SF30 M67400-25-Q-0009-0001 ISTF HE Leasing QA Response.pdf

M6740025Q0009

M001725708688

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Respond to the Q&A. Q&A form attached.

2) Update PWS

3) Update Clause 52.212-1

4) Add Attachment 4 Example Pricing Breakdow n

1. CONTRACT ID CODE PAGE OF PAGES

J 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Mar-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M6740025Q0009

X 9B. DATED (SEE ITEM 11)

06-Mar-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Mar-2025

CODE

MCIPAC REGIONAL CONTRACTING OFFICE

MCB CAMP S.D. BUTLER

OKINAWA 904-0100

M67400 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

ATTACHMENT QA RESPONSE 26 MAR

*No further Questions will be accepted.

Question Page Section Paragraph Vendor Question USG Response

1 5 I 1.1

Can we divide the delivery of the machines into two says? For example one day for water trucks and another day for heavy equipment.

Yes. You can divide the shipments into two.

May I know the date for announcing us the award? It is because we need to inform rental company to hold the reservation.

Award will be made after the solicitation period closes. Please expect up to 2-3 weeks post solicitation close.

3 3 I 1.3 May I know the ideal size for the forks attachment for loader?

PWS was updated to remove the requirement to have forks. See PWS

1.3 and appendix B.

4 3&5 I 1.11/1.4

Sections 1.4 and 1.11 require delivery of equipment to ISTF no later than 8 May 2025.

However, Section 1.12 states that the USG has reserved a barge location at Ie Village Port on 8 and 9 May 2025 for offloading.

Given the ambiguity, please clarify the deadline date.

See PWS sections 1.4 and 1.11.

5 3 I 1.5

Section 1.5 states that “The Contractor shall furnish equipment which meets or exceeds commercial performance standards.” Please provide the minimum required performance specifications for each type of equipment.

See updated PWS Section 1.5.

6 4 I 1.7(4)

The solicitation states that the Contractor may request use of USG space at ISTF for forward staging of replacement parts or equipment. Please confirm the availability, dimensions, location, restrictions, and duration of any USG-provided staging space.

Space for the contractor to stage equipment, parts, and other assets is not expected to be a limiting factor. Contractor should provide dimensions for their necessary staging area as part of their quote.

Additionally, space to support the contractor's field maintenance and servicing of the leased equipment is not expected to be a limiting factor. US-owned equipment and facilitates can also be requested by contractor for use during maintenance and servicing of leased equipment if available. The maintenance area includes a tent and local power supply near the ISTF runway where the equipment is stored and operated.

7 4 I 1.7(9)

The contract requires that replacement equipment be furnished within 72 hours if a rental unit becomes inoperable. Please clarify whether this 72-hour period includes weekends and holidays or if it applies only to regular business days.

The 72 hours includes only regular business days. See PWS section 1.7(9).

8 4 I 1.7(11)

The contract requires that “The company name shall be displayed on each of the Contractor’s vehicles in a clearly visible manner.” Does this refer to the prime contractor’s name, or would the name of the leasing company be acceptable in cases where equipment is sourced from third-party suppliers?

The leasing company is required to be listed on the equipment to allow for the USG to identify who the equipment owner is. See updated PWS section 1.7(11).

9 5 I 1.8(4)

The solicitation states that “USG is responsible for procuring, storing, and refueling during the period of performance.”

Please confirm which materials, consumables, or services the USG will procure.

The Govt will provide all necessary fuel and equipment related to refueling for the leased equipment.

10 5 I 1.8

Please confirm whether the USG will return all rental equipment with a full tank of fuel.

Yes, the Govt will return equipment with a full tank. See updated PWS section 1.8(5).

11 5 I 1.15

Section 1.15 states that the COR will notify the Contractor to reschedule movements for USG convenience within 72 hours prior to the scheduled movement. We believe the intent is to allow rescheduling at least 72 hours in advance.

Please confirm, and if so, we request that the word “within” be removed for clarity.

Concur - We can accommodate a minimum of 72 hours before scheduled movements. See updated PWS section 1.15.

12 6 II 2.1.3

The solicitation lists 911 as the emergency number for Off-Base fire protection services.

Please confirm whether the correct number should be 119.

Additionally, can on-base emergency services be reached using Japanese cell phones, or is a DSN line required?

For Japanese Emergency Services call: 119

For US Emergency Services call:

098-934-5911. See updated PWS section 2.1.3.

13 7 III 3.6(2)

The contract states that “All loads shall be inspected by the site safety supervisor prior to dispatching them off-site.” Please clarify:

1. Will the site safety supervisor be a Government official or Contractor personnel?

2. What is meant by “dispatching them off-site”

See updated PWS section 3.6(2).

