M67400-15-T-0044_SMB_Training_Support.pdf

MARINE CORPS REGIONAL CONTRACTING OFFICE

MARINE CORPS BASE

CAMP S.D. BUTLER

PSC 557 BOX 2000

FPO AP CA 96379-2000

011816117458531

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

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14. METHOD OF SOLICITATION

IFB RFP

CODE

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BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

M67400-15-T-0044 23-Mar-2015

b. TELEPHONE NUMBER

011-81-611-745-8612

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 23 Apr 2015

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M67400

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MINAKO CHINEN

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25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

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611699

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ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

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STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

M67400-15-T-0044

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 60 Months Special Missions Branch (SMB) Instructor

FFP

The Contractor shall provide five fully qualified personnel, supervision, administrative support, and training necessary to perform quality instruction and training support services to the Maritime Raid Force supporting the 31st Marine Expeditionary Unit (MEU). The Contractor shall conduct quality instruction and training courses: Close Quarters Training (CQT), Sniper Training, and Reconnaissance and Surveillance Courses (RS) in accordance with the Performance Work Statement (PWS).

(4) Close Quarter Instructor x (12) months

(1) Sniper Instructor x (12) months

Base Period (1): 1 Jun 2015 ~ 31 May 2016 (Estimated)

FOB: Destination

NET AMT

0002 Cost Travel Costs (Base Period)

COST

The Contractor on-site personnel directly supporting this contract may require traveling in accordance with paragraph 1.5 of the Performance Work Statement (PWS). The Contractor shall be reimbursed for travel costs incurred and other travel expenses deemed necessary and approved during contract performance to support providing SMB Training Support Services.

*Travel expenses shall be in accordance with Federal Travel Regulations (FTR) for the location in which the work is performed, at cost and all expense receipts will be required for re-imbursement.

Note: Travel, Lodging & Per Diem rates shall not exceed authorized allowances in accordance with Joint Travel Regulations.

http://www.defensetravel.dod.mil/site/perdiemCalc.cfm

Government Estimated Cost : Approximately $54,500/a year

Base Period: 1 Jun 2015 ~ 31 May 2016 (Estimated)

ESTIMATED COST

1001 60 Months OPTION Special Missions Branch (SMB) Instructor

FFP

The Contractor shall provide five fully qualified personnel, supervision, administrative support, and training necessary to perform quality instruction and training support services to the Maritime Raid Force supporting the 31st Marine Expeditionary Unit (MEU). The Contractor shall conduct quality instruction and training courses: Close Quarters Training (CQT), Sniper Training, and Reconnaissance and Surveillance Courses (RS) in accordance with the Performance Work Statement (PWS).

(4) Close Quarter Instructor x (12) months

(1) Sniper Instructor x (12) months

Base Period (1): 1 Jun 2015 ~ 31 May 2016 (Estimated)

1002 Cost OPTION Travel Costs (Option Two)

COST

The Contractor on-site personnel directly supporting this contract may require traveling in accordance with paragraph 1.5 of the Performance Work Statement (PWS). The Contractor shall be reimbursed for travel costs incurred and other

Option Year One: 1 Jun 2016 ~ 31 May 2016 (Estimated)

2001 60 Months OPTION Special Missions Branch (SMB) Instructor

FFP

The Contractor shall provide five fully qualified personnel, supervision, administrative support, and training necessary to perform quality instruction and training support services to the Maritime Raid Force supporting the 31st Marine Expeditionary Unit (MEU). The Contractor shall conduct quality instruction and training courses: Close Quarters Training (CQT), Sniper Training, and Reconnaissance and Surveillance Courses (RS) in accordance with the Performance Work Statement (PWS).

(4) Close Quarter Instructor x (12) months

(1) Sniper Instructor x (12) months

Option Year Two (1): 1 Jun 2017 ~ 31 May 2018 (Estimated)

2002 Cost OPTION Travel Costs (Option Two)

COST

The Contractor on-site personnel directly supporting this contract may require traveling in accordance with paragraph 1.5 of the Performance Work Statement (PWS). The Contractor shall be reimbursed for travel costs incurred and other

Option Year Two: 1 Jun 2017 ~ 31 May 2018 (Estimated)

SUBMISSION REQUIREMENTS

The Offerors are required to submit the following as part of their Quote:

(X) SF1449 (Solicitation M67400-15-T-0044) completed.

(X) Offerors shall submit three separate volumes: (Volume I, II, and III)

Offerors shall submit each Volume in accordance with the instructions below:

Volume I – (Technical Approach & Past Performance Information): The Offerors shall submit one original copy and one redacted version (The redacted version is used during the technical evaluation and therefore; it should be without company logo, identifying marks and names. Failure to provide a redacted copy may result in a non-responsive determination. The Government will validate Offeror’s redacted company information but will not make changes to the Offeror’s provided redacted proposal either to add or delete redacted text/graphics/etc.).

