P19R_SOW_-_FINAL_20120928.doc

Final P-19A Replacement Statement of Work as of 28 September 2012

Final P-19A Replacement Statement of Work as of 28 September 2012

STATEMENT OF WORK

FOR THE

P-19A REPLACEMENT (P-19R)

Prepared By

Program Manager, Medium and Heavy Tactical Vehicles PEO Land Systems United States Marine Corps

STATEMENT OF WORK

for

P-19A Replacement (P-19R)

1.

SCOPE. This Statement of Work (SOW) sets forth the work efforts required to produce and deliver the P-19A Replacement (P-19R) and associated logistics and engineering support.

The scope of work includes support of the Government’s effort during Pre-Production Qualification Test (PPQT), Limited User Evaluation (LUE) and First Article Test (FAT) consisting of a Production Verification Test (PVT) and Field User Evaluation (FUE).

This SOW will be used to procure up to four prototypes for use in PPQT, up to 17 LRIP vehicles and up to 200 Full Rate Production vehicles over the life of the contract.

2.

APPLICABLE DOCUMENTS. The following documents form a part of this SOW to the extent specified herein. The most recent revision of the referenced document at the time of contract award shall be used unless otherwise specified. In the event of conflict between the applicable documents and this SOW, the SOW shall take precedence. All second tier and below references cited in mandatory compliance documents shall be considered as guidance only. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

2.1 Military Standards and Specifications - Mandatory Compliance

PM-M&HTV-P-19R-01

P-19A Replacement Performance Specification

GEIA-STD-0007-A

Logistics Product Data

MIL-PRF-29612

Training Data Products

MIL-STD-129

Military Marking for Shipment and Storage

MIL-STD-130

Identification Marking of U.S. Military Property

MIL-STD-810

Department of Defense Test Method Standard: Environmental Engineering Considerations and Laboratory Tests

MIL-STD-882

Practice for System Safety

MIL-STD-1472

Human Engineering

MIL-STD-2073-1

DOD Standard Practice for Military Packaging

MIL-STD-31000

Technical Data Packages 2.2 Federal Standard - Mandatory

FED-STD-5

Standard Guides for Preparation of Proposed Item Logistics Data Records

FED-STD-313

Material Safety Data, Transportation Data and Disposal Data for Hazardous Materials Furnished to Government Activities

EPA-17

EPA Priority Pollutant List

49 CFR

Code of Federal Regulations, Title 49-Transportation

29 CFR

Code of Federal Regulations, Title 29- (Part 1910.1200)

NFPA 414

Standards for Aircraft Rescue and Fire-Fighting Vehicles 2.3 Handbooks - Guidance Only

MIL-HDBK-61

Configuration Management Guidance

MIL-HDBK-502

Acquisition Logistics

MIL-HDBK-1568

Metal Finishes and Finishing Processes and Procedures

MIL-HDBK-29612

Guidance for Acquisition of Training Data Products and Services

MIL-HDBK-29612-2A

Instructional Systems Development/Systems Approach to Training and Education

MIL-HDBK-29612-3A

Development of Interactive Multimedia Instruction (IMI)

MIL-HDBK-350

A Guide for MIL-STD-1520 Corrective Action and Disposition System for Nonconforming Material

MIL-HDBK-881

Work Breakdown Structures

ASN Memo

Diminishing Manufacturing Sources and Material Shortages dated 12 May 2006 2.4 Other Government Documents. Unless otherwise stated, the following documents may be obtained from the Document Automation and Production Service, Building 4/D, 700 Robbins Avenue, Philadelphia, PA 19111-5094 or visit http://dodssp.daps.dla.mil.

DI-ALSS-81529

Logistics Management Information Data Product

MCO 1553.1

Marine Corps Training and Education System

MCO 1553.2

Management of Marine Corps Formal Schools and Learning Detachments

MCO 1553.3

Unit Training Management (UTM)

MCO 4855.10

Product Quality Deficiency Report (PQDR)

MCO 4105.2

Marine Corps Warranty Program

MCO P4030.19

Preparing Hazardous Materials for Military Air Shipments

NAVSEAINST 9310.1

Naval Lithium Battery Safety Program

TM-10510-OD/1

General Purpose Test Measurement and Diagnostic Equipment (TMDE) Listing

TM11240-15/3D

Motor Vehicle Licensing Official's Handbook

TM S9310-AQ-SAF-010

Technical Manual for Batteries, Navy Lithium Safety Program Responsibilities and Procedures

NAVMC 1553.1

SAT User Guide

SECNAVINST 4355.18A

Reporting of Item and Packaging

Discrepancies

TMCR-P-19R

Technical Manual Contract Requirement for P19R

(Copies of TM S9310-AQ-SAF-010 are available from Naval Weapons Support Center, Code 3057, Building 36, Crane, IN 47522-5060) 2.5 Non-Government Documents

ASTM D3951

Standard Practice for Commercial Packaging

ASTM D4169-09

Standard Practice for Performance Testing of Shipping Containers and Systems

(Copies of ASTM documents are available from www.astm.org or American Society for Testing and Materials International, 100 Barr Harbor Drive, West Conshohocken, PA 19428-2959.)

