M6739918R00040003_-_SF30_-_Amendment_document.pdf

MATTHEW RADI

RCO MAGTFTC MCAGCC 760.830.5122

TWENTYNINE PALMS CA 92278

M3500118SULF002

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the closing date to allow for a site survey and to post questions and answ ers.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Jul-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M6739918R0004

X 9B. DATED (SEE ITEM 11)

27-Jun-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Jul-2018

CODE

REGIONAL CONTRACTING OFFICE

BOX 788153 BLDG 1102 MAGTFTC MCAGCC

TWENTYNINE PALMS CA 92278-8153

M67399 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE M67399

FACILITY CODECODE

EMAIL:TEL:

M6739918R0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTION AND ANSWERS

1) Q: Paragraph states there is “no government furnished equipment.” However, subsequent paragraphs, 4.5.1

– 4.5.4, list government furnished equipment and materials. Request the government rephrase or delete the sentence.

A: The items listed in paragraphs 4.5.1 through 4.5.4 are government items that may be utilized by the contactor, but do not constitute government furnished equipment (GFE) in accordance with FAR Part 45 and applicable Agency supplements. Paragraph (4.5) states “There is no government furnished equipment.

All equipment used to complete day-to-day task will remain the property of the government.”

2) Q: Offeror is to submit documents detailing personnel qualifications and are instructed that qualifications should be IAW Section 2 of the PWS. However, no qualification factors, other than citizenship documentation, are provided in the referenced paragraphs. Request the government clarify contractor personnel qualifications.

A: Subfactor Two has been updated to read, “Offerors shall submit a written statement declaring that all personnel are US citizens or legally documented foreign aliens and that each employee will have had and passed a criminal and drug screening before beginning work as required in section two of the PWS.”

3) Q: Offerors shall submit documents detailing personnel qualifications. Please clarify if the Government’s reference to documents includes resumes. If so, has the Government determined a position as Key

Personnel for whom a resume is requested?

A: Yes, resumes are required for key personnel. Key personnel have been identified as managers and shift supervisors.

4) Q: Each submitted volume shall not exceed a total of 10 pages. Please clarify if cover pages, cover letters and tables of contents are excluded from page count.

A: Cover pages, cover letters and table of contents are excluded from the page limitation for each volume.

5) Q: The installation security office will verify each person’s clearance level and personal information in the

Joint Personnel Adjudication System (JPAS). Please clarify if a security clearance is required. If so, please clarify what security clearance level is required and when the DD254 will be available.

A: Security clearance is not required.

6) Q: Para 4.5.2 Government is providing one forklift for warehousing procedures. What is the size/type of forklift provided? Gas/electric? Age of the forklift?

A: The exact model of forklift may change throughout the duration of the contract, however, it will remain a similar model to the Hyster45.

7) Q: Para 4.4.1 lists hours of operation specific to the Camp Wilson Feeding Site. Are these hours also the operating hours of the Refuse Area cited in para 10?

A: No. Refuse management is 24 hours a day responsibility.

8) Q: Para places responsibility for management of the refuse area with the Contractor. Is the contractor required to move trash/recyclables/waste collected at the site to an off-post or central location for further disposal? Will the government provide a vehicle to aid in transporting materials to the designated location?

A: No. The contractor is only responsible for maintaining the cleanliness of the refuse area. The

Government will remove trash/recyclables/waste from the refuse site.

9) Q: Government provided referenced WD with this solicitation. The State of California employment laws/benefit requirements/hiring practices are different, in some cases than those provisioned in the applicable WD. Which provision prevails – those of the State of California or those in the WD? Request the government specifically address minimum wage requirements in areas the State/locality has instituted higher minimum wages than the WD and/or instituted more stringent leave accrual policies.

A: Please refer to FAR 22.1902(b) or contact the U.S. Department of Labor, Wage and Hour Division, for assistance.

10) Q: Will there be a site visit?

A: Yes, a site visit has been scheduled for 26 July 2018 at 1:00pm (PT). If attending please contact GySgt

Matthew Radi at matthew.radi@usmc.mil a minimum of 24 hours prior. Provide attendees names with driver’s license numbers and the name of the company you represent.

11) Q: How many offices will be available for contractor use? What is (are) the size(s) of the office? What utilities are provided by the government?

A: Question to be answered during the site survey on 26 July 2018 at 1:00pm (PT).

12) Q: Will the government please provide a detailed inventory kitchen equipment for cleaning? i.e. warming trays, walk in refrigerated storage, cooling tables, char broiler, flat top grill, ovens, kettles, mermites, pots, glassware, dishware, bun warmers etc.

A: This information will be provided during the site survey on 26 July 2018 at 1:00pm (PT).

13) Q: How many victory meals will take place per year?

