M6739918R00040004_-_SF30_-_Amendment_document.pdf

MATTHEW RADI

RCO MAGTFTC MCAGCC 760.830.5122

TWENTYNINE PALMS CA 92278

M3500118SULF002

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to increase the page limiitation identif ied under the addendum of FAR Provision 52.212-1, update paragraph 4.1.3 of the PWS and posting f inal questions and answ ers. No other terms or conditions have changed as a result of this amendment.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M6739918R0004

X 9B. DATED (SEE ITEM 11)

27-Jun-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Jul-2018

CODE

REGIONAL CONTRACTING OFFICE

BOX 788153 BLDG 1102 MAGTFTC MCAGCC

TWENTYNINE PALMS CA 92278-8153

M67399 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE M67399

FACILITY CODECODE

EMAIL:TEL:

M6739918R0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTION AND ANSWERS VERSION 2

Questions and Answers Amendment 0004

1. QUESTION: Is there adequate individual parking spaces available for all contractor personnel working for each meal period at the Camp Wilson’s Expeditionary Mess Hall? How many

Individual parking space[s] will be provided for contractor use? Are there any restrictions on

POV[s] (privately owned vehicles) in the Camp Wilson compound or around the Mess Hall?

ANSWER: There is adequate parking for contractor personnel. Number of individual parking spaces are not identified. All registered privately owned vehicles aboard the installation will be allowed to drive to Camp Wilson.

2. QUESTION: Will the contractor be required to provide a vehicle in connection with the work being performed under any service in the PWS?

ANSWER: No.

3. QUESTION: How many serving lines are there? How many are used for each meal when serving 1200 meals? At what headcount will additional serving lines be opened?

ANSWER: There are a total of four serving lines available to use for the contractor. Two serving lines must be open for every meal. The Contractor shall be responsible for determining when additional serving lines are required to support the patron flow.

4. QUESTION: How many operational days will the Camp Wilson Mess Hall be opened per year?

How many actual days was the Mess Hall opened in FY15, FY16 and FY17? How many of those days required Mess Attendant services?

ANSWER: Precise data is not available. At a minimum, there are a total of 125 operational days that the Contractor can plan accordingly to support meal servings.

5. QUESTION: There are mentioned in the PWS for cleaning food preparation equipment. What items and quantities are the responsibility of the contractor to be cleaned?

ANSWER: Items involve 6 to 8 inch pan inserts, spoons, food turners, paddles, and whisks.

Approximate quantities too much to precisely give a quantifiable number for the Contractor. Site survey was offered and conducted to allow vendors the opportunity to visually identify cleaning requirements.

6. QUESTION: Who Clean the Galley/Kitchen area?

ANSWER: Cleaning of the cooking areas is the responsibility of the Government. Cleaning of the Pot shack and Mess deck are the responsibility of the contractor.

7. QUESTION: Restrooms (Heads) Building numbers 5318 and 5399. What is the SQFT of this facilities and what is the number and type of fixtures in each building?

ANSWER: Approximate square footage of each building is 1200.

8. QUESTION: Who is responsible for salad preparation?

ANSWER: All food preparation is the responsibility of the government.

9. QUESTION: Is there any requirements for Mandatory Sources of Supply or Service IAW FAR

Clause 52.208-9?

ANSWER: Ordering of supplies is the responsibility of the government.

10. QUESTION: Will the Government provide the operating instructions to the contractor for all government provided equipment?

ANSWER: Yes.

11. QUESTION: The PWS states that the contractor shall have 90 minutes upon completion of the meal to clean serving line areas. Is there a time limit on the amount of time the contractor has to clean the others areas assigned to the contractor, i.e., Dishwashing room, Galley/Kitchen, Dry

Storage Ration Warehouse, Mess Deck, MRE‘s Ration Warehouse, Storage/Uniform K-Span

(Break Room), or the Cement Pad Entering?

ANSWER: All other cleaning does not have a time limit but all areas shall remain in a uniformed clean state.

12. QUESTION: 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

Request for relevant information: Nondisplacement of Qualified Workers Under Service

Contracts; The regulations require that workers on a federal service contract who would otherwise lose their jobs as a result of the completion or expiration of a contract be given the right of first refusal for employment with the successor contractor.

Since the Federal Government’s procurement, interests in economy and efficiency are served when the successor contractor hires the predecessor’s employees. Government studies have shown that a carryover work force reduces disruption to the delivery of services during the period of transition between contractors and provides the Federal Government the benefits of an experienced and trained work force that is familiar with the Federal Government’s personnel, facilities, and requirements.