ANSI/EIA-649

National Consensus Standard for Configuration Management (Copies of ANSI/EIA documents are available from www.ansi.org or American National Standards Institute, 1899 L Street, NW, Washington, DC, 20036.)

ASME Y14.100

Engineering Drawing Practices

ASME Y14.24

Types and Applications of Engineering Drawings

ASME Y14.34

Associated Lists

(Copies of ASME documents are available from www.asme.org or American Society of Mechanical Engineering, Three Park Avenue, New York, NY 10016-5990)

NAS 411

Hazardous Materials Management Program

(Copies of NAS 411 are available from www.aia-aerospace.org or Aerospace Industries Association, 1000 Wilson Boulevard, Suite 1700, Arlington, VA 22209-3928.)

2.6 Forms

NAVMC Form 10284

Limited Technical Inspection (Motor Transport)

Standard Form 368

Product Quality Deficiency Report (PQDR)

Standard Form 364

Report of Discrepancy

DD Form 1921

Cost Data Summary Report

DD Form 1921-1

Functional Cost Hour Report

3. REQUIREMENTS. The Contractor shall perform all tasks required and delineated in this SOW. All documentation delivered by the Contractor to the Government shall be free from copyright restrictions and the Government is authorized to reprint information contained in such documentation as required. The number of days cited in this SOW and accompanying Contract Data Requirement Lists (CDRLs) shall be calendar days from the date of contract award and follow-on contract actions. This SOW shall provide the work efforts required to deliver the P-19R in the quantity specified in the contract. Upon successful completion of testing the Government may exercise the Contract Line Item Numbers (CLINs) for Limited Rate Initial Production (LRIP) quantities. After the successful completion of First Article Testing on LRIP configured P-19R(s), the Government may exercise the CLINs for Full Rate Production (FRP) vehicles.

3.1. Program and Data Management. The following requirements apply.

3.1.1. Program Management. The Contractor shall establish and maintain program management practices throughout the period of performance. Program management documentation shall be readily available to Government representative(s) during planned visits.

3.1.1.1. Subcontractor Management. The Contractor is responsible for performance of requirements delineated in this SOW, and shall institute appropriate management actions relative to subcontractor performance. The Contractor shall be accountable for compliance by subcontractors and is responsible for ensuring all deliverable products comply with the contract requirements.

3.1.1.2. Data Management. The Contractor shall establish a system for management of all data required under this contract and the Data Management Program should conform to principles in EIA-859. The Contractor, in developing information that will be furnished to the Government, shall make the maximum use of existing data and provide maximum multiple use of technical information. The Contractor shall ensure the quality of contract deliverables for content and format, providing clear, concise, and well-written submissions. The system shall provide access to the data by the Government. The Government reserves the right to review all data associated with and developed for the P-19R.

3.1.1.3. Technical Proposal. The Contractor's technical proposal, as negotiated and accepted by the Government, shall be incorporated by reference into the resultant contract. Any changes in these arrangements are to be submitted to the Procuring Contracting Officer (PCO) at least 90 days in advance for approval. In the event of any conflict or ambiguity between the Contractor's technical proposal and the Government SOW, the SOW shall take precedence.

3.1.1.4. Schedule Planning. The Contractor shall maintain an accurate schedule of program events and recommend program schedules. The program schedule shall include all significant events, and a Program Planning Milestone Chart shall depict major tasks and events from start to completion of the contract. The Contractor shall immediately notify the Government in writing of any anticipated or projected work stoppages or delays that will impact schedules.

3.1.1.5. Assignment of Responsibility and Authority. The Contractor shall identify the organizational elements responsible for the conduct of the activities delineated in this SOW. Responsibilities shall be assigned and clear lines of authority defined for determining and controlling the resources necessary to satisfy each element of this SOW. The Contractor shall notify the Government within ten days of any changes regarding authority or responsibility made by the Contractor during the period of performance.

3.1.1.6. Government Furnished Material/Equipment (GFM/GFE). Items will be provided to the Contractor within 90 days of receipt of Contractor's written request to the PCO. The Contractor shall provide for accountability, security and storage for the GFM/GFE provided. The Contractor shall inspect and inventory all GFM/GFE received and identify and report any discrepancies or deficiencies. The Government will forward an accountability agreement to the Contractor for signature on an annual basis. The Management Control Activity, Marine Corps Logistics Base (Code 581-1B/MCA), Albany, Georgia, 31704, is the control and coordination point for all Marine Corps GFM/GFE.

CDRL L001 - DI-MGMT-80389B, Receipt of Government Material Report

3.1.1.7. Government Furnished Information (GFI). The Government will furnish the GFI identified in the contract upon written request from the Contractor to the PCO. The Contractor shall notify the Government of any deficiencies in the GFI received.