A: Historically, there have been approximately seven victory meals per year.

14) Q: How many restrooms are located between bldg. 5318 and 5399? How many fixtures are in each? In the event of the standup of an additional feeding site will additional restrooms require servicing? If so how many?

15) Q: What is the size in SF of the storeroom?

16) Q: Can the government provide a floor plan for both the regular dining facility and warehouse to include square footage of each? Will the government provide a floor plan and square footage of the additional feeding site when in use?

17) Q: Who is the incumbent contractor? What is the value of the current contract? Was the current contract competitively bid?

A: The current contract was competitively awarded to The Alutiiq, LLC Family of Companies (incumbent), with a total five year contract value of $10,121,038.08

18) Q: Is the contractor responsible for any supplies or equipment?

A: All required contractor-provided equipment/supplies are listed in paragraphs 4.6.1 through 4.6.4.

19) Q: The workload estimates has the headcount and hours of operation, however I don't see the number of days the service is required.

A: The number of days worked will vary depending on current training schedules. Exact data is unable to be provided.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 31-Jul-2018 10:00 AM to 03-Aug-2018 08:00 AM.

The following have been modified:

52.212-1 ADDENDUM

a) All questions must be submitted by 12:00 pm PT 10 calendar days prior to RFP closing date indicated in block 8 of the SF1449.

b) Each submitted volume (technical, price, past performance) shall not exceed a total of 10 pages, excluding the cover pages, cover letters and table of contents.

c) All proposals be submitted with either Times New Roman or Courier New font and be a 10 point font size.

52.212-2 - ADDENDUM

52.212-2 EVALUATION--COMMERCIAL ITEMS--ADDENDUM

Basis for contract award - This acquisition is being conducted under FAR Parts 12 and 15. Offers will be evaluated using the factors identified in FAR 52.212-2, Evaluation – Commercial items. Noncompliance with required proposal submittal requirement per FAR 52.212-1 and its addendum may be grounds to eliminate the proposal from consideration for contract award. Award will be made utilizing a Lowest Price Technically Acceptable (LPTA) source selection method. By submission of its offer in accordance with the instructions provided in clause FAR

52.212-1, Instructions To Offerors, the offeror agrees to the terms of this solicitation.

Specifically, the evaluation process shall proceed as follows:

First, the quotes will be ranked in order from lowest to highest based on the price. The lowest priced quotation will then be evaluated and receive a rating of Acceptable or Unacceptable based on the criteria below. In order to be rated as Acceptable, the Technical quote must meet the government's requirements as described throughout the

PWS.

Past performance will then be evaluated and assigned a rating of Acceptable or Unacceptable. In order to be rated as

Acceptable, the past performance must present a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

If the lowest priced offeror’s Technical quote and past performance are rated acceptable, the government will then evaluate pricing to determine fair and reasonableness per FAR 15.404.

If the lowest priced quotation is evaluated to have an acceptable technical quote, acceptable past performance, and fair and reasonable prices, per FAR 15.404, the Government will complete a responsibility determination IAW the criteria specified in FAR 9.104-1. If found responsible, the Government may stop the evaluation process at this point as that quote represents the best value to the Government. Award shall be made to that offeror without further consideration of any other offers.

If the lowest priced quotation is assigned an unacceptable rating, or if the price is determined not fair and reasonable or if the quoter is found to be non-responsible, the next lowest priced quote will be evaluated. This process will continue (in ascending order) until an offeror is evaluated to have an acceptable technical rating, fair and reasonable prices and the offeror is deemed responsible or until all offers have been evaluated.

The government reserves the right to evaluate all quotes. The award will be made to the offeror whose proposal represents the best value to the government on a LPTA basis, factoring in price and non-price factors – Technical

Capability and Past Performance.

1) Factor One: Technical capability; the offeror shall submit a capabilities statement and include a detailed narrative of how the contractor will accomplish the deliverables as outlined in the Performance Work Statement

(PWS). Technical capability and its subfactors will be evaluated using the below adjectival ratings against submitted capabilities statements and personnel qualifications.

i. Subfactor One: Offerors shall submit a planned narrative detailing management approach, as it pertains to the PWS.

ii. Subfactor Two: Offerors shall submit a written statement declaring that all personnel are US citizens or legally documented foreign aliens and that each employee will have had and passed a criminal and drug screening before beginning work as required in section two of the PWS.

iii. Subfactor Three: Offerors shall submit their risk management approach.

Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal clearly meets the requirements of the solicitation/performance work statement.

Unacceptable Proposal does not clearly meet the requirements of the solicitation/performance work statement.

2) Factor Two: Past Performance Information; the government will conduct a performance risk assessment the offeror’s record of past and current performance, as well as that of its proposed subcontractors and team member as it relates to the probability of successfully performing the requirements of the solicitation.

