Attachment_A_LCRTF_CPK_Statement_of_Work_11_June.docx

STATEMENT OF WORK

FOR

Light Capability Rough Terrain Forklift (LCRTF)

Crew Protection Kit (CPK)

Prepared By

Marine Corps Systems Command Program Manager, Combat Support Systems Product Manager, Engineer Systems

DRAFT STATEMENT OF WORK

For Light Capability Rough Terrain Forklift Crew Protection Kit (CPK)

SCOPE.

This statement of work (SOW) describes the outcome the contractor is required to achieve in order to provide the United States Marine Corps qualified Crew Protection Kits (CPK) for the Light Capability Rough Terrain Forklift (LCRTF). The contractor shall provide a CPK for integration of survivability and protection in the event of small arms fire or Improvised Explosive Device (IED) attack.

The contractor is responsible for providing all material, services and necessary support documentation needed to complete the tasks identified in this SOW.

APPLICABLE DOCUMENTS.

The following documents form a part of this SOW to the extent specified herein. The most recent revision of the referenced document at the time of contract shall be used unless otherwise specified. In the event of conflict between the applicable documents and this SOW, the SOW shall take precedence. All below references cited in mandatory compliance documents shall be considered as guidance only. Nothing in this document supersedes applicable laws or regulations unless a specific exemption has been obtained.

Military Standards and Specifications - Mandatory Compliance.

Military Standards and Specifications - Guidance Only.

Not Applicable

Federal Standard - Mandatory.

Not Applicable.

Military Handbooks - Guidance Only.

Other Government Documents. Unless otherwise stated, the following documents may be obtained from the Document Automation and Production Service, Building 4/D, 700 Robbins Avenue, Philadelphia, PA 19111-5094 or visit http://dodssp.daps.mil.

Non-Government Documents.

(Copies of ASTM documents are available from www.astm.org or American Society for Testing and Materials International, 100 Barr Harbor Drive, West Conshohocken, PA 19428-2959.)

REQUIREMENTS.

The contractor shall perform all tasks and provide all materials, equipment, hard tooling, personnel, and facilities required to manufacture, fabricate, integrate, produce, and deliver the types and quantities of deliverables specified in the contract. This includes associated documentation; logistics, technical support; a training package; and technical manuals. Upon successful completion of Production Qualification Testing (PQT) and the Limited User Evaluation (LUE), the Government may exercise contract options for integration, production, and fielding.

Program and Data Management.

Program Management. The contractor shall establish and maintain program management practices throughout the period of performance. Program management practices shall provide visibility into the contractors’ organization and techniques used in managing the program, including subcontractor and data management. Documentation shall be readily available to Government representative(s) during planned visits.

Subcontractor Management. The contractor is responsible for performance of requirements delineated in this SOW and shall institute appropriate management actions relative to subcontractor performance. Requirements that are contractually specified shall apply to subcontractor performance; however, the contractor shall be accountable for subcontractor compliance and is responsible for ensuring all deliverable products comply with the contract requirements.

Data Management. The contractor shall establish a single, centralized system for management of all data. The contractor, in developing information that will be furnished to the Government, shall make the maximum use of existing data and provide maximum multiple use of technical information. Government use of any data management system shall not require installation of client software on Government computer systems (with the exception of Internet Explorer and Microsoft Office). Specific data management functions shall include schedule control for deliverables, maintenance of deliverables, approval of deliverable format, and distribution and delivery of data products. The system shall include facilities for storage of all data developed or utilized for this contract, and shall provide the Government equal access to the data. The contractor shall ensure all data is centrally available for Government review to ensure continuity of the system fabrication and supporting documentation. The Government reserves the right to review all data associated with and developed for the CPK.

Technical Proposal. The contractor's Technical Proposal, as negotiated and accepted by the Government, may be incorporated. Any changes are to be submitted to the contracting officer in advance for approval. The contractor's management program or process shall be provided as part of the technical proposal and evaluated by the Government to determine whether the contractor has efficient and effective management practices in place. In addition to a discussion of the overall CPK design, the contractor shall also include a Requirement Traceability Matrix (RTM) and System Impact Assessment (SIA) within the Technical Proposal.

[This text has been moved to “Attachment E Addendum to FAR Clause 52.212-1 “Instructions to Offerors”_XX_June.”]

Meetings, Formal Reviews, Conferences, and Audits.

Contractor Responsibilities. The contractor shall plan, attend, coordinate, support and conduct necessary meetings, formal reviews, conferences, and audits (hereinafter called "reviews"). The reviews shall be conducted at either Government or contractor facilities and shall allow individuals to participate via Video Teleconferencing (VTC)/Teleconference channels when necessary. Reviews requiring demonstration or examination of equipment shall be conducted at the contractor's facility. All such reviews shall be included in the program schedule and may be held concurrently with the Government’s approval. The contractor shall prepare agendas and conference presentation materials, and provide minutes and reports following each review. The Government reserves the right to cancel any review or to require any review to be scheduled at critical points during the period of performance. Action item documentation, assignment of responsibility for completion and due dates shall be determined prior to adjournment of all reviews. A summary of all action items, responsible parties, and estimated completion dates shall be included with the minutes.

