Task_Order_1_PWS.pdf

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Technical Writing Support Services

Blount Island Command

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide Technical Writing Support Services. The

Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all required personnel, transportation, supervision, and other items necessary to provide the Technical Writing Support Services to Naval Support

Management Branch (NSMB), Logistics Division, BIC as defined in this Performance Work Statement except for those items specified as government furnished property and services.

1.2 Background: Blount Island Command (BICmd) is a United States Marine Corps Logistics Command located in

Jacksonville, Florida. NSMB staff provides oversight of Maritime Prepositioning Force’s (MPF) Navy equipment refurbishment during the MPF Maintenance Cycle (MMC), as well as preventative and corrective maintenance during the afloat phase. The Navy watercraft systems are operated by the Naval Support Element that supports a

Marine Expeditionary Force (MEF) for in combat or other contingency by conducting ship to shore movement. The equipment is embarked on MPF shipping. Each ship undergoes a periodic maintenance cycle during which all equipment, including Navy equipment, is downloaded, repaired and/or replaced, and reloaded on the ship.

1.3 Objectives: The contractor shall perform the following tasks and responsibilities in this contract: 1) Review

Current Maintenance Requirement Cards (MRC) for Navy watercraft systems including: Amphibious Bulk Liquid

Transfer System ABLTS, Maritime Prepositioning Force Utility Boat (MPFUB), Lighter Amphibious Resupply

Cargo, 5 (LARC-V), Landing Craft Mechanized-8 (LCM-8) and Improved Navy Lighterage System (INLS) which includes: Warping Tug (WT), Causeway Ferry Power Module, Causeway Ferry Beach Module, Causeway Ferry

Intermediate Module and the RRDF system which includes the Causeway Ferry Docking Module, Causeway Ferry

Ramp Module, INLS Combination Module and Containerized crew shelter. 2) Consolidate Maintenance Tasks listed on MRCs into Category I, Standard Work Items (SWI); 3) Closely and continuously coordinate with the

Government to capture additional local maintenance requirements into Category II, Standard Work Items (SWI), which are in addition to those listed in the MRCs; 4) Closely and continuously coordinate with the Government to capture additional non-routine maintenance requirements or growth work into Category III, Standard Work Items

(SWI), which are in addition to those listed in the MRCs and the local procedures;5) Develop Master List of SWIs, Category I, II and III for both ashore and afloat maintenance requirements for the systems indicated above. The consolidated result of all four requirements above provides the NSMB Maintenance Requirement Package (MRP).

1.4 Scope: BICmd has a need for a contractor to support the Government in Maintenance Task Technical Writing

Support Services for NSMB.

1.4.1 Contractor Tasks.

1) Collects and analyzes data to estimate the amount of time, and labor that is required for preventive and local maintenance procedures on Navy systems managed by the NSMB.

2) Reviews and evaluates maintenance elements from approximately 523 Maintenance Requirement Cards

(MRC) for US Navy small craft. MRCs provide a novice sailor all the information, tools, steps, hazards, etc. involved in completing standard based small craft maintenance tasks. MRCs will be provided by the government in PDF format and media (currently a Compact Disk -CD); sample MRC is Attachment 1.

Particular attention shall be placed on the following cyclic maintenance: Monthly, Quarterly, and

Semiannual tasks. Most daily and weekly MRCs may not be required; however, close and continuous coordination with NSMB personnel shall be required in order to approve the list of unnecessary MRCs.

3) Reviews and evaluates maintenance elements from the existing NEPO Afloat Maintenance contract for

Navy small craft prepositioned aboard MPF. The maintenance elements provide maintenance tasks. These elements will be provided by the government in PDF format and media (currently a Compact Disk -CD) as needed; Particular attention shall be placed on the following cyclic maintenance: Monthly, Quarterly, and

Semiannual tasks. Close and continuous coordination with NSMB personnel is required in order to ensure the maintenance requirements are accurately captured.

4) When directed by NSMB, observes maintenance contractor’s work site (shipyard) to evaluate local techniques and local procedures used concerning NSE equipment maintenance. There is no need to observe afloat maintenance procedures as these will be provided by NSMB for proper formatting and inclusion.

5) Captures Critical Maintenance Elements (CME) from each MRC and provide only the CMEs in one

Standard Work Item (SWI) per MRC. CMEs are the main steps contained in each MRC listed procedures that an experienced professional maritime mechanic/electrician/technician would complete in order to perform the MRC task. Sample SWI is Attachment 2.