Offeoror’s shall submit a minimum of two and a maximum of four past peformance references that are both recent (within three years) and relevant (similar requirements). The past performance evaluation will consider the offeror's demonstrated recent (within the past three years) and relevant (providing the items identified in the schedule) record of performance in supplying supplies that meet the solicitation’s requirements. Offerors are advised that in conducting the past performance assessment, the government may use data provided in the

Offeror’s proposal and data obtained from other sources.

Past performance will be rated on an “acceptable” or “unacceptable” basis in accordance with the below table.

Past Performance Evaluation Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the

Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the

Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

3) Factor Three: Price; In order to be considered for award, price must be determined fair and reasonable and balanced (or if unbalanced pricing exists that it does not pose an unacceptable risk to the government) using one or more techniques set forth in FAR 15.404-1(b)(2). Offerors shall submit pricing on the CLINS/Schedule of the SF1499 solicitation.

Options. IAW the provision at FAR 52.217-5, the government will evaluate offers for award purposes by adding the total price for all options including the option under FAR 52.217-8, to the total price for the basic requirement.

Evaluation of options will not obligate the government to exercise options. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Offerors are advised that the Option to Extend Services Clause at 52.217-8 is included in the solicitation and will be included in the awarded contract. When proposing prices for base and option years, offerors should consider that the government may choose to exercise the option to extend services at the end of any period of performance (base or option periods), utilizing the rates in effect during the period of performance in which the option is exercised. For purposes of evaluation, the government will take the proposed price for the final option period, divide it by two, and add it to the overall proposed price.

The government reserves the right to award no contract at all depending on the quality of the quotes submitted and availability of funds for the requirement. The government intends to evaluate proposals and award a single contract without requesting or accepting revised proposals. Therefore, the offerors will be advised that their initial offer should contain the most favorable terms and reflect its best possible performance potential. The government does reserve the right to clarify aspects of the proposals and hold discussions.

All proposals are to be submitted electronically to matthew.radi@usmc.mil or may be hand carried or delivered to:

GySgt Matthew Radi

MAGTFTC/MCAGCC

Regional Contracting Office

Building 1102, Door 21

Twentynine Palms, CA 92278

Due to data processing procedures within the DoD Network, please submit all electronic attachments in PDF Format only.

FAXED PROPOSALS WILL NOT BE ACCEPTED

For proposals delivered by hand, offerors are advised that entry to the installation is restricted, and offerors are directed to familiarize themselves with the entry control location and process. Entry processing time is unpredictable and can be lengthy. The addressee indicated above may be able to facilitate entry processing, but is not required to do so, and inability to gain access shall not excuse late delivery.

If proposals are submitted in different formats requiring different delivery methods, the proposal of record shall be the last complete version received prior to the deadline.

For email proposals, the Government office designated for receipt of the proposal is the email inbox of the addressee indicated above. Notwithstanding the provisions at FAR 52.212-1(f) or FAR 52.215-1(c)(3), delivery is not accomplished until the addressee can open the email; delivery to a server or an email inbox on a server is not considered delivery to the designated Government office and the quotation is not under the Government’s control until the addressee can open the email. The email shall not be considered to be delivered unless the entire content of the email and all attachments can be read by the addressee indicated above. Receipt of an electronic acknowledgment from the addressee establishes that a record was received but does not establish that the content sent corresponds to the content received. Email attachments are limited to no more than 2MB. Offerors are specifically warned that email may be subjected to spam filters or attachment stripping.

All transmissions must clearly state the solicitation number and the name of the contracting officer on the first page to ensure proper receipt.

Attention is directed to FAR 52.212-1(f), concerning late submissions. Offerors are responsible for allowing adequate time for transmission to be completed. The offeror bears the risk of non-receipt of transmissions, and should ensure that all pages of the proposal (and any authorized modifications) have been received by the designated office before the deadline indicated. Pages of a transmission that arrive after the deadline will not be considered.

(End of provision addendum)

PERFORMANCE WORK STATEMENT

1. OVERVIEW:

This Performance Work Statement (PWS) describes the mess attendant services in order to support the food service mission required at Camp Wilson’s Expeditionary Field Feeding Site, Marine Corps Air Ground Task Force

Training Command (MAGTFTC), Marine Corps Air Ground Combat Center (MCAGCC), Twentynine Palms CA.

The services and functions will include hours of operations, estimated work load, serving food, sanitation, waste management, ware washing and warehouse operations in order to successfully accomplish the Marine Corps field feeding mission.

2. MOBILIZATION:

2.1 Responsibilities: The contractor shall be responsible for mobilizing and preparing to assume performance responsibility at contract start date (CSD). Contractor mobilization efforts shall not interfere with the ongoing performance of services.

