E-LMR_WRI_PWS.pdf

PdM ERS

E-LMR WRI PWS

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Enterprise Land Mobile Radio Western Region Infrastructure Performance Work Statement

M67854-14-R-4950

Prepared by:

UNITED STATES MARINE CORPS

Marine Corps Systems Command

Information Systems and Infrastructure

Emergency Response Systems

21 February 2014 ii

Executive Summary This document describes the products and services required to implement, sustain and furnish a multiple site, multiple channel, wide area trunked, Project 25 (P25) Enterprise Land Mobile Radio (E-LMR) solution. The solution shall comply with all applicable sections of the E-LMR System Design Specification (SDS) and comprise the fixed system infrastructure for subscriber units (SUs) operating on the following United States Marine Corps (USMC) installations throughout the Western region of the United States (hereafter referred to as the Western Region Infrastructure, or WRI):

• Marine Corps Air Ground Combat Center (MCAGCC) Twentynine Palms.

• Marine Corps Mountain Warfare Training Center (MCMWTC) Bridgeport.

• Marine Corps Base (MCB) Camp Pendleton.

• Marine Corps Air Station (MCAS) Miramar.

• Marine Corps Logistics Base (MCLB) Barstow.

• MCAS Yuma.

The primary E-LMR WRI technical requirements are to establish configuration management and system engineering services for P25 compliant wide area trunked radio systems at specified installations that shall be capable of transparently and seamlessly supporting subscriber units (SUs) that use P25 standards. Each succeeding delivery order shall meet grade of service (GoS), ground coverage and voice quality in accordance with (IAW) the E-LMR SDS. Proposed solutions can be complete replacements or selective upgrade of the legacy equipment and include justification for cost effectiveness of the recommended solution. All system upgrades or replacements shall comply with the P25 Phase 2 trunking standards published in the Telecommunications Industry Association (TIA)-102 series. Each effort shall also provide for the maintenance of system-level certifications in the areas of information assurance (IA), spectrum, interoperability and safety over the life of the contract.

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Table of Contents Executive Summary ........................................................................................................................ ii 1 Introduction