1) Program Management and Staffing Plan:

The Offeror shall submit a Program Management Plan, which identifies the roles and responsibilities of the Program Manager, and/or alternate(s), that will manage and direct operations to ensure timely and effective performance of services.

The Offeror shall submit its Staffing Plan, to include recruiting and screening techniques for obtaining qualified personnel (instructors) in order to satisfy the Government’s PWS.

The Offeror shall list, in detail, the minimum qualifications, experience, specialized experience, and certifications that the individuals (instructors) will possess for the proposed support areas identified in the PWS. The Offeror shall certify that the individuals that fulfill these positions will meet all the characteristics proposed.

2) Quality Control Plan:

The Offeror shall submit a quality control approach outlying and summarizing the methods of identifying and preventing deficiencies in the quality of services performed.

3) Past Performance Information List:

Offerors shall provide no more than five (5) past performances references for the prime and any sub contractor. Emphasis should be placed on the provision of Military Tactical Training Support Services within the last three (3) years but limited to the most recent five (5) contracts, for the same or similar services (See Attachment I). Include the following fields:

-Contract Agency -Contract number -Period of Performance -Contract Value -Description of Contract Effort -POC Information (Name, Title/Rank, Phone, Fax, E-mail address)

If the offeror is unable to provide five (5) relevant contracts for the past performance evaluation, a lesser number may be submitted.

The offeror may also submit relevant contracts performed by subcontractors that will perform under this contract, but under no circumstances may an offeror submit more than five (5) contracts for review, regardless of whether the contracts were performed by the offeror, subcontractor(s), or any combination thereof. Any submission(s) in excess of this stated limit will be excluded by the Government. The Government will choose the excluded contract(s) at random, or in any manner that the Government, in their absolute discretion, deems appropriate, without any consideration for the best interests of the offeror.

If subcontractor contracts are submitted, the offeror must also clearly indicate the percentage of work that the subcontractor(s) performed under each task/category of effort throughout the course of the contract.

If the offeror possesses no relevant past performance, it should affirmatively state this fact in the Past Performance Information List (Attachment I). Failure to submit the completed Past Performance Information List shall be considered certification (by signature on the offer) that the offeror has no past performance for like or similar items for the Government to evaluate

Volume II- (Price): shall contain all the pricing information. Only one (1) original copy shall be submitted. This Volume shall contain the information requested below and shall include a copy of Section SF1449 – CONTINUATION SHEET with the Contract Line Item (CLIN) Unit Prices and for evaluation purposes, the Total Prices filled in (Services and Prices and/or Costs) using the estimated quantities value in the solicitation instructions below.

Example of SF1449 continuation sheet that requires information.

0001 SMB Instructor 60 Months ******* *******

FFP

The Contractor shall provide five fully qualified personnel, supervision, administrative support, and training necessary to perform quality instruction and training support services to the Maritime Raid Force supporting the 31st Marine Expeditionary Unit (MEU). The Contractor shall conduct quality instruction and training courses: Close Quarters Training (CQT), the Sniper, and Reconnaissance and Surveillance Courses (RS) in accordance with the Performance Work Statement (PWS).

(4) Close Quarter Instructor x (12) months

(1) Sniper Instructor x (12) months

NET AMT *******

0002 Travel Cost 1 COST ******* *******

COST

The Contractor on-site personnel directly supporting this contract may require traveling in accordance with paragraph 1.5 of the Performance Work Statement (PWS). The Contractor shall be reimbursed for travel costs incurred and other travel expenses deemed necessary and approved during contract performance to support providing SMB Training Support Services.

Such costs shall be approved by the Contracting Officers Representative (COR) prior to incurring expenses.

NET AMT *******

******* These are items that are to be filled in on the SF1449 continuation sheets for all CLINS.

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

All price/cost and price/cost supporting information shall be contained in Volume II and the price/cost proposal. No price or pricing information shall be included in any other technical volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their price/cost proposal.

i. The offeror shall at least include the following information in the price proposal:

a. Total cost of Training Support Services (Special Mission Branch Instructors)

b. Cost breakdown for all services

c. Labor cost, overhead, G&A, other administrative expenses, and profit

d. Estimated Costs for travel, transportation, lodging, and per diem

Note: Travel, Lodging & Per Diem rates shall not exceed authorized allowances in accordance with Joint Travel Regulations. http://www.defensetravel.dod.mil/perdiem/perdiemrates.html

ii. All prices contained in the pricing schedule shall reflect total compensation for the services detailed therein and are fully inclusive of all costs including labor (workers, management, aids, assistants, operators), overhead, general and administrative (G&A) expenses, and profit.

iii. All items covered under option years may be ordered and performed during the scheduled period of performance of this contract. Offerors are required to provide prices for these items under option years.