14 9 III 3.9.1

Section 3.9 states that the Contractor must comply with Marine Corps Base Safety policies and other USG-prescribed safety requirements. Please advise if any other safety regulation or policy must be abided by beyond MCO 5100.8 and MCO 5100.29C. If so, please provide copies or references to the specific safety regulations and policies that will apply to this contract.

Correct. USG has not listed other regulations in this section.

15 9 III 3.9.3(c)

Please confirm whether the Regional Contracting Office - Far East and MCIPAC Regional Contracting Office refer to the same entity.

See PWS section 3.9.3(c)

16 9 III 3.9.5

The contract references Code of Federal Regulations (CFR) requirements for PPE, which in turn mandate compliance with

ANSI/ISEA/ASTM

standards. However, PPE manufactured and sold in Japan is typically certified under Japanese Industrial Standards (JIS). Since JIS standards may not explicitly align with ANSI/ISEA/ASTM, we cannot verify with certainty that JIS-compliant PPE meets the exact requirements prescribed in the solicitation. Please confirm whether PPE that conforms to JIS standards will be acceptable in place of

ANSI/ISEA/ASTM-

certified PPE. Please be advised that if

ANSI/ISEA/ASTM-

certified PPE is strictly required, this may result in increased bid price to cover the cost of procurement.

USG will provide PPE for our own operators. Contractor is responsible for furnishing PPE for Contractor personnel. See updated PWS section 3.9.5.

17 10 III 3.10.3

The contract requires the Contract Manager or alternate to be available within one workday to meet with USG personnel at ISTF.

Due to ISTF’s remote location, we request that the response time be extended to three workdays to allow for reasonable travel and coordination.

See updated PWS section 3.10.3 and PRS. Three business days is acceptable.

18 28 52.212-1 Addendum

Sections A &B

The solicitation states that: “The quote shall contain all requested services, as the contract award will be made in aggregate.” “A reading of the quote should leave an evaluator with a detailed, clear understanding of all aspects of the quote.”

Given that there is only one CLIN for the entire contract, how will the USG verify that all required services are included in the pricing?

If a pricing breakdown is required, we respectfully request that the solicitation be revised to include additional CLINs that reflect each pricing area of interest to the Government.

See updated 52.212-1paragraph 4(c) and Attachment 4 (added).

Quoters are encouraged to breakout their pricing details to ensure that the USG understands any additional costs associated with their technical approaches.

19 4 1.7(11) I

The roller does not have a registration number (not permitted for public road use). Is it acceptable?

The roller will need to be transported by trailer to the project site and would not need a permit to operate on public roads.

The water truck cannot operate with seawater;

the pipes and other components will rust and clog.

Only purified water will be used during construction and at no time will we allow untreated water to be used in the water trucks.

21 3 1.3 I

The available wheel loader size is smaller than the WA200 class.

Is it acceptable?

As part of quote provide specification of equipment available most like models listed in exhibit A of PWS 1.3

22 3 1.3 I

The wheel loader specification (bucket or fork) must be decided before shipment, as the customer may not be able to change attachment themselves. Is it acceptable?

See updated PWS section 1.3.

The fork attachment is made to order (not available for rental inventory). Since the lead time is over three weeks, PO need to be placed in early April for delivery by May 8. Is it possible?

See updated PWS section 1.3.

24 3 1.4(3) I

Repair cannot be completed within three days after a breakdown due to parts delivery and transportation to Okinawa. Would it be acceptable to have standby equipment on-site?

Yes, there will be a staging area with enough room for standby equipment. See updated PWS section 1.7.

*No further Questions will be accepted.

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

ATTACHMENT 4 PRICING BREAKDOWN

Attachment 4: Example Pricing Breakdown

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement

SECTION I DESCRIPTION OF SERVICES

1.0 BACKGROUND

1.1 The purpose of this Performance Work Statement (PWS) is to outline the requirement to provide rental heavy equipment for use at Ie Shima Training Facility (ISTF), Okinawa, Japan in support of Marine Wing Support Squadron 172. The rental heavy equipment will be operated by United States Government (USG) personnel for a construction project which is expected to proceed from 8 May 2025 to 7 January 2026. This equipment is critical to the project and any down time for equipment will delay the construction.

1.2 Scope of Work. The Contractor shall provide qualified personnel, supervision, materials, parts equipment, tools, and transportation to provide equipment rental services in accordance with the equipment list in PWS 1.3. The transport of the rental equipment to and from ISTF and the preventive and corrective maintenance are the responsibility of the Contractor Delivery and pick up of equipment will take place at the Coral Runway at Ie Shima Training Facility (ISTF), Okinawa, Japan.