Since all Offers will see immediate reductions in the cost of hiring new workers due to this regulation all Offers will need to be provided the same information about the current incumbent force has does the incumbent and those Offers that them may team or collaborate with. They would have an unfair competitive advantage over other Offers without this cost saving information.

1) QUESTION: Please provide all Offers, the number incumbent employees on the list the contractor is required to provide the government upon request and the current position these employees are qualified for.

ANSWER: In accordance with FAR 52.222-17(d)(2), upon receipt but not before contract award, the Contracting Officer will provide any certified service employee list containing the information FAR 52.222-17(d)(1) to any successor contractor.

2) QUESTION: The employee wages and benefits are the major direct cost passed through as a direct cost to the government. If the union will not provide the current seniority list to all bidders, giving the incumbent a significant competitive advantage over all other bidders, since they would be the only one to know actual employee seniorities.

ANSWER: In accordance with FAR 52.222-17(d)(2), upon receipt but not before contract award, the Contracting Officer will provide any certified service employee list containing the information

FAR 52.222-17(d)(1) to any successor contractor.

i. Please provide a copy of the current contractor's seniority list to adequately price for accumulation of vacation time in the proposal.

ii. What is the average number of year’s seniority does each of the incumbent’s employees have?

iii. What is the total number of employees currently employed?

13. QUESTION: When government provided equipment is broken and is vital to completing a contract task will the government exempt that task from being done unless they provide an alternate means to completing the task?

14. QUESTION: Evaporative Cooling Systems: What is the maintenance requirements of this coolers? PWS states “During use, each evaporating cooling system will be filled and maintained every third hour.” Will the contractor be required to have someone available on site 24/7 at the rations warehouse to maintain cooler in order to keep the storage facility at the required storage temperature for storing food products?

ANSWER: No, however there is a 24 hour emergency government point of contact that is available in the event that the cooling system malfunctions. Paragraph 4.5.3 has been updated to accurately reflect contractor responsibilities.

15. QUESTION: Who is responsible for cleaning of windows and replacement of light bulbs?

ANSWER: All cleaning of windows and replacement of light bulbs, which will be provided by the Government, is the responsibility of the contractor.

16. QUESTION: How many contract employees are currently working under this contract as full-time? and part-time?

ANSWER: In accordance with FAR 52.222-17(d)(2), upon receipt but not before contract award, the Contracting Officer will provide any certified service employee list containing the information FAR 52.222-17(d)(1) to any successor contractor.

17. QUESTION: Is there internet access for the contractor’s use at the Camp Wilson facilities? Are the internet service providers that the contractor can use at the Camp Wilson facilities?

ANSWER: Internet access for the contractor’s use is the responsibility of the contractor. There are internet providers that can provide satellite internet to Camp Wilson.

18. QUESTION: Does contractor have to provide any kind of trash containers, dumpsters and/or roll offs?

19. QUESTION: Meals for Contractor personnel. Will the contractor employees are authorized to use the dining facility for meals while on duty? Will there be a charge for meals and at what rate?

ANSWER: Contractor is authorized to use the dining facility; however, meals will not be provided by/sold by the Government.

20. QUESTION: Will the contractor be responsible to only store the goods coming into the warehouse, or will they also have to sign them out?

ANSWER: Storing and management of rations is the responsibility of the Government.

21. QUESTION: Are there any Class A rations stored in the warehouse or only B rations and ready to serve?

ANSWER: The only type of rations being stored within the warehouse are Packaged Operational

Rations and Unitized Group Rations. The storing and management of these rations is the responsibility of Government. Paragraph 4.1.3. of the PWS has been updated to reflect.

22. QUESTION: How many days per week of receiving does the contract include?

ANSWER: Answer is based off of a fluctuating operational tempo. Receiving timelines are commonly from 0900-1500 Monday through Friday, except to holidays.

23. QUESTION: Will disposable dishes be used?

24. QUESTION: Are prime bidders permitted to include past performance references of their subcontracting partners?

ANSWER: Yes. If work was performed in the subcontractors name it must be stated in the past performance submission to allow the government the ability to determine relevancy.

25. QUESTION: What are the responsibilities of the lines servers during the meal?

ANSWER: The contractors are responsible for all serving in accordance with PWS paragraph 4.2 and its subparagraphs.

