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Question Number
| Document/Section |
| Paragraph |
| Question/Issue/Concern |
| Answer |
| 01 |
| Solicitation/Cover and L-103, Page 102 |
| 2 |
| The solicitation is identified as a Draft; however, Block 8 and Page 102 identify proposal due date is 10 Jan 2013. There is also an announcement on FedBizOps that reflects the Final RFP will be posted on January 11, 2013. Please verify that in fact the current solicitation is a Draft and the proposal due date is not 10 January 2013 as identified in Block 8 and Page 102 of the solicitation? |
| The RFP reference Number M67854-13-R-2410 released on 7 December 2012 is a draft and proposals are not due January 11th. For the Final RFP, Contractors will be allotted sufficient time to submit their proposals. |
| Are questions/comments still due December 21, 2012? |
| Yes, all questions and comments are due to the Government 21 December 2012. |
| Is the solicitation still anticipated for January 11? |
| The final RFP remains on schedule to be released 11 January 2013; however, the Government reserves the right to change the Final RFP release date at any time when necessary. |
| Will there be a response to all RFI’s? |
| Yes, all questions and answers from all interested Contractors will be posted to www.FBO.gov. |
| Is there a revised RFP date and if so will there be a revised proposal due date? |
| The final RFP remains on schedule to be released 11 January 2013; however, the Government reserves the right to change the Final RFP release date at any time when necessary. Contractors will be allotted sufficient time to submit their proposals. |
| 06 |
| Draft Contract/Section SF 1449 (Page 3) |
| N/A |
| The DRAFT Contract (M67854-13-R-2410) does not list a CLIN for Program Management Office (PMO) support yet there are numerous references to PMO requirements through the Draft RFP documentation. We’d like to request that a PMO CLIN be added to the final RFP. |
| Program Management Support is a normal function of managing this type of contract. A separate CLIN is not required. |
| 07 |
| Draft Contract/Section 52.212-5 (Page 67) |
| (15)(i) |
| Per the paragraph a Small Business Subcontracting Plan is required to be sent but nowhere in the contracts language are any SB goals identified by the government for this effort. Question: Does the government intend to identify any SB goals/requirements for this effort? |
| The Government will provide specific DoD goals for small business in Section H-8; however, the contractor is required to provide a small business plan as per FAR 19 |
| 08 |
| Draft Contract/Attachment 3 |
| N/A |
| The attachment lists 8 consumable items for pricing. Question: Can the government provide NSN or product model numbers for these items? |
NSNs have been assigned; see Attachment 3
| 09 |
| Draft SOO |
| 4.6 |
| The present wording of the paragraph states that draft operator and maintenance manual shall be provided to the Government within 90 days after award of the contract. Question: Would the Government consider changing the wording of this paragraph to state that the delivery of these draft manuals will be provided to the Government within 90 days of being provided with an operational system? The issue behind this question lies in the fact that only the OEM has access to an operational system outside of the DoD and having an operational system at the awarded contractor's site would facilitate the entire manual delivery process and reduce costs. |
For the Final RFP, the language of the SOO will be changed, as recommended.
| 10 |
| Draft DD-254 |
| Item 10k |
| Item 10k (Contractor Access, "other") of the DRAFT DD-254 states: "See item 13" but Item 13 (Security Guidance) is blank. Will the Government please provide any additional security insights required for this program such as a system security plan (SSP)? |
The intent is for proposing Contractors to read the information contained in block 13, in small print.
| 11 |
| Draft SOO |
| 3 |
| Does the Government plan on separate Operator and Maintenance classes for any potential training conducted at MCLB Barstow or would these classes be combined into 1 Operator/Maintainer course? |
When CONUS training is necessary, the Contractor shall keep the Operator and Maintainer training classes separate.