2.2 Contractor employee uniforms: The contractor shall provide uniforms to its employees at no cost to the employee, to include all Personal Protective Equipment (PPE). Employees shall wear a clean and complete uniform when working. Uniforms shall be in good repair, freshly laundered, well fitting, and present a professional appearance, color and style subject to approval by the contracting officer’s representative

(COR). Employees shall wear socks and shoes that are clean and cover the foot. Sandals or open toed shoes are not authorized for wear inside Marine Corps feeding sites. Managers may wear appropriate business attire in lieu of a uniform. The contractor shall provide special clothing and clothing accessories, as required by regulation or otherwise, including hats or other head coverings, aprons, cold weather clothing for working in refrigerated spaces, etc.

2.3 Personnel safety training: All contractor personnel that have not previously attended the applicable installation’s required safety training shall attend safety training presented by the government at a date to be agreed upon by the COR and the contractor. Safety training generally includes Base Rules and

Regulations, Desert Survival Briefings, Unexploded Explosive Ordnance (UXO) briefings, Natural

Resources and Environmental Affairs (NREA) environmental briefings, security briefings, and

Safety/Hazardous Material (HAZMAT) briefings.

2.4 Meetings: A joint “Pre-CSD" meeting may be conducted approximately two (2) weeks prior to CSD to discuss the contractor's readiness to assume full responsibility. The contractor is responsible for taking conference minutes for any of the above meetings.

2.5 Contractor personnel shall be United States (US) Citizens, or legally documented foreign aliens that are authorized to work within the US. The contractor shall conduct criminal and appropriate security background checks and drug screening prior to assignment of duties. The contractor shall provide completed documentation to the MCAGCC security office. The Security Manager’s Office facsimile number is 760-830-1130. The Security Office point of contact (POC) will be provided at contract award.

2.6 Installation personnel access. The contractor shall conduct criminal and appropriate security background check on each individual operating aboard a government installation. The following information must be included on the visit request: Company POC with phone number, contract number, to and from dates of visit, local (installation) POC with phone number, name of each visitor (including the last

4 of Social Security Number (SSN)), Date of Birth (DOB), Place of Birth (POB), close date of background investigation, clearance level, and citizenship. This information may be faxed to the Security Manager’s

Office. The installation security office will verify each person’s clearance level and personal information in the Joint Personnel Adjudication System (JPAS). Anyone not having met the criteria will not be allowed to enter the MCAGCC. The company will be notified within 5 days of receipt of visit request the status thereof. All visit requests for personnel that are cleared will be copied and forwarded to Provost Marshall’s

Office (PMO) site POC.

3. BACKGROUND:

Camp Wilson’s Expeditionary Feeding Site encompasses all facets of the Marine Corps Field Feeding

Program (MCFFP) which supports the MAGTFTC in an expeditionary and austere environment through a variety of field feeding methods. Camp Wilson’s Expeditionary Feeding Site is outfitted with a variety of

Marine Corps food service equipment permitting the sustainment of small scale platoon/company as well as

Marine Expeditionary Brigade (MEB) size large scale operations with certain garrison property.

4. MESS ATTENDANT SERVICES:

4.1 Cleaning and housekeeping: In the austere conditions of field feeding operations, food service sanitation is paramount and contributes to preventing an outbreak of food borne illnesses. Keeping Camp

Wilson’s Expeditionary Feeding Site safe and sanitary takes more time in the field than an average mess hall in garrison. In order to practice good cleaning and housekeeping procedures, the contractor shall comply with all standard operating procedures outlined in the Navy Medicine Policy (NAVMED)P-5010

Tri-Service Food Code, in regards to Food Preparation and Storage Areas. All areas listed will be maintained in accordance with (IAW) the COR approved Cleaning, Housekeeping, and Amenities Plan

(CHAP) provided by the contractor. The CHAP shall be submitted 30 days after contract award and address at a minimum “before, during, and after” meal periods for the following:

4.1.1 Perimeter: IAW the CHAP, the contractor shall police the perimeter surrounding Camp

Wilson’s feeding site once before and after each meal. The contractor will maintain the 100 feet perimeter in a clean environment. Within this perimeter, the contractor shall keep all entrances, exits, and cement areas leading to and from the facility clear and free of debris.

4.1.2 Mess deck: The contractor shall maintain a clean environment IAW the CHAP, to ensure each patron is provided a clean and sanitized environment and table to dine on. The contractor shall ensure each table is cleaned and sanitized after patron use. All trash receptacles shall be emptied after each meal and prior to the start of a new meal.

4.1.3 Rations warehouse: The contractor shall be responsible for offloading and stocking operational rations and food items and will maintain a clean, safe, and sanitary environment IAW the CHAP. The government will be responsible for the inventory, management, First-In-First-Out

(FIFO) procedures, stocking and issuance of operational rations and food terms.