1.1 Background

1.2 Scope

1.3 Performance Objectives

1.4 Roles and Responsibilities

1.4.1 Government Roles and Responsibilities

1.4.2 Contractor(s) Roles and Responsibilities

2 Applicable Documents

2.1 Security

2.2 Property Management

2.3 Safety and Environmental

2.4 Drawings

2.4.1 CADD/GIS Technology Center

2.4.2 American Society of Mechanical Engineers Documents

2.5 Configuration Management

2.6 Telecommunications Industry Association/Electronic Industries Alliance

3 Performance Requirements

3.1 General Requirements

3.2 E-LMR WRI Configuration Requirements

3.2.1 E-LMR WRI Solutions by USMC Installation

3.2.2 Other Installation and Configuration Requirements

3.2.2.1 System Security

3.2.2.2 System Safety

3.2.2.3 Environment Compliance Requirements

3.2.2.4 Energy Efficiency

3.2.2.5 System Monitoring

3.2.2.6 Leased Site Requirements

3.2.2.7 Six (6) Channel RF Repeater Site

3.2.2.8 Twelve (12) Channel RF Repeater Site

3.2.2.9 Portable Trailer / Tower

3.2.3 Mirrored System Considerations

3.3 Program Management

3.3.1 Program Scheduling

3.3.2 Meetings and CDRL Reviews

3.3.2.1 Progress Meetings

3.3.2.1.1 Progress Reports

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3.3.2.2 On-Site Meetings

3.3.2.2.1 On-Site Meeting Visit Approvals

3.3.2.2.2 Status Conference Calls

3.3.3 Labor Hours Reporting in Accordance with Department of the Navy Contractor Manpower Reporting Application

3.4 Systems Engineering

3.4.1 System Definition and Description

3.4.1.1 RF Engineering

3.4.1.1.1 Propagation Analysis

3.4.1.1.2 EMC Analysis

3.4.1.2 Safety Certification

3.4.1.3 Spectrum Certification

3.4.2 Post Award Conference

3.4.3 Systems Engineering Technical Reviews

3.4.3.1 Critical Design Review

3.4.3.2 Test Readiness Review

3.4.4 Information Assurance Certification and Accreditation

3.4.4.1 Certification and Accreditation

3.4.4.1.1 DoD Information Assurance Certification and Accreditation Process

3.4.4.1.2 Information Assurance Vulnerability Scanning

3.4.4.1.3 Information Assurance Vulnerability Mitigation

3.4.4.1.4 Authorization to Operate

3.4.4.2 Information Assurance Management Program

3.4.4.2.1 Information Assurance Vulnerability Management

3.4.4.2.2 Information Assurance Remediation Requests

3.4.5 Configuration Management

3.4.5.1 Configuration Identification

3.4.5.2 Functional Configuration Audit

3.4.5.3 Physical Configuration Audit

3.4.5.4 Engineering Change Proposal

3.4.5.5 Request for Waiver

3.4.5.6 Notification of Revision to Commercial Equipment/Software

3.4.5.7 Configuration Status Accounting

3.4.5.8 Serialized Tracking

3.4.5.9 Product Drawings

3.4.5.10 Software Version Description

3.4.6 Implementation

3.4.6.1 RFSS Components, End Systems and NLRs

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3.4.6.2 RF Repeater Sites

3.4.6.3 Equipment Configuration/Optimization

3.4.7 Verification

3.4.7.1 Remedial Action

3.4.7.2 Post-Acceptance Configuration

3.5 System Testing

3.5.1 Factory Acceptance Test

3.5.2 Site Acceptance Test

3.5.3 EMC2 Field User Evaluation

3.6 Site Activation

3.6.1 Uninterrupted Power Requirements

3.6.2 AC Power

3.6.3 Grounding Requirements

3.6.4 Transition Plan and System Cutover

3.6.5 Equipment Optimization

3.6.6 Equipment Removal

3.6.7 Programming

3.7 Training

3.7.1 Formal Classroom Training

3.7.2 Computer-Based Training

3.7.3 Training Data Products

3.8 Technical Data Package Requirements

3.8.1 Commercial Product Data

3.8.2 Item Unique Identification Data

3.9 Sustainment

3.9.1 Warranty

3.9.2 Sustainment Plan

3.9.2.1 Sustainment Personnel

3.9.3 Sustainment Engineering and Logistics Assessment Report

3.9.4 Sustainment Engineering Services

3.9.5 Maintenance

3.9.5.1 Preventive Maintenance

3.9.5.2 Corrective Maintenance

3.9.6 Support

3.9.6.1 24x7 Remote Network Monitoring and Diagnostics

3.9.6.2 Telephone Help Desk

3.9.7 Extended Warranty

4 Contract Data Requirements List vii

4.1 Documentation CDRLs

4.2 Equipment Delivery

5 Places of Performance

6 Task Inspection and Acceptance

6.1 Quality Assurance Surveillance Plan

6.2 Discrepancies

7 Period of Performance

8 Government Furnished Information and Equipment

8.1 Government Furnished Information

8.2 Government Furnished Equipment

9 Security

9.1 General

9.2 Photography Recording Control

9.3 Inspections

9.4 Physical Security

9.5 Items Prohibited on USMC Installations

9.6 Escorting Policy

9.7 Unclassified and Not-Sensitive

9.8 Unclassified and Sensitive

9.9 Digital Certificates

10 Travel and Other Direct Costs

11 Staffing Plan

11.1 Key Personnel Qualifications

11.1.1 Program Manager

11.1.2 Principal P25 Engineer/Architect

11.1.3 Senior Systems Engineer

11.1.4 Project Manager

11.1.5 Systems Engineer

11.1.6 IA Workforce Personnel

11.2 Key Safety Objective

12 Administrative Authority

12.1 Contracting Officer

12.2 Contracting Officer’s Representative

12.3 Technical Point of Contact

Appendix A: Acronyms and Abbreviations

Appendix B: E-LMR WRI Products & Services Requirements ....Error! Bookmark not defined.

Appendix C: E-LMR WRI CDRLs viii

List of Figures

Figure 3-1: Integrated SETR, Audit, IA and Test Events

List of Tables

Table 1: E-LMR WRI Requirements Summary

Table 2: Existing System Configurations

Table 3: E-LMR WRI Estimated Fielding Timeline

Table 4: Compliance Matrix Outline Format

Table 5: Training Courses

Table 6: Estimated Quantities of Handheld, Mobile and Base Station SUs

Table 7: CDRLs ix

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1 Introduction This Performance Work Statement (PWS) describes the products & services required to implement, sustain and furnish the E-LMR WRI for the USMC. This effort shall deliver solutions that provide reliable communications capability for First Responders at USMC installations identified in this PWS.

The primary E-LMR WRI technical requirements are to establish configuration management and system engineering services for P25 compliant wide area trunked radio systems at specified installations that shall be capable of transparently and seamlessly supporting SUs that use P25 standards. Each succeeding delivery order shall meet GoS, ground coverage and voice quality IAW the E-LMR SDS. Proposed solutions can be complete replacements or selective upgrade of the legacy equipment and include justification for cost, schedule and performance effectiveness of the recommended solution. All systems upgrades or replacements shall comply with the P25 Phase 2 trunking standards published in the Telecommunications Industry Association (TIA)-102 series. Each effort shall also provide for the maintenance of system-level certifications in the areas of IA, spectrum, interoperability and safety over the life of the contract.

1.1 Background

Marine Corps Systems Command (MARCORSYSCOM), Program Manager (PM) Information Systems and Infrastructure (IS&I), Product Manager Emergency Response Systems (PdM ERS) is tasked with deploying a modern land mobile radio (LMR) solution capability at USMC installations. This effort is being implemented as part of the Emergency Management Command and Coordination (EMC2) initiative, per the Marine Corps Requirements Oversight Council (MROC) Decision Memoranda (DMs) 20-2010 and 40-2010, and further refined in MROC DM 03-2012.

The E-LMR WRI will further support compliance with USMC regionalization and technology leveraging mandates. Additionally, the E-LMR WRI will provide a compliance path to the National Incident Management System (NIMS) mandate contained in Homeland Security Presidential Directive (HSPD)-5 and other interoperability initiatives. The E-LMR WRI shall form a part of the overall USMC E-LMR core system.

1.2 Scope

The contractor(s) shall design, engineer, furnish, install, secure, test, make operational and support, in a turnkey fashion, a multiple site, multichannel, digital, trunked APCO P25 Phase 2 LMR solution that complies with all requirements in the E-LMR SDS at the following USMC installations:

• MCAGCC Twentynine Palms, California.

• MCMWTC Bridgeport, California.

• MCB Camp Pendleton, California.

• MCAS Miramar, California.

• MCLB Barstow, California.

• MCAS Yuma, Arizona.