| 12 |
| Draft Contract/Section L-3 (page 101) |
| Note 1: |
| What are the page margins requirements required by the Offeror for our response? |
| Page margins should be 1 inch. |
| 13 |
| Draft SOO & Draft Contract (numerous references) |
| 6 |
| A DRAFT Transition plan will be delivered with the RFP submittal but there is no mention of when a "final" DRAFT is to be submitted to the Government for approval. Question: Will the Government please provide some insight into when the final DRAFT Transition Plan is to be submitted after award? |
The Final Transition Plan should be submitted with the Contractor’s proposal. Refer to Attachment 1 Statement of Objectives.
| 14 |
| Draft Contract, page 1 |
| Blocks 6 & 8 |
| Block 6 lists the solicitation issue date as 07-Dec-2012 and Block 8 lists the offer due date/local time as 02:00PM 10 Jan 2013. Question: Will the Government provide new dates for these blocks given that this document is stamped DRAFT? |
The RFP reference Number M67854-13-R-2410 that was released on 7 December 2012 is a draft RFP. For the final RFP, the Contractors will be allotted sufficient time to submit their proposals.
| 15 |
| Solicitation Cover |
| Block 8 |
| When will the final solicitation be released? The draft indicates proposals are due NLT 10 January, but the Fed Biz Ops announcement introducing the draft solicitation indicates the final solicitation will be released o/a 11 January. |
| The final RFP remains on schedule to be released 11 January 2013; however, the Government reserves the right to change the Final RFP release date at any time when necessary. Contractors will be allotted sufficient time to submit their proposals. |
| 16 |
| Solicitation Volume VII, Part B discussion, Page 111 |
| Cost Reimbursable CLINs |
| Is the cost of tools reimbursable as an ODC? |
| The cost of tools required for the contractor to perform the duties outlined in the contract will not be reimbursable. |
| Is there another Service using RMNIIS and if so, have they developed technical publications and a sustainment plan? |
| Other DoD agencies use this type of equipment. Those agencies would be the best source of information as to the publications and plans they may have available |
| Is there a power backup system in place? |
| The RMNIIS is a self-contained system; however, if available, ground power can be used. |
| Is there a hazardous material coverage (in the event of a HazMat situation) is the gear covered? |
| There are no specific HazMat for this system; however, if a situation occurs, local HazMat procedures should be followed. |
| Is there proprietary information involved with gear? |
| The entire RMNIIS supported under this effort are the property of the U.S. Government. |
| What are the special tools required for maintenance? |
| It is the responsibility of proposing Contractors to determine and provide any special tooling necessary to maintain the system. |
| Is there a recommended buy list for spare components? |
| The recommended buy list will be included in Final RFP. See Attachment 3. |
| If there are any spares, where are they located? |
| The USMC spare parts stock is located in theater and will be made available after contract award. |
| Are all spares readily available? Long lead items? Manufactured in the U.S. or elsewhere? |
| The USMC spare parts stock is located in theater and will be made available after contract award. Parts are manufactured in the United States, lead time is dependent upon the type of part required. |
| Has any training materials/curriculum been developed? If so what are they? If training goes organic where will it be taught? Is TECOM involved? |
| Marines are being trained by the current Contractor personnel in theater prior to operating. It is the responsibility of the successful Offeror to develop training materials. TECOM is not involved with RMNIIS training. Locations for organic training will be determined when and if a requirement emerges. |
It appears CLS will handle all Levels of Maintenance (LOM) initially with the transition of operator/crew to USMC. Is there a warranty in place? Who will be the eventually be responsible for sustainment/depot maintenance?
At the moment there is no requirement for organic support after CLS concludes. All system warranties have expired.