4.1.4 Refrigeration and freezers: It is the responsibility of the government to maintain a clean and sanitary environment inside of the refrigeration units and freezers. The contractor shall maintain the concrete deck on back dock, and the areas surrounding all refers and freezers shall be swept and scrubbed once a day or as needed.

4.1.5 Dishwashing room: In accordance with NAVMED P-5010, the contractor shall maintain the ware washing room in a clean and sanitary manner IAW the CHAP, to prevent all hazards. The

Enviropure system shall be maintained in accordance with the Manufacturer’s Technical Manuals.

4.1.6 Restrooms (Heads) in Building Numbers 5318 and 5399: The Contractor shall maintain a high state of cleanliness of restrooms at all times IAW the CHAP. The contractor will maintain an inventory of toiletries such as toilet paper, paper towels, and hand soap are stocked and available for patron’s use at all times.

4.1.7 Government furnished office: The contractor’s government furnished office shall remain clean and presented in professional work environment IAW the CHAP.

4.1.8 Government surveillance: NAVMED P-5010 provides guidance on food service sanitation.

The contractor shall comply with the standards outlined in the NAVMED P-5010, in regards to food prep, storage areas, and all other operational areas will be IAW the CHAP. MCAGCC Food

Service Quality Assurance, Preventive Medicine Unit (PMU) and ARMY VET Inspectors will conduct unannounced evaluations of each area covered in this section.

4.1.9 Contractor required task: The CHAP shall be submitted to the COR, 30 days after the start of contract. On the first of each month, the contractor shall provide the COR the past month

Cleaning and Housekeeping Schedule Checklist, validating all cleaning, restocking, sanitizing and accounting has been conducted IAW the CHAP.

4.2 Mess deck: The contractor shall be responsible for providing dining area preparation, food serving, meal setup, replenishment, breakdown, and all the resources necessary to support the mess deck and patrons dining experience as outlined below in sections 4.2.1 through 4.2.8. These services shall be performed as needed. Additional servicing could be required if additional delivery times are added to the delivery schedule.

4.2.1 Safety and sanitation procedures: The contractor shall be responsible for preparing a COR approved, Mess Deck Food Safety and Sanitation Procedures Form, identifying but not limited to:

times tasks are performed, nature of cleaning, and the name of the evaluating supervisor.

4.2.2 Food handling requirements: The contractor shall comply with all Navy and Marine Corps mandated sanitation requirements IAW NAVMED P5010-Tri-Service Food Code.

4.2.3 Serving of food: The contractor is responsible for serving food and shall maintain a steady patron flow.

4.2.4 Meal Set up: While sustaining proper food temperatures on serving lines, the contractor shall set up each serving line to include but not limited to the main entree serving lines, salad and beverage bars, 15 minutes prior to the start of each meal period, allowing the mess chief’s final walk through and line critique. The contractor shall fill required serving lines (cold food bars) with ice to keep food at proper temperature, once before each meal period. The contractor shall prepare coffee using provided coffee maker per manufacturer’s instructions once before each meal period and refill when needed. Contractor shall take menu item temperature IAW, Hazard

Analysis Critical Control Point (HACCP) Plan and address all menu item temperature issues to the mess chief immediately.

4.2.5 Item replenishment: The contractor shall replenish all menu items throughout the meal as required, IAW mess chief guidance if a substitute menu item is needed. In addition, the contractor shall replenish condiments (sugar, cream, sweetener, cocoa, peanut butter, jelly, bread, catsup, mustard, mayonnaise, butter, etc.) throughout the mess deck. All empty containers removed from serving lines will be taken to the dishwashing room preventing a clutter behind either serving lines.

4.2.6 Meal break down: The contractor shall close down serving lines no earlier than 15 minutes after normal hours of operation and in accordance with the guidance provided by the mess chief.

The contractor shall have 90 minutes upon completion of the meal to clean serving line areas. Ice shall be removed from required serving lines after each meal. Upon completion of the meal period specified by the mess chief, the contractor shall be responsible for transferring all remaining food and containers to the dishwashing room for proper disposal and cleaning.

4.2.7 Government surveillance: The PMU office and COR approved evaluation teams shall evaluate the contractor while conducting dining facility operations, on an unannounced basis. The contractor, within the time frame specified by the approved evaluation team, must correct any discrepancies noted during these inspections.

4.2.8 Contractor’s task: By the 10th day of each month, the contractor shall provide the COR the previous months Mess Deck Food Safety and Sanitation Evaluation Report with corrective action responses. The contractor shall maintain all evaluations and corrective actions taken per evaluation for the entirety of this contract.