1.3 Exhibit A. Equipment List.

ITEM DESCRIPTION ITEM DESCRIPTION (JP) QUANTITY

MANUFACTURER

(OR LIKE MODEL) MODEL#

Compactor ローラー 2 SAKAI SV544D

Water Truck w 4,000 liter tank-Minimum (water dispenses from front and rear of truck)

=>4,000ガロン・タン

ク付き給水車（トラッ

クの前方と後方から水

を供給） 2 ISUZU

4000 liter water tank truck

Item Description Quantity Unit Price Total Price Compactor Water Truck Front end loader with bucket

Transportation Fees - Barge Fee - Installation (Assemble/Disassemble) -

Additional Fees (Translation of Manuals, maintenance plan, staging of spares,...)(Please be detailed when describing what additional items are being provided)

TOTAL

Front end loader with forks and bucket attachments (some variants have detachable forks and buckets) (some have forks that attach directly to the bucket) either version is acceptable

フォークとバケット・

アタッチメント付きの

フロントエンド・ロー

ダー（フォークとバケ

ットが取り外し可能な

タイプもある）（バケ

ットに直接フォークを

取り付けるタイプもあ

る）どちらでも可。 2 KOMATSU WA200-8

1.4 Equipment Leasing Includes.

1) English manual for each machine

2) On-site maintenance assessment within three business days 72 hours of notice

3) Repair or replace equipment within three business days 72 hours after maintenance assessment

4) Delivery to ISTF (NLT 8-9 May 2025)

5) Pickup from ISTF (Within 15 days after government notification)

6) The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services.

1.5 Condition of Rental Equipment. The Contractor shall furnish equipment which meets or exceeds commercial performance standards for models or like models listed in exhibit A in paragraph 1.3 of this PWS. During delivery, the Contractor shall ensure to demonstrate that the equipment is properly working. This demonstration shall be accomplished pursuant to the operating instructions furnished with each piece of equipment (in English) and in the presence of the Contracting Officer Representative (COR). Upon satisfactory completion of this demonstration, final inspection and acceptance of the equipment will be made by the COR. The rental equipment shall be in compliance with the Government of Japan Safety Standard Requirement applicable to the equipment.

1.6 Equipment Maintenance Services. The Contractor shall provide preventative maintenance, corrective maintenance, inspections, adjusting, function testing, repair, labor, materials on site at ISTF in accordance with the manufacturer’s specifications and recommendations, to maintain the equipment in a safe and serviceable condition. On site materials can include Contractor’s recommended forward staged maintenance capability at the Contractor’s discretion to facilitate timely repair and maintenance of leased equipment. Maintenance inspections will be performed monthly at a minimum.

1.7 Contractor’s Responsibilities. Contractor shall be responsible for the maintenance of the equipment during the period of performance of the rental, to include but not limited to the following:

1) Conduct scheduled preventative maintenance per manufacture manual.

2) Conduct corrective maintenance and major component repairs.

3) Provide replacement for minor or major component parts due to wear and tear, mechanical failures and defects.

4) Forward staging, storage, and accountability of replacement parts or equipment. Contractor may request use of USG space available on ISTF for forward staging of replacement parts or equipment per PWS 1.6. Contractor should provide dimensions for their necessary staging area as part of their quote.

5) Registration of the rented equipment.

6) Ensure rental equipment complies with Japanese Safety Standard Requirement and other applicable law and regulations.

7) Provide substitute equipment/similar equipment if the equipment cannot be repaired on site at

ISTF.

8) Perform joint inspection with the Government. A copy of each inspection will be maintained by the Government and Contractor.

9) In the event the equipment rental becomes inoperable due to unforeseen circumstances or equipment found to be defective after delivery, the Contractor shall furnish substitute equipment within 72 hours 3 business days.

10) Replacements shall include Contractor-provided transportation of the working equipment to ISTF and removal of the degraded equipment. Alternatively, equipment may also be repaired by the Contractor on site at ISTF if coordinated and approved by the COR.

11) Contractor shall provide appropriate identification on its rental equipment. The leasing company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible distinguish between USG equipment and leased equipment. All vehicles shall display a valid license plate. Vehicles shall meet all other requirements of the local vehicle code, such as safety standards, and shall carry proof of insurance, safety inspection record and registration. The Contractor's vehicle list shall be submitted to the COR and the Contracting Officer in a timely manner. The list should include at least the following information.

Make Year Type License Number Insurance Company Policy Number Expiration Date of Insurance

1.8 Government Responsibilities. During the rental period, the United States Government (USG) is responsible for the following:

1) USG is responsible and liable for negligent damage and injuries incurred during the operation of rental equipment.

2) USG is responsible for the cleanliness of rental equipment throughout the rental period and will clean rental equipment before return.

3) USG will provide the base access pass to the designated contract representative to perform contract matters during the rental period.

4) USG is responsible for procuring, storing, and refueling during the period of performance.

5) USG will return equipment with a full tank of fuel.

