M6740022Q0033 Media monitoring web-based Final.docx.pdf

M6740022Q0033

Combined Synpsis Soliciation

Media Monitoring Web-based platform services

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the Format in FAR

Subpart 12.6 and FAR Part 13.5, as supplemented with additional information included in this notice. This announcement constitutes that only solicitation; quotes are being requested and a written Solicitation will not be issued.

The Request for Quotation (RFQ) number M67400-22-Q-0033 Base Media Monitoring Web-based platform services shall be used to reference any written quote provided under this RFQ.

The following solicitation document, incorporated provisions, and clauses are in effect through Federal Acquisition

Circular FAC 2022-04; Effective 30 January 2022.

There is no set-aside for this acquistition. The North American Industry Classification System (NAICS) code 518210:

Data Processing, Hosting and Related Service (PSC) is DH10.

Section SF 1449 - CONTINUATION SHEET

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

The provision at 52.212-1, incorporated by reference, applies with the following changes/additions:

(a) North American Industry Classification System (NAICS) code and small business size standard.

[Added] - Non-U.S. business concerns of any size are not qualifying entities.

(b) SUBMISSION OF QUOTES.

Submit signed and dated quotes to the office specified in this Request for Quotes (RFQ), or by email or fax using the specified contact information in section (m) below, at or before the exact time specified in block 8 of this RFQ.

Quotes may be submitted electronically (emailed) subject to the submission timelines required in FAR 52.212-

1(f)(2)(i)(A). Due to government computer firewall security and file size limitations, please be advised that it is the prospective contractor’s responsibility to ensure that the Contracting Office receives ALL required documents on time, including acknowledgment of receipt from the Government, and in strict accordance with

FAR 52.212-1(f).

QUOTES MUST BE SUBMITTED AS INDICATED:

Quote Format. Offerors shall prepare and submit their quotes as set forth in Table 1. The titles and contents of the sections are defined in Table 1 of this document, all of which shall be within the required page limits

(including all attachments, figures, etc.) specified in the table. An electronic copy of all documents (technical and price) shall be submitted. Offers should be prepared using “Arial” or “Times New Roman” ” minimum of 11-point font style on 8½ x 11 inch. Margins shall be one (1) inch on all sides. All material submitted may be single-spaced. Offerors should ensure that each page provides identification of submitting Offeror in the header or footer.

Table 1 – Required Format for Quote

Title Maximum

Pages

Title

Technical 15 MS Word or PDF Technical

Past Performance 3 MS Word or PDF Past Performance

Pricing N/A MS Excel

Spreadsheet

Pricing

1. Technical information. Information sufficient for technical evaluation. Include, at a minimum:

(a) A technical description of the items and services being offered in sufficient detail to allow the Government to evaluate compliance with the requirements in the Request for

Quotes. This may include product literature, catalog descriptions, or other documents, as appropriate;

(b) In accordance with Section 3.1.2 of the Statement of Work, provide a list of all native language media outlets that can be monitored.

(c) In accordance with Section 3.2.1 of the Statement of Work, provide a narrative and an example of how key influencers are identified in the information environment based on potential reach and followership and actual engagement on the content those influencers produce.

(d) In accordance with Section 3.2.2 of the Statement of Work, provide a narrative and an example of tracking and mapping the propagation of a story, post, or topic as it progresses through both social and traditional reporting across media types, geography and time.

(e) In accordance with Section 3.2.3 of the Statement of Work, provide a narrative and an example of the graphic display of network structures in the information environment to identify thematic or narrative clusters/nodes in order to facilitate the understanding of dominant or underlying trends in coverage and social conversations.

(f) In accordance with Section 3.3.2 of the Statement of Work, provide a list of all social media platforms that can be monitored.

2. Past Performance. With their offer, the contractor shall submit no more than three summaries of past performance that are associated with PSC DH10 or similar service, and relevant within 36 months.

3. Pricing. The contractor must provide a priced list of the services to be provided. If accepted, the proposed pricing volume will be incorporated into the exhibits within the awarded contract.

(a) Period for acceptance of quotes.

No late submissions will be accepted or considered for award.

(d) Correspondence.

All and any communications/questions pertaining to this solicitation must be submitted to the Point of Contact below, no later than 09 Aug 2022 by 10:00AM Japan Standard Time (JST). If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contract Specialist in writing with supporting rationale.