Post Award Conference. A Post Award Conference (PAC) will be held within 30 days after Contract Award. The purpose of the PAC is for the contractor to review and demonstrate to the Government the Program and Data Management procedures, provide progress assessments, review of technical and other specialty area status, and to establish schedule dates for near term critical meetings, actions, and reviews. The contractor shall present management, key personnel, and program implementation processes.

In-Process Review. In-Process Reviews (IPR) shall be held quarterly or as needed. The Government reserves the right to cancel any review or to require any review to be scheduled during the period of performance. The contractor’s progress, management, technical support services, administrative processes, assurance of compliance with contract requirements, program status, funding, problem identification and resolutions shall be agenda items. Actual versus expected performance of each area shall be addressed. The contractor shall prepare presentation materials providing an overview of all agenda items.

Systems Engineering.

Systems Engineering Program. The contractor shall establish and maintain an effective systems engineering program throughout the period of performance. The systems engineering program shall be documented in a Systems Engineering Management Plan (SEMP) and shall describe the contractor’s planned systems engineering approach to meeting the program’s contract, objectives, and overall technical and management approach.

Technical Reviews. Technical reviews will be conducted in accordance with MCSCO 5400.5, Naval Systems Engineering Policy and the MARCORSYSCOM Technical Review Handbook.

0. Critical Design Review. The contractor shall participate in the Critical Design Review (CDR) scheduled by the Government to be conducted after Contract Award and prior to delivery of PQT and LUE assets. At the CDR, the contractor shall present and discuss the Systems Engineering management Plan, the Requirements Traceability Matrix (RTM), all certifications required in the PS, the System Impact Assessment (SIA), the Transportability Report, the Corrosion Prevention and Control Plan (CPCP), the Safety Assessment Report (SAR), the Quality Management (QM) program, and the Technical Data Package (TDP). In preparation for the CDR, the contractor shall provide all presentation materials, technical data, and reports, to the Government at least 7 days prior to the scheduled CDR.

0. Test Readiness Review. The contractor shall participate in the Test Readiness Review (TRR) scheduled by the Government to be conducted prior to PQT and the LUE. At the TRR, the contractor shall present and discuss any changes or updates to the materials presented during the CDR, the plan for providing support during PQT and the LUE, the Failure Reporting, Analysis, and Corrective Action System (FRACAS) with approach to reviewing and responding to Test Incident Reports (TIRs), and the Configuration Management (CM) program. In preparation for the TRR, the contractor shall provide all presentation materials, documents updated since the CDR, and an accurate TDP for establishing a product baseline to the Government at least 7 days prior to the scheduled TRR.

System Verification Review. The contractor shall participate in the System Verification Review (SVR) scheduled by the Government to be conducted after completion of PQT and the LUE and prior to any production Delivery Orders. The contractor shall present and discuss any changes or updates to the materials presented during the TRR and all failures identified during PQT and the LUE with the corresponding analyses, and corrective actions planned and/or implemented. In preparation for the SVR, the contractor shall provide all presentation materials, documents updated since the TRR, and all failure analyses and corrective actions with responses to all TIRs to the Government at least 7 days prior to the SVR.

Production Readiness Review. The contractor shall participate in the Production Readiness Review (PRR) scheduled by the Government to be conducted after the PQT and LUE have been completed and prior to any production Delivery Orders. The contractor shall present and discuss any changes or updates to the materials presented during the SVR, the Producibility Plan, the QM program, the CM program, any anticipated, approved, or implemented engineering changes or deviances from the product baseline. In preparation for the PRR, the contractor shall provide all presentation materials and documents updated since the SVR, to the Government at least 7 days prior to the PRR.

Physical Configuration Audit. The contractor shall participate in the Physical Configuration Audit (PCA) scheduled by the Government to be conducted after the first production Delivery Order and prior to fielding. The contractor shall present and discuss any changes or updates to the materials presented during the PRR. In preparation for the PCA, the contractor shall provide all presentation materials, documents updated since the PRR, to the Government at least 7 days prior to the PCA. Additional details for the PCA are provided in Section 3.8.4.

Requirements Traceability Matrix. The contractor shall document technical compliance in a RTM identifying how CPK technical compliance with each requirement in the Performance Specification (PS) (Attachment B) has been attained and preserved throughout the entire period of performance. The RTM shall include all supporting design, certification, inspection, test, or analysis data obtained or generated by the contractor during the design and/or fabrication processes.