1.9 Report of Findings.

1) Contract Discrepancy Report: The Contracting Officer may send a contract discrepancy report to the Contractor listing the deficiencies in the rental equipment services. The Contractor shall inform the Contracting Office in writing, within three (3) calendar days of receipt of the report, of the action the Contractor proposes to take to remedy the deficiencies, and of the measures the Contractor plans to adopt to ensure that similar deficiencies will not reoccur in the future.

1.10 Emergency Service Call. The Contractor shall respond to service calls by the Contracting Officer or designated representative between the hours of 0730-1630, Monday through Friday and shall respond to these service calls within twenty-four hours (24) for equipment breakdowns, and towing service. The Contractor shall have a representative to take service calls and must be able to read, write, speak and understand English.

1.11 Delivery. The equipment shall be delivered at the delivery point specified below no later than 8 May

2025. The equipment must be available for movement no later than 8 May. If multiple movements are required, they must be completed no later than 9 May.

1) Delivery point will be at the Coral Runway at Ie Shima Training Facility (ISTF), Okinawa, Japan.

2) The equipment shall be fully serviced when delivered to the U.S. Government. Services shall include but not be limited to: proper lubrication levels, battery, water levels, electrical check, full tank of fuel and other maintenance requirements set forth in the manufacturer’s warranty.

3) If the Contractor is unable to deliver the equipment within the time frame specified in Section

1.4 above due to inclement weather or other circumstances, the Contractor shall contact the COR immediately for further instructions.

4) Pick up point will be the same as Delivery point.

5) The Contractor shall deliver and pick up equipment during the following hours: 7:45 AM through 16:30PM, Monday through Friday and may include Saturday and Sunday. Once rental services are no longer needed, the Contractor shall pick up equipment within 15 days after receipt of government notification.

1.12 Deployment. USG has reserved a barge location at the port of debarkation (Ie Village Port) on 8 and 9 May 2025 for the purpose of the offload of equipment under this contract. Upon award, the awardee shall coordinate with the port authorities for any remaining details to ensure delivery during these days.

1.13 Redeployment. USG has not reserved redeployment port reservations for this contract. Upon notification from the USG, the Contractor shall coordinate with the port authorities for redeployment of the leased equipment.

1.14 Contractor proposed changes to delivery schedule. All proposed changes to schedule shall be coordinated with the USG immediately and an amended delivery schedule will be signed by the Contracting Officer Representative (COR) and Contractor documenting bilateral concurrence for each change to schedule within 72 hours of notification.

1.15 USG proposed changes to delivery schedule. The COR will notify Contractor to reschedule movements for USG convenience in writing within (72) hours prior to scheduled movement. The Contractor shall respond to the adjusted delivery schedule in writing. If Contractor disagrees with the schedule change, the COR will provide alternate means for delivery to maintain the original schedule, or the Contracting Officer will be notified to negotiate a resolution.

1.16 Weather Delays. Delivery shall be postponed due to typhoon or weather conditions that suspend barge or ferry transportation. Contractor shall reschedule delivery once barge/ferry transportation is operational and provide the updated barge movement schedule within 72 hours.

1.17 Coordination with Port Authorities. Contractor shall coordinate their transportation to include the barge transport which requires coordination with the embarkation and debarkation location’s port authorities. Due to the service start date being within several days from the expected award date for this contract, the USG has reserved the debarkation port at Ie Village for 8 and 9 May 2025. For all other transportation and movements, the Contractor shall coordinate directly with the port authorities for reservations.

1.18 Ship management section, Local Public Enterprise Division, Ie Village (伊江村公営企業課

船舶事業係）.

Kazuya Shimabukuro （島袋 和也）0980-49-2255 kazuya@vill.ie.lg.jp

SECTION II

GOVERNMENT FURNISHED PROPERTIES AND SERVICES

2.0 GOVERNMENT- FURNISHED MATERIALS (GFM): N/A

2.1 SERVICES - The Government will provide the following services:

2.1.1 Damage of the rented equipment: USG is required to immediately report to the Contracting Officer and the Contractor, when the rented equipment is damaged during the operation. If the equipment is damaged while in use by the USG, the USG will do an investigation to determine the cause of the damage. If it is determined that the equipment was damaged by the USG, the USG shall be liable. Any payments made for the repair of said damages, will be paid through the claims process under FAR 33.2.

2.1.2 Personal Injuries: USG shall be responsible and liable for personal injuries incurred during the operation of rental equipment.

2.1.3 Police and Fire Protection: The following telephone numbers are provided to the Contractor in the event of an emergency:

Police Emergency Number: 911 (On-Base) Provost Marshall: 911 (On Base) Fire Protection: 911 (Off-Base) For Japanese emergency services: 119 For on base emergency services, from a cell phone: (098)-934-5911

SECTION III GENERAL INFORMATION

3.0 QUALITY CONTROL: The Contractor shall develop and maintain a quality control program to ensure services are performed in accordance with commonly accepted commercial practices and specifications as referenced in the owner’s manual. The Contractor shall develop and implement procedures to identify and prevent defective services. The USG evaluator shall have a specific quality control inspector to notify in the event deficiencies are found. Records of all inspections conducted by the Contractor, and corrective action taken, shall be made available to the USG upon request.