The prices for all option items will be evaluated in accordance with FAR 52.217-5. The U.S. Government makes no guarantee that the option years will be exercised. It will be the U.S. Government’s unilateral right to exercise the option years. Once the option is exercised, the offeror is required to perform the work when ordered during the scheduled period of performance of this contract.

iv. Proposed prices shall be entered on a spreadsheet file, Schedule of Supplies/Services, readable in Microsoft Office Excel format.

v. Price proposals shall be evaluated for the presence of ‘unbalanced pricing’ based on a offeror’s attempt to ‘buy in’ to the acquisition. The Contracting Officer shall perform a price proposal analysis to determine fair and reasonable pricing. The Contracting Officer reserves the right to reject an offer if it is determined that the lack of balanced pricing poses an unacceptable risk to the Government.

Volume III- (Offeror’s Representations and Certifications) shall contain all information regarding Offeror’s Representations and Certifications or a validation that System for Award Management (SAM) https://www.sam.gov/portal/SAM/ registration and the Online Representations and Certifications Application (ORCA) information is up to date and includes all the necessary representations and certifications. Only one (1) original copy shall be submitted for Volume III.

(X) Offeror Representations and Certifications FAR 52.212-3 and FAR 52.209-5 completed.

Proposal Format The Offeror shall prepare and submit their proposals as set forth in Table 1. The titles and contents of the sections are defined in Table 1 of this document, all of which shall be within the required page limits (including all attachments, figures, etc.) and with the number of copies specified in the table. An electronic copy of all documents (technical, past performance information list and price) shall be submitted. Proposals shall be prepared using “Arial” or “Times New Roman” 11-point or larger font style on 8½ x 11 inch. Tables and illustrations may use a reduced font style, not less than 8 point. Margins shall be one (1) inch on all sides. All material submitted may be single-spaced. Offerors should ensure that each page provides identification of the submitting Offeror in the header or footer.

Table 1 – Required Format for RFQ

Volume Title Maximum Number of pages Format for document

I 1 Original / 1 Redacted Technical Proposal 30 MS Word or pdf

I Past Performance Information List As required Attachment I

II Price Proposal As required Excel spreadsheet format

III

Offeror’s Representations and Certifications As required MS Word or pdf

Note to Offeror (Any Communications/Questions):

All and any communications/questions (with the exception of the proposal/quote) pertaining to this solicitation must be submitted in writing to the responsible Contracting Specialist, Minako Chinen, no later than 16 Apr 2015 @1300 Japanese Standard Time. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contract Specialist in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without discussions.

Point of Contact:

MCIPC Regional Contracting Office Butler Attn: Minako Chinen PSC 557 Box 2000

FPO AP 96379-2000

Phone: 81-98-970-8608 (from U.S.) / 098-970-8608 (Local) Fax: 81-98-970-0969 (from U.S) / 098-970-0969 (Local) E-mail: minako.chinen.ja@usmc.mil

Offer may be submitted by mail, courier, or facsimile. Facsimile offers are subject to the same rules as paper offers.

The Government reserves the right to make award solely on the offers received or enter into “discussions”. Offeror bear the burden of ensuring that offers (and any authorized modifications) reach the designated office on time and should allow a reasonable time for facsimile transmissions to be completed.

Offer may be submitted electronically (emailed); however, due to government computer firewall security, please be advised that it is the Offeror’s responsibility to ensure that the Contracting Office receives all required documents. After submitting quote(s),it is Offerors’ responsibility to receive acknowledgment from the Government.

All pages of the offer must reach the office before the deadline specified on the solicitation. Pages of a facsimile transmission that arrive in the office after the specified deadline will be marked as late. The Offeror bears the risk of non-receipt of facsimile transmissions and should confirm by telephone that any facsimile was received. Any facsimile transmission must clearly state the solicitation number and the name of the Contract Specialist on the first page, to ensure proper receipt. *Offeror’s expenses incurred as a result of proposal preparation and/or site visit attendance shall not be reimbursed by the U.S. Government.

PWS

Performance Work Statement (PWS)

Special Missions Branch (SMB) Training Support Services

III MEF Special Operations Training Group

SECTION I

SCOPE OF WORK AND TASKS

1. GENERAL DESCRIPTION

1.0. OBJECTIVE: The key objective of this contract defines Special Missions Branch (SMB) Training Support Services that shall result in:

a) Effectively and properly conduct classroom and practical application instruction for the respective courses.

b) Assist with the classroom and practical application instruction for the CQT, Sniper, and R&S Courses.

c) Input unit requests for Training Areas and Facilities into the Marine Corps Range and Facility Management

Support System (RFMSS) and provide feedback/alternatives when requested venues are not be available.

d) Attend conferences and training exercises.