The contractor(s) shall provide the E-LMR WRI solution in a turnkey services fashion that includes program management, solution design, system engineering services, staging, programming, installation and optimization, acceptance testing, solution certification support, documentation, training, and sustainment tasks as described in this PWS. Additionally, the contractor(s) shall provide individually listed contract products and services to include a geographically distributed radio frequency subsystem (RFSS), dispatch operator consoles and the capability to perform P25 over-the-air rekeying (OTAR) to P25 SUs. An E-LMR WRI Requirements Summary is presented in Table 1-1. Detailed requirements for each USMC installation are established in subsequent sections.

Table 1: E-LMR WRI Requirements Summary

Marine Corps Installation RFSS Site RF Repeaters

RF Repeater Site Locations

Radio Dispatch Consoles*

System Design MCAGCC Twentynine Palms, California 1 28 4 4 MCMWTC Bridgeport, California 30 5 4 MCB Camp Pendleton, California 1 77 8 8 MCAS Miramar, California 12 1 4 MCLB Barstow, California 6 1 4 MCAS Yuma, Arizona 58 10 4

Warranty Sustainment Services

Information Assurance Training

[Note: WRI radio frequency (RF) repeater site locations are designated as either Slice or non-Slice in other USMC E-LMR requirements documents. Throughout this document, no distinction will be made between these two types of site designations.]

1.3 Performance Objectives

The performance objectives for each USMC installation are:

a. To implement, sustain and furnish a P25 Phase 2 LMR solution that complies with the E-LMR SDS and that satisfies all operational availability, ground coverage and delivered audio quality (DAQ) requirements.

b. To support and maintain all required systems certifications for an initial (3) three years with (2) two option years of extended warranty.

c. To integrate the E-LMR WRI solution with a Government-provided wide area network.

d. To implement the E-LMR WRI solution IAW a cutover plan that incurs minimal disruption of existing services.

e. To provide training on all E-LMR WRI systems.

f. To provide a solution warranty, software upgrades, and support services for an initial (3) three years with (2) two additional option years of performance.

1.4 Roles and Responsibilities

1.4.1 Government Roles and Responsibilities

a. Provide all buildings, equipment spaces, and towers/structures.

b. Provide primary electrical power at all E-LMR WRI equipment locations.

c. Provide environmental controls IAW the contractor-developed, Government-approved final solution design.

d. Provide site perimeter security fencing as required.

e. Obtain and provide authorized operating frequencies consistent with the contract provisions for each USMC installation.

f. Provide site access, site maps and escorts as required IAW the contract provisions.

g. Obtain and provide all building and environmental permits, zoning approvals, and lease agreements as required at all sites and locations.

h. Furnish the wide area network connectivity in the specific form of a U.S. Navy-provided Public Safety Network (PSNet) to enable Internet protocol (IP) transport between RF repeater sites and RFSS sites.

i. Furnish and install exterior and site grounding systems at all Government system equipment spaces, buildings, towers, stand-by generators, and perimeter fencing.

j. Measure and verify ground resistance of (10) ten ohms or less at all RF repeater and RFSS sites.

k. Respond to the contractor(s) within (10) ten calendar days in response to changes or requests for modification of approved plans and schedules.

l. Provide SUs for testing activities IAW contractor-developed, Government-approved test plans.

m. Assist with the development and coordination of cutover plan activities as required.

n. Assist with the development and coordination of Information Assurance self-assessment plans and activities as required

1.4.2 Contractor(s) Roles and Responsibilities

a. Design, engineer, configure, furnish, install, secure, test, and make fully operational, all equipment and software IAW the contractor-developed, Government-approved E-LMR WRI solution design, and all other contract provisions.

b. Uninstall and remove existing system equipment as required and IAW the contractor-developed, Government-approved cutover plan.

c. Perform grounding and configuration audits at all E-LMR WRI RF repeater and RFSS sites after installation is complete.

d. Set systems levels, optimize and support on-site acceptance testing of the systems.

e. Develop, coordinate, and perform all cutover plan activities.

f. Develop and provide systems documentation.

g. Develop and execute a training plan for E-LMR WRI personnel to include system planners, radio technicians, radio network administrators, encryption key managers, dispatch operators, and supervisors.

h. Provide engineering and technical services to support Government performed DoD IA Certification and Accreditation Process (DIACAP) and Authority to Operate (ATO) certification testing to meet Mission Assurance Category (MAC) III/Sensitive IA requirements.

i. Perform all systems certification support efforts in accordance with all contract provisions.

j. Perform continuing systems upgrade, patches, testing, configuration management, and all other services required IAW this PWS and all other contract provisions.

2 Applicable Documents

Unless otherwise noted, the following documents of the issue shown (or more recent version in effect at the time of release of the request for proposals) are applicable to the extent referenced herein. In the absence of an identified document, applicable Department of the Navy (DoN) standards, National Institute of Standards and Technology (NIST) standards, Federal Information Processing Standards (FIPS), and best commercial practices shall apply. In the event of a conflict between applicable documents, the following descending order of precedence applies; PWS, SDS, DoN standards, NIST standards, FIPS, and best commercial practices.

2.1 Security

• SECNAV M-5510.30, Department of the Navy Personnel Security Program.

• SECNAV M-5510.36, Department of the Navy Information Security Program.

• DoDI 8500.2, Information Assurance (IA) Implementation.

• DoDI 8510.01, DoD Information Assurance Certification and Accreditation Process

(DIACAP).

• DoDD 8570.01, Information Assurance Training, Certification, and Workforce Management.

• DoD Manual 8570.01-M, Information Assurance Workforce Improvement Program.

• NIST SP800-53, Recommended Security Controls for Federal Information Systems and Organizations.