3.1 QUALITY ASSURANCE: The USG may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the USG may decrease the number of quality control inspections if performance dictates. The USG shall also investigate any complaints received.

The Contractor shall be responsible for initially validating customer complaints; however, the USG representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

3.2 GOVERNMENT REMEDIES: The Contracting Officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (May 2015), for Contractor’s failure to correct nonconforming services.

3.3 PLACE OF PERFORMANCE: Runway at Ie Shima Training Facility (ISTF), Okinawa, Japan.

3.4 CONTRACT PERIOD OF PERFORMANCE: The period of performance in accordance with the specifications of this contract is as follows:

• 8 May 2025 through 7 January 2026

3.5 HOURS OF OPERATION, HOLIDAYS, AND SCHEDULE CHANGES:

3.5.1 Regular Working Hours: The USG representatives regular working hours are from 0730 to 1630 Hours, Monday through Friday.

3.5.2 Weather Delays. Delivery shall be postponed due to typhoon or weather conditions that suspend barge or ferry transportation. Contractor shall reschedule delivery once barge/ferry transportation is operational and provide the updated barge movement schedule within 72 hours.

3.5.3 Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor shall depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military Weather Station authorities, the Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

3.5.4 Holidays. The Contractor may be required to work during local and/or United States holiday periods.

3.6 TRUCK AND TRAILER OPERATOR IN THE EVENT OF DELIVERY OF EQUIPMENT

WHERE THE EQUIPMENT IS PLACED ON A TRUCK/TRAILER:

1) Vehicle operator shall be instructed to comply with all applicable traffic regulations/requirements both on and off base.

2) Protection of any debris falling off trucks. All loads shall be placed and secured on vehicles so as to prohibit shifting or loss of the load while in transit. All loads shall be inspected by the site safety supervisor prior to dispatching them off-site.

3.7 ENVIRONMENTAL:

3.7.1 Compliance with Laws and Regulations: The Contractor shall ensure compliance with Japan Environmental Governing Standards (JEGS). In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect.

3.7.2 Hazardous Material Spill Response Requirements: The Contractor shall prevent, contain, clean up, and report all spills on Government property caused by the Contractor, in a manner that complies with applicable U.S. Federal, Government of Japan, and local laws and Regulations. The Contractor shall:

1) Have a source of communication available to the vehicle operator (cell phone)

2) Carry a spill response kit on the vehicle (appropriate for the chemical on board)

3) Follow the procedure below, when any Hazardous Materials are spilled on-base.

From an on-base phone line, dial 911

*The liability for the spill or release of such substance rests solely with the Contractor.

When any Hazardous Materials are spilled on-base the contractor is to follow the procedure below.

a. Call Contract Manager

b. Provide: Time & your name, phone No. and Bldg. No and/or location

c. Describe the following:

i. The chemicals potentially involved.

ii. Behavior of the material (reaction observed)

iii. Source of spill (i.e. tank, container)

iv. Any personnel in the vicinity

v. Volume of the spill

vi. Spill movement (i.e. is the spill going into drainage ditches) -- Stop the release if the spill can be contained without endangering personnel health and safety

a. Dike-Dam-Divert to keep the spill area as small as possible.

b. Cover storm water drains and prevent the spill from entering drainage ditches or water resources.

-- Notify Government Representative

a. When spills occur due to the damage of the government facilities, the Contractor is immediately required to notify the Government Representative and Base Environmental at the spill site.

3.7.3 Fire Prevention: The Contractor is responsible for following fire prevention practices and procedures. Any condition found that may constitute a fire hazard or compromise fire safety shall be brought to the attention of the Government Representative and Camp Fire Department.

3.8 GENERAL DEFINITIONS:

3.8.1 Contracting Officer (CO): USG official authorized to enter into, make changes to, or terminate contracts on behalf of the US Government. Contracting officers are responsible for ensuring performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships.

3.8.2 Government Representative (also identified as COR): The USG will evaluate the Contractor’s performance by Government Representative, to monitor performance to ensure services are received. The Government Representative will evaluate the Contractor’s performance through on-site inspections of the Contractor’s quality control program and receipt complaints from base personnel. The USG may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints.

Likewise, the USG may decrease the number of quality control inspections if merited by performance.

3.8.3 Defective Service: A service output that does not meet the standard of performance specified in the contract for that particular service.

3.8.4 Quality Assurance: A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For purposes of this contract, quality assurance refers to actions by the USG.