26. QUESTION: For those fillable clauses that the offeror has completed on System for Award Management (SAM) web site, is the offeror permitted to just reference the SAM web site? For those fillable clauses that require the name of the government contracting agency, is the offeror permitted to leave those fields blank?

ANSWER: Yes the contractor may reference SAM and leave fields blank that require the name of the government contracting agency.

27. QUESTION: The following clause has been marked for applicability: 12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

ANSWER: Does not apply and has been removed from the solicitation.

28. QUESTION: Does the current contract (incumbent contract) include the Refuse Area cited in the solicitation?

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 03-Aug-2018 08:00 AM to 10-Aug-2018 12:00 AM.

The following have been modified:

52.212-1 ADDENDUM

a) All questions must be submitted by 12:00 pm PT 10 calendar days prior to RFP closing date indicated in block 8 of the SF1449.

b) Submitted volumes for past performance shall not exceed a total of 10 pages, excluding the cover pages, cover letters and table of contents.

c) Submitted volume for technical shall not exceed a total of 20 pages, excluding the cover pages, cover letters and table of contents.

d) Completed SF1449 solicitation with filled out reps and certs (FAR provision 52.212-3) shall be included as the price volume. All pricing data shall be completed on the SF1449. All SF30 amendment forms shall be submitted with only the first page signed for acknowledgment.

e) All proposals be submitted with either Times New Roman or Courier New font and be a 10 point font size.

PERFORMANCE WORK STATEMENT

1. OVERVIEW:

This Performance Work Statement (PWS) describes the mess attendant services in order to support the food service mission required at Camp Wilson’s Expeditionary Field Feeding Site, Marine Corps Air Ground Task Force

Training Command (MAGTFTC), Marine Corps Air Ground Combat Center (MCAGCC), Twentynine Palms CA.

The services and functions will include hours of operations, estimated work load, serving food, sanitation, waste management, ware washing and warehouse operations in order to successfully accomplish the Marine Corps field feeding mission.

2. MOBILIZATION:

2.1 Responsibilities: The contractor shall be responsible for mobilizing and preparing to assume performance responsibility at contract start date (CSD). Contractor mobilization efforts shall not interfere with the ongoing performance of services.

2.2 Contractor employee uniforms: The contractor shall provide uniforms to its employees at no cost to the employee, to include all Personal Protective Equipment (PPE). Employees shall wear a clean and complete uniform when working. Uniforms shall be in good repair, freshly laundered, well fitting, and present a professional appearance, color and style subject to approval by the contracting officer’s representative

(COR). Employees shall wear socks and shoes that are clean and cover the foot. Sandals or open toed shoes are not authorized for wear inside Marine Corps feeding sites. Managers may wear appropriate business attire in lieu of a uniform. The contractor shall provide special clothing and clothing accessories, as required by regulation or otherwise, including hats or other head coverings, aprons, cold weather clothing for working in refrigerated spaces, etc.

2.3 Personnel safety training: All contractor personnel that have not previously attended the applicable installation’s required safety training shall attend safety training presented by the government at a date to be agreed upon by the COR and the contractor. Safety training generally includes Base Rules and

Regulations, Desert Survival Briefings, Unexploded Explosive Ordnance (UXO) briefings, Natural

Resources and Environmental Affairs (NREA) environmental briefings, security briefings, and

Safety/Hazardous Material (HAZMAT) briefings.

2.4 Meetings: A joint “Pre-CSD" meeting may be conducted approximately two (2) weeks prior to CSD to discuss the contractor's readiness to assume full responsibility. The contractor is responsible for taking conference minutes for any of the above meetings.

2.5 Contractor personnel shall be United States (US) Citizens, or legally documented foreign aliens that are authorized to work within the US. The contractor shall conduct criminal and appropriate security background checks and drug screening prior to assignment of duties. The contractor shall provide completed documentation to the MCAGCC security office. The Security Manager’s Office facsimile number is 760-830-1130. The Security Office point of contact (POC) will be provided at contract award.