3.1.1.8. Meetings, Formal Reviews, Conferences, and Audits. The Contractor shall plan, host, attend, coordinate, support and conduct the meetings, formal reviews, conferences, and audits (hereinafter called "reviews"). Formal and technical reviews will include but are not limited to Preliminary Design Review (PDR), Critical Design Review (CDR), Production Readiness Review (PRR), Test Readiness Review (TRR), In Process Reviews (IPR) and other technical data reviews. The reviews shall be conducted at Government and Contractor facilities. Reviews requiring demonstration and/or examination of equipment shall be conducted at the Contractor's facility. All such reviews shall be included in the program schedule and may be held concurrently with the Government’s approval. The Contractor shall prepare agendas and conference presentation materials, and provide minutes and reports following each review. The Government reserves the right to cancel any review or to require any review to be scheduled at critical points during the period of performance. Action item documentation, assignment of responsibility for completion and due dates shall be determined prior to adjournment of all reviews. A summary of all action items, responsible parties, and estimated completion dates shall be included with the minutes.

CDRL P003 - DI-ADMN-81249A, Conference Agenda

CDRL P004 - DI-ADMN-81250A, Conference Minutes

CDRL P005 - DI-ADMN-81373, Presentation Material

3.1.1.9. Post Award Conference (PAC). The Contractor shall host a PAC at the Contractor's facility within 30 days after contract award. The purpose of the PAC is for the Contractor to review and demonstrate to the Government management procedures, provide progress assessments, review of technical and other specialty area status, and to establish schedule dates for near term critical meetings/actions. The Contractor shall present management, key personnel, and program implementation processes.

3.1.1.10. In-Process Review (IPRs). IPRs shall be held on a quarterly or as needed basis, at a date and location mutually agreed upon. The Government reserves the right to cancel any review or to require any review to be scheduled during the period of performance. The Contractor’s progress, management, technical support services (if any), integrated logistics support, administrative, assurance of compliance with contract requirements, program status, funding, problem identification and resolutions shall be agenda items. Actual versus expected performance of each area shall be addressed. The Contractor shall prepare presentation materials providing an overview of all agenda items.

3.1.1.11. Quality Assurance Management Meetings (QAMM). The Contractor shall schedule and participate in QAMMs. The meetings shall include representatives from Quality, Production, and Engineering at a minimum, and shall be held in conjunction with the IPR or on an as needed basis. Additional meetings shall be scheduled through the Administrative Contracting Officer (ACO) /PCO if quality issues dictate additional surveillance.

3.1.2. System Engineering. The Contractor shall establish and maintain an effective system engineering program throughout the production and testing processes, which shall include the following tasks:

3.1.2.1. System Functional Review (SFR). The Government shall conduct a System Functional Review (SFR) at the Contractor's facility 30 days after contract award. The SFR shall be used to put the performance specification under formal control and establish the functional baseline.

3.1.2.2. Preliminary Design Review (PDR). The Government shall conduct a Preliminary Design Review (PDR) at the Contractor's facility 45 days after contract award. The PDR shall be used to resolve any issues in the performance specification.

3.1.2.3. Critical Design Review (CDR). The Government shall conduct a Critical Design Review (CDR) at the Contractor's facility at least 60 days prior to Test Vehicle Inspection. The CDR shall present a final design that corrects all deficiencies identified from the PDR. The CDR shall establish a product baseline be a detailed review of the hardware design for the P-19R and all data items required by the contract.

3.1.2.4. Production Readiness Review (PRR). The PRR shall be performed to formally evaluate the Contractor's production readiness, identify existing or projected manufacturing problems, and areas of risk. The Contractor shall demonstrate progress in the following areas: (1) attaining the program's production goals, (2) resolving manufacturing problems (or have a plan for their resolution acceptable to the Government has been developed), and (3) mitigating all production risks. The Contractor shall show that the system design has included those key production factors (e.g., least cost, minimum time, manufacturing simplicity/flexibility, resource availability, etc.) necessary to assure the system can be acquired on schedule at minimum cost. The initial production readiness review shall be conducted at the Contractor's facility. At the Government’s discretion, follow-on production program reviews may be held quarterly at the Contractor’s facility. The review dates shall be Contractor-proposed, Government-approved, and incorporated into the program schedule. The agenda of the PRR shall include, as applicable, at least the following considerations:

a. A Manufacturing Program Review to include the overall manufacturing system and detailed factors such as: manufacturing organization, responsibilities, facilities and equipment, manufacturing methods, and production flow.

b. A status review of all production efforts for cost and schedule considerations.

c. A status review of manufacturing technology and other previously recommended actions to reduce cost, manufacturing risk, and industrial base concerns.

d. The identity of open production concerns which require additional direction/effort to minimize risk to the production program.

e. A status review of production engineering efforts, tooling and test equipment demonstrations, and proofing of new materials, processes, methods, special tooling, test equipment.

f. A status of the hazard list from Environment, Safety and Occupational Health (ESOH) analysis.

g. The status of long lead items for production, if any.

3.1.2.5. Open Systems Design. The Contractor shall use an open systems approach as the preferred design strategy to: (1) choose commercially supported specifications and standards for selected system interfaces (external, internal, functional and physical), products, practices, and tools; and (2) build open system architectures as the primary foundation in developing the proposed system and its elements. Open systems is a system design philosophy that uses widely-accepted, industry-approved interface standards that will allow technological upgrades in system components to be easily inserted in the future. The Contractor shall identify the means for ensuring conformance to open systems standards and profiles throughout the development process and provide evidence that the process being used to manage the open systems approach support open system benefits such as portability, interoperability, technology insertion, vendor independence, reusability, scalability, and commercial product based maintainability.