3.8.5 Quality Control: Those actions taken by a Contractor to control the production outputs to ensure that they conform to the contract requirements.

3.9 OCCUPATIONAL SAFETY AND HEALTH

3.9.1 Safety: It is the Contractor’s responsibility to ensure the safety of their personnel. Requirements for safety will be strictly adhered to as they pertain to Contractor operations and as required. The Contractor shall implement safety practices in accordance with Marine Corp Base Safety policies.

3.9.2 Safety and Accident Prevention: In performing work under this contract on a USG installation, the

Contractor shall conform to the specific safety requirements prescribed by the USG installation and take such additional immediate precautions as the Contracting Officer may reasonably require for safety and accident prevention purposes. The Contractor agrees to take all reasonable steps and precautions to prevent accidents and preserve the life and health of Contractor and USG personnel performing or in any way coming in contact with the performance of this contract on such premises.

Any violation of such rules and requirements, unless promptly corrected as directed by the Contracting Officer, shall be grounds for termination of this contract in accordance with the default provisions hereof.

3.9.3 Safety Requirement and Reports:

a) The Government will not provide safety equipment to the Contractor. All work shall be conducted in a safe manner and shall comply with Japanese and local regulations.

b) Prior to commencing work, the Contractor shall meet in conference with the Contracting Office to discuss and develop mutual understandings relative to administration of the Safety Program.

c) The Contractor shall report to the MCIPAC Regional Contracting Office – Far East all accidents resulting in death, trauma, or occupational disease. All accidents must be reported to the Contracting Office not later than 24 hours after the occurrence.

d) The Contractor shall submit to the COR a full report of damage to Government property and/or equipment by Contractor’s employees. All damage reports shall be submitted to the Contracting Office not later than 24 hour after the occurrence.

3.9.4 Insurance: The Contractor shall, at its own expense, procure and thereafter maintain workmen’s compensation insurance or equivalent workmen’s compensation coverage, as required or prescribed by law, with minimum employer liability limit required by Japanese law for accidental bodily injury, death, or occupational disease. See USFJ INST 31-205, page 56, Figure 4.1, "Type of Damage and Responsibility”.

3.9.5 USG will provide Personal Protective Equipment (PPE) for our own operators. Contractor is responsible for furnishing PPE for Contractor personnel.

3.9.6 Personal Protective Equipment: The Contractor shall be responsible for providing the following types of personal protective equipment:

Eye and Face Protection: Contractor shall provide eye and face protection in accordance with

29 CFR Part 1910.133, and as referenced in Appendix A.

Head Protection: Contractor shall provide head protection in accordance with 29 CFR Part

1910.135, and as referenced in Appendix A.

Foot Protection: Contractor shall provide foot protection in accordance with 29 CFR Part

1910.136, and as referenced in Appendix A.

Hand Protection: Contractor shall provide hand protection in accordance with 29 CFR Part

1910.138, and as referenced in Appendix A.

3.10 CONTRACTOR KEY PERSONNEL

3.10.1 Contract Manager: The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act on behalf of the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer.

The Contracting Officer shall be notified of any future changes to the names of the designated person(s).

3.10.2 The Contract Manager shall have full authority to act on behalf of the Contractor on all contract matters relating to the daily operation of this contract.

3.10.3 The Contract Manager, or alternate shall be available during normal duty hours, within one three workdays, to meet on with USG personnel to discuss problem areas.

3.10.4 The Contract Manager and alternate or alternates must be able to read, write, speak and understand English.

3.10.5 The Contractor shall provide the Contracting Officer and the Government Representative with the names of a primary and alternate point of contact with telephone numbers, in case of emergency.

3.10.6 Smoking is not permitted in any USG building or work area. Smoking is authorized only in designated areas.

3.11 Non-Personal Services. This is a non-personal service, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

4.0 Performance Requirement Summary

Task Performance Objective

PWS

Reference

Performance Standard

Acceptable Quality Level

(AQL)

Surveillance Method

Condition of Rental Equipment (Delivery)

The Contractor shall furnish equipment which meets or exceeds commercial performance standards.

1.5 Contractor shall

ensure to demonstrate that the equipment is properly working.

Equipment is properly working according to the manufacturers design specifications.

During delivery, the Contractor shall ensure to demonstrate that the equipment is properly working.

This demonstration shall be accomplished pursuant to the operating instructions furnished with each piece of equipment and in the presence of the COR.

Maintenance and Upkeep

The Contractor shall provide preventative maintenance, corrective maintenance, inspections, adjusting, function testing, repair, labor, materials on site at ISTF in accordance with the manufacturer’s specifications and recommendations, to maintain the equipment in a safe and serviceable

1.6 Maintenance

inspections will be performed monthly at a minimum.

Equipment is properly working, repairs made within three business days 72 hours, or replacement equipment provided within three business days 72 hours.