System Impact Assessment. The contractor shall provide a SIA identifying the differences between the LCRTF commercial (unarmored) operator cab and the CPK and the resultant impact these differences will have on LCRTF performance. The SIA shall address the following parameters at a minimum:

a. Operator Cab (including Operator Space Envelope, Access, Controls and Displays, Load Chart, Load Moment Indicator Alarm, Anti-Overload Device, Weapons Bracket, Protective Equipment Stowage, Heating, Ventilation, Air Conditioning, and Defroster)

b. Safety and Health (including Noise and Visibility)

c. Physical Characteristics (including Center of Gravity Location)

d. Automotive Performance (including Travel Speed, Steering, Braking, Stability, and Gradeability)

e. Electromagnetic Environmental Effects

l. f. Human Factors Engineering

m. g. Reliability, Availability, and Maintainability

n. h. Transportability

Corrosion Prevention and Control. The contractor shall develop a Corrosion Prevention and Control Plan (CPCP) that describes the specific measures to be implemented. The purpose of the CPCP is to document corrosion-related design decisions and identify materials and corrosion control methods used to manufacture the LCRTF CPK. The plan shall address the techniques and processes to be applied in assuring that the products to be delivered will meet the requirements contained in the LCRTF CPK performance specification. Changes in materials, coatings, or corrosion prevention methods during the course of production shall be reflected in updated versions of the CPCP. At a minimum, the CPCP shall provide the following information:

a. Discussion of corrosion prevention techniques employed in design, including measures taken to minimize water collection/entrapment and collection of debris, to mitigate corrosion in areas inaccessible to cleaning and maintenance, and to minimize dissimilar metal contact.

b. Process instructions detailing application of coatings and other corrosion prevention compounds (if any). Process instructions should address personnel training and qualification, material inspection, surface preparation, and coating or compound application procedures.

c. Any test data developed for coatings and materials.

d. Identification of coating/substrate combinations for which no testing was required or performed.

e. Recommended corrosion control-specific maintenance.

f. Quality assurance program provisions to address materiel control to ensure that the materials used in construction of the CPK are as shown on engineering drawings; and in-process measurements (number, type, frequency, locations) to ensure compliance with process instructions developed under b, above.

Changes in materials, coatings, or corrosion prevention methods during the course of production shall be reflected in updated versions of the CPCP.

Reliability and Maintainability

Reliability and Maintainability Program. The Reliability and Maintainability (R&M) program shall encompass all aspects of reliability with respect to design selection of components, predictions, and testing. The contractor shall maintain and make available to the Government all R&M data on any vendor or subcontractor supplied item and shall inform the Government of any part or component, which will degrade system R&M requirements.

Procedures and Controls. The contractor shall maintain procedures and controls, which ensure products, obtained from suppliers, vendors and subcontractors meet reliability requirements. The contractor shall establish, implement, and maintain documented procedures, which detect and/or preclude the use of substandard or counterfeit parts in the production process, and impose similar requirements on subcontractors.

Failure Reporting, Analysis, and Corrective Action System. The contractor shall develop a closed loop failure reporting system, procedures for analysis of failures to determine the root cause, and documentation for recording corrective actions taken. The FRACAS shall include uniform failure reporting, failure analysis reports and corrective actions. All hardware/software failures from system level down to the subassembly level shall be subject to these requirements throughout the testing period including production and integration testing, and during the post-production support.

Quality Management System

Quality Management System. The contractor's quality management system shall ensure product conformation to contractual requirements. The contractor shall have implemented, documented, and have previously demonstrated the ability to maintain the quality management system to be used on the contract. The contractor shall make available all quality management documentation for the Government to review upon request. The contractor's plan for the quality management system shall address the following elements:

a. Management Responsibility. Define, document, and implement a policy for quality.

b. Quality System. Establish, document, and maintain a quality system, which includes a quality manual, system procedures, and quality planning.

c. Contract Review. Establish and maintain documented procedures for contract review.

d. Design Control. Establish and maintain documented procedures to control and verify design of the product to ensure conformance to specified requirements.

e. Document and Data Control. Establish and maintain documented procedures to control all documents and data (including hard copy and electronic media) including such documents as standards and Government drawings.

f. Purchasing. Establish and maintain documented procedures to ensure that purchased product, associated documents and data conform to requirements. Sub-contractors are to be evaluated and selected on their ability to meet subcontract requirements and type and extent of control exercised by the supplier over subcontractors is to be defined.

g. Control of Government-Supplied Product. Establish and maintain documented procedures for the control of verification, storage and maintenance of Government-supplied product provided for incorporation into the supplies or for related activities.

h. Product Identification and Tractability. Where appropriate, establish and maintain documented procedures for identifying the product from receipt and during all stages of production, delivery, and installation.

i. Process Control. Identify and plan the production, installation and servicing processes, which directly affect quality, and to ensure these processes are carried out under controlled conditions.