• CJCSM 6510.01, Information Assurance (IA) and Computer Network Defense (CND), Volume I (Incident Handling Program).

2.2 Property Management

• MIL-STD-130N, Identification Marking of U.S. Military Property.

2.3 Safety and Environmental

• MIL-STD-882D, DoD Standard Practice for System Safety.

2.4 Drawings

2.4.1 CADD/GIS Technology Center

• ERDC/ITL TR-06-X, A/E/C CADD Standard with Appendix A, B, C, D.

2.4.2 American Society of Mechanical Engineers Documents

• Y14.100, Engineering Drawing Practices.

• Y14.24, Type and Applications of Engineering Drawings.

• Y14.34M, Parts, Data Lists, and Index Lists: Associated Lists.

• Y14.35M, Revision of Engineering Drawings and Associated Documents.

• Y14.38, Abbreviations and Acronyms for Drawings and Associated Documents.

2.5 Configuration Management

• MIL-HDBK-61A, Configuration Management Guidance.

2.6 Telecommunications Industry Association/Electronic Industries Alliance

• EIA-649, National Consensus Standard for Configuration Management.

3 Performance Requirements

3.1 General Requirements

The contractor(s) shall design, engineer, furnish, install, secure, test (EFIST); make operational;

and support a solution that meets the Government requirements specified in the E-LMR SDS.

The contractor(s) performance and systems installation requirements stated in this PWS identify the Government’s minimum requirements for the E-LMR WRI effort and represent a portion of those identified in the E-LMR SDS. For this effort, the repeater quantities identified in Section

3.2.1 of this PWS take precedence over the E-LMR SDS.

The contractor(s) shall be responsible for provisioning a completely functional turnkey LMR solution with the required hardware, software, interfaces, programming, parts, ancillary equipment, interconnecting cables, databases and material for all identified USMC installations.

The contractor(s) shall be responsible for demonstrating the required systems functionality to the Government via engineering, testing and reviews with documentation supporting the solution design and configuration management. The contractor(s) shall be responsible for implementing systems security measures IAW DoD Instruction (DoDI) 8500.2. The contractor(s) shall be responsible for providing engineering and technical documentation, systems training and sustainment support services for the E-LMR WRI solution as stated in this PWS.

3.2 E-LMR WRI Configuration Requirements

Table 3-1 provides a summary of existing system configurations for each USMC installation within the E-LMR WRI. This table is for reference only.

Table 2: Existing System Configurations

Location System Description

Analog/ Digital

Service Type

P25 Compliant

Frequency Band (MHz) Encryption OTAR SUs

MCAGCC

Twentynine

Palms

Motorola Solutions Digital Trunked Yes 380-399 AES Yes 265

MCMWTC

Bridgeport MACOM Analog Conventional No 138-150 None No 80

MCB

Camp

Pendleton

Motorola Solutions Digital Trunked Yes 380-399 AES Yes 589

MCAS

Miramar

Motorola Solutions Digital Trunked Yes 380-399 AES Yes 196

MCLB

Barstow Mixed Analog Conventional No 800 &

134.7-138.2 None No 170

MCAS

Yuma

Motorola Solutions Digital Trunked Yes 380-399 AES Yes 198

The number of RFSS deployment quantities shall be consistent with: (a) the number of RF repeater sites and site RF repeaters with which the RFSS is associated and (b) the number that are required to achieve the E-LMR WRI operational availability and GoS on a continuous basis.

The solution shall be designed with a primary RFSS located in the Western Region to interoperate with a Government-furnished RFSS located on another USMC installation. The contractor(s) shall make operational any ancillary equipment, software and services required to support this effort. The contractor(s) shall disconnect, uninstall and dismantle all displaced core and ancillary equipment, cable and mounting hardware. The contractor(s) shall turn over all removed equipment and material to the Government for proper disposal. Basic solution requirements for each USMC installation within the E-LMR WRI are listed in subsequent sections.

3.2.1 E-LMR WRI Solutions by USMC Installation

Proposed solutions can be complete replacements or selective upgrade of the legacy equipment and include justification for cost, schedule, and performance effectiveness of the recommended solution. All systems upgrades or replacements shall comply with the P25 Phase 2 trunking standards published in the Telecommunications Industry Association (TIA)-102 series. Each effort shall also provide for the maintenance of system-level certifications in the areas of IA, spectrum, interoperability and safety over the life of the contract. Please refer to Appendix B for the products and services that the contractor(s) shall provide as solutions to E-LMR WRI. Table 3-2 lists the estimated fielding timeline for each Marine Corps Installation within the E-LMR

WRI.

Table 3: E-LMR WRI Estimated Fielding Timeline

CLIN Marine Corps Installation Fiscal Year

002 MCAGCC Twentynine Palms, California FY15 003 MCMWTC Bridgeport, California FY16 004 MCB Camp Pendleton, California FY15 005 MCAS Miramar, California FY16 006 MCLB Barstow, California FY16 007 MCAS Yuma, Arizona FY16

3.2.2 Other Installation and Configuration Requirements

3.2.2.1 System Security

The contractor(s) shall ensure all ports, protocols, and services (PPS) are IAW authorized USMC and DoD PPS. The contractor(s) shall disclose if the proposed solution uses open source software/products and detail which, if any, are used. The contractor(s) shall describe how product enhancement control is maintained independent of open source community advances.

The contractor(s) shall describe/disclose any risks associated with use of open source software.

The contractor(s) shall identify and describe the use of any mobile code. The contractor(s) shall comply with Chairman of the Joint Chiefs of Staff Manual (CJCSM) 6510.01, Cyber Incident Handling Program, as it pertains to DoD Component Mobile Code Policy & Procedures.