Contractor shall perform monthly maintenance inspections and report status to

COR.

condition.

Delivery/Pickup The equipment shall be delivered at the delivery point specified below no later than 8 May 2025.

Contractor shall coordinate with COR for delays to delivery/pickup.

1.1 Contractor shall

coordinate delivery details with the COR and any changes to schedule.

All movements coordinated with COR greater than

(72) hours from movement or changes in writing within (72) hours prior to scheduled movement

COR and Contractor shall agree to the movement schedule and all changes.

SECTION IV APPENDICES

Appendix A: Consolidated Listing of Applicable Publications and Regulations

Publication Title Date

29 CFR Part 1910.133

Occupational Safety and Health Administration Act Eye and face protection.

25 March 2016

29 CFR Part 1910.135

Head protection.

22 June 2012

29 CFR Part 1910.136

Foot Protection

10 July 2014

29 CFR Part 1910.138

Hand Protection

6 April 1994

Japanese Environmental Government Standards

Department of Defense Japan Environmental Governing Standards

April 2016

MCO 5100.8

Marine Corps Ground Occupational Safety and Health 15 May 2006

MCO 5100.29C Marine Corps Safety Management System 8 Feb 2022

Appendix B: Examples of Equipment

ローラー / Compactor

At least 4,000ガロン・タンク付き給水車（トラックの前方と後方から水を供給）/ Water Truck w 4,000 liter tank-minimum (water dispenses from front and rear of truck)

フォークとバケット・アタッチメント付きのフロントエンド・ローダー（フォークとバケットが取り外

し可能なタイプもある）（バケットに直接フォークを取り付けるタイプもある）どちらでも可。 / Front end loader with forks and bucket attachments (some variants have detachable forks and buckets) (some have forks that attach directly to the bucket) either version works for us

(End Statement of Work)

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (NOV 2021)

The following instructions are to ensure the prospective Contractor submits the information necessary for the USG to fully understand and evaluate quotes. Prospective Contractor shall review all information contained in this RFQ and all attachments and follow the detailed instructions carefully.

A. General Instructions.

1.The quote shall contain all requested services, as the contract award will be made in aggregate. Therefore, any quote received without all services priced will be considered non-responsive.

2. SYSTEM FOR AWARD MANAGEMENT REGISTRATION: All prospective Contractors are required to be registered in SAM at https://www.sam.gov at the time their quotation is submitted. Prospective Contractor with no active SAM registration upon receipt of their quotation shall be considered ineligible for award. A contract cannot be awarded to a Contractor unless registered in SAM with ACTIVE status. Remember to review the NAICS codes listed in your record and make sure that you have listed the NAICS Code for this procurement.

3. AMENDMENTS AND NOTICES TO THE SOLICITATION: Amendments and notices will be posted to the website https://www.sam.gov. It is the prospective Contractor’s responsibility to check the website periodically for any amendments to the solicitation. Please note that notices do not change the solicitation. Changes to the solicitation can only be made officially by the issuance of amendments. The Prospective Contractor must acknowledge all amendments issued under this solicitation by signing the SF30 form and submitting it with the prospective Contractor’s quotation.

4. SOLICITATION SUBMITTAL REQUIREMENTS: Prospective Contractors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to comply with the terms and conditions of the solicitation may result in a prospective Contractor being ineligible for award. Quotations must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

5. QUOTATION CURRENCY: Quotations shall be priced only in Japanese Yen. Quotations not priced in Japanese Yen shall be deemed nonresponsive and will not be eligible for award.

6. PERIOD OF ACCEPTANCE OF QUOTATIONS: The prospective Contractor agrees to hold the prices in its quotation firm for 90 days from the RFQ due date.

7. AUTHORIZATION TO OPERATE AND CONDUCT BUSINESS IN JAPAN: The clause DFARS 252.225-7042 applies to this acquisition. Any contract resulting from this solicitation will be awarded and performed in its entirety in the country of Japan. Prospective Contractors must be duly authorized to operate and conduct business in Japan and must fully comply with all laws, decrees, labor standards, and regulations of Japan during the performance of the contract. Prospective Contractors will be required to provide verification on required permit(s)/license(s) within 90 days of award of any contract to the contracting officer if such information is not already on file with or available to the contracting officer.

8. INCURRED EXPENSES: By submitting a quotation, the prospective Contractor understands that the USG is not responsible for any costs incurred associated with the preparation and submission of a quotation in response to this solicitation.

9. FAR PROVISION 52.229-11 AND FAR CLAUSE 52.229-12: FAR provision 52.229-11 and FAR clause 52.229-12 are included in this solicitation. This provision and clause concern the imposition of a 2 percent Federal excise tax withholding on any resultant contract award or payment request. This rule applies to Federal Government contracts for goods or services that are awarded to foreign persons. It implements the Department of the Treasury final regulations published in the Federal Register at 81FR 55133 on August 18, 2016, under section 5000C of the

Internal Revenue Code relating to the 2 percent tax on payments made by the U.S. Government to foreign entities pursuant to certain contracts.