3.1.2.6. Corrosion Prevention and Control. The Contractor shall maintain and update the Government-approved Corrosion Prevention and Control Plan (CPCP) submitted during the Engineering and Manufacturing Development (EMD) Phase that describes the specific measures to be implemented. The purpose of the CPCP is to document corrosion-related design decisions, and identify materials and corrosion control methods used in manufacture of the P-19R. The plan shall address the techniques and processes to be applied in assuring that the products to be delivered will meet the requirements established by PM-M&HTV-P-19R-01, and utilizing MIL-HDBK-1568 as guidance. At a minimum, the CPCP shall provide the following information:

a. Discussion of corrosion prevention techniques employed in design, including measures taken to minimize water collection/entrapment and collection of debris, mitigate corrosion in areas inaccessible to cleaning and maintenance, and minimize dissimilar metal contact.

b. Process instructions detailing application of coatings and other corrosion prevention compounds (if any). Process instructions should address personnel training and qualification, material inspection, surface preparation, and coating or compound application procedures.

c. Any test data generated by the vehicle manufacturer for coatings and materials.

d. Identification of coating/substrate combinations for which no testing was required or performed.

e. Recommended corrosion control-specific maintenance.

f. Quality assurance program provisions to address materiel control to ensure that the materials used in construction of the P-19R are as shown on engineering drawings; and in-process measurements (number, type, frequency, locations) to ensure compliance with process instructions developed under b, above. Prototype P-19Rs will not be required to have a quality assurance program implemented.

Changes in materials, coatings, or corrosion prevention methods during the course of production shall be reflected in updated versions of the CPCP and require Government approval via ECP.

CDRL E001 - DI-MFFP-81403, Corrosion Prevention and Control Plan

3.1.2.7. Human Systems Integration (HSI). The Contractor shall apply effective HSI principles during P-19R design and production. The Contractor shall ensure manpower, personnel, training, personnel survivability and habitability, and human factors engineering requirements have been incorporated into the layout, design, and arrangement of equipment having an operator or maintainer interface. The Contractor shall also integrate HSI principles into their systems safety program. The HSI program shall ensure the P-19R can be operated, maintained, supported and controlled in its intended environment, including in Nuclear, Biological, and Chemical (NBC) conditions which require personnel to assume Mission Oriented Projected Posture IV (MOPP IV).

3.1.2.8. Human Factors Engineering. Human factors design requirements shall be followed in accordance with NFPA 414 and best practices.

3.1.2.9. Reliability Program. The Contractor shall prepare and implement a comprehensive Reliability Program to ensure that the P-19R meets the reliability standards set forth in the PM-M&HTV-P-19R-01. Design and any required integration effort shall be monitored throughout the development and manufacturing process to identify and assess any changes, which would impact the system's reliability. The Contractor shall develop reliability analysis and predictions as required to ensure compliance with PM-M&HTV-P-19R-01. The program shall encompass all aspects of reliability with respect to design selection of components, predictions, and testing (if applicable). The Contractor shall maintain a comprehensive reliability database to include all vendor or subcontractor reliability data. The data shall be made available for Government review upon request. The Reliability Program shall include all applicable portions of the following:

3.1.2.9.1. Parts Screening. The Contractor shall establish procedures and controls to ensure products obtained from suppliers, vendors and subcontractors do not deter from the overall reliability requirement of the P-19R as defined in PM-M&HTV-P-19R-01.

3.1.2.9.2. Failure Reporting, Analysis, and Corrective Action System. The Contractor shall maintain a closed loop failure reporting, analysis, and corrective action system for recording and analyzing failures to determine their cause, and the corrective actions taken. All hardware/software failures from system level down to the component level shall be subject to these requirements throughout the period of performance. The Contractor shall make available all failure analysis documentation for the Government to review upon request.

3.1.2.9.3. Product Quality Deficiency Reports (PQDR) - Field Generated. The Contractor shall investigate and provide root cause failure analysis and corrective action for all PQDRs, generated on Standard Form 368 (existing form or electronic) against products or supplies produced under this contract, at no additional cost to the Government. Reference MCO 4855.10B for PQDR reporting instructions and procedures. Upon request of the PQDR exhibit, the Contractor shall be responsible for all costs associated with shipping the PQDR exhibit to their designated location. The Contractor shall provide replacement parts for all components determined to be deficient attributable to workmanship/product nonconformance. Production/field corrective actions shall be accomplished at no additional cost to the Government. Corrective actions requiring configuration changes shall follow the Configuration requirements as specified in paragraph 3.1.6, inclusive.

3.1.2.9.3.1. PQDR Reporting. A final written response shall be submitted as per MCO 4855.10B. If a final response is not ready for submittal, the Contractor shall submit a request for time extension specifying the time required to complete the final response with an interim response detailing the status of the investigation. The response shall report on the actions taken, root cause, corrective action, and Contractor's position with respect to repair or replacement parts.

CDRL E002 - DI-QCIC-81187, Quality Assessment Report

3.1.2.9.4. Spares Reliability. The Contractor shall assure that the reliability of spares and spare parts are equivalent to those of the production equipment by means of testing and quality control. The Contractor’s spares and spare parts shall not degrade system performance.