2.6 Installation personnel access. The contractor shall conduct criminal and appropriate security background check on each individual operating aboard a government installation. The following information must be included on the visit request: Company POC with phone number, contract number, to and from dates of visit, local (installation) POC with phone number, name of each visitor (including the last

4 of Social Security Number (SSN)), Date of Birth (DOB), Place of Birth (POB), close date of background investigation, clearance level, and citizenship. This information may be faxed to the Security Manager’s

Office. The installation security office will verify each person’s clearance level and personal information in the Joint Personnel Adjudication System (JPAS). Anyone not having met the criteria will not be allowed to enter the MCAGCC. The company will be notified within 5 days of receipt of visit request the status thereof. All visit requests for personnel that are cleared will be copied and forwarded to Provost Marshall’s

Office (PMO) site POC.

3. BACKGROUND:

Camp Wilson’s Expeditionary Feeding Site encompasses all facets of the Marine Corps Field Feeding

Program (MCFFP) which supports the MAGTFTC in an expeditionary and austere environment through a variety of field feeding methods. Camp Wilson’s Expeditionary Feeding Site is outfitted with a variety of

Marine Corps food service equipment permitting the sustainment of small scale platoon/company as well as

Marine Expeditionary Brigade (MEB) size large scale operations with certain garrison property.

4. MESS ATTENDANT SERVICES:

4.1 Cleaning and housekeeping: In the austere conditions of field feeding operations, food service sanitation is paramount and contributes to preventing an outbreak of food borne illnesses. Keeping Camp

Wilson’s Expeditionary Feeding Site safe and sanitary takes more time in the field than an average mess hall in garrison. In order to practice good cleaning and housekeeping procedures, the contractor shall comply with all standard operating procedures outlined in the Navy Medicine Policy (NAVMED)P-5010

Tri-Service Food Code, in regards to Food Preparation and Storage Areas. All areas listed will be maintained in accordance with (IAW) the COR approved Cleaning, Housekeeping, and Amenities Plan

(CHAP) provided by the contractor. The CHAP shall be submitted 30 days after contract award and address at a minimum “before, during, and after” meal periods for the following:

4.1.1 Perimeter: IAW the CHAP, the contractor shall police the perimeter surrounding Camp

Wilson’s feeding site once before and after each meal. The contractor will maintain the 100 feet perimeter in a clean environment. Within this perimeter, the contractor shall keep all entrances, exits, and cement areas leading to and from the facility clear and free of debris.

4.1.2 Mess deck: The contractor shall maintain a clean environment IAW the CHAP, to ensure each patron is provided a clean and sanitized environment and table to dine on. The contractor shall ensure each table is cleaned and sanitized after patron use. All trash receptacles shall be emptied after each meal and prior to the start of a new meal.

4.1.3 Rations warehouse: The contractor shall be responsible for offloading of operational rations and food items to the designated receiving area and will maintain a clean, safe, and sanitary environment IAW the CHAP. The government will be responsible for the inventory, management, First-In-First-Out (FIFO) procedures, stocking and issuance of operational rations and food terms.

4.1.4 Refrigeration and freezers: It is the responsibility of the government to maintain a clean and sanitary environment inside of the refrigeration units and freezers. The contractor shall maintain the concrete deck on back dock, and the areas surrounding all refers and freezers shall be swept and scrubbed once a day or as needed.

4.1.5 Dishwashing room: In accordance with NAVMED P-5010, the contractor shall maintain the ware washing room in a clean and sanitary manner IAW the CHAP, to prevent all hazards. The

Enviropure system shall be maintained in accordance with the Manufacturer’s Technical Manuals.

4.1.6 Restrooms (Heads) in Building Numbers 5318 and 5399: The Contractor shall maintain a high state of cleanliness of restrooms at all times IAW the CHAP. The contractor will maintain an inventory of toiletries such as toilet paper, paper towels, and hand soap are stocked and available for patron’s use at all times.

4.1.7 Government furnished office: The contractor’s government furnished office shall remain clean and presented in professional work environment IAW the CHAP.

4.1.8 Government surveillance: NAVMED P-5010 provides guidance on food service sanitation.

The contractor shall comply with the standards outlined in the NAVMED P-5010, in regards to food prep, storage areas, and all other operational areas will be IAW the CHAP. MCAGCC Food

Service Quality Assurance, Preventive Medicine Unit (PMU) and ARMY VET Inspectors will conduct unannounced evaluations of each area covered in this section.

4.1.9 Contractor required task: The CHAP shall be submitted to the COR, 30 days after the start of contract. On the first of each month, the contractor shall provide the COR the past month

Cleaning and Housekeeping Schedule Checklist, validating all cleaning, restocking, sanitizing and accounting has been conducted IAW the CHAP.

