M67854-15-T-0503_VSS_Solicitation_FINAL_21_May.pdf

RFQ: M67854-15-T-0503

VERTICAL STORAGE SYSTEMS

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This acquisition will be conducted in accordance with FAR Part 13, Simplified Acquisition Procedures, SubPart 13.5, Test Program for Certain Commercial Items, FAR Part 15, Contracting by Negotiation, Subpart 15.101-2, Lowest Price Technically Acceptable (LPTA) Source Selection Process. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; quotes are being requested and a written solicitation will not be issued. This requirement is set-aside for small business interests and shall remain open for any responsible sources to respond. The North American Industry Classification System (NAICS) codes for this procurement are 493110 and 493190 with small business size standard of $27.5M.

The Marine Corps Systems Command (MCSC) anticipates issuing one Firm Fixed Price (FFP), commercial contract to a single successful, responsible vendor. However, the Government reserves the right to award without discussion or make no award resulting from this solicitation.

Description of Procurement

The MCSC and the Marine Expeditionary Rifle Squad (MERS) intends to procure two

(2) vertical storage systems to support the GruntWorks Squad Integration Facility.

These systems are intended to store tactical and experimental equipment. The storage systems will aid in inventory management as well as provide a secure storage location.

CLIN Structure

CLIN Description QTY Unit of Issue

CLIN 0001

Vertical Storage System

Equipment, Delivery, and Assembly

Vendor shall provide storage system in accordance with Statement of Objectives entitled "Warehouse Vertical Storage Systems" dated 18 May 2015.

CLIN

0001AA

Vertical Storage System (Large)

1 EA

CLIN

0001AB

Vertical Storage System (Small)

1 EA

CLIN 0002 Installation

Cost (if any) for attaching or affxing the offered storage systems to the existing ficility, exclusive of electrical integration with building electrical supply.

CLIN

0002AA

Vertical Storage System (Large) 1 EA

CLIN

0002AB

Vertical Storage System (Small) 1 EA

CLIN 0003 Training

Vendor shall provide training IAW the Statement of Objectives entitled “Warehouse Vertical Storage Systems” dated 18 May 2015.

NOT SEPARATELY PRICED

1 Lot

OPTION:

CLIN

Extended Warranty

Vendor shall provide extended warranty IAW the Statement of Objectives entitled "Warehouse Vertical Storage Systems" dated 18 May 2015. Effective upon expiration of manufacturer’s warranty for a total of five

(5) years.

1 Lot

Statement of Objectives (SOO)

The objective of the SOO is to allow the vendor the maximum flexibility to innovatively manage the projected schedule, performance, risks, warranties, subcontracts, and data to provide the goods or services that satisfies the Government's performance requirements.

While vendors have flexibility to propose their own solutions, MCSC has the following objectives that are to be addressed in quotes.

SEE ATTACHMENT 1

Instructions to Vendors

MCSC desires to procure an equipment solution to the requirements described in the SOO (Attachment 1) which can be installed in its Gruntworks facility at Quantico MCB, VA with TOTAL installation costs (exclusive of any necessary electrical building connection work) limited to no more than [micro purchase threshold]. If no quotes are returned with total installation costs less than $2,000, the Marine Corps reserves the right to place an order and award a contract for CLIN 0001 without ordering CLIN 0002.

CLIN 0001 Should include the prices for delivery and assembly (if needed) of the storage system subcomponents at the Gruntworks site, but exclude the price of work (if any) needed to secure the completely assembled storage systems to the existing building structure in order to safely use the storage systems at the Gruntworks site.

CLIN 0002 Should include the prices for any work (if any) needed to secure the completely assembled storage systems to the existing Gruntworks building structure in order to safely use the storage systems at the Gruntworks site.

Vendors who quote equipment solutions that may remain 100% portable without permanent attachment to the existing Gruntworks facility should describe and affirm the safety and structural stability of their system in the information submitted with their quote.

The Marine Corps anticipates completing any necessary electrical installation work separately from any contract resulting from this quote. However, each vendor must warrant its installation instructions. In addition, the basic and optional equipment warranty coverage quoted may not be conditioned or limited based upon restrictions of who the Marine Corps might utilize to complete any necessary electrical installation work, or general installation work in the case where only CLIN 0001 is ordered and awarded.

Site Visit: Interested vendor(s) must attend a site visit prior to quote submittal. One day has been allotted for site visit. The site visit will be conducted on 16 June 2015 beginning at 9:00 am EST. Access to facility shall be arranged with the installation site representative. The vendor is required to comply with Quantico Base secure access guidelines. Vendor personnel are hereby notified that the location for installation is sensitive and should be handled with utmost discretion. The vendor shall only access facility the number of times absolutely necessary, and by the minimum number of personnel required to complete this requirement. All interested vendors will be required to sign and return a non-disclosure agreement at the time of site visist. Site visit shall be scheduled/coordinated with either site representative listed below:

Primary:

Eric Baker 703-784-6858 eric.t.baker@usmc.mil

Alternate:

Justin Miller 703-784-6847 justin.miller1@usmc.mil mailto:eric.t.baker@usmc.mil mailto:justin.miller1@usmc.mil

Delivery/Completion: The vendor(s) shall begin performance upon award and end no later than 120 days after contract award.