Point of Contact:

Regional Contracting Office (RCO)

Attn: Mrs. Jennifer Vedsted

Bldg #355, Marine Corps Installations Pacific - MCB Camp Butler, Okinawa, Japan

Phone: 011-81-98-970-3974 (from U.S.) / 098-970-3974 (Local)

Fax: 011-81-98-970-0969 (from U.S) / 098-970-0969 (Local)

E-mail: jennifer.vedsted@usmc.mil

(End of provision)

Addendum to 52.212-2 Evaluation -- Commercial Items (Oct 2014) mailto:jennifer.vedsted@usmc.mil

(a) This is a commercial item requirement using Simplified Acquisition Procedures under FAR part 12 and 13.5, respectively. Evaluation will be conducted using simplified procedures in accordance with FAR 13.106.

(b) The Government will award to the responsible offeror whose quote, conforming to the solicitation will be most advantageous to the Government, price and other factors considered. In determining the most advantageous quote, Technical and Past Performance when combined are more important than Price. Ratings will be determined at the factor level. The following factors shall be used to evaluate quotes:

1) Quality/technical merit:

a. The Technical evaluation will be based upon the offerors submissions described in the

“Technical Information” section of 52.212-1 ADDENDUM TO INSTRUCTIONS TO

OFFERORS--COMMERCIAL ITEMS (OCT 2015). Offerors will be evaluated on the suitability of their narrative, examples, and ability to convey a clear, comprehensive approach to meeting the requirement as described in the PWS.

In accordance with the “Instructions to Offerors, Technical Information Section (b) and Section

3.1.2 of the Statement of Work, offerors will be evaluated more favorably based on the number of outlets that are monitored.

In accordance with the “Instructions to Offerors, Technical Information Section (c) and Section

3.2.1 of the Statement of Work, offerors will be evaluated more favorably on the ability to identify key influencers in the information environment based on potential reach and followership, actual engagement on the content those influencers produce.

In accordance with the “Instructions to Offerors, Technical Information Section (d) and Section

3.2.2 of the Statement of Work, offerors will be evaluated more favorably on ability to track and map the propagation of a story, post, or topic as it progresses through both social and traditional reporting across media types, geography and time.

In accordance with the “Instructions to Offerors, Technical Information Section (e) and Section

3.2.3 of the Statement of Work, offerors will be evaluated more favorably on their ability to graphically display network structures in the information environment to identify thematic or narrative clusters/nodes in order to facilitate the understanding of dominant or underlying trends in coverage and social conversations.

In accordance with the “Instructions to Offerors, Technical Information Section (f) and Section

3.3.2 of the Statement of Work, offerors will be evaluated more favorably based on the number of social media platforms they are able to monitor.

Evaluations will be rated using the combined technical/risk rating method as described in the

DFARS PGI Subpart 215.3- Source Selection.

2) Past Performance

a. For purposes of evaluation and determination of responsibility, and in accordance with

FAR 13.106-2(b)(3), this assessment will primarily be conducted through Federal Awardee Performance and Integrity Information System (FAPIIS) / Contractor Performance Assessment Reporting System

(CPARS)/ Supplier Performance Risk System (SPRS) but may include other authorized methods described. Past performance, for purposes of this evaluation, will be assessed using the Performance

Confidence Assessment Rating Method and rated as described in DFAS PGI Subpart 215.3 Source

Selection at the discretion of the contracting officer based on the totality of information available. A past performance determination of “No Confidence” will exclude the offer from consideration for award.

3) Price:

a. Competition is anticipated for this requirement and price evaluation will be conducted primarily using price competition as defined in FAR 13.5, FAR 15.403-1(c)(1)(i) and

FAR 15.403-3 (two or more competitive quotations). Price analysis may be further

Substantiated using market research results. In case where price competition is not evident, and/or only one quote is received, we will conduct price analysis in accordance with FAR 13.106-3(2) and prescribed DFARS techniques at 215.371-1 through 215.371.3.

c) Solicitations for supplies valued less than $1 million will, alternatively, use the past performance evaluation procedures outlined in DFARS 213.106-2 and described in clause 252.213-7000, incorporated herein.

(d) A written notice of award or acceptance of a quote, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), unless a written notice of withdrawal is received before award.

(e) All vendors are to submit their yearly pricing in accordance with the CLIN structure and to also include their total pricing for all years of services being offered.