1.1. SCOPE OF WORK

The Contractor shall provide five (5) fully qualified personnel, supervision, administrative support, and training necessary to perform quality instruction and training support services to the Maritime Raid Force (MRF) supporting the 31st Marine Expeditionary Unit (MEU). The Contractor shall utilize their technical expertise to provide SMB exercise support for training courses and exercises. The supported SOTG is comprised of both civilian and military personnel. The Contractor will be responsible for the planning, coordination, instruction and execution of the following courses: III SOTG Sniper, III SOTG R&S, and III SOTG CQT. This is a non-personal services contract.

The Contractor shall assist in planning, coordination, and evaluation of the following MEU Exercises: Realistic Urban Training Exercise (RUTEX), MEU Certification Exercise (CERTEX), and MEU InterOp Exercise. All training and evaluation will be in accordance with the Marine Corps Program of Instruction (POI) and Training and Requirements (T&R) training standards established in (reference). These publications and references are listed in paragraph 4.6 and will be provided to the Contractor upon request.

The Contractor is responsible for providing the instruction of the 31st MEU’s MRF in accordance with the T&R standard in order to prepare designated Marines for deployment. The Contractor shall provide technical expertise to assist the SOTG with the training development continuum with emphasis on continuous improvement to increase realism and to keep the training relevant, dynamic and challenging.

1.1.1. Number of Required Instructors and Performance: The Contractor shall provide (5) five instructors with the training and experience outlined in paragraph 1.4. The Contractor shall have all required personnel physically present at the work location no later than the date in the delivery order. The contractor is responsible for all costs of performance not identified as Government provided equipment or materials

1.1.2. Submission and Approval of Resume(s): The Contractor shall submit a resume for each of the proposed instructor to the COR for approval. The qualifications of the Contractor’s on-site personnel shall be screened and a resume must be approved by the Government before any Contractor employee is sent to work in Okinawa, Japan. If there are any changes during the contract performance period in on-site personnel, the Contractor shall submit a resume for the new on-site personnel for Government approval, prior to the new individual arriving to Okinawa, Japan. Prior to contract start and during contract period of performance, the Contractor shall provide the COR with resumes of all perspective Contractor personnel. These resumes will demonstrate the employee’s qualifications to perform on this contract. The Contracting Officer has final determination whether an applicant meets all qualifications. No Contractor personnel will be approved unless they fully meet the required qualifications. The Contractor will not send personnel to Okinawa in support of the contract until approved by the Contracting Officer.

1.1.3. Replacement of Personnel (Instructors): Contractor Instructor performance will be measured in accordance with the Performance Requirement Summary (PRS) in Section II. Failure of an instructor to meet acceptable standards after remediation will result in Contracting Officer request for a replacement instructor. Any Contractor instructor involved in a safety violation that puts a student or fellow instructor’s life in danger is also grounds for removal, and the requirement of a replacement. The Government will have five (5) business days to review the resume(s) for substitute/replacement personnel and if approved, the approved individual(s) shall be on site and continue contract performance within fourteen (14) calendar days. If the Government again determines any of these individuals do not meet the requirements stipulated herein, the above process shall be repeated until a suitable candidate is selected.

1.2. REQUIRED COURSES

1.2.1. Close Quarters Training Course (CQT): The Contractor shall provide Special Missions Branch (SMB) instructors focusing on close quarters tactics and assisting in reconnaissance and surveillance and sniper periods of instruction. The course includes advanced marksmanship training with the M-4 carbine and the Close Quarters Battle Pistol (CQBP). Employment of dynamic entry techniques, securing various objectives, detailed planning and execution of movement to and from objectives, and discriminative target engagements are also learned during this course. Field firing exercises and tactical decision-making exercises with live ammunition and Special Effects Small Arms Marking System (SESAMS) are used extensively to reinforce classroom instruction. The instructor(s) shall provide students with detailed instructions and closely evaluate the students on an individual basis. The Contractor shall be responsible for assisting the CQT lead instructor with the planning, coordination, instruction and execution of the CQT Course.

1.2.2. SOTG Sniper Course. The Contractor shall provide an instructor for SOTG Sniper Courses and conduct instruction in advanced combat marksmanship at known and unknown distances during daylight, low light, and darkness with the M40 A3/A5, M110 SASS sniper rifle, the M107 Special Application Scoped Rifle (SASR) and the M4 and M9. Instruction in precision shooting includes basic field firing techniques, target engagement in a built up area, night fire with the aid of night optics, position shooting, ballistic classes, immediate action drills, and aerial shooting from a helicopter platform. Students receive instruction on sniping during Situational Training Exercises (STX) in support of BLT and MEU training exercises. The Contractor shall be responsible for the planning, coordination, instruction and execution of the Urban Sniper Course.