4.3 Warehousing procedures:

4.3.1 Receiving: The contractor shall be responsible for off-loading of operational rations. All receiving responsibilities, to include acceptance of deliveries, are the responsibilities of the government. A government representative (most commonly will be the Exercise Force’s Mess

Chief) will verify in conjunction with the contractor. In the event a mess chief is not present, contractor shall coordinate with the COR for acceptance of deliveries. If items identified on vendors invoice are inaccurate, the contractor shall contact the mess chief immediately in order to remedy any discrepancies. The original vendors receipt will be given to the mess chief upon contractor’s signature.

4.3.2 Inventory/issue of rations: All inventories and issuance will be at the responsibility of the government. The government representative will account for every issue of rations and issue all rations using FIFO inventory methods. The government will break down the Unitized Group

Rations (UGRs) per assigned mess chief’s menu and stage ration items in the galley for the government cooks. The contractor is responsible for separating and disposing of all waste according to base’s Quality Recycling Program (QRP) detailed in Marine Corps Order (MCO)

P5090.2A.

4.3.3 Sustainment & Storage: After the meal is complete and reconciliation from the mess chief, the contractor shall consolidate all residual/unused Class I items, per packaged lot number from the galley. Residual Class I items will be repacked with same like products (i.e., green beans with green beans and fruit cocktail with fruit cocktail). Organized and re-packed residual rations will be staged in the residual storage room within Building #5403. Unopened perishable Class I (i.e., spices, pasta, and cereal) will be returned to stock and accounted for.

4.4 Manpower

4.4.1 Hours of operation: The contractor shall support all operating hours at the Camp Wilson

Feeding Site. The daily hours are from approximately 05:00 until approximately 20:00. The serving hours are two and a half hours for breakfast and dinner and are subject to change by approval from COR.

Breakfast 05:30-08:00

Dinner 16:00-18:30

MEAL ESTIMATES

Average daily meal count for normal work week (week days only) Average Daily Headcount for meals served on

Saturdays, Sundays, and holidays.

Breakfast 1200-6000 Breakfast 1200-6000

Dinner 1200-6000 Dinner 1200-6000

Approximately 72,000 – 360,000 meals total are served per month.

Actual meals served:

Fiscal Year (FY): FY15: 1,511,938 // FY16: 1,420,173 // FY17: 1,741,703

Note - Historical estimates do not necessarily indicate future requirements, which could substantially decline or rapidly increase based on training requirements for a contingency operation or as other unforeseen situations occur.

Victory meals: One per unit, approximately seven per year.

Marine Corps Birthday Meal: One per year

Contingency Services: The contractor is responsible for rendering services during all emergencies, natural disasters and other contingency operations, to include re-opening chow hall after normal operational hours. The contractor is responsible for developing a contingency plan. Contingency plan shall be submitted to the COR 30 days after award of contract for approval.

4.4.2 No government training: When no government training is being conducted, the contractor shall ensure sanitation and food safety compliancy at all times in accordance with the NAVMED

P-5010 Tri-Service Food Code.

4.5 Government furnished equipment. There is no government furnished equipment. All equipment used to complete day-to-day task will remain the property of the government. At the close of each work period, government facilities, equipment, and materials shall be secured.

4.5.1 Office: The government will provide the contractor’s on-site manager with an office in order to conduct administrative tasks pertaining to this contract. The contractor shall provide all administrative services and supplies required for the administration of personnel performing under this contract.

4.5.2 Fork lift: The government will provide the contractor one (1) fork lift for warehousing procedures.

4.5.3 Evaporative cooling systems: Two evaporating cooling systems are provided by the government and will be maintained by the contractor. One evaporating cooling system is located in the dry storage ration warehouse (Building 5404), the second evaporating cooling system is located in the dishwashing room (Building 5401).

4.5.4 Cleaning supplies: The government will be responsible for all cleaning supplies.

4.6 Contractor provided equipment/supplies:

4.6.1 Computer and internet: The contractor shall furnish all internet and computer assets in order to complete their required tasks within this PWS. All costs for these services, to include installation, internet, equipment, maintenance shall be the contractor’s responsibility.

4.6.2 The contractor is responsible for providing fork lift training and certification licenses to designated personnel operating a fork lift. The contractor shall provide the COR each operators fork lift certification. Required fork lift training is the contractor’s responsibility and must be maintained on record per licensee’s employment. The forklift will be maintained by the

Southwest Regional Fleet Transportation Office and storage will be IAW NREA and HAZMAT publications.

4.6.3 Contractor is responsible for maintaining all government provided evaporative cooling systems. During use, each evaporative cooling system will be filled and maintained every third hour.

4.6.4 Safety equipment: The contractor shall provide all personal safety equipment in accordance with each equipment technical manual or by all OSHA requirements and base safety regulations.