4.2 Mess deck: The contractor shall be responsible for providing dining area preparation, food serving, meal setup, replenishment, breakdown, and all the resources necessary to support the mess deck and patrons dining experience as outlined below in sections 4.2.1 through 4.2.8. These services shall be performed as needed. Additional servicing could be required if additional delivery times are added to the delivery schedule.

4.2.1 Safety and sanitation procedures: The contractor shall be responsible for preparing a COR approved, Mess Deck Food Safety and Sanitation Procedures Form, identifying but not limited to:

times tasks are performed, nature of cleaning, and the name of the evaluating supervisor.

4.2.2 Food handling requirements: The contractor shall comply with all Navy and Marine Corps mandated sanitation requirements IAW NAVMED P5010-Tri-Service Food Code.

4.2.3 Serving of food: The contractor is responsible for serving food and shall maintain a steady patron flow.

4.2.4 Meal Set up: While sustaining proper food temperatures on serving lines, the contractor shall set up each serving line to include but not limited to the main entree serving lines, salad and beverage bars, 15 minutes prior to the start of each meal period, allowing the mess chief’s final walk through and line critique. The contractor shall fill required serving lines (cold food bars) with ice to keep food at proper temperature, once before each meal period. The contractor shall prepare coffee using provided coffee maker per manufacturer’s instructions once before each meal period and refill when needed. Contractor shall take menu item temperature IAW, Hazard

Analysis Critical Control Point (HACCP) Plan and address all menu item temperature issues to the mess chief immediately.

4.2.5 Item replenishment: The contractor shall replenish all menu items throughout the meal as required, IAW mess chief guidance if a substitute menu item is needed. In addition, the contractor shall replenish condiments (sugar, cream, sweetener, cocoa, peanut butter, jelly, bread, catsup, mustard, mayonnaise, butter, etc.) throughout the mess deck. All empty containers removed from serving lines will be taken to the dishwashing room preventing a clutter behind either serving lines.

4.2.6 Meal break down: The contractor shall close down serving lines no earlier than 15 minutes after normal hours of operation and in accordance with the guidance provided by the mess chief.

The contractor shall have 90 minutes upon completion of the meal to clean serving line areas. Ice shall be removed from required serving lines after each meal. Upon completion of the meal period specified by the mess chief, the contractor shall be responsible for transferring all remaining food and containers to the dishwashing room for proper disposal and cleaning.

4.2.7 Government surveillance: The PMU office and COR approved evaluation teams shall evaluate the contractor while conducting dining facility operations, on an unannounced basis. The contractor, within the time frame specified by the approved evaluation team, must correct any discrepancies noted during these inspections.

4.2.8 Contractor’s task: By the 10th day of each month, the contractor shall provide the COR the previous months Mess Deck Food Safety and Sanitation Evaluation Report with corrective action responses. The contractor shall maintain all evaluations and corrective actions taken per evaluation for the entirety of this contract.

4.3 Warehousing procedures:

4.3.1 Receiving: The contractor shall be responsible for off-loading of operational rations. All receiving responsibilities, to include acceptance of deliveries, are the responsibilities of the government. A government representative (most commonly will be the Exercise Force’s Mess

Chief) will verify in conjunction with the contractor. In the event a mess chief is not present, contractor shall coordinate with the COR for acceptance of deliveries. If items identified on vendors invoice are inaccurate, the contractor shall contact the mess chief immediately in order to remedy any discrepancies. The original vendors receipt will be given to the mess chief upon contractor’s signature.

4.3.2 Inventory/issue of rations: All inventories and issuance will be at the responsibility of the government. The government representative will account for every issue of rations and issue all rations using FIFO inventory methods. The government will break down the Unitized Group

Rations (UGRs) per assigned mess chief’s menu and stage ration items in the galley for the government cooks. The contractor is responsible for separating and disposing of all waste according to base’s Quality Recycling Program (QRP) detailed in Marine Corps Order (MCO)

P5090.2A.

4.3.3 Sustainment & Storage: After the meal is complete and reconciliation from the mess chief, the contractor shall consolidate all residual/unused Class I items, per packaged lot number from the galley. Residual Class I items will be repacked with same like products (i.e., green beans with green beans and fruit cocktail with fruit cocktail). Organized and re-packed residual rations will be staged in the residual storage room within Building #5403. Unopened perishable Class I (i.e., spices, pasta, and cereal) will be returned to stock and accounted for.