1.2.3. III SOTG Reconnaissance and Surveillance (R&S) Course. The Contractor shall provide Reconnaissance and Surveillance (R&S) Courses with instruction in reconnaissance, and surveillance, observation techniques, patrolling, hide site construction, field skills, mission planning, communications and Surveillance and Reconnaissance Center (SARC) operations. Specific classes include operating from a hide, stalking, preparing a field sketch, reporting information and performing reconnaissance on an objective. Marines plan reconnaissance missions and select key targets in support of the mission. Marines employ field expedient antennas and operate HF, UHF, VHF and SATCOM radios as well as the MAGTF Secondary Image Dissemination System (MSIDS). The Contractor shall be responsible for assisting the R&S lead instructor with the planning, coordination, instruction and execution of the R&S Course.

1.3. REPORTING AND DOCUMENTATION REQUIREMENTS. The Contractor shall prepare and submit the required reports with the instructions and schedules specified below:

a) Edit, proofread and prepare correspondence and letters of instruction in accordance with the Navy Correspondence Manual. (Manual #)

b) Assemble reports required for briefings and presentations related to instructing the courses.

c) Prepare weekly training highlight schedule which contains such information as graduations, field training, and live fire evolutions no later than 1500 Friday the week prior to the event.

d) Receive, acknowledge and transmit electronic mail and messages.

e) Maintain organized electronic files for later retrieval as appropriate.

1.4. QUALIFICATIONS/EXPERIENCE. General qualifications for all instructors are delineated below.

1.4.1. Operations and Technician Qualifications.

a) Former Marine Force Reconnaissance /SFARTC trained Army Special Forces SNCO with experience as a tactical operator.

b) Former participant in SOTG Urban R&S, SOTG Sniper or CQT courses or branch equivalent (SFARTEC).

c) Combat Veteran.

d) Extensive personal and instructional experience in helicopter rope suspension techniques (HRST) and able to recertify upon arrival.

e) Familiar with Marine Corps infantry tactics, the organization of Infantry Battalions and Rifle Companies, the characteristics and employment of Marine Corps aviation assets, Amphibious Assault Vehicles (AAVs), Light Armored Vehicles (LAVs), High Mobility Multi-Wheeled Vehicles (HMMWVs), and weapons and fire support assets to include standard issue small arms, machine guns, rockets and mortars.

Though this is not an instructor position, such familiarity will be necessary to facilitate the proper submission of RFMSS requests and detailed coordination with MCB Butler Range Control.

1.4.2. Instructor Qualifications. The Contractor shall provide fully qualified instructors with the skills listed below: (less the MCB Camp Butler RSO course) prior to instructing a course

a) USMC Basic Instructor Course (BIC) or equivalent.

b) Formal Schools Instructors Course or equivalent.

c) Ability to communicate effectively orally and in writing.

d) High level familiarity with task information in the respective T&R manuals.

e) Knowledgeable and proficient in the preparation of Naval Correspondence IAW the Naval Correspondence Manual.

f) Recent experience in coordinating, scheduling, using any military base or facility (RSO Qualifications).

g) Review of all course POIs and lesson materials. (Due to the sensitive nature of the course material, it will not be disseminated until the contract has been awarded.)

h) Curriculum review and teach backs. Instructors will be certified for each individual period of instruction by the lead instructor. (upon arrival)

i) MCB Butler RSO Course. (upon arrival)

1.4.3. CQT Specific Qualifications.

a) Breacher training through MOE Quantico, MOE III SOG, or Special Forces Advanced Reconnaissance and Target Exploitation Course (SFARTEC).

1.4.4. Sniper Specific Qualifications.

a) Former Marine Corps 0317, 8541, or other branch equivalent (Level 1 SOTIC Sniper).

b) Three years of deployed experience.

c) Prior Basic Sniper Course instructor with primary billet of marksmanship instructor.

d) Background knowledge in ATRAG Ballistic Computers or commercial equivalent.

e) Experience with aerial shooting

1.4.5. Arms Proficiency. The Contractor will be required to qualify with weapon systems taught IAW prescribed POI standards. All assigned SOTG Weapons Based Instructors will re-qualify / proficiency training on the courses of fire and with the type of weapons they instruct. Assigned instructor personnel will be provided the opportunity to sustain weapons qualification at the same time as military and Government civilian instructors. For these weapon qualifications, the Government will provide weapons, ammunition, and range facilities. Documentation of this qualification shall be included in the contractor’s Instructor Training Jacket’s (ITJ’s).