3.1.2.10. Maintainability Program. The Contractor shall implement a maintainability program based on the Contractor's proposed Maintainability Program Plan for the purpose of planning and incorporating all maintainability requirements identified in PM-M&HTV-P-19R-01.

3.1.3. Modeling and Simulation (M&S). If the CLIN is exercised, the M&S will be used as life cycle management tool for the P-19R. The Contractor shall use the validated P-19R templates provided in the early stages of the acquisition process to model the final vehicle design. The Contractor shall update the templates to represent the current vehicle design. The Contractor shall update the templates to operate in the most recent version of the modeling software. After inputting the unique parts that define the vehicle’s design, the model output shall be compared to common test data collected during the vehicle production verification test in order to correlate and validate results.

a.

The Contractor shall provide the Government with current P-19R templates, to be used in the Automatic Dynamic Analysis of Mechanical Systems (ADAMS)/Chassis (version 12) simulation environment. The base ADAMS package that the Contractor is required to support is ADAMS/View, ADAMS/ Solver, and ADAMS/ Chassis. Other modules may be required depending on the fidelity of the Contractor’s model. If the Contractor does not currently own a license of ADAMS/Chassis, the Contractor shall be required to purchase the software from MSC or consult with M&S agencies that can support the required software.

b.

The performance of the vehicles shall be simulated over the P-19R mission profile. The results of these simulations and the vehicle models themselves shall be submitted to the Government. Results shall include vehicle dynamics time histories that demonstrate the level prediction to be within 15% on average of actual test data of the production vehicle over the same events.

c.

The Contractor shall promptly inform the PCO of any and all P-19R design modifications affecting M&S data throughout the execution of the contract and shall update M&S data submitted in order to keep the models current. The parties acknowledge that this Agreement shall not be used as a vehicle for the dissemination or exchange of any proprietary information. The parties also acknowledge that all decisions regarding the vehicle design remain the total responsibility of the Contractor. The Government acknowledges that the data provided by the Contractor under this Agreement is business confidential.

d.

The term of this agreement shall be through the completion of this contract. Upon completion of the contract, the models and templates shall become the sole property of Program Executive Officer Land Systems (PEO LS) and a copy of all data contained in the models shall be provided to the Contractor upon its request.

CDRL E020 - DI-MISC-80508B, Technical Report-Study/Services, ENGINEERING SERVICES, MODELING AND SIMULATION (SYSTEM UPGRADE AND PRODUCT IMPROVEMENT)

CDRL E021 - DI-MISC-80508B, TECHNICAL REPORT-STUDY/SERVICES, ENGINEERING SERVICES, MODELING AND SIMULATION (INTERFACE CONTROL DOCUMENT)

3.1.3.1. Contractor M&S Analyses. If the CLIN is exercised, the Contractor M&S analyses shall be provided in accordance with PM-M&HTV-P-19R-01 of this solicitation, and shall reflect vehicle configuration.

CDRL E022 - DI-MISC-80508B, TECHNICAL REPORT-STUDY/SERVICES, ENGINEERING SERVICES, MODELING AND SIMULATION (Analysis)

3.1.4. Quality Management System. The Contractor's quality management system shall ensure product conformation to contractual requirements. The Contractor shall have implemented, documented, and have previously demonstrated the ability to maintain the quality management system to be used on the contract. The Contractor shall make available all quality management documentation for the Government to review upon request. The Contractor's quality management system shall address at a minimum the following elements:

a.

Management Responsibility. Procedures to define, document, and implement a policy for quality.

b.

Quality System. Procedures to establish, document, and maintain a quality system, which includes a quality manual, system procedures, and quality planning.

c.

Contract Review. Procedures to establish and maintain documented procedures for contract review.

d.

Design Control. Procedures to establish and maintain documented procedures to control and verify design of the product to ensure conformance to specified requirements.

e.

Document and Data Control. Procedures to establish and maintain documented procedures to control all documents and data (including hard copy and electronic media) including such documents as standards and Government drawings.

f.

Purchasing. Procedures to establish and maintain documented procedures to ensure that purchased product, associated documents and data conform to requirements. Sub-contractors are to be evaluated and selected on their ability to meet subcontract requirements and type and extent of control exercised by the supplier over subcontractors is to be defined.

g.

Control of Government-Supplied Product. Procedures to establish and maintain documented procedures for the control of verification, storage and maintenance of Government-supplied product provided for incorporation into the supplies or for related activities.

h.

Product Identification and Tractability. Where appropriate, procedures to establish and maintain documented procedures for identifying the product from receipt and during all stages of production, delivery, and installation.

i.

Process Control. Procedures to identify and plan the production, installation and servicing processes, which directly affect quality and to ensure these processes are carried out under controlled conditions.

j.

Inspection and Testing. Procedures to establish and maintain documented procedures for inspection and testing activities, in order to verify that the specified requirements for the product are met.

k.

Control of Inspection, Measuring and Test Equipment. Procedures to establish and maintain documented procedures to control, calibrate and maintain inspection, measuring and test equipment, (including test software) used by the supplier to demonstrate the conformance of product to the specified requirements.

l.