STATEMENT OF WORK

Statement of Work

Media Monitoring Web-based platform

1. Background

1.1. The III Marine Expeditionary Force (MEF) Communication Strategy and Operations (COMMSTRAT) Office is the primary interface between III MEF and the public. The primary mission of the COMMSTRAT Office is to provide timely and accurate information regarding III MEF activities to our internal and external publics using various media. Concurrent with our occupational mission, is the execution of the Commanding General’s strategic-communication mission, which requires the integration of all information-related functions. In order to streamline information dissemination, consistent with III MEF policies and objectives an in-depth audience analysis is needed to discern the best method of content delivery and to understand the ongoing conversations/narratives extant with in the information environment. Lastly, to achieve III MEF’s communication objectives, COMMSTRAT requires objective analysis to measure the effects of our engagement and communication across a spectrum of media that include, but are not limited to, print, broadcast, social media, radio and online publications in both English and regional languages.

1.2. Marine Corps Essential Task list (Conduct Public Affairs Research) requires COMMSTRAT Officer(s) “to conduct research and analyze findings in order to develop a deep understanding of the information environment, key publics, and communication problems and opportunities.” Complimentary to this specified task is the necessity to effectively analyze, assess and communicate the effectiveness of our public outreach efforts as cited in the July 2011 appendix to the 2007 Joint Requirements Oversight Council, signed Joint Public Affairs (JPA) Initial Capabilities

Document (ICD); (Ref: MROCSM 21-2011). The purchase of a subscription to a premier media monitoring platform will equip the COMMSTRAT Office with the necessary capability to gain vital insight not otherwise available on open source networks. Moreover, access to a media monitoring platform will fill the current void in media analysis caused by the lack of standardization across the COMMSTRAT military occupational specialty

(MOS) as well as by the failure of the Public Affairs Systems Program Office and other DoD Public Affairs entities to provide an enterprise solution. If we fail to procure access to this data through an online media monitoring platform, we will dedicate numerous hours collecting inconsistent data and knowingly put ourselves at a disadvantage in today’s media saturated world.

2. Scope

2.1. The vendor shall provide a web-based/online platform in support of III MEF COMMSTRAT for media monitoring services with unlimited user-access and number of users to the platform. The web-based platform shall give III MEF COMMSTRAT the ability to track hyper-local, local, regional, national and international media events across various media platforms, including print, broadcast, web-based, and social media. The web-based platform shall allow III MEF COMMSTRAT personnel the ability to provide close to real-time, relevant feedback to our

Commanding General and other internal stakeholders. Additionally, the web-based platform will provide in-depth analysis based on content from across various media platforms, while making comprehensive reports readily available to share and archive via download. The platform will also allow users to assess the market-based value and demographic data (to include sentiment) are critical components in the measurement, analysis and conveyance of the effectiveness of strategic communication efforts. There are no delivery or installation requirements as this is a procurement for access to a web-based platform.

3. Tasks:

3.1. Media Monitoring web-based platform functionality.

3.1.1 Unlimited users and access. The web-based platform shall provide media monitoring platform access to unlimited users. All users shall have the ability to be simultaneously logged in from various locations throughout the globe, 24 hours a day, 7 days a week. The vendor shall be responsible to maintain the platform active and running with minimal platform outages. The vendor shall allow designated III MEF COMMSTRAT personnel to manage all user permissions.

3.1.1.1 Troubleshooting. The vendor shall be responsible for resolving all outages or system errors within the first 24 hours of being reported to the designated help desk location.

3.1.2 Media Translation. The web-based platform shall allow users to monitor printed media, broadcasted media and social media platforms, such as but not limited to Facebook, Twitter, Instagram, YouTube, Line, Sina Weibo and

Vkontakte, and other sites. The users will conduct analysis within local pacific area, national and international outlets/platforms, therefore the web-based services shall allow its users to have access to the translated version of all the sites being monitored. The media translation shall include but is not limited to the following languages: native-language Japanese, Philippine, Australian, Thai, Russian and Chinese.

3.1.2.1 The web-based platform shall include Integrated Translation capabilities (host language to English) for all outlets and platforms monitored. Translation though a third party will not be accepted.

3.1.3 Boolean logic implementation. The web-based platform shall allow users with appropriate permissions to code keywords and phrases using Boolean logic in order to provide a better analysis of the data through filters such as themes and sentiment. End users shall be able to control the data input in order to gain a clearer understanding of the outputs, to better match common military words and phrases within in their context, and respond to emergent or unexpected events.

3.1.4 Data/Metrics access. The web-based platform shall provide user the ability to gather metrics that at a minimum include the amount of content that satisfies a given search criteria (“mentions”/”results”), the amount of activity in response to a given piece of content (“engagement” – e.g. likes, comments, shares, retweets, etc.), the potential reach of content based on potential impressions/followership (“reach”), and source data, to include geographic origin (down to the local/city level), language, and media type.