1.4.6. General Qualifications.

a) Security Clearance: The Contractor on-site personnel directly supporting this contract are required to have a Secret Clearances. In addition, all Contractor personnel working on this contract shall be United States citizens or shall carry a valid U.S. Immigration Alien/Registration card. All Contractor employees shall be able to communicate in English, both orally and in writing. The Contractor shall be responsible for obtaining any certifications, licensing, and proof of citizenship/alien status that may be required by Contractor personnel to support tasks performed under this contract.

b) The Contractor on-site personnel directly supporting this contract shall provide the required services in a professional and unbiased manner, and shall maintain high personal standards of technical knowledge and demonstrate professional competence in delivering training material. In addition to this technical background and skills, the Contract Instructor personnel shall be able to effectively perform in a military environment, and possess a familiarity with the organization and hierarchy of the U. S. Marine Corps, military rank/grade structure, knowledge of Marine Corps and military terminology, and shipboard/ installation environments and configurations.

c) The Contractor on-site personnel directly supporting this contract shall have knowledge of commercially procured computer applications (e.g., Outlook, Microsoft Word, Power Point, Excel, etc) and peripheral equipment to produce a variety of documents, charts, graphs, and briefing materials. The Contractor shall create, review and edit classes and perform other functions with their computer as required in their normal work day.

1.5. TRAVEL.

The Contractor on-site personnel directly supporting this contract may require traveling twice a year to the locations specified below. Travel will consist of exercise support for Realistic Urban Training Exercise (RUTEX).

Travel Locations: Guam, Palau, or the Philippines Duration of Travel: Up to 30 days (each travel) Frequency of Travel: Twice a year

Temporary Additional Duty costs are in accordance with the Federal Travel Regulations (FTR) for the location in which the work is performed, at cost and all expense receipts will be required for re-imbursement. Travel, Lodging & Per Diem rates shall not exceed authorized allowances in accordance with Joint Travel Regulations.

SECTION II

PERFORMANCE REQUIREMENT SUMMARY (PRS)

Tasks Performance Objective PWS

Reference

Performance Standard

Acceptable Quality Level (AQL)

Surveillance Method and Procedures

Incentive

Close Quarters Training (PRS1)

The Contractor shall conduct Close Quarters Training Course as outlined in 1.2.1.

1.2.1

Pass instructor certification

Provide high quality training to students

No safety violations

Certification within three attempts

Acceptable grades on quarterly evaluations.

Initial Instructor Certification.

Quarterly Observation, Environment, and Safety Review Checklists and student evaluation forms.

Contractor return of instructors failing certification

Past performance evaluation

Exercise option period

Sniper Course

(PRS2)

The Contractor shall conduct Sniper Course as outlined in 1.2.2.

1.2.2 certification

Provide high quality training to students

No safety violations

Certification within three attempts

Acceptable grades on quarterly evaluations.

Initial Instructor Certification.

Quarterly Observation, Environment, and Safety Review Checklists and student evaluation forms

Contractor return of instructors failing certification

Past performance evaluation

Exercise option period

Reconnaissance and Surveillance (R&S) Course

(PRS3)

The Contractor shall conduct Reconnaissance and Surveillance (R&S) Course as outlined in 1.2.3.

1.2.3 certification

Provide high quality training to students

No safety violations

Certification within three attempts

Acceptable grades on quarterly evaluations.

Initial Instructor Certification.

Quarterly Observation, Environment, and Safety Review Checklists and student evaluation forms

Contractor return of instructors failing certification

Past performance evaluation

Exercise option period

Weekly Training Report (PRS4)

The Contractor shall perform submit weekly training report 1.3.

1.3

On time weekly reports

95% on time

Accurate and complete synopsis of all training

COR will conduct a review of weekly training report and inspect the accuracy of document findings in the report.

Past performance evaluation

Exercise option period

SECTION III

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will provide a furnished workspace, furnishings, office machines and supplies, and reference materials for onsite work requirements.

3.1.1. Government Furnished Equipment (GFE). The following equipment, in performance of specific projects, shall be made available for use by the Contractor.

3.1.1.1. The Contractor will be authorized to use all administrative support available. This will include, but is not limited to, copy machines, fax machines, scanners, installation distribution channels, scanner, fax and telephone services, computer, printer, software, and network resources, access and use of Class “A” telephone lines and Defense Switching Network (DSN) lines. (A computer will be assigned to the Contractor.) All GFE shall be used solely for official purposes related to the performance of this contract. The same restrictions that limit use of these items as official Government business shall apply.

3.1.1.2. The contractor will be issued the following military gear. M4 carbine service weapon, M45 MEU(SOC) service pistol, and personal protective gear (PPE) including flak, Kevlar, and other protective gear that will be required. A breakdown of all the PPE that will be issue can be provided to the contractor once awarded the contract.

3.1.2. Common Access Card (CAC). The Contractor may apply for a Common Access Card (CAC), United States Department of Defense (DoD) integrated circuit card issued as standard identification for access to the MCB Butler LAN providing Internet connection and an e-mail account (s) for business purposes as an unclassified user. The contractor personnel shall be able to pass security requirements in order to gain access to Government Intranet.

3.1.2.1. Requirements for Issuance of a CAC The following conditions must be met prior to issuance of a CAC to any contractor employees for limited privilege/non privileged access:

The SOFA status of the employee shall be verified, and approved by the office of Staff Judge Advocate

(SJA).