Inspection and Test Results. Procedures to ensure that the inspection and test status of the product are identified and maintained throughout the production, installation and servicing of the product. And, to ensure that only products that passed the required inspections and tests (or released under an authorized concession) are dispatched, used or installed.

m.

Control of Non-Conforming Product. Procedures to establish and maintain documented procedures to ensure that product that does not conform to specified requirements is prevented from unintended use or installation.

n.

Corrective and Preventive Action. Procedures to establish and maintain documented procedures for implementing corrective action in the handling of Government complaints, product non-conformities, and the application of controls to ensure corrective action is taken and that it is effective. Preventive action procedures will detect, analyze, and eliminate potential causes of non-conformities.

o.

Handling, Storage, Packaging, Preservation and Delivery. Procedures to establish and maintain documented procedures to prevent damage or deterioration of product, basic issue items provided with the product, and spare and repair parts.

p.

Control of Quality Records. Procedures to establish and maintain documented procedures for identification, collection, indexing, access, filing, storage, maintenance and disposition of quality records. Quality records shall be maintained to demonstrate conformance to specified requirements and the effective operation of the quality system.

q.

Internal Quality Audits. Procedures to establish and maintain documented procedures for planning and implementing internal quality audits to verify whether quality activities and related results comply with planned arrangements and to determine the effectiveness of the quality system.

r.

Training. Procedures to establish and maintain documented procedures for identifying training needs and provide for the training of all personnel performing activities affecting quality. Appropriate records of training shall be maintained.

s.

Servicing. Where servicing is a specified requirement, to establish and maintain documented procedures for performing, verifying and reporting that the servicing meets the specified requirements.

t.

Statistical Techniques. The supplier shall identify what statistical techniques are to be used for computing, documenting, verifying, and controlling both the Contractor’s process capability and his product’s characteristics. He should also identify how they are to be implemented.

3.1.4.1. Quality Records. The Contractor shall retain all records of inspections, examinations, certifications, tests, supplier audits, and purchase orders for a period of four (4) years after contract closeout. These records shall be made available to the Government, upon request. Additionally, where product or process deficiencies have occurred, the Contractor's records shall provide documentation that fully describes the root cause of deficiencies and corrective actions.

3.1.4.2. Certification Requirements. The Contractor shall prepare certifications. Certifications shall include all documentation, examinations and test results where applicable. Certification of compliance to specific contract and/or specification requirements shall be a statement to the effect that the Contractor has complied. Certifications shall be complete and available to the Government for review at the time of Prototype Verification Inspection (PVI), First Production Vehicle Inspection (FPVI) or at the time of submittal of Engineering Change Proposals (ECPs). Subcontracting does not relieve the Contractor of providing the required certification information from either the subcontractor or their manufacturers (not distributors). The Contractor shall prepare certifications for items identified in PM-M&HTV-P-19R-01 that are affected when new or modified components have been installed. If any certification is unacceptable to the Government, the Contractor shall conduct additional examinations/tests or provide additional documentation as required to validate that certification at no increase in contract price. Information on acceptable certifications is identified in PM-M&HTV-P-19R-01. The Contractor shall include required certifications and certifications of compliance as an attachment to the FPVI report.

CDRL E014 - DI-NDTI-80809B Technical Report-Study/Service (PVI)

CDRL E016 - DI-NDTI-80809B Test/Inspection Report (FPVI)

CDRL E017 - DI-QCIC-81068 End Item Final Inspection Record

3.1.4.3. Material Review Board (MRB). The Contractor shall conduct an MRB that includes the on-site Government representative. This board is responsible for disposition of minor nonconforming material (product, processes, etc.). Authority to approve all MRB decisions involving repair, use-as-is material, and other than non-standard repair procedures will be at the discretion of the Government representative. Both standard and nonstandard repair procedures shall include instructions for reprocessing material after repair and shall specify all Contractor inspections required. The Contractor shall not consider a new standard or nonstandard repair process until all assignable causes of variance or omitted processes (or process steps) have been eliminated and corrected. The Government's review or concurrence of a repair technique shall not bar the Government's right to reject the material if the Government determines that the repair does not adequately correct the nonconformity.

3.1.4.3.1. Minor Nonconformance. A minor nonconformance is defined as a nonconformance that does not adversely affect any of the following:

a.

Health or safety b.

Performance or function c.

Interchangeability, reliability, or maintainability d.

Effective use or operation e.

Weight or appearance (when a factor)

3.1.4.3.2. Major Nonconformance. A major or critical nonconformance shall be submitted in the form of a deviation per paragraph 3.1.6.3.3.2 for disposition.

3.1.4.4. Vehicle Final Inspection. The Contractor shall perform final inspection on each vehicle per PM-M&HTV-P-19R-01 and the Final Inspection Record (FIR). The deficiencies detected during the inspection shall be described in writing on the FIR Deficiency Sheet and corrected by the Contractor prior to offering the vehicles to the Government for acceptance. After correction of defects, the Contractor shall submit the completed and certified copy of the FIR to the onsite Government representative with each vehicle offered for acceptance.