Workstations must be configured to prevent the downloading and execution of prohibited mobile code.

The contractor(s) shall ensure that public domain software (e.g., freeware, shareware) is not used in the solution and/or any applications unless compelling reasons exist. If this is the case, the contractor shall disclose all public domain software to be used, the context and compelling reason for such use and request approval via the Contracting Officer’s representative (COR) to the Designated Approving Authority (DAA). Public domain software may only be used after approval by the DAA.

The contractor(s) shall employ and describe the solution production and deployment integrity measures to preclude introduction of malware, in any form, consisting of hardware, software or firmware that is not an authorized part of the design (e.g., no counterfeit parts or foreign software). The contractor(s) shall remove or otherwise disable any unnecessary or unused software, PPS, firmware or hardware. The contractor(s) shall remove all default system, database or application passwords and accounts, sample scripts, data, files and programs not necessary for the operation of the solution (e.g., removal of web browser, e-mail software, file transfer protocol (FTP) and telnet, among others).

The contractor(s) shall minimize the use of group accounts, justify any group account or trace group account access to DoD-issued common access card (CAC) to ensure audit accountability to individual action. The contractor(s) shall ensure the solution can limit the number of multiple logon sessions.

The contractor(s) shall ensure all proposed solution components have the ability to effectively detect, report, respond to, and log security incidents and threats against the environment, systems and applications. Undocumented changes to the configuration management baseline shall be considered security incidents.

The contractor(s) shall provide a solution capable of collecting detailed audit trail logging, forwarding and analysis. The contractor(s) shall provide a solution capable of providing multiple levels of security access (role-based access controls [RBACs]) and a log of all entries into the solution by date, time and authorized individual. The contractor(s) shall provide a solution that collects, consolidates, analyzes, stores, retrieves and protects audit logs generated by the solution. Audit records shall include at a minimum User ID; successful and unsuccessful attempts to access security files; date and time of the event; type of event; and success or failure of event. Audit records shall be collected for operating systems (OSs), databases and applications (to include firewalls, routers and others) where applicable.

The contractor(s) shall identify all port(s) or service(s) that are configurable, and that information shall be outlined in their proposal. The contractor(s) shall identify any remote procedure call (RPC) technology or proprietary protocols that are used in their solution to monitor and/or push software patches to the proposed solution. The contractor(s) shall describe how product enhancement control is maintained independent of open source community methods.

3.2.2.2 System Safety

The contractor(s) shall include as part of the E-LMR WRI design and employment all system safety requirements for human (includes human/system) interfaces, electromagnetic environment (EME), toxic/hazardous materials and substances, testing, facilities and logistical support per

DoDI 5000.1. System safety shall meet requirements as per the DoD Standard Practice for System Safety (MIL-STD-882) series and address all applicable hazards.

Grounding requirements must be met for E-LMR WRI communications equipment, infrastructure and power sources to prevent injury to humans or electrostatic discharge (ESD) to equipment. Consideration for hazards of electromagnetic radiation also must be adhered to as described in Section 3.6.2 of this PWS.

In accordance with Occupational Safety and Health Administration (OSHA) standards, the contractor(s) shall ensure that the design of each communications shelter or work area has sufficient room to provide free movement and an easy exit in the event of an emergency.

The contractors’ technicians/maintainers shall have access to all necessary safety equipment, technical manuals and proper personal protection equipment (PPE) prior to performing assigned tasks. Additionally, they shall follow all safety precautions including the wear and proper use of safety equipment and PPE to include use of a fall protection system every time the technician/ maintainer climbs a tower.

3.2.2.3 Environment Compliance Requirements

All E-LMR WRI solution design, deployment and testing efforts shall comply with federal, state and local Environment, Safety and Occupational Health (ESOH) regulations. The USMC shall be able to train, operate, maintain and dispose of the system in full compliance with applicable U.S., foreign and international environmental quality laws and regulations. The design, production, operation, maintenance and disposal provisions of the system shall eliminate, or minimize to the greatest extent possible, adverse environmental quality impacts.

3.2.2.4 Energy Efficiency

The contractor(s) shall comply with the clause at FAR 52.223-15 “Energy Efficiency in Energy- Consuming Products” unless: (a) the energy-consuming product is not listed in the Energy Star Program or Federal Energy Management Program (FEMP) or (b) where a listed energy-consuming product does not satisfy the technical criteria established in the E-LMR SDS.

[Note: The former case is in accordance with FAR 52.223-15(c)(1); the latter case is in accordance with FAR 52.223-15(c)(2).]

3.2.2.5 System Monitoring

The contractor(s) shall provide a method to monitor and assess the E-LMR WRI solution to properly and accurately determine the systems operational availability. The systems operational availability requirements are identified in the E-LMR SDS. The contractor(s) shall implement systems monitoring capability including the computation of operational availability considering the following failure modes and conditions:

a. USMC-provided Base Telecommunications Infrastructure (BTI), base area network (BAN) and the PSNet wide area communications network (WACN) shall be considered to have 100 percent availability.

b. USMC-provided capabilities such as equipment spaces; heating, ventilation and air-conditioning (HVAC); utility and standby electrical power systems; and towers shall be considered to have 100 percent availability.

c. E-LMR WRI solutions shall consist of all operationally interconnected RFSSs, end systems (ESs), network logging recorders (NLRs) and RF repeater suites.

d. Failure of SUs shall not be considered as system downtime.

e. System failure (i.e., downtime) consists of any of the following events or conditions: .