4.4 Manpower

4.4.1 Hours of operation: The contractor shall support all operating hours at the Camp Wilson

Feeding Site. The daily hours are from approximately 05:00 until approximately 20:00. The serving hours are two and a half hours for breakfast and dinner and are subject to change by approval from COR.

Breakfast 05:30-08:00

Dinner 16:00-18:30

MEAL ESTIMATES

Average daily meal count for normal work week (week days only) Average Daily Headcount for meals served on

Saturdays, Sundays, and holidays.

Breakfast 1200-6000 Breakfast 1200-6000

Dinner 1200-6000 Dinner 1200-6000

Approximately 72,000 – 360,000 meals total are served per month.

Actual meals served:

Fiscal Year (FY): FY15: 1,511,938 // FY16: 1,420,173 // FY17: 1,741,703

Note - Historical estimates do not necessarily indicate future requirements, which could substantially decline or rapidly increase based on training requirements for a contingency operation or as other unforeseen situations occur.

Victory meals: One per unit, approximately seven per year.

Marine Corps Birthday Meal: One per year

Contingency Services: The contractor is responsible for rendering services during all emergencies, natural disasters and other contingency operations, to include re-opening chow hall after normal operational hours. The contractor is responsible for developing a contingency plan. Contingency plan shall be submitted to the COR 30 days after award of contract for approval.

4.4.2 No government training: When no government training is being conducted, the contractor shall ensure sanitation and food safety compliancy at all times in accordance with the NAVMED

P-5010 Tri-Service Food Code.

4.5 Government furnished equipment. There is no government furnished equipment. All equipment used to complete day-to-day task will remain the property of the government. At the close of each work period, government facilities, equipment, and materials shall be secured.

4.5.1 Office: The government will provide the contractor’s on-site manager with an office in order to conduct administrative tasks pertaining to this contract. The contractor shall provide all administrative services and supplies required for the administration of personnel performing under this contract.

4.5.2 Fork lift: The government will provide the contractor one (1) fork lift for warehousing procedures.

4.5.3 Evaporative cooling systems: Two evaporating cooling systems (ECS) are provided by the government and will be maintained by the contractor. Maintained is defined as ensuring each system has water when in use. All preventative and emergency maintenance of the ECS’ will be the responsibility of the government and a 24 hour emergency maintenance contact point will be provided to the contractor. One ECS is located in the dry storage ration warehouse (Building

5404), the second ECS is located in the dishwashing room (Building 5401).

4.5.4 Cleaning supplies: The government will be responsible for all cleaning supplies.

4.6 Contractor provided equipment/supplies:

4.6.1 Computer and internet: The contractor shall furnish all internet and computer assets in order to complete their required tasks within this PWS. All costs for these services, to include installation, internet, equipment, maintenance shall be the contractor’s responsibility.

4.6.2 The contractor is responsible for providing fork lift training and certification licenses to designated personnel operating a fork lift. The contractor shall provide the COR each operators fork lift certification. Required fork lift training is the contractor’s responsibility and must be maintained on record per licensee’s employment. The forklift will be maintained by the

Southwest Regional Fleet Transportation Office and storage will be IAW NREA and HAZMAT publications.

4.6.3 Contractor is responsible for maintaining all government provided evaporative cooling systems. During use, each evaporative cooling system will be filled and maintained every third hour.

4.6.4 Safety equipment: The contractor shall provide all personal safety equipment in accordance with each equipment technical manual or by all OSHA requirements and base safety regulations.

4.7 Special requirements:

4.7.1 Vat meals: The returning of used food and beverage containers may occur outside the contractor’s normal operating hours. The government (military using unit) will stage government authorized food and beverage containers in a designated area outside the dishwashing room upon returning from the field. The contractor is responsible for properly disposing all remaining food and cleaning each container within 90 minutes of the contractor’s return.

4.7.2 Hand washing stations: The contractor shall be responsible for the purchase, upkeep and maintenance of an appropriately established inventory of hand washing stations IAW the CHAP to promote proper hand washing per NAVMED P5010.

4.7.3 New introduced government equipment: The government may deem it necessary to implement new equipment in its attempt to better support the field food service mission aboard

Camp Wilson at any time. In all cases of newly introduced equipment the government will provide initial training. The contractor will continue all training requirements until the end of this contract per new equipment requirements.