3.1.4.5. Final Inspection Record. The Contractor shall update and submit a FIR for the production vehicles utilizing Limited Technical Inspection (Motor Transportation) NAVMC Form 10284 for guidance. The FIR shall include the serial numbers of major vehicle components, i.e., engines, axles, transmissions, etc. The FIR shall be updated and maintained to reflect approved configuration changes. All updates to the FIR shall be subject to Government approval. The FIR shall include inspection criteria for all kits and/or special equipment that may be installed on each vehicle.

3.1.5. Environment, Safety, and Occupational Health. The ESOH program is an integral part of the overall Systems Engineering effort. Any hazards to personnel, equipment or environment shall be documented and evaluated as part of the ESOH program.

3.1.5.1. System Safety Program. The Contractor shall implement a system safety program that shall identify and evaluate environmental, safety and health hazards, define risk levels, and manages the probability and severity of all hazards associated with development, use, and disposal of the system in accordance with MIL-STD-882. Residual risks will be evaluated by the Government in accordance with Tables A-I through A-IV of MIL-STD-882 and accepted as appropriate. The Contractor must identify all explosive safety risks as such.

3.1.5.1.1. Safety Assessment. The Contractor shall maintain and update the Safety Assessment as required to identify all safety features of the hardware, software, and system design and to identify procedural, hardware and software related hazards that may be present in the P-19R including specific procedural controls and precautions that should be followed. In addition, the Contractor shall make recommendations applicable to hazards at the interface of their system with the other system(s) as contractually required.

3.1.5.1.2. Safety Assessment Report (SAR). The Contractor shall update the Government-approved SAR delivered in the P-19R EMD Phase to document the Safety Assessment and clearly identify any residual risks of the P-19R production configuration. The SAR shall include a signed statement that all identified hazards have been eliminated or their associated risks controlled to acceptable levels and that the P-19R is ready to test, field and operate. In addition, the Contractor shall make recommendations applicable to hazards at the interface of this P-19R with other systems.

CDRL E003 - DI-SAFT-80102B, Safety Assessment Report (SAR)

3.1.5.2. Health Hazard Assessment (HHA). The Contractor shall maintain and update a HHA to identify health hazards, evaluate proposed hazardous materials, and propose protective measures to reduce the associated risk to a level acceptable by the Government. The HHA shall include the minimum hazard probability and severity reporting thresholds and any selected hazards, hazardous areas, hazardous materials, or other specific items to be examined or excluded.

3.1.5.2.1. Health Hazard Assessment Report. The Contractor shall update the Government-approved HHA report submitted under the P-19R EMD Phase and provide to the Government for review and approval.

CDRL E004 - DI-SAFT-80106B, Health Hazard Assessment Report (HHAR)

3.1.5.3. System Safety Working Group (SSWG). The Government chaired SSWG shall meet to review environment, safety and occupational health issues. The meetings shall be held initially on a quarterly basis, at times and places mutually agreed to. At a minimum, the agenda shall provide for status reporting, analysis of problem areas, evaluation of schedules and proposed changes to the program. Open agenda items shall be assigned to a Contractor or Government team member for action. Each assigned agenda item shall have a completion date and the action officer shall provide the status of action at subsequent meetings.

3.1.5.3.1. Hazardous Materials Management Program (HMMP). The Contractor shall implement and manage a HMMP in accordance with National Aerospace Standard (NAS) 411. Both the planning and program implementation shall be presented for Government review during normally scheduled integrated design and/or IPRs. Presentations shall support National Environmental Policy Act (NEPA) documentation requirements, provide the PM with the necessary information to initiate actions to mitigate any adverse Environmental, Safety and Occupational Health (ESOH) impact the acquisition may have over the system life cycle, and to ensure ESOH considerations and impacts on total ownership costs are taken into account.

CDRL E005 - DI-MGMT-81398, Hazardous Materials Management Program (HMMP) Plan

3.1.5.3.2. Declaration for Dangerous Goods. The Contractor shall provide a Shipper's Declaration for Dangerous Goods that identifies all hazardous materials and packaging procedures in accordance with MCO P4030.19H.

3.1.5.4. Pollution Prevention Program. The Contractor shall maintain the pollution prevention program implemented under the P-19R EMD Phase contract that shall identify and quantify impacts, such as noise, as early as possible during system production, and identify and implement actions needed to prevent or abate the impacts. The Contractor shall make available information regarding the pollution prevention program and implementation progress to the Government.

3.1.5.5. Environment, Safety, and Occupational Health (ESOH) Assessment. The Contractor shall update the Government-approved assessment of applicable ESOH laws and regulations, identifying any potential compliance issues.

3.1.6. Configuration Management (CM). The Contractor shall maintain a CM process for the control of all hardware and software configuration documentation, media and parts representing or comprising the P-19R. The principles contained in Section 5 of ANSI/EIA-649 are required and MIL-HDBK-61 may be used for guidance. The Contractor's CM process shall consist of configuration management planning and management, configuration identification, configuration change management (referred to as configuration control in MIL HDBK 61), configuration status accounting, and configuration audits. Consideration for interfacing with other acquisition requirements such as design review, assurance, and other program related disciplines shall be addressed. The Contractor shall notify the Government of any changes at the Contractor's facility, which affect the Contractor's established CM process.