1) Any fault (or maintenance action) that reduces the trunked frequency availability provided by any repeater site to less than 90 percent of design capacity.

2) Any fault (or maintenance action) that changes the GoS provided to any SU requesting access to a trunked radio channel resource to p = 0.03 or greater.

3) Any fault (or maintenance action) that results in the inability to fully perform any the following functions at any installation: (i) proper SU affiliation at any RF repeater site, (ii) voice call or data routing between two or more RF repeater sites (applies only for those installations with more than one repeater site), (iii) radio dispatch operations with one or more trunked talk-group on at least one radio dispatch console, (iv) key management operations on at least one client of the key management facility end-system, (v) network management operations on at least one client of the network management facility end-system, and (vi) record trunked talk-group communications on at least one network logging recorder.

3.2.2.6 Leased Site Requirements

The contractor(s) shall perform the same work required in all subsequent sections of this PWS with respect to the three leased RF repeater sites associated with MCB Camp Pendleton. Such work shall also be in accordance with and constrained by the current U.S. Navy lease agreements cited in Section 8.1 of this PWS.

3.2.2.7 Six (6) Channel RF Repeater Site

The contractor(s) shall EFIST, make operational and support a six (6) channel RF repeater suite into a GFE transportable trailer/equipment enclosure/tower system that can be integrated into the E-LMR WRI solution to supplement the RF coverage and capacity of the system. The place of implementation shall be as directed by the government.

3.2.2.8 Twelve (12) Channel RF Repeater Site

The contractor(s) shall EFIST, make operational and support a twelve (12) channel RF repeater suite into a GFE transportable trailer/equipment enclosure/tower system that can be integrated into the E-LMR WRI solution to supplement the RF coverage and capacity of the system. The place of implementation shall be as directed by the government.

3.2.2.9 Portable Trailer / Tower

The contractor(s) shall provide a portable trailer-tower system that houses P25 trunking LMR repeater kits. Each P25 LMR repeater kit includes the antenna, transmission line, radio frequency combiners, repeaters, universal power supply and network interface equipment. Additionally, there will be interoperability subsystems, combiners, equipment racks, transmission line, and antennas to support the interoperability RF channels. Once assembled with the P25 LMR repeater kits, the portable trailer-tower system will augment radio frequency coverage for the E- LMR WRI as required.

3.2.3 Mirrored System Considerations

The contractor(s) shall provide and implement in a turnkey fashion a fully redundant RFSS solution that includes a mirrored RFSS at a geographically diverse location (in this case located aboard MCAGCC Twentynine Palms, California). The contractor(s) shall provide a solution that negates or minimizes the loss of data or radio services when switching from one RFSS to its prospective mirrored RFSS. Contractor(s) shall disclose in their proposed design all vulnerabilities and limitations (e.g., potential loss of data, downtime, all potential cutover issues) that may affect the operational availability of the system.

3.3 Program Management

The contractor(s) shall provide program management services throughout the period of performance (PoP) of the E-LMR WRI contract. At a minimum, the services shall include:

a. Design planning.

b. Implementation planning.

c. Management of all site preparation/development activities and system integration.

d. Cutover planning.

e. Migration planning.

f. Optimization planning.

g. System Acceptance Testing. .

3.3.1 Program Scheduling

The contractor(s) shall maintain an accurate schedule of contract performance events, including reviews and system test and evaluation (T&E) events, which provide for the earliest delivery schedule while at the same time satisfying all requirements in a cost-effective manner.

The contractor(s) shall notify the Government in writing within 96 hours of any anticipated or projected work stoppages or delays that will impact schedules.

Contract Data Requirements List (CDRL) A001 Progress, Status and Management Report

3.3.2 Meetings and CDRL Reviews

The contractor(s) shall plan, host, attend, coordinate, support and conduct the meetings, formal reviews, conferences and audits (hereinafter called “reviews”) that support the E-LMR WRI contract. The reviews shall be conducted at Government and contractor facilities. Reviews requiring demonstration and/or examination of equipment shall be conducted at the contractors’ facility. All such reviews shall be included in the program schedule and may be held concurrently with the Government’s approval.

The contractor(s) shall prepare agendas and conference presentation materials, and provide minutes, and reports following each review. The Government reserves the right to cancel any review or to require any review to be scheduled at critical points during the PoP. Action item documentation, assignment of responsibility for completion, and due dates shall be determined prior to adjournment of all reviews. A summary of all action items, responsible parties, and estimated completion dates shall be included with the minutes.

The following rules and conditions shall apply to all review events.

a. Events shall be conducted only: (1) on Tuesday–Thursday, from 8 a.m.–12 p.m. and 1 p.m.–5 p.m., on weeks that do not include a federally recognized holiday; (2) in a manner that starts and completes the event in no more than one Tuesday–Thursday period; (3) using contractor-provided facilities, equipment and facilitator; and (4) IAW an agenda that is contractor-developed and Government-approved.

b. Conference and review facilities shall: (1) be sized to support up to 18 Government (military, DoD-civilian and contractor) personnel; (2) provide seating capacity (one seat each), table space (sized for a laptop PC at each seat) and utility power outlets (at a ratio of no less than one outlet per four seats) for Government personnel; (3) comply with all applicable OSHA and American Disabilities Act (ADA) criteria; and (4) be integrated and configured with the conference and review equipment to provide an audio and visual environment (including room lighting, room audio performance, toll-free dial-in meet-me teleconference line for up to and including 12 separate external call-in locations and computer data projection size, brightness, contrast and resolution) that is suitable for the contractor-developed media to be presented/reviewed at the event in question.

c. Conference and review facilities shall: (1) be located only within the conterminous United States (CONUS); (2) be located only where code division multiple access (CDMA) and Global System for Mobile Communications (GSM) service (3G or 4G) or long-term evolution (LTE) broadband cellular service is available directly at the seating allocated for Government personnel within the room where the conference and reviews are to be conducted; and (3) operate under policies that allow Government personnel to retain possession and use of (in all modes of operation) personal electronic devices (PEDs) that include PCs and associated accessories (such as cellular and Wi-Fi adapters, power adapters, Ethernet switches, external hard drives, and optical media), computing tablets and smart phones.

