Statement_of_Work.pdf

STATEMENT OF WORK (SOW)

FOR

MARINE CORPS INSTALLATIONS PACIFIC

CRIMINAL INVESTIGATOIN DIVISION, PROVOST MARSHAL’S OFFICE,

OKINAWA, JAPAN

CARDINAL PEAK CASE CRACKER INTERVIEW RECORDING SYSTEM OR LIKE

ITEM.

1.0 OBJECTIVE

To meet our mission critical performance, an audio and visual recording system must be installed to create records to be submitted to the convening authority, and courts. MCO 5580.2B states all efforts will be made to audio/video record all subject interrogations as matter of record and to be used as evidence during judicial or administrative proceedings.

2.0 TASKS

2.1 Install, assemble, and program (6) audio/video recording systems in the Criminal Investigation Division. There are two geographic locations Building 496 (PMO), Camp Foster, and Building 2858 (CID), Camp Hansen, Okinawa, Japan. Each location requires (3) audio/video recording systems (1) system per interview room. A test of system performance shall be completed after equipment installation as following:

2.2 Deliverables:

Provide and install (3) audio/video recording systems at Building 497 (CID), Camp Foster.

Provide and install (3) audio/video recording systems at Building 2858 (CID), Camp Hansen.

To include:

- Computer, software, monitors, keyboard and mouse.

- Provide and install (1) Overt high definition camera, (1) covert high definition camera, and (1) microphone in each interview room. There are (6) total interview rooms.

- Provide and extend client keyboard, monitor, mouse, and audio to the workstation area.

- Provide and extend a monitor and audio speaker in the designated rooms at the respective locations.

- Programs must have the ability be manually started and stopped.

- Programs must have the capability to digitally label the interview name, case number, and bookmark and add notes.

- Computers must have the ability to burn DVD and/or CD formats.

- Computer must have administrative rights to password protect and establish login accounts for user.

- Program must have the capability to view live and previously recordings.

- Computers must have enough storage space to record and retain at minimum of 100 hours of recording in 1080p high-definition video.

- System must have the ability to record from two cameras simultaneous and should have the ability to switch between the cameras for primary view.

- Extended monitor and speakers must have the ability to choose rooms to be observed through channels or switching.

Short term UPS power for all installed workstation equipment

• System shall not be networked with the existing Marine Corps Enterprise Network

• Validate the system performance after installation

• Provide operator and administrator training

• Provide forms, system drawings, and documentation to detail the work that has been completed

3.0 DEFINITIONS

3.1 Contracting Officer (KO) - Contracting Officer is the government official authorized to enter into, administer, and/or terminate the contract and make related determination and findings.

3.2 Government Representative (Govt Rep) - Govt Rep is the Government liaison appointed in writing by the Contracting Officer and designated in the contract, who functions as the technical representative monitoring cost/price, delivery, and performance of the contractor. The Govt Rep is not authorized to obligate the government or direct any changes to the contract.

3.3 Government Furnished Information (GFI) - Government Furnished Information

4.0 CONTRACTOR TASK REQUIREMENTS

4.1 Personnel Skill Qualifications: Contractor personnel employed in this effort will have the appropriate skills and authorized service provider prior to commencement of work on the installation (certificate of training presented upon request). Some equipment is still under factory warranty and must be serviced by vendor authorized personnel.

4.2 Place of Performance: Contractor shall coordinate with the Contracting Officer Representative (Govt Rep) and MCIPAC Provost Marshal Office, Criminal Investigation Division, Okinawa, Japan for scheduling the maintenance. The equipment are located at Bldg.

496-Camp Foster Provost Marshal Office, Bldg. 2858-Camp Hansen Criminal Investigation Division

4.3 Hours of Operation: Monday-Friday 7:30 a.m. – 4:30 p.m. daily. Contractor shall make themselves available 40 hours per week. No services are required on weekends or U.S. Holidays, unless prior arrangements have been made.

4.4 Period of Performance: The period of performance shall be within (30) days after receipt of award. Contractor shall complete the maintenance of equipment described in this SOW not to exceed a (5) days period after commencing of work.