The Contractor shall be registered in the Contractor Verification System (CVS) with a valid record of security clearance (background check) on Joint Personnel Adjudication System (JPAS). The CVS is conducted at MCB Installation Personnel Administration Center (IPAC) USMC S.D. Butler.

The Contractor shall obtain proof of security clearance (background check) on JPAS at Security Management Office, USMC S.D. Butler.

When applying for a CAC at MCB IPAC, the Contractor shall show two original forms of Identification and submit 1) contract document, 2) passport [reviewed by SJA office and SOFA stamp required], 3) letter of employment, 4) letter of authorization from the Contracting Officer [as applicable], and 5) a valid record of JPAS (proof of background check).

All Contractor employees who will be assigned to work in Okinawa must have an active clearance/background check or must have initiated a background check before coming to Okinawa.

NOTE: Prior to applying for CVS, the Contractor’s personnel must initiate a background check on JPAS at the Security Management Office and a record of JPAS enrollment verification (e-mail) must be submitted to a Trusted Agent (TA) of IPAC.

3.1.2.2. FEDERAL REGULATIONS/DOD IA MANDATES. The Contractor shall adhere to and have knowledge of all applicable documents/regulations pertaining all DoD IA mandates, directives, and policies including and not limited to, the followings:

Commercial off-the-shelf (COTS);

Government off-the-shelf (GOTS) applications;

Physical and wireless infrastructure;

Non-Classified Internet Protocol Router Network (NIRNet) Storage Area Networks (SAN).

3.1.3. Utilities. The Government will provide utility services while at work which include water, sewage service, electricity, heating and air conditioning as needed in performance of this contract. This does not cover the contracted instructor’s cost incurred at their personal residence.

3.1.4. Exercise Related Life Support. This contract may require field training that will require contractor to live with the Marines in a field environment. The contractor will be responsible for providing their own sleeping system and other appropriate gear for field conditions up to 30 days. Contractor personnel will subsist in the same manner as SOTG Marines when on field duty (i.e. if SOTG Marines are on per diem, contractors will be on per diem, If SOTG Marines are on field rations, contractor personnel will be on field rations. Contractors may be required to travel via military transportation including ground, air, and amphibious vehicles during or in support of exercises and training.

3.1.5. Physical Inventory. Within ninety (90) days prior to the expiration of this contract, or any extensions thereto, the Contractor shall complete a physical inventory of all GFE under custody of contractor, even if the contractor is the successor contractor. This inventory shall ascertain both the existence and condition of these assets against the initial baseline inventory established at the beginning of the contract and any authorized changes made during the term of the contract. The Contractor shall be liable for all missing assets as well as assets not returned in a serviceable condition beyond normal wear and tear, as applicable. The Government, for purposes of this measurement, will determine normal wear and tear.

3.3. CONTRACTOR EQUIPMENT. It is the responsibility of the Contractor to ensure it has the necessary equipment needed for the successful completion of all work performed under this contract. The Contractor is responsible for its own transportation/vehicle for camp to camp travel in the performance of services under this contract.

3.3.1. Contractor Furnished Personal Property. The Contractor shall ensure that personal property is clearly marked and/or tagged to preclude misidentification as Government property. The Government will not be liable for loss, damage, theft, or maintenance of personal property.

3.3.2. Rental Equipment. Any rental equipment required to perform services shall be the responsibility of the Contractor. Operation of the equipment shall be in accordance with Marine Corps Base Safety Regulations.

3.3.4. Supplies. Supplies required by the Contractor for administration and/or day-to-day operations shall be provided by the Government (i.e. computers, printers, fax machines, and office supplies such as paper, pens, pencils, staplers, etc.) in order to support work described in this PWS. The Government will provide the necessary property, equipment, supplies and facility support services (i.e. LAN infrastructure, copiers, office spaces, chairs, book cases, file cabinets, cleaning supplies, phones, shredders, and toilet paper.) The Government will also provide:

a) When required, access to classified IT equipment (computers, shredders, copiers, phones.)

b) Work spaces equivalent to spaces occupied by Government personnel.

c) Government forms, publications, documents, except for those offered for sale to the public. Items for sale to the public shall be purchased by the contractor.

SECTION IV

CONTRACT ADMINISTRATION INFORMATION

4.1. DRESS CODE AND GROOMING STANDARDS. Marine Corps SOTG training attracts a significant amount of public attention, and frequently, these training sites are visited by VIPs and foreign dignitaries.

Additionally, the SOTG instructors provide technical skill role models to the young military men and women who attend training. Therefore, it is essential that all instructors present themselves in a highly professional manner in appearance and dress (commensurate with the type of training).

