, Amendment 0003, months.

Question: Should cell B3 be corrected to include the number of months for each

SLIN AA/AB? For example: Base Period

(CLIN/SLIN AA is for 11

Months and AB is 6 months)?

35 PWS Para Every position contained in the solicitation (M67854-17- R-2605) is designated as “key personnel.” Since the incumbent has retained their personnel as “exclusive”, there is no opportunity to obtain a Letter of Intent (LOI) with those currently performing the tasks listed in the solicitation. With these conditions being in place, the ability to meet the letter of the solicitation is inhibited by the fact that each position is written to an individual’s (the incumbent personnel’s) current, past work

Reference’s to Key Personnel have been removed . The Government notes that its personnel requirements were written to meet the

Government’s requirements only and were not written to any current or past individual’s current or past work experiences.

See revised RFP, Amendment 0003, PWS. paragraph 3.2. and revised

RFP, Section L4, Vol II Factor 2…, paragraph b and b(i).

experiences. To level the playing field, will the government consider limiting the number of positions designated as “key” and allow bidders to determine which positions they would like to designate as key?