CDRL A002 Report, Record of Meeting/Minutes

3.3.2.1 Progress Meetings

The contractor(s) shall hold quarterly progress meetings at a mutually agreed upon date and location. The Government reserves the right to cancel or to require additional reviews to be scheduled during the PoP. The contractor’s progress, management, technical support services (if any), integrated logistics support, administrative support, assurance of compliance with contract requirements, program status, funding, problem identification and resolutions shall be agenda items.

Actual vs. expected performance of each area shall be addressed. The contractor(s) shall prepare presentation materials providing an overview of all agenda items. All documentation to be discussed shall be submitted at least fourteen (14) calendar days before the initial meeting.

3.3.2.1.1 Progress Reports

The contractor(s) shall provide quarterly Progress Reports addressing the progress of work, the status of the program and assigned tasks, report program costs and identify and address existing or potential problem areas including resolutions or mitigation plans.

CDRL A001 Progress, Status and Management Report

3.3.2.2 On-Site Meetings

At a minimum, the contractor(s) shall participate in additional on-site meetings (i.e., pre-installation, end of installation/pre-test meeting and pre-acceptance meeting) that are coordinated and mutually agreed upon between the contractor and the Government.

These meetings shall take place at the USMC installation where the system installation is to occur. All documentation to be discussed shall be submitted at least fourteen (14) calendar days before the meetings.

3.3.2.2.1 On-Site Meeting Visit Approvals

The contractor(s) shall coordinate with and obtain approval from the COR at least twenty one

(21) calendar days before conducting any meetings or site visits.

3.3.2.2.2 Status Conference Calls

The contractor(s) shall participate in weekly status conference calls throughout the duration of the E-LMR WRI contract. Prior to each conference call, the contractor shall provide a detailed meeting agenda recommendation to PdM Emergency Response System (ERS), who in turn will finalize the agenda and forward it to the required participants. The contractor(s) shall include any existing action items for both the Government and the contractor. The contractor(s) shall provide electronic minutes to all attendees within five (5) calendar days after the conclusion of each meeting for all telephone conferences and in-person meetings.

3.3.3 Labor Hours Reporting in Accordance with Department of the Navy Contractor Manpower Reporting Application

The contractor(s) shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the E-LMR WRI via a secure data collection site. The contractor(s) is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

https://doncmra.nmci.navy.mil/

Reporting inputs will be for the labor executed during the PoP during each Government FY, which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than (NLT) October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

3.4 Systems Engineering

The contractor(s) shall be responsible for providing system definition, certification, system engineering technical review, implementation and verification for the E-LMR WRI system.

The contractor(s) shall implement a Systems Engineering Management Plan (SEMP) that describes the contractor’s proposed efforts for planning, controlling, and conducting a fully integrated engineering effort. The SEMP shall address the engineering process applied to the definition of system design and test requirements; system engineering required to define the preferred system configuration to satisfy the E-LMR WRI system requirements; the planning and controls of the technical program risks; and management of the integrated effort of design engineering, test, logistics and production to meet program objectives. The SEMP shall be used by the Government to understand and evaluate the contractor’s engineering work efforts as part of the contract monitoring process.

CDRL A003 Systems Engineering Management Plan

3.4.1 System Definition and Description

The contractor(s) shall provide systems engineering definition and description products including system architecture and configuration. The complete architecture shall be based on the Government-provided E-LMR DoD Architecture Framework (DoDAF) drawing set. The complete architecture shall include: (a) System/Subsystem Design Description (SSDD), (b) Interface Design Description (IDD), (c) Software Design Description (SDD), (d) Database Design Description (DBDD), and (e) Telecommunications System Engineering Plan (TSEP).

CDRLs:

A004 System/Subsystem Design Description A005 Interface Design Description A006 Software Design Description A007 Database Design Description A008 Telecommunications System Engineering Plan

3.4.1.1 RF Engineering

The contractor(s) shall develop and deliver a final RF repeater suite configuration package as part of the TSEP. The package shall include: (a) a complete and accurate 2D drawing package that conforms to all American Society of Mechanical Engineers (ASME) Y.14 series drawing standards and the ERDC/ITL TR-06-X A/E/C CADD formats, (b) propagation analysis, and (c) interference analysis.

https://doncmra.nmci.navy.mil/

3.4.1.1.1 Propagation Analysis

The contractor(s) shall perform in-depth computer-modeled coverage analysis. The computer-modeled coverage analysis shall provide out-bound and in-bound coverage maps for each home service area and the enterprise as a whole. The contractor(s) shall provide coverage maps overlaid on a topographic map with 1:50,000 scale or better as part of the TSEP. The contractor(s) shall provide simulated equipment details (e.g., antenna gain, power output) for the computer model based on the site RF repeater, antenna/tower and infrastructure configuration.