3.1.5 Content access to other sites. The web-based platform shall allow the user to view broadcast news clips from local affiliates, independent stations, major cable stations, online news and radio networks shall be available to download, save and have a unique link to the content at a time period of no more than two hours after being aired and or published. Digital print content shall be available from newspapers, magazines, blogs, press releases, newsletters, academic journals and trade journals et al.

3.2 Tracking and Mapping information

3.2.1 Key influencers. The platform shall allow users to have the ability to identify key influencers in the information environment based on potential reach and followership and actual engagement on the content those influencers produce.

3.2.2 Track and map stories. The platform shall allow users to track and map the propagation of a story, post, or topic as it progresses through both social and traditional reporting. Service shall visually depict this process for easy comprehension, to include across media types, geography and time.

3.2.3 Identify network structures. The platform shall graphically display network structures in the information environment to identify thematic or narrative clusters/nodes in order to facilitate the understanding of dominant or underlying trends in coverage and social conversations. N-gram based “themes” DO NOT meet this requirement.

Graphically display influencer networks on social media.

3.3. Web-Based Media Monitoring Platform features.

3.3.1 Customizable dashboards. The web-based platform shall allow user to customize and manipulate dashboards that are visible to non-users.

3.3.2 Integration with organizational social media. The platform shall have the ability to integrate with unlimited organizational social media platforms, to include Facebook, Twitter, Instagram, YouTube, Line and others.

3.3.3 Customize reports. The platform shall allow III MEF COMSTRAT to customize reports that can be downloaded in both Microsoft PowerPoint and Adobe PDF format. Real-time email alerts shall be available in order to notify unit representatives to media activity and coverage relevant to commanders.

3.3.4 Data export. The platform shall give III MEF COMSTRAT the ability to export data and graphs into Excel, Word, PowerPoint and other formats like CSV (Comma Separated Values).

3.3.5 AI usage. The platform shall use trainable/customizable artificial intelligence to facilitate categorizing data based on user-generated criteria to better monitor and assess communication efforts as they pertain to III MEF's

Campaign Order, the III MEF Communication Strategy, subordinate communication plans, and associated themes.

4. Place of Performance

4.1. No delivery or installation address is required as this requirement is for access to an online platform. Contract is for a web based program which will be accessed via government computers at various locations globally.

5. Period of Performance

5.1. Base contract is for 30 Sep 2022 – 29 Sep 2023 and 4 Option Years.

6. Technical Point of Contact (TPOC).

6.1. Name, Billet, Phone Number, Email (TBD)

6.2. The TPOC will provide technical clarification and assistance in support of the contract requirements. The

TPOC DOES NOT have the authority to make changes and/or give direction under this contract.

Note: The Contracting Officer is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the Contracting Officer (Reference Block 31 on the SF1449). In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and solely at the risk of the contractor.

7. Other Requirements

7.1. There are no special materials required for this contract

7.2. There is no travel requirements associated with this contract.

7.3. No Government-furnished property is required. Contract is for access to a web based platform.

8. Performance Requirements Summary (PRS)

8.1. The Performance Requirements Summary (PRS) contained in the Quality Assurance Surveillance Plan (QASP) details the evaluation criteria for Contractor Performance during the execution of performance. The Performance

Requirements Summary is provided below.

SERVICE SOW

PARA

NUMBER

STANDARD ACCEPTABLE

QUALITY

LEVEL

SURVEILLANCE

METHOD

INCENTIVE / PENALTY

Web-based media monitoring functionality.

3.1

-Unlimited user access

-Media Translation

-Boolean logic implementation

-Data/metrics access

-Content access

Para 3.1.1.1 Vendor shall resolve all site issues within 24 hours.

Access to site and functional areas available

98% of the time to all users.

Customer/User

Feedback. Users will contact the

COR for all access or functionality issues.

CPARS ratings

Tracking and

Mapping of information

3.2

-Identify Key influencers

-Track and map stories

- Identify network structures

Tracking and mapping functions are

99% accurate.

100% inspection.

COR will inspect all data for accuracy.

Web-based media monitoring platform features

3.3

-Customizable dashboards

-Customizable reports

-Integration with social media

-Data export

-AI usage

All platform features available and functional to all users in accordance with

PWS 98% of the time.

Random sampling.

COR inspect as needed.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Years

MEDIA MONITORING PLATFORM SUBSCRIPTION

FFP

Contractor shall provide annual access to media monitoring platform is accordance with the Statement of Work.

FOB: Destination

PSC CD: DH10

NET AMT

1001 1 Years

OPTION MEDIA MONITORING PLATFORM SUBSCRIPTION

FFP

Contractor shall provide access to media monitoring platform is accordance with the Statement of Work.