6) Captures Critical Maintenance Elements (CME) from each afloat maintenance element and provide only the CMEs in one Standard Work Item (SWI) per maintenance element.

7) Captures Critical Maintenance Elements (CME) from local contractor maintenance procedures and provide only the CMEs in one Standard Work Item (SWI) per each local maintenance procedure.

8) Provides a “Master List Table of Contents” of all SWIs electronically and hard copy in MS Excel format.

Master List format is Attachment 3.

1.4.2 Contract Deliverables.

A. NSMB Maintenance Requirements Package: Consolidated set of written/electronic MMC and Afloat Navy watercraft maintenance procedures which shall become the property of NSMB.

1) Contractor shall provide two complete sets of SWIs electronically and hard copy in MS Word Format.

Sample SWI is Attachment 2.

a. Set 1: Government copy, each SWI will have the estimated man-hours required for the task.

b. Set 2: Vendor copy, each SWI will not have the estimated man-hours populated.

2) Contractor shall provide a “Master List Table of Contents” of all SWIs electronically and hard copy in

MS Excel format. Master List format is Attachment 3.

B. Monthly Quality Reports, (showing the previous month’s performance) shall be provided to the

Contracting Officer by the fifth working day of each month and contain the following information:

1) Monthly hours worked per specific tasks/objectives.

2) Summary of deliverables for the month.

3) Action Items (as necessary).

4) Issues / Recommendations.

1.5 Period of Performance: The period of performance for this effort is for six months from date of award with up to six optional months in one month increments. The contractor shall be authorized overtime and travel in the performance of this service if required. All contractor costs, (overtime and travel as well as direct and indirect costs), are captured in one firm fixed price to perform this commercial contract.

1.6 General Information

1.6.1 Quality Control: The applicable contract quality requirements are for commercial standards. The contractor shall maintain an effective quality control program to ensure services are performed in accordance with this PWS and commercial industry standards. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. IAW FAR 46.202-1, the Government shall rely on the contractor’s existing quality assurance systems as a substitute for Government inspection and testing before tendering for acceptance unless customary market practices for the commercial services being acquired include in-process inspection. Any in-process inspection by the Government shall be conducted in a manner consistent with commercial practice. In the event that there are nonconforming services, the Government shall request a copy of the written Quality Control Plan (QCP).

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 6:30 AM to

5:00 PM. Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Blount Island

Command, 6785 Pier Head Way, Jacksonville, FL., 32226-3404 and from time to time shall require short travel to

BAE Systems Southeast Shipyards 8500 Heckscher Dr, Jacksonville, FL 32226.

1.6.6 Type of Contract: The government will award a fixed priced contract action.

1.6.7 Security Requirements: All contractor personnel performing on this shall be US Citizens, shall be able to pass a background check, and shall be eligible to obtain a US Government Command Access Card (CAC).

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality

Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the

Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the

Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the

Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the

Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications: All contractor personnel working on this contract shall be US Citizens, be able to pass a background check, and shall have or qualify for a Secret Clearance. Contractor personnel shall seek to find an expert based upon the following skill set: retired US Navy Chief, Senior Chief, or Master Chief, from one of the following occupational fields: Engineman, Electrician, or Boatswain’s Mate with a strong background in Navy watercraft, US Navy Maintenance and Material Management (3M) System, strong computer skills especially MS

Word & Excel and familiarity w/ or qualification on INLS is preferred. All contractor personnel shall be able to climb up and down ladders to access the listed Navy watercraft, crawl into confined/mechanical spaces aboard Navy watercraft with limited lighting and required personal protective equipment in order to validate the CMEs drafted in the SWIs.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representatives (CORs), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: All personnel working on this contract are considered key personnel. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 AM to 4:00 PM., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are

Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear a badge in the performance of this service.

1.6.13 Contractor Travel: There is no requirement to travel to locations or industrial sites outside of Duval

County, FL. The contractor is expected to travel to and from Blount Island Command, Jacksonville, Florida a minimum of two (2) time during the period of performance.

1.6.14 Other Direct Costs : This category includes travel (outlined in 1.6.13), reproduction, and shipping expenses associated with training activities and visits to USMC facilities. It could also entail the renting of suitable training venues. All contractor costs, direct and indirect, are captured in one firm fixed price to perform this commercial contract.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be

Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other

Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the

Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: Not applicable.