j. Inspection and Testing. Establish and maintain documented procedures for inspection and testing activities, in order to verify that the specified requirements for the product are met.

k. Control of Inspection, Measuring and Test Equipment. Establish and maintain documented procedures to control, calibrate and maintain inspection, measuring and test equipment, (including test software) used by the supplier to demonstrate the conformance of product to the specified requirements.

l. Inspection and Test Results. Ensure that the inspection and test status of the product are identified and maintained throughout the production, installation and servicing of the product. Ensure that only products that passed the required inspections and tests (or released under an authorized concession) are dispatched, used or installed.

m. Control of Non-Conforming Product. Establish and maintain documented procedures to ensure that all products that do not conform to specified requirements are prevented from unintended use or installation.

n. Corrective and Preventive Action. Establish and maintain documented procedures for implementing corrective action in the handling of Government complaints, product non-conformities, and the application of controls to ensure corrective action is taken and that it is effective. Preventive action procedures will detect, analyze, and eliminate potential causes of non-conformities.

o. Handling, Storage, Packaging, Preservation and Delivery. Establish and maintain documented procedures to prevent damage or deterioration of product.

p. Control of Quality Records. Establish and maintain documented procedures for identification, collection, indexing, access, filing, storage, maintenance and disposition of quality records. Quality records shall be maintained to demonstrate conformance to specified requirements and the effective operation of the quality system.

q. Internal Quality Audits. Establish and maintain documented procedures for planning and implementing internal quality audits to verify whether quality activities and related results comply with planned arrangements and to determine the effectiveness of the quality system.

r. Training. Establish and maintain documented procedures for identifying training needs and provide for the training of all personnel performing activities affecting quality. Appropriate records of training shall be maintained.

s. Servicing. Where servicing is a specified requirement, establish and maintain documented procedures for performing, verifying and reporting that the servicing meets the specified requirements.

Producibility. The contractor shall apply effective producibility principles during the CPK design process to ensure that the production units will be easy to manufacture using the anticipated production facilities, equipment, materials, manpower, and processes. The producibility planning effort shall also maximize the ease of production control, quality control, tooling and inspection.

Environment, Safety, and Occupational Health

System Safety. The contractor shall identify and evaluate environmental, safety, and health hazards, define risk levels, and establish a program that manages the probability and severity of all hazards associated with development, use, and disposal of the system in accordance with MIL-STD-882. Risks will be evaluated by the Government in accordance with MIL-STD-882 and accepted as appropriate prior to exposing people, equipment, or the environment to known system related Environment, Safety, and Occupational Health (ESOH) risks. The contractor must identify all safety risks as such in the system safety documentation.

Safety Assessment. The contractor shall perform and document a Safety Assessment to identify all safety features of the hardware, human factors, and system design and to identify procedural, hardware and software related hazards that may be present in the CPK including specific procedural controls and precautions that should be followed. In addition, the contractor shall make recommendations applicable to hazards at the interface of the CPK with other system(s). The contractor shall provide a SAR that documents the Safety Assessment and clearly identifies risks of the CPK. The SAR shall include a signed statement that all identified hazards have been eliminated or their associated risks controlled to acceptable levels and that the CPK is ready to test, field, and operate.

Material Safety Data Sheets. The contractor shall make available Material Safety Data Sheets (MSDS) at the CDR for the Government review.

Technical Data Package

Contents. The TDP shall consist of accurate Level 3 Product Configuration Documentation (PCD) sufficient to manufacture, assemble and install the CPK. The contractor shall submit the TDP product baseline to the Government at the CDR and continue to update all documentation utilizing the Configuration Management process outlined in Section 3.8 throughout the remaining period of performance. TDP documentation shall including the following at a minimum:

a. All 3Dimensional (3D) solid models in the native CAD format. All Product Definition information shall be contained in the Model Files.

b. A copy of all of the above 3Dimensional (3D) solid models in Standard for the Exchange of Product (STEP) format in accordance with ISO 10303. The step Files are used for Tech Manual graphics.

c. All 2Dimensional (2D) drawing files in the native Computer Aided Design (CAD) format. A copy of all of the above 2Dimensional (2D) drawing files in Portable Document Format (PDF) in accordance with ISO 32000.

d. All additional relevant CAD data, including but not limited to Standard Part Libraries, Material Libraries, and Note Libraries.

e. Indentured Bill of Materials in Microsoft Office Excel format.