The systems will be shipped F.O.B. destination with inspection and acceptance conducted at the Government facility by Government personnel within seven (7) days of completed installation. Systems will be assembled and installed at the following location:

GruntWorks Gilbert Road, Bldg. 24017 Quantico, VA 22134

Quote Submission: All quotes shall include Statement of Work (SOW), pricing for F.O.B Destination, warranty information for the product(s), System for Award Management(SAM) information, company point of contact information, GSA contract number (if applicable), and payment discount terms. Each response must clearly and concisely address the capability of the vendor(s) to meet all objectives. The Government will not assume that a vendor possesses any capability, understanding, and/or commitment that is not specifically delineated and supported in its respective quote.

Page limit for quote is twenty (20) pages. The Government will not evaluate any pages beyond the 20 page limit. Quotes shall be prepared using “Arial” or “Times New Roman” 12-point font style on 8 ½ x 11 inch white paper with not less than 1” margins.

Tables and illustrations may use a reduced font style but not less than 8 points. All material submitted must be single-spaced. Vendors shall ensure that each page provides identification of the submitted vendor, the RFQ number, and page number in the header and footer.

Electronic Submission of Quote

(a) By submission of a quote on electronic media, the vendor certifies that the submission is readable on the hardware and software operating system format specified in this combined synopsis solicitation, and has been verified as free of computer viruses. Prior to any evaluation, the Government will check all files for viruses and ensure that all information is readable. In the event that any files are defective (unreadable), the Government may only evaluate the readable electronic files. However, if the defective (unreadable) media renders a significant deficiency in the vendor's quote, the Government may consider the quote incomplete and not further consider such quotes for evaluation.

(b) By submission the Vendor certifies that:

(1) The electronic files of its offer submitted in response to the solicitation have been verified as readable on the hardware and software operating system format specified as follows: Microsoft Operating System Windows 7 or compatible, Microsoft Office 2010, and/or Graphic Files may be in TIF, JPEG, or BMP format.

(2) The electronic files of its offer submitted in response to the solicitation have been verified as free of computer viruses using the following software: Norton Anti-virus or comparable commercial software.

(c) A quote that fails to conform to the requirements of paragraphs (a) and (b) above may be subject to interception or delay at Governmental electronic communications portals. This interception or delay may result in the quote being lost, deleted, destroyed, or forwarded in such a manner that the quote arrives at the target destination past the time and date of the deadline for submission established in the solicitation. In the event that a quote is lost, deleted, or destroyed due to the vendor's failure to conform to the requirements of paragraphs (a) and (b) above, such quote will be considered to have never been delivered to the Government. In the event that a quote is delayed due to the vendor's failure to conform to the requirements of paragraphs (a) and (b) above, the quote will be treated as late in accordance with the provision of this solicitation entitled Late Submissions, Modifications, and Withdrawals of Quotes.

(d) Vendors will not submit quotes via any other mechanism including but not limited to post, courier, fax or orally unless specifically requested and or authorized by the Contracting Officer.

By submitting a response, the vendor will be self-certifying that neither the requestor nor the principal corporate officials and owners are currently suspended, debarred, or otherwise ineligible to receive contracts from any Federal Agency. Failure to do so may represent grounds for refusing to accept the quote.

Any requests for further information must be in writing, via email. The Government will not accept any telephonic questions. Any inquiries regarding this solicitation must be received by this office, not later than 2:00 EST 4 June 2015.

Vendor(s) shall submit one (1) soft copy of their quote. The email subject line should include the following text: “Response to RFQ M67854-15-T-0503 (company name here).

”All responses to this solicitation are due by 2:00 PM EST on 23 June 2015. E-mail all quote documents to the points of contact listed below:

Contracting Office Address:

2200 Lester Street Quantico, VA 22134

Primary Point of Contact:

Ms. Jokera McNeil Contract Specialist jokera.mcneil@usmc.mil

Secondary Point of Contact:

Ms. Sheila McCreery Contracting Officer sheila.mccreery@usmc.mil mailto:jokera.mcneil@usmc.mil mailto:sheila.mccreery@usmc.mil

Terms and Conditions: The subject Request for Quotation (RFQ), M67854-15-T-0503 incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-80. It is the contractor’s responsibility to be familiar with the applicable clauses and provisions. Clauses incorporated by reference may be accessed in full text at http://farsite.hill.af.mil/.

The following FAR/DFAR provisions and clauses are applicable to this procurement:

52.212-1, Instructions to Vendors – Commercial Items (April 2014).