3.1.6.1. P-19R Functional and Product Baseline. The functional baseline is established by the Government and they will retain configuration control throughout the program lifecycle. The Contractor shall develop and document the P-19R product baseline. The product baseline shall consist of all functional documentation addressed above and is to include the P-19R production acceptance test procedures approved by the Government; and any other documentation required to support interchangeability and interoperability to the replaceable part level. The product baseline will be established upon successful completion of the final Physical Configuration Audit. The Government shall retain control of the final product baseline and any future changes shall be proposed by the contractor and approved by the Government in accordance with Configuration Control paragraph 3.1.6.3. Drawings associated in paragraph 3.1.12.8.1 will form a part of the configuration baseline and the drawings will be owned by the Government.

3.1.6.2. Physical Configuration Audit (PCA). Prior to the start of Pre-Production Qualification Testing the Contractor shall perform and interim PCA on the prototype vehicle with Government participation to formally document the test configuration and establish the interim Product baseline. Changes to the established interim baseline shall be proposed by the contractor and approved by the Government. Prior to commencing with the Production Verification Testing (PVT), the Contractor shall perform an interim audit on one of the FPVI vehicles with Government participation to ensure all approved PPQT changes have been incorporated. The final PCA will be conducted at the end of PVT. The Contractor shall compare the selected FPVI vehicle against the prototype vehicle to assure the First Article Test (FAT) vehicles reflect the Government approved prototype configuration as modified by changes submitted with the approved Configuration Change Documents (CCDs) and any changes approved under the terms of this contract. Upon completion of FAT to include incorporation of all FAT related changes, the Contractor shall conduct a follow-on audit. The Government will select vehicles to be audited, attend all audits, and approve all findings and their resolution. The Contractor shall provide audit findings. TDP will be provided to the Government 30 days prior to the audit.

CDRL E013 - DI-CMAN-81022C, Configuration Audit Summary Report (PCA)

CDRL E023 - DI-SESS-81830, AS BUILT CONFIGURATION LIST– COMMON (ABCL-C)

3.1.6.3. Configuration Control. The Contractor shall manage the configuration baseline with Government approval through the use of CCDs and ECPs throughout the period of performance at which time the Government will assume CM responsibilities. The Contractor shall implement positive configuration control methods and procedures to maintain the integrity and traceability of the established configuration baselines. The Contractor shall identify and incorporate all necessary Integrated Logistics Support documentation updates required as the result of any configuration change. The cost for incorporating ILS documentation updates as the result of any Contractor initiated change, Class I or Class II, shall be the responsibility of the Contractor. The Contractor shall propose configuration control changes to established baselines through electronic submission of ECPs or Request for Deviations (RFDs). The Contractor shall utilize a secure web-based Multi-User Engineering Change Proposal and Review System (MEARS) in the creation and formal submission of these configuration control documents. The Contractor shall identify to MEARS System Administrator, name, phone number and e-mail address of those representatives who will need access to the Government website for the purpose of creating ECPs/RFDs in MEARS CREATE module. For Government-initiated changes, the Contractor shall be directed by the PCO to prepare and submit an ECP/RFD utilizing MEARS for review and disposition. All ECP/RFD shall include an assessment on changes to logistics products (and expected cost of those changes) that would be required as a result of the change proposal. Changes to established baselines shall only be made as set forth herein. The Contractor shall propose permanent changes to requirements by preparing and submitting a Class I ECP accompanied by a Notice of Revision (NOR). Unsolicited Class I ECPs are discouraged. However, the Contractor may submit preliminary Class I ECPs to allow evaluation of the desirability of expending resources to fully document a proposed change. Changes that impact the following areas are instances where unsolicited ECPs may be justified:

a.

Safety b.

System-level interface/compatibility c.

Correction of defects d.

Survivability e.

Security f.

Product improvements that may significantly reduce life cycle costs including Value Engineering Change Proposals (VECPs) consistent with Defense Federal Acquisition Regulation (DFAR) Value Engineering clause g.

Technology improvements h.

Reliability and Maintainability i.

Performance CDRL E007 - DI-CMAN-80639, Engineering Change Proposal (ECP)

3.1.6.3.1. Changes Prior to First Production Vehicle Inspection. Prior to FPVI, the Contractor shall not make any Class I changes prior to Government approval. The Contractor shall submit Class I ECPs and VECPs for changes affecting PM-M&HTV-P-19R-01 or contract price. Attachments to the Class I change shall be marked drawings, showing the proposed change in commercial balloon format and impact statements for technical manuals including the Repair Parts & Special Tools List (RPSTL).

3.1.6.3.2. Contractor Requested Configuration Changes after FPVI. After FPVI, the Contractor shall not implement Class I ECPs or Critical/Major RFD without receiving prior Government approval. The Contractor shall prepare all ECP/RFD and supporting documentation within the MEARS ECP or RFD CREATE modules. During Production Verification Testing (PVT), approval to change the test unit configuration shall be accomplished by submitting a Configuration Change Document (CCD) to the PCO. A CCD shall have a signature block and title for the Contractor and shall provide an approval block for use by the Government. A CCD shall provide the following information: Contractor supplied unique control numbers, date of submission, complete technical description of change, reason for change, unit(s) affected by the change, list of components removed and reused, and/or new components, and Contractor primary point of contact.