4.7 Special requirements:

4.7.1 Vat meals: The returning of used food and beverage containers may occur outside the contractor’s normal operating hours. The government (military using unit) will stage government authorized food and beverage containers in a designated area outside the dishwashing room upon returning from the field. The contractor is responsible for properly disposing all remaining food and cleaning each container within 90 minutes of the contractor’s return.

4.7.2 Hand washing stations: The contractor shall be responsible for the purchase, upkeep and maintenance of an appropriately established inventory of hand washing stations IAW the CHAP to promote proper hand washing per NAVMED P5010.

4.7.3 New introduced government equipment: The government may deem it necessary to implement new equipment in its attempt to better support the field food service mission aboard

Camp Wilson at any time. In all cases of newly introduced equipment the government will provide initial training. The contractor will continue all training requirements until the end of this contract per new equipment requirements.

4.7.4 Contingency operations. The contractor shall respond to Operational Readiness Exercises or

Inspections (ORE/ORI), or actual emergencies, by extending serving hours as directed by the contracting officer. Serving hours under this provision may be increased to twenty-four (24) hours per day and may be implemented as directed by the contracting officer at any time as required to meet military mission requirements. The contractor will normally be given a 24 hour notice if the occasion presents itself. Due to mission requirements, inclement weather or unforeseen natural disasters, a shorter notice may be given.

4.7.5 Undisclosed military operations: The government reserves the right to augment contractor performance with government personnel when mission accomplishment is undisclosed or endangered.

4.7.6 Additional feeding site: When scheduled feeding requirements surpass normal requirements, the government will arrange an overflow feeding mess tent within the perimeter of the Camp

Wilson Expeditionary Feeding Site. The contractor will be required to support the additional feeding site, mess deck services IAW the requirements listed in section 4.

4.8 Quality control program (QCP): The contractor shall establish a QCP and maintain the requisite quality control processes needed to provide meals and services. The contractor's QCP shall provide the details for meeting the quality control requirements of this contract and identify but not limited to the following:

Quality control organizational structure.

Plan for monitoring the contractor's HACCP plan with the quality control program.

A quality control inspection schedule.

The methods that shall be used to identify deficiencies in the quality of services performed.

The contractor's plan for assessing capable and responsive management.

The contractor's plan for assessing effective food safety and sanitation.

The contractor's plan for assessing a clean and pleasant dining environment.

The corrective actions to be taken when the contractor's quality control inspections indicate contract service deficiencies or discrepancies.

The means with which the contractor shall ensure that the requirements for employee training is met.

The contractor’s plan for assessing risk management with regards to food contamination, employee performance, mess hall day-to-day management

The QCP is due 30 days after contract award.

4.8.1 Government surveillance: The COR will monitor and evaluate the contractor’s performance.

The government evaluators will provide results of all evaluations within ten (10) days of completing their evaluation.

4.8.2 Contractor’s task: The contractor shall document and maintain the results of all quality control evaluations for the entirety of this contract. The results of all quality control evaluations and HACCP monitoring shall be provided to the COR by the 15th day of every month. The contractor shall provide the COR with all corrective actions taken in regards to evaluations within 10 days of receiving evaluator’s report.

5. TRANSITION:

5.1 Transition Phase. The contract phase at the end of a contract in which an incumbent contractor continues to perform their duties while preparing to turn over the effort contained in the PWS to a successor contractor. The transition period shall begin the last 60 days of contractor performance and will coincide with the successor contractor’s mobilization phase.

5.2 Responsibility. The contractor shall retain all responsibilities specified in this PWS during the entire transition phase of this contract. To meet PWS requirements during transition, the contractor shall maintain the same level of performance during the remainder of the effort. The contractor shall be responsible for providing sufficient experienced personnel during the transition period to ensure services called for in the

PWS are maintained at a high level of proficiency.

5.3 Transition to successor. Contractors that are not successful in obtaining a subsequent contract shall provide all reasonable support to the succeeding contractor to ensure orderly transition and minimize impact on operational readiness of the trainers. At a minimum, the incumbent shall provide the succeeding contractor access to the site. In addition, as an on-the-job-training (OJT) function throughout the transition phase, the incumbent shall allow the succeeding contractor to observe (over-the-shoulder) the performance of all required support tasks on a not-to-interfere with training and maintenance basis.

5.4 Facilities. The contractor shall cease operations and vacate all facilities by 2400 (midnight) on the last day of the existing contract, unless mutually agreeable arrangements have been made in advance with the

Contracting Officer. The contractor shall be liable for damages beyond normal wear and use of occupied training site facilities and is responsible for removing all contractor debris and unwanted materials. Facility condition will be determined by government inspection during the transition phase or upon contract expiration.