General Requirements. The TDP product baseline and subsequent updates shall be provided in accordance with the following references:

a. Data Item Description DISESS81000

b. MILSTD31000

c. ASME Y14 Series of Drawing Standards

Detailed Requirements

Required Options. The TDP shall be in accordance with the following MIL-STD-31000 TDP Options:

1. TDP Level:

PRODUCTION LEVEL (Level 3)

2. TDP Type and Format:

TYPE 3D: 3D MODELS WITH ASSOCIATED 2D DRAWINGS

ALL MODELS AND DRAWINGS TO BE PROVIDED IN NATIVE

CAD FORMAT

ALL MODELS TO ALSO BE PROVIDED IN ISO 10303 STEP

FORMAT

ALL DRAWINGS TO ALSO BE PROVIDED IN ISO 32000 PDF

FORMAT

3. CAGE Code and Document Numbers:

GOVERNMENT CAGE CODE AND DRAWING NUMBERS TO BE ASSIGNED

BY MCSC

4. Drawing Formats:

GOVERNMENT FORMAT TO BE PROVIDED BY MCSC

5. TDP Elements Required:

PRODUCT DRAWINGS AND ASSOCIATED LISTS (INCLUDES MODELS

NOTED ABOVE)

ASSOCIATED LISTS

6. Associated Lists:

FLAT BILL OF MATERIAL SHOWING NEXT HIGHER ASSEMBLY, SEPARATE LIST (LIST IN ALPHNMERIC ORDER)

7. Applicability of Standards:

ASME Y14.100 ENGINEERING DRAWING PRACTICES WITH APPEND. B, C,

D, & E

ASME Y14.24 TYPES AND APPLICATIONS OF ENGINEERING DRAWINGS

ASME Y14.34 ASSOCIATED LISTS

ASME Y14.35 REVISION OF ENGINEERING DRAWINGS AND ASSOCIATED

LISTS

ASME Y14.41 DIGITAL PRODUCT DEFINITION DATA PRACTICES

ASME Y14.5 DIMENSIONING AND TOLERANCING

Application Data. Application Data shall be shown on the drawing and detail the next higher assembly.

Drawing Detail. In accordance with ASME Y14.24, drawings can be mono-detail, multi-detail, and tabulated.

Drawing Maintenance. In accordance with ASME Y14.35, maintenance of drawings shall be as follows: Multi-sheet drawings shall have revisions updated as drawing revision level; re-draw of drawing without a change shall have the drawing revision level advanced; adding sheets shall have sheets added in decimal-number sequence; revision history shall be maintained in its entirety; deleting sheets from a drawing shall not re-number all of the sheets, and the change shall be noted within the revision status of the sheets’ block as “ deleted”.

Part Identification. The contractor shall use Part Identification Numbers (PIN) and Commercial and Government Entity (CAGE) codes to identify all items throughout the entire TDP. The National stock number (NSN) shall not be used as drawings or model numbers or identifiers in the TDP.

Material List. The contractor shall provide an indentured Bill of Materials (BOM) listing all parts, consumables (including sealants or lubricants), and special tools used in the production of the CPK. Each entry in the BOM shall include the item part number, description, and weight. If the item is a vendor part, the vendor CAGE code, Vendor Name, Vendor Part Number, and National Stock Number (NSN) shall also be provided. The BOM shall also list any unique assembly/disassembly and installation/ application/ removal instructions usually referred to as Process Sheets.

Standard Items. Standard hardware, fasteners, hydraulic and air fittings, hoses, electrical connectors, etc shall be industry or military standard compliant and identified as such. Standard Hardware shall be defined by the associated industry standard or military specification part number. Program specific parts and assemblies shall be limited to those components that cannot be procured commercially.

Top Level Assembly Drawing. The top level assembly shall provide an illustration of the entire assembly with sufficient detail to identify specific subassemblies. The required level of detail included with the illustration shall be provided in a materials list or bill of material.

Assembly & Subassembly Drawings. An assembly drawing shall be provided for all subassemblies. The drawings shall include orthographic and isometric views of the module in sufficient detail to identify specific subcomponents and assembly fasteners. Each assembly drawing shall include a material list or bill of material.

Detail Drawings. Detail drawings shall include the technical data that describes the physical configuration and performance characteristics of a component in sufficient detail to ensure that the component produced in accordance with the technical data will be essentially identical to the original component. For multi-sheet drawings, geometric tolerances shall be defined in a table that identifies where the datum is first defined.

Electrical Drawings. Electrical drawing shall be in accordance with ASME Y14.24 TYPES & APPLICATIONS OF ENGINEERING DRAWINGS. The following Electrical drawings are required:

a. Electrical Schematics in accordance with ASME Y14.24, 12.3

b. Interconnection Diagrams in accordance with ASME Y14.24, 12.5

c. Wiring Harness Drawings in accordance with IAW ASME Y14.24, 13.1

d. Cable assembly Drawings in accordance with IAW ASME Y14.24, 13.2

Vendor Drawings. Vendor Item Drawings shall be required to define components that do not have an applicable industry standard or military specification part number. Vendor Item Drawings shall include data sufficient to define the form, fit and function. The original equipment manufacturers part number and cage code shall be shown on drawing.