4.7 Clean up: The Contractor shall at all times keep the work area, including storage areas, free from accumulations of waste materials. Before completing the work, the Contractor shall remove from the work and premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the Government. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the Contracting Officer.

5.0 RESPONSIBILITIES OF THE GOVERNMENT

5.1 General: Government personnel shall not perform or interfere with the maintenance of the equipment while such equipment is under purview of the contract.

5.2 Governmentt Representative: Government will designate a Government Representative (Govt Rep) upon contract award; he/she will be responsible for the inspection and acceptance of contractor-performed services. The Contractor shall coordinate all work requirements and schedules to the designated Govt Rep.

5.3 Surveillance: The Govt Rep will conduct quality assurance and evaluate performance through on-site inspections of the Contractor’s quality control procedures. Method of surveillance will be 100% sampling. Contractor shall guarantee all installation and materials in accordance with commercial industry standard.

5.4 Acceptance Quality Level: Due to the nature of the law enforcement equipment, it is critical that 100% is the only acceptable level in performing this task order.

6.0 GOVERNMENT FURNISHED USE MATERIALS AND SERVICES

6.1 Utilities: Contractor shall be provided the use of utilities (i.e., water and electricity) when needed to perform the job. Contractor shall use the utilities conservatively. Lights shall be used only in areas where work is actually being performed. Water faucets or valves shall be turned off when not in use. Use of Government telephones is not authorized.

6.2 Police and Fire Protection: The following telephone numbers are furnished. Dial the Ext.

numbers after the tone.

Emergency: 098-893-7911 Provost Marshall: 098-892-5111 Ext. 637- 3500 Fire Protection: 098-892-5111 Ext. 637-3500

7.0 GENERAL INFORMATION

7.1 Working Hours: All work shall be accomplished between the hours of 0700 am and 1600 pm, Sunday through Saturday, including U.S. Federal Holiday’s.

New Year’s Day *1 January Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day *4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans’ Day *11 November Thanksgiving Day Fourth Thursday in November Christmas Day *25 December

*Note: If a holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday.

7.2 Typhoon Readiness: The Contractor shall depart military bases when Tropical Condition of Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The contractor shall depart military bases and monitor radio/television until it changes to TCCOR SW. When Tropical Cyclone Condition of Readiness “STORM WATCH” (TCCOR SW or TC- SW) is declared by Military Weather Station authorities, the contractor shall restart the service within 2 hours. In this case, services will begin the next normal workday at 7:30am.

7.3 Safety: The Contractor shall be responsible for ensuring the safety of their personnel along with any other personnel who should enter the worksite. Requirements for safety will be strictly adhered to as they pertain to contractor operations and as required by Industrial Safety and Health Law and Related Legislation of Japan (ref: (a)), and Marine Corps Order P5100.8F series Ground Occupational Safety and Health Program.

7.4 Safety Plan: A written safety plan must be submitted as part of the Contractor’s quote if the Contractor intends to use overhead devices including (but not limited to): crane, cherry picker, etc., that would create an overhead hazard. If required the plan shall ensure compliance with Marine Corps Order P5100.8. Contractor shall address general safety guidelines as well as specific safety requirements, such as fall protection measures. Plan shall also address required training prior provision of required training prior to the start of work in order to perform the work safely. Training must be documented, and documentation of the training must be provided with the safety plan to include, but not to limited to, indication that proper equipment for the work will be utilized.

7.5 Contract Manager: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate(s), who shall act for the Contractor when the manager is absent, shall be designated in writing to the Govt Rep. The contract manager and alternate(s) must be able to read, write, speak and understand English.

7.6 Contract Personnel: The Contractor’s employees shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the company’s name and the employee’s name.

8.0 CONTRACTOR NOTICE REGARDING DELINQUENT PERFORMANCE

In the event the Contractor anticipates or encounters difficulty in complying with the contract performance schedule, time limitations and requirements, or in meeting any other requirements set forth in this contract, the Contractor shall immediately notify the Contracting Officer in writing giving full detailed rationale for delinquent performance. Receipt of the Contractor’s notification shall in no way be construed as either acceptance by the Government or as a waiver of the Government’s right under this contract or a law.

END OF STATEMENT OF WORK