4.7.4 Contingency operations. The contractor shall respond to Operational Readiness Exercises or

Inspections (ORE/ORI), or actual emergencies, by extending serving hours as directed by the contracting officer. Serving hours under this provision may be increased to twenty-four (24) hours per day and may be implemented as directed by the contracting officer at any time as required to meet military mission requirements. The contractor will normally be given a 24 hour notice if the occasion presents itself. Due to mission requirements, inclement weather or unforeseen natural disasters, a shorter notice may be given.

4.7.5 Undisclosed military operations: The government reserves the right to augment contractor performance with government personnel when mission accomplishment is undisclosed or endangered.

4.7.6 Additional feeding site: When scheduled feeding requirements surpass normal requirements, the government will arrange an overflow feeding mess tent within the perimeter of the Camp

Wilson Expeditionary Feeding Site. The contractor will be required to support the additional feeding site, mess deck services IAW the requirements listed in section 4.

4.8 Quality control program (QCP): The contractor shall establish a QCP and maintain the requisite quality control processes needed to provide meals and services. The contractor's QCP shall provide the details for meeting the quality control requirements of this contract and identify but not limited to the following:

Quality control organizational structure.

Plan for monitoring the contractor's HACCP plan with the quality control program.

A quality control inspection schedule.

The methods that shall be used to identify deficiencies in the quality of services performed.

The contractor's plan for assessing capable and responsive management.

The contractor's plan for assessing effective food safety and sanitation.

The contractor's plan for assessing a clean and pleasant dining environment.

The corrective actions to be taken when the contractor's quality control inspections indicate contract service deficiencies or discrepancies.

The means with which the contractor shall ensure that the requirements for employee training is met.

The contractor’s plan for assessing risk management with regards to food contamination, employee performance, mess hall day-to-day management

The QCP is due 30 days after contract award.

4.8.1 Government surveillance: The COR will monitor and evaluate the contractor’s performance.

The government evaluators will provide results of all evaluations within ten (10) days of completing their evaluation.

4.8.2 Contractor’s task: The contractor shall document and maintain the results of all quality control evaluations for the entirety of this contract. The results of all quality control evaluations and HACCP monitoring shall be provided to the COR by the 15th day of every month. The contractor shall provide the COR with all corrective actions taken in regards to evaluations within 10 days of receiving evaluator’s report.

5. TRANSITION:

5.1 Transition Phase. The contract phase at the end of a contract in which an incumbent contractor continues to perform their duties while preparing to turn over the effort contained in the PWS to a successor contractor. The transition period shall begin the last 60 days of contractor performance and will coincide with the successor contractor’s mobilization phase.

5.2 Responsibility. The contractor shall retain all responsibilities specified in this PWS during the entire transition phase of this contract. To meet PWS requirements during transition, the contractor shall maintain the same level of performance during the remainder of the effort. The contractor shall be responsible for providing sufficient experienced personnel during the transition period to ensure services called for in the

PWS are maintained at a high level of proficiency.

5.3 Transition to successor. Contractors that are not successful in obtaining a subsequent contract shall provide all reasonable support to the succeeding contractor to ensure orderly transition and minimize impact on operational readiness of the trainers. At a minimum, the incumbent shall provide the succeeding contractor access to the site. In addition, as an on-the-job-training (OJT) function throughout the transition phase, the incumbent shall allow the succeeding contractor to observe (over-the-shoulder) the performance of all required support tasks on a not-to-interfere with training and maintenance basis.

5.4 Facilities. The contractor shall cease operations and vacate all facilities by 2400 (midnight) on the last day of the existing contract, unless mutually agreeable arrangements have been made in advance with the

Contracting Officer. The contractor shall be liable for damages beyond normal wear and use of occupied training site facilities and is responsible for removing all contractor debris and unwanted materials. Facility condition will be determined by government inspection during the transition phase or upon contract expiration.

6. SPECIAL CONSIDERATIONS:

6.1 Contractor qualifications. The government reserves the right to review the qualifications of the contractor’s staff to ensure compliance with the intent of the PWS.

6.2 Contractor identification. Contractor personnel shall be required to identify themselves as a contractor.

The contractor shall provide identification cards to its workers identifying them as contractors with the following minimum requirements: Name, contractor’s organization, and photo of employee.

6.3 Non-personal services statement. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management shall ensure that employees properly comply with the performance work standards outlined in this PWS. The tasks, duties and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying federal policy, obligating appropriated funds of the United States Government, overseeing the work of federal employees, providing direct personal services to any federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The government will control access to the facility and will perform the inspection and acceptance of the completed work.