Source Control. Source control drawings shall not be permitted unless there is sufficient justification that a vendor product needs to be qualified in the specific application. A drawing source controlled does not limit the procurement to the initial vendor. Alternate vendor products can also be used. If the product meets the requirements and passes the required qualification testing then the product can be added to the approved source of supply block on the drawing. An Engineering Requirements Analysis Document (ERAD) that justifies the use of source control drawings for source controlled products shall be provided to the Government for acceptance as a Source Control Drawing. The ERAD shall define the performance requirement, justification for why the requirement is critical, and definition of the qualification testing.

Configuration Management

Configuration Management Process. The contractor shall maintain a CM process for the control of all requirements, hardware, software and external system interface configuration documentation, media and parts representing or comprising the CPK. The principles contained in EIA-649, National Consensus Standard for Configuration Management, and MIL-HDBK-61A, Configuration Management Guidance, should be used for guidance as well as related MARCORSYSCOM acquisition and engineering policy. The contractor's CM process shall consist of CM planning, configuration identification, configuration control, configuration status accounting, and configuration verification and audits and data management including tools. Processes and tools for interfacing with other acquisition requirements such as design review, assurance, and other program related disciplines shall be addressed. The contractor shall designate a CM representative to serve as a primary point of contact to the Government for all CM matters. The contractor's representative shall be responsible for any subcontractor's CM efforts. The contractor shall notify the Government of any changes at the contractor's facility, which affect the execution of the contractor's CM Plan. The contractor shall submit their CM plan within 120 days after contract award. The government shall review and approve the contractor's CM plan. The CM Plan shall be reviewed at least annually, and updated to reflect changes in system engineering, logistics or acquisition strategy concepts.

Configuration Identification (CI). In coordination with the government’s CM manager, the contractor shall develop methods to uniquely identify Configuration Items (CI) and associated documentation, such as drawings, manuals, plans, procedures, instructions, and other configuration-related documents.

Configuration Status Accounting. The contractor shall establish and maintain a Configuration Status Accounting (CSA) database, which represents the configuration of the CPK. All baselines, changes and planned systems upgrades shall be documented in the contractor’s CSA database. The contractor’s CSA database shall permit acceptance of commercial product information; however, if requirements to report data outside of the contractor’s CSA database or format exist, the information may be delivered as a supplement to prevent disruption to their existing system. The contractor’s CSA database shall reconcile any differences between the supplier information and contractor practices to provide the Government with clear accountability of product information. Additionally, the CSA database shall provide a reliable source of configuration information to support CPK activities, including program management, systems engineering, logistics support, and modification/maintenance actions. The contractor’s CSA database shall be capable of providing CSA data in a digital format compatible with USMC’s CSA automated information system, Joint Configuration Management Information System (JCMIS).

Serialized Tracking. The contractor shall utilize the CSA database to record the serial numbers and computer software name and version for primary components of the CPK delivered to the Government. The contractor shall maintain the information that allows traceability of vendor assigned serial numbers/nomenclatures to the USMC CPK Serial Number or Item Unique Identification (IUID). The contractor’s CSA database shall include the following data elements:

a. USMC Serial Number, computer software name and version or IUID

b. Vendor Part Number/CAGE

c. Vendor Serial Number

d. Serialized Part Nomenclature

e. Date of Report.

Modification Tracking. The contractor shall utilize the CSA database to record completed field modifications or retrofit actions as a result of approved ECPs for each CI. The contractor shall maintain the information that allows visibility of completed actions to the USMC CPK Serial numbers or IUID. The contractor’s CSA database shall include the following data elements:

a. USMC Serial Number, computer software name and version or IUID

b. ECP/MI Number

c. Date Installed

d. Location

e. Ownership.

Baseline Tracking. The contractor shall establish a database that records and maintains configuration baselines. The database shall record; documents, hardware, computer software and drawings that have been approved and placed under Government configuration control and new CIs which are planned for inclusion in future baseline updates. As a minimum, CI data shall identify the current approved baseline by:

a. Document number and Document type

b. CAGE

c. Revision Level

d. Nomenclature

e. Drawing size

f. Indentured breakdown of parts, which display a “parent to child” relationship, to include quantity. The breakdown shall only pertain to CI documents under Government configuration control.

g. Computer software version number.

Configuration Management Meetings/Audits. A Physical Configuration Audit (PCA) shall be performed to verify the CPK and its CI are accurate, complete, and compatible. The Government and the contractor shall conduct the PCA jointly, at a time and place designated by the Government, with the Government chairing the audit. The PCA shall verify the drawings reflect the "as-built" configuration of all newly developed or modified portions of the system; accurate form, fit or function information is provided on control drawings for non-developmental/ commercial off-the-shelf items; and confirm the drawings accurately represent the "as-built" production configuration. Whenever possible, the PCA shall be conducted incrementally, concurrent with hardware fabrication and assembly of the first production system. The contractor shall develop a configuration audit plan and provide the system to be audited, facilities, personnel, documentation (including drawings) and other support as may be required. The contractor shall participate and assist the Government in the development of the PCA, using the guidelines contained in Section 8 of MIL-HDBK-61A, Configuration Management Guidance. The contractor shall document the results of the PCA after each audit and shall correct all audit discrepancies documented in the configuration audit summary reports. In the event the Government finds evidence the drawings and/or documents do not adequately represent the equipment, production shall cease until all discrepancies are corrected and the Government approves the configuration audit summary report.

