Attach 1 - M67400-25-RFI-0004 Specifications Document.pdf

M67400-25-RFI-0004

Specifications Document

1. Requirement Overview The United States Marine Corps requires a comprehensive upgrade to the existing electronic access control systems at Camp Butler to ensure alignment with current DoD security standards, improve operational efficiency, and support the long-term barracks modernization strategy under the USMC Barracks 2030 initiative.

This procurement includes the acquisition and implementation of ASSA ABLOY Classic RFID electronic card lock systems, compatible with the Visionline Access Management Software (v1.30) and Mifare AES encryption technology. The system must integrate seamlessly with the existing infrastructure and provide secure, reliable access control for both staff and transient personnel.

The requirement encompasses the following core elements:

Supply of approximately 3,161 new Classic RFID locksets, upgrade kits, keycards, encoders, programming tools, and supporting server/software systems.

Support for both guest and staff credentialing via high-security RFID cards.

Integration with the Visionline central access system, capable of supporting centralized monitoring, reporting, and access management functions.

Delivery and shipment to Camp Butler, Okinawa within 180 days of order placement.

A 1-year warranty on all hardware components.

This standardized, brand-specific solution ensures maximum compatibility with existing security infrastructure, minimizes long-term maintenance complexity and cost, and enhances the overall safety, accountability, and operational readiness of Marine Corps personnel housed at Camp Butler.

2. Applicable Regulations and Standards

All components and systems to be acquired under this requirement must comply with applicable Department of Defense (DoD), United States Marine Corps (USMC), and Federal regulations and standards governing electronic access control, cybersecurity, and physical security infrastructure.

The RFID electronic lock and access management system solution must conform to the following regulatory and technical standards:

DoD Instruction (DoDI) 5200.08-R – Physical Security Program Unified Facilities Criteria (UFC) 4-021-01 – Design and O&M: Electronic Security Systems National Institute of Standards and Technology (NIST) SP 800-53 & 800-171 – Cybersecurity Controls for

Federal Information Systems and Contractors Federal Information Processing Standard (FIPS) 140-2/3 – Cryptographic Module Validation Program, applicable to encryption methods such as Mifare AES UL 294 – Standard for Access Control System Units, for physical access control equipment Anti-Terrorism/Force Protection (AT/FP) compliance per DoD minimum standards Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) guidelines for the acquisition of commercial-off-the-shelf (COTS) items Americans with Disabilities Act (ADA) compliance for any hardware components affecting ingress/egress EMI/EMC standards (DoD MIL-STD-461G) for electromagnetic compatibility in electronic equipment

The solution must be interoperable with current USMC systems and must not introduce cybersecurity, interoperability, or maintenance vulnerabilities. All software must meet applicable RMF (Risk Management Framework) accreditation and authority-to-operate (ATO) requirements if interfacing with Marine Corps or DoD networks.

3. Salient Characteristics The following features and capabilities are considered essential for meeting the access control and security needs of the United States Marine Corps at Camp Butler. All proposed solutions must meet or exceed these characteristics in form, fit, and function.

Access Method:

Must support contactless RFID card access using Mifare UL AES or Mifare Plus 4K standards.

Must include support for Bluetooth Low Energy (BLE) for mobile key functionality via authorized mobile devices.

Must include emergency mechanical key override using a UL-certified high-security cylinder.

Must allow programmable time-limited access and remote activation/deactivation via central system.

Power Source:

Each lock must operate on battery power with a minimum lifespan of 12 months under normal usage (approx. 10 operations/day).

Locks must support standardized, field-replaceable battery packs (minimum 3-cell configuration).

Must feature low-battery warning indicators and centralized battery status monitoring via software interface.

Compatibility:

Locksets and access management software must be fully compatible with the Visionline Access Control System (v1.30).

Must interface with existing Marine Corps card encoding hardware and Visionline server installations.

Must require no infrastructure rewiring, server replacement, or control system overhauls.

Must integrate with current door frames and lock cutouts without modification.

User Capacity:

Each lock must support storage of at least 500 unique user profiles.

System must support centralized management of user roles, access levels, and credential issuance.

Visionline server must support multi-building deployment, with a capacity for 10,000+ users and multiple access zones.

Audit Logging:

Each lock must store a minimum of 500 access events, including successful entries, denied access attempts, and emergency overrides.

Logs must be retrievable wirelessly or via portable programming unit and centralized through Visionline software.