6.4 Confidentiality. This project and all materials provided to the contractor by the government and results, conclusions and recommendations obtained thereof should be considered confidential in nature and treated with the same level of care that the contractor treats its own confidential business information. The information shall not be disclosed, copied, modified, used (except in the completion of this project), or otherwise disseminated to any other person or entity at any time to include, but not limited to, inclusion in any database external to the government without the government’s express written consent.

6.5 Organizational conflicts of interest. The contractor acknowledges that it is familiar with FAR Subpart

9.5, Organizational and Consultant Conflicts of Interest, and agrees to avoid, neutralize or mitigate such conflicts of interest in accordance with the principles set forth in the FAR.

7. DELIVERABLES:

Below (Table 1) is a schedule of the deliverables associated with contract performance. Specific due dates will be accomplished following the contract award. The COR and the contractor shall concur on any changes to the schedule.

Table 1

Deliverables

PWS

Section

Perimeter police 4.1.1

Mess Deck 4.1.2

Rations Warehouse 4.1.3

Refrigeration and Freezers 4.1.4

Dishwashing Room 4.1.5

Restrooms 4.1.6

Government Furnished Office 4.1.7

Mess Deck 4.2

Required Task 4.1.9

Food Handling Requirements 4.2.2

Serving of Food 4.2.3

Meal Set up 4.2.4

Item Replenishment 4.2.5

Meal Break Down 4.2.6

Contractor Task 4.2.8

Receiving 4.3.1

Issue of Rations 4.3.2

Sustainment & Storage 4.3.3

Hours of Operation 4.4.1

No Government Training 4.4.2

Fork Lift 4.5.3

Safety Equipment 4.5.6

Vat Meals 4.6.1

Hand Washing Stations 4.6.2

Contingency Operations 4.6.4

Quality Control Program 4.7

Contractor’s Task 4.7.2

Refuse Area 10.1

8. GOVERNMENT POINTS OF CONTACT.

The COR for this contract will be provided to the selected awardee at time of contract award.

9. QUALITY CONTROL:

The contractor is responsible for quality control, the government will conduct quality assurance in accordance with a Quality Assurance Surveillance Plan (QASP), which describes how government personnel will evaluate and assess contractor performance. The QASP will be revised or modified as circumstances warrant. An informational copy of the QASP will be furnished to the contractor after award.

10. REFUSE AREA:

10.1 The contractor shall furnish all labor, tools, materials, transportation, equipment, supplies, supervision, management, and quality control required to manage refuse area. The government will remove trash/recyclables/waste from the refuse site. The contractor must adhere to MCAGCC’s recycling program, food waste disposal, and environmental permits and policies.

10.1.1. Refuse Area Management:

a) Responsible for maintaining and overseeing the trash/recycle compound (Dumpster) area.

b) The area must be kept clean and free of loose debris at all time.

c) Ensure all reusable/recyclable materials are properly segregated and placed in the appropriate designated dumpsters by the Marines aboard Camp Wilson.

d) In the event that the Food Waste Disposal System is not operational, the contractor shall drain all liquids into authorized drain locations and double bag all food waste for proper disposal.

e) All food waste shall be discarded in the appropriate dumpsters, ensuring compliance with all Federal, State and MCAGCC environmental permits and policies.

f) Shall be familiar with and use Material Safety Data Sheets (MSDS) for any chemicals utilized in the performance of their duties.

g) Ensure all health and safety measures are adhered to in accordance with manufacturer's product instructions.

h) All chemicals/products shall be returned to appropriate storage area after use; any empty containers shall be disposed of in accordance with all Federal, State and

MCAGCC environmental permits and policies.

i) All waste water must be disposed of in authorized sink/drains.

j) 24 hours a day.

10.2 Performance will be periodically reviewed by the Contracting Officer Representative (COR), section 8, to ensure adherence to all required regulation, laws and policies.

11. CONTRACT AUTHORITY.

The COR, will have technical oversight and will execute responsibilities related to invoice certification, and coordination of work effort. The contracting officer will interface with the prime contractor representative and the COR to coordinate for payment through the Wide Area Work Flow

(WAWF) System and coordinate any other administration issues. Notwithstanding any other provision of this contract, the contracting officer shall be the only individual authorized to redirect the effort or otherwise amend any of the terms of this contract.

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