Parts Management Program. The contractor shall establish and maintain a Parts Management Program in accordance with MIL-STD-3018, Parts Management, for all new designs or modified equipment. This program will ensure that the use of parts meet the contractual requirements, reduce proliferation of parts within and across DoD systems and equipment, through standardization, and enhance reliability and supportability to meet material readiness objectives, and reduce total-life-cycle costs. The contractor shall describe how the parts management process is validated, the contractor shall describe how process improvements are incorporated, and the contractor shall describe how process variation is controlled. The contractor shall document the program plan. The procedures, planning and all other documentation, media and data which define the Parts Management Program and the parts selected for use shall be made available to the Government for their review. The Government may perform any necessary inspections, verifications, and evaluations to ascertain conformance to requirements and adequacy of the implementing procedures. The Government may exercise its right to disapprove the Parts Management Program or portions thereof when it fails to meet its intended objectives

Product Baseline Management. The contractor shall be responsible for maintaining the currency and accuracy of the Product Baseline to ensure form, fit, function and interface of the CPK. The contractor shall establish definitive processes, which identify how the Product Baseline will be managed/maintained. These processes shall be defined in the contractor's CM plan and made available for Government review. The product baseline is the approved technical documentation that describes the configuration of a CI during the production, fielding/deployment and operational support phases of its life cycle. The product baseline shall prescribe; (1) all necessary physical or form, fit, and functional characteristics of a CI; (2) the selected functional characteristics designated for production acceptance testing and; (3) the production acceptance test requirements. The contractor shall establish the product baseline at the conclusion of the Critical Design Review. No changes shall be made to this baseline without following the Engineering Change Proposal (ECP) process.

Configuration Control. The contractor shall implement configuration control methods and procedures, which maintain the integrity and traceability of an established baseline. Changes to established baselines shall only be made after Government approval of ECP and Request for Deviations (RFDs) via the Configuration Control Board (CCB) process. Sufficient supporting data to evaluate the proposed change, such as drawings, supplemental drawings, sketches, specifications, or manufacturer’s data sheets, shall be submitted with ECP’s and RFD’s. Changes shall be identified to the affected assembly serial number, or if not part of an assembly, to the affected equipment serial number. The contractor’s configuration control process shall be available for Government review. The contractor shall submit all configuration control documentation in a digital format specified by the Government.

Engineering Release System. The contractor shall maintain an engineering release system and shall use the system to issue configuration documentation to functional activities (e.g. manufacturing, logistics, quality control, and engineering) and to authorize the use of configuration documentation associated with an approved configuration. The contractor shall maintain current and historical engineering release information for all configuration documentation for the CPK. The contractor shall submit an Engineering Release Record (ERR) to release new or revised configuration documentation to the Government for approval. The contractor shall ensure all Government approved ERR information/documentation is reflected in the Configuration Status Accounting (CSA) database.

Engineering Change Proposals. ECP shall be submitted by the contractor, and shall be limited to those, which are necessary or offer significant benefit to the Government. MIL-HDBK-61A provides guidance concerning the classification of ECP’s. Class I ECP’s shall be submitted when changes are required to: (a) Correct deficiencies; (b) Add or modify interface or interoperability requirements; (c) Make a significant and measurable effectiveness change in the operational capabilities or logistics supportability of the system; (d) Effect substantial life cycle costs/savings; and (e) Prevent slippage in an approved production schedule. Class II ECP’s shall be submitted by the contractor to the Acquisition Contracting Officer (ACO) for approval for those engineering changes, which impacts none of the factors listed above. As a minimum, Class I ECP’s shall contain the following information: (a) Date prepared; (b) Originator; (c) ECP Classification; (d) ECP Number; (e) Reason/need for change; (f) System designation (nomenclature, model, P/N); (g) Name of part (or lowest assembly) affected to include part numbers; (h) Baselines affected (to include drawings, specifications, CAGE, revision level, etc.); (i) Title of change; (j) Description of change; (k) Effect on interfaces (Interchangeability and Interoperability); (l) Total costs/savings w/ breakout; (m) Retrofit information; (n) Ozone Depleting Substances; (o) Impact on any engineering disciplines (such as quality, environmental, safety, health, reliability, maintainability, etc.); (p) Justification for change; (q) Priority of change; (r) Impacts to any logistics support elements (such as software, manuals, spares, tools, etc.) being utilized by Government personnel in support of the product; and (s) Alternatives evaluated or considered.