| Is there any Technical Maintenance or equipment data available? |
| There is no technical or equipment data available. |
| Who is and what is the relationship with the OEM? |
| The RMNIIS were manufactured by American Science & Engineering (AS&E). |
| 29 |
| SOO |
| Scope and Background |
| The SOO scope refers to up to 32 RMNIIS systems located OCONUS. The background paragraph seems to contradict this and refers to 25 fielded systems in OEF and ‘three (10)’ to 29 Palms/Barstow. What is the actual number of systems currently supported and the system distribution? |
| There are currently 25 systems located in theater and 10 systems located in Barstow. The final SOO will be corrected to accurately reflect system numbers and locations. |
| 30 |
| SOO |
| 4.1 |
| What are the Government’s data rights with respect to RMNIIS (restricted etc.)? |
| The Government does not own maintenance manuals, engineering data or provisioning technical documentation for the RMNIIS. |
| 31 |
| SOO |
| 4.1 |
| Can the government define maintenance support systems in the context of the following objective: “Provide training and maintenance support systems located within the CONUS when necessary.”? |
| There are several RMNIIS in Barstow. For CONUS locations, the Government may need the winning vendor to occasionally provide preventative maintenance support and/or training when necessary. |
| 32 |
| SOO |
| 4.2 |
| Has any training been developed to date and are Marines currently being trained? |
| Prior to using, Marines are trained on how to operate and perform operator/crew maintenance in OEF. The USMC has not developed organic training for these systems. |
| 33 |
| SOO |
| 4.2 |
| Can the government provide an approximate number of personnel requiring training in CONUS? |
| The number of personnel requiring training in the CONUS locations will be minimal. The exact number is dependent upon operational tempo. |
| 34 |
| SOO |
| 4.3 |
| Is an ITAR license required to execute the CLS requirements in this solicitation? |
| Per U.S. Department of State licensing requirements, any company who intends to export/import a defense service must obtain the appropriate licensure. |
| 35 |
| SOO |
| 4.3 |
| Are there currently spares in sufficient quantity to ensure an operational availability of 90% for existing fielded systems? |
| The USMC spare parts stock is located in theater and will be made available after contract award. The Contractor is required to determine the level of spares required to support and maintain the system at 90% availability. |
| 36 |
| SOO |
| 4.3 |
| Is there a warranty in place for fielded systems? |
| There is no warranty for these systems. |
| 37 |
| SOO |
| 4.3 |
| Is the trailer “part of” or “used with” the RMNIIS? |
| The RMNIIS is permanently mounted on an M1095 trailer. |
| 38 |
| SOO |
| 4.3 |
| Are there any calibration requirements and, if so is there a calibration plan? |
| The contractor shall determine and calibrate the equipment when necessary. |
| 39 |
| SOO |
| 4.4 |
| Has a Level of Repair Analysis been conducted and if so will it be available to the winning vendor? |
| A Level of Repair Analysis has not been conducted. The successful Offeror will be required to conduct a Level of Repair Analysis. |
| 40 |
| SOO |
| 4.4.1 |
| Are there any special certifications required to work on RMNIIS? |
| It is the responsibility of the Offeror to determine the certification requirements, if any, to work on the RMNIIS and it is the successful Offeror responsibility to provide qualified personnel. |
| 41 |
| SOO |
| 4.4.1/4.4.2 |
| Are there any special tools or test equipment associated with RMNIIS? |
| It is the responsibility of the Contractor to determine and provide any special tools or test equipment required. |
| 42 |
| SOO |
| 4.4.2 |
| The SOO discusses automated software systems - what specific systems are required? |
| There is no specific software system required by the Government. The automated software system is determined by the Contractor and will be used by in-theater FSRs to request repair parts and provide parts analysis feedback. |
| 43 |
| M67854-13-R-2410; Section M-3 |
| 1 |
| What are the percentages assigned to each of the scoring criteria? Criteria weighting is mentioned, but specific percentages for each criteria are not defined. |
| The Government does not intend to assign a percentage rating to the scoring criteria. |
| 44 |
| M68754-13-R-2410; Section M-3.1 |
| 2 |
| The last paragraph discusses whether FSRs have proper clearance/background checks completed. In the proposal, our understanding is the government requests a description of the qualifications of the FSR, including experience and clearances, rather than a list of the specific FSRs to be assigned. Can you please confirm? |
| The proposal should include qualifications of employed FSRs, not specific FSR personnel assigned to the contract. Section 4.2 of the SOO clearly identifies USCENTCOM FSRs qualification requirements. |
| 45 |
| SOO |
| 3 |
| The paragraph states the need to support 10 systems at MCLB Barstow, while in Paragraph 1: Scope, it states to provide support for 3 RMNIIS systems at MCLB Barstow. Can you please confirm the correct number of systems to be serviced at MCLB Barstow? |
| If CONUS support is necessary, there are currently 10 systems at MCLB-Barstow. The final proposal will reflect this change. |
| 46 |
| M68754-13-R-2410; SF 1449 |
| CLIN 0001 (plus the Option Years) and CLIN 0002 (plus the Option Years) state a unit of Manmonths. Is it acceptable to submit pricing as a Monthly unit price as this is in the best interest of the Government? |
| The Contractor is required to submit CLINs 0001 and 0002 as manmonth in the proposal. |
| 47 |
| M68754-13-R-2410; SF 1449 |
| CLIN 0001 (plus the Option Years) and CLIN 0002 (plus the Option Years) state that are for CONUS and OCONUS FSR Support, respectively. Are these CLINs only for the FSRs or do they also include the required parts and consumables to repair the systems? |
| These CLINs are only for the FSRs. |
CLINs 0005 (plus the Option 1005) are for parts and consumables.