2001 1 Years

OPTION MEDIA MONITORING PLATFORM SUBSCRIPTION

FFP

Contractor shall provide access to media monitoring platform is accordance with the Statement of Work.

3001 1 Years

OPTION MEDIA MONITORING PLATFORM SUBSCRIPTION

FFP

Contractor shall provide access to media monitoring platform is accordance with the Statement of Work.

4001 1 Years

OPTION MEDIA MONITORING PLATFORM SUBSCRIPTION

FFP

Contractor shall provide access to media monitoring platform is accordance with the Statement of Work.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

1001 Destination Government Destination Government

2001 Destination Government Destination Government

3001 Destination Government Destination Government

4001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 30-SEP-2022 TO

29-SEP-2023

N/A III MEF

BRIAN BLOCK

III MEF COMSTRAT, UNIT 35601

FPO AP CA 96601

622-6009

M20129

1001 POP 30-SEP-2023 TO

29-SEP-2024

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 30-SEP-2024 TO

29-SEP-2025

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 30-SEP-2025 TO

29-SEP-2026

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 30-SEP-2026 TO

29-SEP-2027

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

JUN 2020

52.204-7 System for Award Management OCT 2018

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting AUG 2020

52.204-17 Ownership or Control of Offeror AUG 2020

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-20 Predecessor of Offeror AUG 2020

52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment

NOV 2021

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-26 Covered Telecommunications Equipment or Services--

Representation.

OCT 2020

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for

Debarment

NOV 2021

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Products and

Commercial Services

NOV 2021

52.212-2 Evaluation - Commercial Items NOV 2021

52.212-3 Alt I Offeror Representations and Certifications--Commercial

Products and Commercial Services (NOV 2021) Alternate I

OCT 2014

52.212-4 Contract Terms and Conditions--Commercial Products and

Commercial Services

NOV 2021

52.217-5 Evaluation Of Options JUL 1990

52.217-8 Option To Extend Services NOV 1999

52.217-9 Option To Extend The Term Of The Contract MAR 2000

52.225-14 Inconsistency Between English Version And Translation Of

Contract

FEB 2000

52.225-19 Contractor Personnel in a Designated Operational Area or

Supporting a Diplomatic or Consular Mission Outside the

United States

MAY 2020

52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

JUN 2020

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

NOV 2021

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998

52.252-2 Clauses Incorporated By Reference FEB 1998

52.252-6 Authorized Deviations In Clauses NOV 2020

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services

JAN 2021

252.215-7008 Only One Offer JUL 2019

252.225-7012 Preference For Certain Domestic Commodities MAR 2022

252.225-7043 Antiterrorism/Force Protection Policy for Defense

Contractors Outside the United States

JUN 2015

252.225-7048 Export-Controlled Items JUN 2013

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.232-7017 Accelerating Payments to Small Business Subcontractors--

Prohibition on Fees and Consideration

APR 2020

252.233-7001 Choice of Law (Overseas) JUN 1997

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.239-7009 Representation of Use of Cloud Computing SEP 2015

252.243-7002 Requests for Equitable Adjustment DEC 2012

252.244-7000 Subcontracts for Commercial Items JAN 2021

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services--

Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-

Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph

(d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM)

(https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ___ ] will, [ ___ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The

Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as

OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered

(include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as

OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered

(include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

(End of clause)

252.204-7016 COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES --

REPRESENTATION (DEC 2019)

(a) Definitions. As used in this provision, covered defense telecommunications equipment or services has the meaning provided in the clause 252.204-7018, Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM)

(https://www.sam.gov) for entities excluded from receiving federal awards for “covered defense telecommunications equipment or services”.

(c) Representation. The Offeror represents that it [ ] does, [ ] does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

252.204-7017 PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS

EQUIPMENT OR SERVICES--REPRESENTATION (MAY 2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services--Representation, that it

“does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.”

https://www.sam.gov/

(a) Definitions. Covered defense telecommunications equipment or services, covered mission, critical technology, and substantial or essential component, as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(d) Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services--

Representation, that it “does” provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it [ ] will [ ] will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it “will provide covered defense telecommunications equipment or services,” the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

https://www.sam.gov/

“Document type” means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of

Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-

7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting

Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the

Contracting Officer.

“Invoice 2in1”

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC Entered at Award

Issue By DoDAAC Entered at Award

Admin DoDAAC** Entered at Award

Inspect By DoDAAC ____

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) Entered at Award

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition

Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s

WAWF point of contact.

Entered at Award

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)