52.212-3, Vendor Representations and Certifications – Commercial Items (Mar 2015)

52.212-4, Contract Terms and Conditions – Commercial Items (Dec 2014)

52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (April 2015) Sub-clauses: (8), (9), (14), (16), (22), (27), (28), (33), (40), (41), (50), DEVIATION 2013-O0019

52.217-7, Option for Increased Quantity – Separately Priced Line Item (Mar 1989); 10 days

52.217-8, Option to Extend Services (Nov 1999); 10 days

52.222-22, Previous Contracts and Compliance Reports (Feb 1999)

52.228-5, Insurance – Work on a Government Installation (Jan 1997)

52.236-2, Differing Site Conditions (Apr 1984)

52.236-3, Site Investigation and Conditions Affecting the Work (Apr 1984)

52.237-1, Site Visit (Apr 1984)

52.237-2, Protection of Governmental Buildings, Equipment, and Vegetation (Apr 1984)

252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep 2011)

252.203-7005, Representation Relating to Compensation of Former DoD Officials (Nov 2011)

252.204-7000, Disclosure of Information (Aug 2013)

252.204-7004, Alternate A, System for Award Management (Feb 2014)

252.204-7012 Safe Guarding of Unclassified Controlled Technical Information

252.225-7001, Buy American and Balance of Payments Program (Nov 2014)

252.225-7012, Preference for Certain Domestic Commodities (Feb 2013)

252.225-7036 Buy American – Free Trade Agreements – Balance of Payment Program

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Jun 2012)

252.232-7006, Wide Area WorkFlow Payment Instructions (May 2013)

252.203-7998 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements—Representation. (DEVIATION 2015-O0010)

252.203-7999 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (DEVIATION 2015-O0010)

252.204-7003 Control of Government Personnel Work Product (Apr 1992)

252.223-7008 Prohibition of Hexavalent Chromium (May 2011) http://farsite.hill.af.mil/

252.232-7010 Levies on Contract Payments (Dec 2006)

Evaluation Criteria:

The Marine Corps intends to award a contract, inclusive of CLINs 0001 and 0002, to the vendor who submits the Lowest Price Technically Acceptable quote in response to this RFQ. If all quotes received include total CLIN 0002 installation costs in excess of the $2,000, the Marine Corps reserves the right to order and award a contract for CLIN 0001 without awarding CLIN 0002.

Evaluation Factors:

52.212-2 -- Evaluation -- Commercial Items.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to one responsible vendor, whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

Technical Capability: Technical Capability will be determined by evaluating the response and utilizing the following rating system:

Acceptable

Quotation clearly meets the minimum objectives of solicitation.

Unacceptable

Quotation does not clearly meet the minimum objectives of the solicitation.

Price Evaluation: The price evaluation will be determined as shown below:

Total Evaluated Complete Price

The total evaluated complete price is determined by ensuring that all requirements have been priced in terms of unit price and total price. No partial pricing will be permitted. Quotes that contain only partial pricing will be determined to have Incomplete Pricing.

Incomplete Price

Quote contains incomplete pricing information and/or unbalanced pricing for options that presents a risk, and will not be further evaluated.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P112_18871

Past Performance: Past Performance will be determined by evaluating the response and utilizing the following rating system:

Acceptable

Work has been performed with in the past three (3) years. Vendor with this rating will be considered Acceptable for this factor.

Unacceptable

Work has not been performed with in the past three (3) years. Vendor with this rating will be considered Unacceptable for this factor

Neutral

No history of past performance exists. The vendor will be rated neither favorably nor unfavorably. Vendor with this rating will be considered Acceptable for this factor.

Relevancy: Vendor has a positive history within the last three (3) calendar years from the close date of this RFQ, of providing vertical storage systems (commercial or Government) under a contract or an agreement as described above.

Relevant/Acceptable

Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires and has been demonstrated to have been performed in an acceptable manner.

Relevant/Unacceptable similar scope and magnitude of effort and complexities this solicitation requires and has been demonstrated to not have been performed in an acceptable manner.

Not Relevant little or none of the scope and magnitude of effort and complexities this solicitation requires. Vendor with this rating will be considered Unacceptable for this factor.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

IMPORTANT INFORMATION FOR CONTRACTORS: Any award resulting from the solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests and Receiving. The vendor must provide its Commercial and Government Entity (Cage) code, Contractor Establishment code (DUNS number) and Tax Identification Number. Contractors must be registered in the System for Award Management and Wide Area Workflow (WAWF) to be considered for award. The United States Marine Corps utilizes WAWF as its ONLY authorized method to electronically process vendor requests for payment. If your business is not currently registered to use WAWF-RA, visit the WAWF-RA website at https://wawf.eb.mil. All responsible small business sources may submit a quote which shall be considered.

https://wawf.eb.mil/