3.4.1.1.2 EMC Analysis

The contractor(s) shall perform design engineering and analysis to optimize electromagnetic compatibility (EMC) and minimize electromagnetic interference (EMI), intermodulation and co-site interference at each RF repeater site. The analysis shall identify potential on-site and off-site interference sources, including those created by the proposed system. Emitter and EME data shall be taken from the Government-furnished hazards of electromagnetic radiation to ordnance (HERO) reports for the respective installations, as well as those sources identified in the E-LMR SDS shall be used in this analysis. These analyses shall specify the preventive measures that will be taken at each site to eliminate or reduce interference to an acceptable level. The interference analysis shall be included in the TSEP.

In addition, measurements shall be made on the installed E-LMR WRI system to verify acceptable interference levels as part of the acceptance test. If interference occurs to/from other systems, the contractor(s) shall be responsible for remedying the interference IAW Section

3.4.6.1 of this PWS. Interference analysis shall include, at a minimum:

a. Co-channel interference.

b. Adjacent channel interference.

c. Intermodulation.

d. Transmitter noise.

e. Receiver desensitization.

The contractor(s) shall perform Spectrum Supportability Risk Assessment (SSRA) for the E-LMR WRI system to identify and assess the potential effects to other existing systems within the operational EME. The assessment shall address potential risk associated to regulatory, technical and operational spectrum and electromagnetic environmental effects. The contractor(s) shall prepare, update and submit the SSRA for Government review fourteen (14) calendar days before conducting each system engineering technical review as identified in Section 3.4.2.

CDRL A009 Spectrum Supportability Risk Assessment

3.4.1.2 Safety Certification

The contractor(s) shall provide all required support in terms of labor, travel, equipment, material, shipping, installation, integration, testing, software changes, hardware changes, documentation, attending and conducting (as well as presenting material at) technical interchange meetings and conferences required to achieve safety certification. Support shall be provided at Government-designated facilities (whether Government-owned, Government support contractor-owned or contractor-owned) located in CONUS as required on either a system-level basis or for applicable equipment or component items (involving hardware/software configuration items) that are part of the current system configuration and for each proposed system configuration over the PoP.

The contractor(s) shall identify, evaluate and eliminate or control safety and health hazards;

define risk levels; and establish a program that manages the probability and severity of all hazards associated with development, use, disposal and changes from the current system configuration in the form of a System Safety Program Plan (SSPP) IAW MIL-STD-882.

Residual risks will be evaluated by the Government IAW Tables A-I through A-IV of MIL-STD- 882 and accepted if appropriate. The contractor(s) also shall include a Safety Assessment Report (SAR). The SAR shall be supplemented to include a Material Safety Data Sheet (MSDS) for each chemical or material used in any way in the E-LMR WRI system when so requested by the contracting officer (KO).

The contractor(s) shall obtain and provide all required information to attain Naval Ordnance Safety and Security Activity (NAVOSSA) certification for all lithium batteries used in any way in the E-LMR WRI system in the form of a Battery Selection Program Report.

CDRLs:

A010 System Safety Program Plan A011 Safety Assessment Report A012 Battery Selection Program Report

3.4.1.3 Spectrum Certification

The contractor(s) shall use for E-LMR WRI only RF equipment that has completed the spectrum certification process. The contractor(s) shall provide to the Government proof of spectrum certification (e.g., copy of the endorsed Stage 4 DD Form 1494 with final J/F-12 number). The contractor(s) shall provide all required support to maintain the spectrum certification for all RF devices and antennas on a recurring basis as needed over the PoP. Unless otherwise noted, the contractor(s) shall supply all labor, travel, equipment, material, shipping, installation, integration, testing, hardware changes, software changes, firmware changes and documentation required to accurately and thoroughly complete the Stage 4 DD Form 1494 Application for Equipment Frequency Allocation for pages 2, 3 and 4 whenever a material change in configuration of any transmitter, receiver or antenna invalidates the existing J/F-12 certification. The revised DD Form 1494 shall be completed NLT 30 calendar days after the effective date of a material change.

CDRL A013 Frequency Allocation Data

3.4.2 Post Award Conference

The contractor(s) shall host, facilitate and conduct a Post-Award Conference (PAC) after contract award to introduce the contractor’s team and present their technical, management and sustainment approaches to the Government. The contractor(s) also shall present the proposed scope and dates of the Pre-Fielding Coordination Visit (PCV) and Critical Design Review

(CDR).

CDRL A002 Report, Record of Meeting/Minutes

3.4.3 Systems Engineering Technical Reviews

The contractor(s) shall facilitate and perform the following system engineering technical reviews (SETRs). For each technical review, the contractor shall(s) prepare and submit, at a minimum, a Design Review Information Package (DRIP). Figure 1 depicts the SETRs in context with subsequently described audits, IA and test events.

CDRLs A002 Report, Record of Meeting/Minutes A014 Design Review Information Package

3.4.3.1 Critical Design Review

The contractor(s) shall host, facilitate and conduct a CDR to validate that the contractor has correctly identified an E-LMR WRI system design and configuration that satisfies the requirements in this PWS and the E-LMR SDS. The review will examine the proposed system design, configuration and installation considerations to ensure it can meet those non-tailorable requirements that are directly traceable to the E-LMR Capability Production Document (CPD) via the Requirements Traceability Matrix (RTM). The E-LMR WRI CDR will validate the E- LMR WRI system functional baseline and establish the initial product baseline (as designed) prior to formal system testing. This review also shall address the IA vulnerabilities and mitigation requirements and the ability of the system to attain IA Certification and Accreditation (C&A) by means of a contractor-conducted IA self-assessment (IA-SA).

CDRLs A002 Report, Record of Meeting/Minutes…