Must provide real-time access status and change logs via admin interface.

Security Compliance:

RFID credentials and lock systems must comply with FIPS 140-2/3 (encryption module certification).

Must meet or exceed DoD physical security standards, including DoDI 5200.08-R and UFC 4-021-01.

Must support Mifare AES-128 encryption to prevent cloning and unauthorized duplication of key cards.

All wireless features (BLE, Wi-Fi) must comply with RMF (Risk Management Framework) cybersecurity accreditation.

Physical Design:

Locks must feature a low-profile, tamper-resistant design suitable for heavy-duty barracks environments.

Construction must use corrosion-resistant metal components and be certified for indoor/outdoor use

(minimum IP54 rating).

Must be UL 294 certified for electronic access control hardware.

Aesthetic design must align with existing installed Assa Abloy Classic RFID models to ensure uniform appearance across buildings.

4. Performance Requirements The electronic locking system must perform reliably in high-demand, mission-critical environments such as USMC barracks and administrative facilities. The system will be installed across multiple structures on Camp Butler and must meet the following performance criteria:

Environmental and Operational Tolerance:

Temperature Range:

Lock hardware must operate effectively within a temperature range of -20°F to 130°F (-29°C to 54°C), supporting both indoor and semi-exposed installations in Okinawa's subtropical climate.

Humidity Tolerance:

Lock components must function in relative humidity levels up to 95% non-condensing, without degradation or corrosion.

Ingress Protection:

All locks must meet a minimum of IP54 ingress protection rating for dust and water resistance, with preference for IP65 for exterior installations.

Vandal Resistance:

Lock housing must be tamper-resistant, with reinforced external components to deter forced entry or physical tampering. Units must resist common blunt force and prying attempts.

Credential Access Performance:

Recognition Speed:

Locksets must confirm valid credentials (RFID card or BLE mobile key) and allow access within 1 second of presentation.

Failure Response:

On invalid access attempts, the lock must provide visual and/or audible feedback and record the event in audit logs.

User Throughput:

System must support high-traffic usage, capable of handling 100+ access events per day per door without performance degradation.

System Uptime and Reliability:

Operational Uptime:

The lock system and central access software must maintain 99.99% uptime in typical use cases.

Maintenance downtime must be minimized and scheduled during low-use periods.

Battery Life:

Lock batteries must provide a minimum of 12 months operational use under standard conditions, with low-battery alerts issued at least 30 days before depletion.

Data Retention:

All audit data and configuration settings must be retained in the event of power loss or disconnection, with automatic sync/recovery upon reconnection to the Visionline system.

Installation and Support Expectations:

Installation Readiness:

Locksets must be delivered ready for installation, compatible with existing door preps. Installation must not require structural modifications or new wiring.

Maintenance Efficiency:

Devices must support remote diagnostics, programming, and updates via Visionline software, reducing the need for manual servicing.

This performance profile ensures the locking system meets the USMC’s operational, environmental, and security requirements for both mission continuity and personnel safety.

5. Delivery and Installation Requirements

All hardware, software, and associated equipment shall be delivered to the following location:

MCBB Unaccompanied Housing Branch

G-F, MCBB-MCIPAC

OPC 557 BOX 23

FPO AP 96371-9001

Delivery Schedule:

Required Delivery Timeline: All materials must be delivered within 180 calendar days from receipt of order .

Delivery Hours: Monday through Friday, 0800 to 1600, local time (excluding U.S. federal holidays and Japanese national holidays).

Advance Coordination: The vendor shall coordinate delivery with the POC no less than 14 calendar days in advance to ensure on-site access and personnel availability.

Shipping and Packaging:

All shipments must be securely packaged, clearly labeled with the project name and contract number, and accompanied by a complete packing list and bill of lading.

Shipping costs, customs clearance, and delivery to final location shall be included in the total contract price.

All hardware must be shipped DDP (Delivered Duty Paid) per Incoterms 2020, with the vendor responsible for importation, taxes, and freight handling.

On-Site Support and Training:

Contractor must provide initial setup and configuration of the Visionline server system and all key encoding/programming devices.

Contractor shall conduct in-person training for designated facilities and IT staff, to include lock programming, user management, and troubleshooting procedures.

All work shall be completed in coordination with USMC Unaccompanied Housing Staff , Facilities Maintenance and Base Communications representatives.