Exemptions from this excise tax must be claimed by a prospective Contractor when it submits, with its quotation, U.S. Department of Treasury Internal Revenue Service (IRS) Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, it is available via the internet at www.irs.gov/w14. If not submitted with the quotation, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent on each payment. Failure to submit IRS Form W-14 with a payment request will also result in an automatic withholding of 2 percent from the payment request.

When filling out the IRS Form W-14 the following information may be used to complete Part I, Line 6 and 7:

Line 6 Contract / reference number: M6740025Q0009 Line 7 Name and address of the acquiring agency:

Marine Corps Installation Pacific, Regional Contracting Office (MCIPAC-RCO) City or town, state or province (Include postal code where appropriate):

Bldg#355, CAMP S.D. BUTLER OKINAWA 904-0100

Country (do not abbreviate): Japan.

Any exemption claimed and self-certified is subject to audit by the IRS. Any disputes concerning this tax are adjudicated by the IRS because the Section 5000C tax is a tax matter not a contract issue. Prospective Contractors are encouraged to seek guidance from their own tax professionals for advice concerning the provision, clause, and the execution/submission of IRS Form W-14.

B. USG Expectations for Prospective Contractor.

The USG is seeking a responsible Contractor who displays the technical understanding of the required services, a plan to effectively manage the maintenance and readiness of the leased equipment, and an ability to manage the scheduling for movements supporting the on-time deployment and redeployment of all leased equipment.

The movement of leased equipment to Ie Village will require transportation via barge utilizing the Ie Village port.

Due to multiple USG contracts requiring use of this port for the project, the Ie Village port will be congested throughout April. The USG requires the Contractor to deliver at the established May 8-9 port dates as these dates have been pre-coordinated Delays and cancellations for barge movements due to weather and military operations are likely in this Pacific Island environment and during rainy and typhoon seasons. The prospective Contractor’s understanding that scheduled barge movements can change and the ability of the prospective Contractor to outline how they intend to adjust to the new schedule are critical components during the evaluation.

The USG is seeking a Contractor who displays a keen understanding of the USG’s requirement for heavy equipment leasing including the delivery, pickup, and maintenance at Ie Shima Training Facility. The ideal awardee would show that they understand the May pre-established move schedule. They would provide a description in their narrative about how they have communicated with the Ie Village Port, an embarkation port of their choosing, and understand their role with the USG as the customer and equipment operator. They would provide a description of their understanding of how delivery, pickup, and maintenance will be conducted and what roles/responsibilities are being completed by the Contractor and those being completed by the USG. Lastly, the ideal awardee will define an overall understanding of the process for schedule changes and confirm their ability to adjust throughout the period of performance. A reading of the quote should leave an evaluator with a detailed, clear understanding of all aspects of the quote. The prospective Contractor’s attention is directed to the PWS, which describes the USG’s requirements.

C. Submittal Requirements.

Prospective Contractor shall submit the following documents in response to this RFQ:

1. Completed coversheet utilizing format in Attachment 1.

2. Technical information: As part of the prospective Contractor’s Management Approach to communication and scheduling, the prospective Contractor shall provide the following information in sufficient detail for technical evaluation. No specific weights are assigned to the below criteria for purposes of evaluation.

(a) Maintenance. The prospective Contractor shall provide a narrative that describes their organization’s ability to manage the contract requirements. The narrative shall include the following:

(i) A description of the equipment being provided by manufacturer and model, quantities, and a list of any proposed forward staged maintenance capability;

(ii) The prospective Contractor’s approach to providing qualified personnel to perform the requirements of the PWS;

(iii) An organizational chart that shows lines of authorities and the staff assigned to manage communications;

(iv) A maintenance plan that details the prospective Contractor’s step-by-step approach to preventive and corrective maintenance to perform the requirements of the PWS;

(v) An outline of local procedures and regulations at Ie Village Port for Barge and Ferry movements to provide timely maintenance assessments, corrective maintenance, and equipment replacements.

(b) Scheduling. The prospective Contractor shall provide a narrative that describes their organization’s ability to schedule barge and ferry movements in accordance with the PWS. The narrative shall include the following:

(i) The prospective Contractor’s process for managing scheduling and adapting to schedule changes;

(ii) If the prospective Contractor is unable to start performing on 8/9 May 2025, the prospective Contractor shall provide an explanation and propose an alternate start date. Prospective Contractor is encouraged to propose earlier start date if feasible.

3. Past Performance Information: Prospective Contractors shall provide three (3) references, complete with contact information, of contracts performed within the last five (5) years that are similar in size, scope and complexity to the requirements in the…