| 48 |
| M68754-13-R-2410; SF 1449 |
| CLIN 0005 (plus the Option Years) shows as FFP, but also states that it has a NTE $500,000. Can you please confirm whether the CLIN is intended to be FFP or NTE? |
| CLIN 0005 is FFP with a value NTE $500,000. |
| 49 |
| M68754-13-R-2410; SF 1449 |
| Is the purpose of CLIN 0005 (plus the Option Years), intended to procure all necessary parts and consumables to service the RMNIIS systems? The list in Attachment 3 seems to be a subset of the parts required to completely maintain and service the systems. |
| Yes, CLIN 0005 is intended to procure parts and consumables to service the system. |
| 50 |
| M68754-13-R-2410; SF 1449 |
| Pg. 34 |
| DFAR 252.227-7028 does not seem applicable for a service agreement. Can you please confirm if it would be applicable for this type of agreement? |
| DFARs 252.227-7028 does not apply and will be deleted from the final RFP. |
| 51 |
| M68754-13-R-2410; SF 1449 |
| Pg. 34 |
| Does the 10% withholding referred to in DFAR 252.227-7030 apply to the CLINS where technical data is supplied, or to the entire contract? |
| The Clause clearly states 10% of the total contract price. |
| 52 |
| M68754-13-R-2410; Section L-4; Volume IV; Part B |
| 2 |
| The solicitation states that the Offeror shall provide copies of any key personnel agreements for this contract. As some key personnel would be direct employees of the Offeror, and some states are not legally allowed to have personnel agreements, are they required for direct employed employees of the Offeror? |
| The final RFP will contain changes to the language used in Section L. |
| 53 |
| M68754-13-R-2410; Section M-3.1; Part E; |
| The solicitation states that the government requires manuals without proprietary markings. Can you please confirm how a non-OEM Offeror could provide proprietary manuals without any markings? |
| The successful Offeror shall provide manuals. |
| 54 |
| M68754-13-R-2410; Section M-3.1; Part E; |
| If any of the manuals are required to have Export Controlled markings on them, how does an Offeror comply with the requirement to submit a manual with no markings? |
| It is the responsibility of the contractor to determine the Export Controlled marking required for the manuals and provide to the Government. |
| 55 |
| SOO Section 4.5 |
| 1 |
| The paragraph states that the Program Analyst and the COR will make the final determination of which parts will be ordered from Attachment 3/CLIN 0005 (plus the Option Years). Based on that statement, should the amount of CLIN 0005 (plus the Option Years) be entered as $500,000 in the proposal, as this is the NTE, as well as the amount used during the evaluation? |
| Yes, the value of CLIN 0005 is NTE $500,000.00 |
| The solicitation with respect to providing manuals, in some instances it refers to them as a “COTS” item and other times it refers to this item as developmental, could you please clarify? |
| The Contractor is required to develop the manuals and provide them to the Government. |
United States Marine Corps