Requests for Deviation. The contractor shall process Requests for Deviation (RFD) from current approved configuration documentation. Authorized deviations are a temporary departure from the requirements and do not constitute a change in an approved baseline. Submission of recurring deviations is discouraged and shall be minimized. Where it is determined that a change should be permanent, the contractor shall process an Engineering Change Proposal. MIL-HDBK-61A provides guidance concerning the classification of RFDs. As a minimum, the RFD shall contain the following information: (a) Date prepared; (b) Originator; (c) RFD Classification (critical, major or minor); (d) Designation for deviation (model/type, CAGE code, system designation, and deviation number); (e) Class of deviation; (f) Part Number affected; (g) Cost/Price data; (h) Effectivity; (i) Description of deviation; (j) Need for deviation; (k) Effect on delivery schedule; (l) Recommended corrective action; and (m) Alternatives evaluated.

Notices of Revision. The contractor shall generate and submit Notices of Revision (NOR) concurrently with ECP when technical documentation controlled by another contractor or Government agency requires changes following approval of an ECP. As a minimum, the NOR shall contain the following information: (a) Date; (b) CAGE code; (c) NOR number; (d) Document number; (e) Title of document; (f) Revision letter (current and new), related ECP number; (g) Configuration item (or system) to which ECP applies; and (h) Description of revision.

Item Unique Identification. The contractor shall implement specific Item Unique Identification (IUID) marking, as defined in MIL-STD-130.

Parent End Item Data Plate Information. The contractor shall use MIL-STD-130, Identification Marking of U.S. Military Property, Table IV (UII Construct 1 or 2) and Figure 1 as a guide when developing the CPK data plate. The Parent End Item 2D matrix shall contain human and machine-readable markings and shall be no less than 1 cm wide and no less than 40% contrast. It shall be permanently affixed to the item at an accessible location. The minimum data plate information is listed below:

a. Nomenclature

b. National Stock Number (NSN)

c. Design Activity: (MFR ID Cage Code)

d. Serial Number

e. Government Ownership Designation: US Property

f. Contract Number

g. 2-dimensional IUID data matrix

h. Unique Item Identifier (UII)

Sub Assembly Data Plate Information. The contractor shall use MIL-STD-130, Table IV (UII Construct 1 or 2) and Figure 1 as a guide when developing the LCRTF CPK sub assembly data plate. The Sub-Assembly 2D matrix shall contain human and machine-readable markings and shall be no less than 1 cm wide and no less than 40% contrast. All applications must be permanently affixed, as well as, human and machine-readable when the necessary space is available. For Sub-Assembly items that do not currently utilize a data plate, the contractor shall refer to MIL-STD-130 to develop best business practices for a display of the data elements below. The IUID data plates shall display the following minimum information:

a. National Stock Number (NSN)

b. Part Number

c. Serial Number

d. Manufacturer Cage Code

e. 2-dimensional IUID data matrix

f. Unique Item Identifier (UII)

Testing/Verification.

Contractor Certification. The contractor shall provide the necessary data to verify CPK technical compliance with performance requirements as established in the Performance Specification (PS). The contractor shall certify by signature on the recorded data sheets to indicate the validity of the provided information.

Contractor Support to Government Testing. The contractor shall support Government test efforts by providing personnel and support. The contractor shall support each Government test by providing maintenance, training, logistics, and technical support for the period of testing. Testing in both automotive and ballistic is estimated to take between 3 to 6 months. Test support requirements will be tailored to the test being conducted. The contractor shall provide all required support equipment and spare parts needed to maintain the CPK and ancillary equipment during each test. The contractor shall analyze test data, conduct failure analysis, and maintain a data tracking system throughout all test efforts. The contractor shall utilize the FRACAS to review and respond to Test Incident Reports (TIRs) generated by the Government test agency throughout PQT and the LUE within 7 days of being posted. When testing is conducted or coordinated by an Army Test and Evaluation Command (ATEC) test agency, the contractor shall maintain a security clearance and acquire and maintain access to the ATEC Versatile Information Systems Integrated OnLine (VISION) Digital Library System (VDLS). The contractor shall implement corrective actions approved by the Government within a timeframe that does not cause delays in program schedule.

Product Qualification Test (PQT) Assets. In the event the PQT assets fail to meet requirements as described in the PS, the contractor shall submit plans for the corrective action or disposition to the Government for approval. Minor failures may be corrected during the testing, with Government approval. Production shall not be initiated without Government approval.

PQT Refurbishment. If the approved Product Qualification Test assets article is not destroyed in testing, the contractor shall refurbish PQT asset, and deliver these assets as part of the contract quantity, provided they meet production acceptance test requirements. This shall be accomplished within 90 days after approval.

Refurbishment and Retrofit of Units. The contractor shall refurbish and retrofit all…