4.1.1. Dress Code.

a) The Contractor shall establish and maintain specific guidelines regarding the dress code for their employees. At a minimum, these guidelines shall include prohibitions of eccentricities or extremes in dress and hairstyles, apparel in a ragged and frayed condition; tank tops; halter tops; crop tops; sleeveless shirts;

mesh and see-thru garments; exposed clothing with obscene or advertising logos or undergarment type shirts worn as exterior clothing. Additionally, these guidelines shall provide for standardization in appearance by their Contractor personnel.

b) During normal day to day operations (all seasons) the Contractor shall be dressed uniformly in accordance with the Government’s requirement. Uniforms will not be checked out for Contractor’s use by the USMC.

Uniform shall include standardized appearance boots, khaki trousers/pants, belt, polo style unit logo shirt, jacket/coat/sweater, and cold/inclement weather equipment.

c) Field duty will require the contracted instructors to wear a flame retardant long sleeve shirt and pants. All uniforms shall be standardized in appearance, but differentiated from USMC camouflage patterns.

Contractor shall institute a uniform replenishment plan ensuring a neat professional appearance is maintained at all times.

4.1.2. Grooming Standards. The Contractor shall establish and maintain specific guidelines regarding grooming standards for their Instructors.. These standards should be similar to those contained in of the Marine Corps Uniform Regulations, with the exception of the prohibition of facial hair. Beards and mustaches are acceptable, provided they are neatly trimmed.

4.2. LOCATION AND HOURS OF WORK. The Contractor will be required to work at Camp Hansen, Okinawa, Japan. Additional training sites may be designated by the Government and, include all major Marine Corps installations and other DoD/military training facilities/areas. Normal hours of operation are based on the training cycles. Days off are apportioned in sequence with training phases and events. There will be occasions when contractor personnel shall be required to exceed a normal 40 hour work week. In order to support a high operation tempo, the Government reserves the right to schedule training and contractor support on weekends, federal holidays, and at night.

4.3. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): The Government will monitor the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP), Appendix B. The QASP defines the methodologies used to monitor and evaluate the Contractor’s performance, describes quality assurance documentation requirements, and describes the analysis of quality assurance monitoring results. The QASP also includes “Instructor Evaluation Checklist,” “Lesson Observation Checklist” and “Lesson Evaluation Checklist” which will be used to evaluate whether the Contractor personnel is meeting the performance standards/quality levels identified in the PWS. The Government may increase or decrease the number of quality assurance inspections as performance dictates. The Government reserves the right to inspect the Contractor's performance to ensure services are received and in compliance with the terms and conditions of the contract.

4.4. QUALITY CONTROL. The Contractor shall develop, and maintain a Quality Control Plan (QCP) to ensure required services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The

Contractor shall provide a copy of the QCP to the Contracting Officer no later than the pre-performance conference, and updated copies as changes occur. Records of all inspections conducted by the Contractor and corrective action taken shall be made available to the Government upon request.

4.5 GENERAL DEFINITIONS

4.5.1. Contracting Officer (CO). US Government official authorized to enter into, make changes to, or terminate contracts on behalf of the US Government. Contracting officers are responsible for ensuring performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships.

4.5.2. Contracting Officer Representative (COR). Government liaison appointed in writing by the Contracting Officer and designated in the contract, who functions as the requirements representative monitoring cost/price, delivery and performance of the Contractor. The COR is not authorized to enter into any agreements, obligate the Government or direct any changes to the contract.

4.5.3 Defective Service. A service output that does not meet the standard of performance specified in the contract for that particular service.

4.5.4 Government Furnished Equipment (GFE). Equipment in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

4.5.5 Quality Assurance (QA). Various functions, including inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

4.5.6. Quality Assurance Representative (QAR). Government liaison appointed in writing by the Contracting Officer and designated in the contract, who functions as the representative monitoring cost/price, delivery and performance of the Contractor. The QAR is not authorized to enter into any agreements, obligate the Government or direct any changes to the contract.

4.5.7. Quality Control (QC). A complete Quality Control outline that meets the requirements of the contract shall be provided by the Contractor to illustrate how the company will ensure they conform to the contract requirements.

4.5.8. Performance Requirement Summary (PRS): A listing of the service outputs under the contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the standards of the listed outputs.

4.5.9. Standard. The point that divides acceptable and unacceptable performance of a task according to the Service Delivery Summary. It is the number of defectives or maximum percent defective in the lot that is deemed acceptable.

4.6. APPLICABLE DIRECTIVES/PUBLICATION. The Contractor shall comply with all documents listed below as mandatory and referenced under paragraphs 2 and 3, General and Specific Requirements.

Mandatory compliance:

a) SECNAV M-5510.30, JUN 2006, DON Personnel Security Program

b) SECNAV M-5510.36, OCT 2006, DON Information Security Program

c) Marine Corps Order (MCO) P3500.73 Reconnaissance Training and Readiness Manual

d) MEU Reconnaissance and Surveillance Program of Instruction (POI)

e) SOTG Sniper POI

f) Close Quarters Training POI

g) Marine Corps Warfighting Publication (MCWP)…