6. SPECIAL CONSIDERATIONS:

6.1 Contractor qualifications. The government reserves the right to review the qualifications of the contractor’s staff to ensure compliance with the intent of the PWS.

6.2 Contractor identification. Contractor personnel shall be required to identify themselves as a contractor.

The contractor shall provide identification cards to its workers identifying them as contractors with the following minimum requirements: Name, contractor’s organization, and photo of employee.

6.3 Non-personal services statement. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management shall ensure that employees properly comply with the performance work standards outlined in this PWS. The tasks, duties and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying federal policy, obligating appropriated funds of the United States Government, overseeing the work of federal employees, providing direct personal services to any federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The government will control access to the facility and will perform the inspection and acceptance of the completed work.

6.4 Confidentiality. This project and all materials provided to the contractor by the government and results, conclusions and recommendations obtained thereof should be considered confidential in nature and treated with the same level of care that the contractor treats its own confidential business information. The information shall not be disclosed, copied, modified, used (except in the completion of this project), or otherwise disseminated to any other person or entity at any time to include, but not limited to, inclusion in any database external to the government without the government’s express written consent.

6.5 Organizational conflicts of interest. The contractor acknowledges that it is familiar with FAR Subpart

9.5, Organizational and Consultant Conflicts of Interest, and agrees to avoid, neutralize or mitigate such conflicts of interest in accordance with the principles set forth in the FAR.

7. DELIVERABLES:

Below (Table 1) is a schedule of the deliverables associated with contract performance. Specific due dates will be accomplished following the contract award. The COR and the contractor shall concur on any changes to the schedule.

Table 1

Deliverables

PWS

Section

Perimeter police 4.1.1

Mess Deck 4.1.2

Rations Warehouse 4.1.3

Refrigeration and Freezers 4.1.4

Dishwashing Room 4.1.5

Restrooms 4.1.6

Government Furnished Office 4.1.7

Mess Deck 4.2

Required Task 4.1.9

Food Handling Requirements 4.2.2

Serving of Food 4.2.3

Meal Set up 4.2.4

Item Replenishment 4.2.5

Meal Break Down 4.2.6

Contractor Task 4.2.8

Receiving 4.3.1

Issue of Rations 4.3.2

Sustainment & Storage 4.3.3

Hours of Operation 4.4.1

No Government Training 4.4.2

Fork Lift 4.5.3

Safety Equipment 4.5.6

Vat Meals 4.6.1

Hand Washing Stations 4.6.2

Contingency Operations 4.6.4

Quality Control Program 4.7

Contractor’s Task 4.7.2

Refuse Area 10.1

8. GOVERNMENT POINTS OF CONTACT.

The COR for this contract will be provided to the selected awardee at time of contract award.

9. QUALITY CONTROL:

The contractor is responsible for quality control, the government will conduct quality assurance in accordance with a Quality Assurance Surveillance Plan (QASP), which describes how government personnel will evaluate and assess contractor performance. The QASP will be revised or modified as circumstances warrant. An informational copy of the QASP will be furnished to the contractor after award.

10. REFUSE AREA:

10.1 The contractor shall furnish all labor, tools, materials, transportation, equipment, supplies, supervision, management, and quality control required to manage refuse area. The government will remove trash/recyclables/waste from the refuse site. The contractor must adhere to MCAGCC’s recycling program, food waste disposal, and environmental permits and policies.

10.1.1. Refuse Area Management:

a) Responsible for maintaining and overseeing the trash/recycle compound (Dumpster) area.

b) The area must be kept clean and free of loose debris at all time.

c) Ensure all reusable/recyclable materials are properly segregated and placed in the appropriate designated dumpsters by the Marines aboard Camp Wilson.

d) In the event that the Food Waste Disposal System is not operational, the contractor shall drain all liquids into authorized drain locations and double bag all food waste for proper disposal.

e) All food waste shall be discarded in the appropriate dumpsters, ensuring compliance with all Federal, State and MCAGCC environmental permits and policies.

f) Shall be familiar with and use Material Safety Data Sheets (MSDS) for any chemicals utilized in the performance of their duties.

g) Ensure all health and safety measures are adhered to in accordance with manufacturer's product instructions.

h) All chemicals/products shall be returned to appropriate storage area after use; any empty containers shall be disposed of in accordance with all Federal, State and

MCAGCC environmental permits and policies.

i) All waste water must be disposed of in authorized sink/drains.

j) 24 hours a day.

10.2 Performance will be periodically reviewed by the Contracting Officer Representative (COR), section 8, to ensure adherence to all required regulation, laws and policies.

11. CONTRACT AUTHORITY.

The COR, will have technical oversight and will execute responsibilities related to invoice…