A01_PWS.pdf

Performance Work Statement (PWS)

Auditorium Audio-Visual System Upgrade Services

1.0 Background

The 2nd Marine Division (2DMARDIV) G-6 requires a robust, reliable, and secure audio-visual (A/V) capability to support command and control, mission planning, operational readiness, and information dissemination within the Auditorium. The Government requires modernization of the existing Auditorium A/V system to provide an integrated, functional, and professionally installed solution.

2.0 Scope

The Contractor shall furnish, deliver, install, integrate, program, test, and provide training for an upgraded A/V system in the 2DMARDIV Auditorium.

The Contractor shall provide all equipment, qualified personnel, tools, materials, mounting hardware, local physical cabling, cable-management materials, and incidental services necessary to deliver a complete upgrade and operationally modernized Auditorium A/V solution. The Contractor shall deliver the system ready for Government network configuration, cybersecurity authorization, and operational use. The Government retains responsibility for logical network configuration and cybersecurity authorization.

3.0 General Requirements

3.1 Place of Performance

Work shall be performed at the 2nd Marine Division Headquarters, Building H1, Camp Lejeune, North Carolina, in the Auditorium.

3.2 Period of Performance

The Contractor shall deliver all required equipment and supplies and complete installation, configuration, testing, and training within 150 calendar days after contract award.

3.3 Hours of Operation

The Contractor shall conduct work between 0730 and 1630, Monday through Friday, excluding Federal holidays and Government-directed facility closures, unless otherwise authorized by the Contracting Officer.

3.4 Security and Facility Access

a. Contractor personnel performing on-site physical installation work shall possess and maintain the clearance required by the contract and associated DD Form 254, if applicable.

b. Clearance eligibility does not independently grant access to the installation. The Contractor shall comply with all Camp Lejeune installation-access and vetting requirements.

c. The Contractor is responsible for submitting required access paperwork and obtaining required installation-access credentials before beginning on-site work.

4.0 Government Responsibilities

4.1 Facility Access

The Government will provide the Contractor access to the Auditorium during approved work hours, subject to facility-security and installation-access requirements.

4.2 Infrastructure

The Government will provide available active network drops and facility power receptacles within the vicinity of the installation site.

4.3 Site Readiness

The Government is responsible for site preparation before physical installation, including adequate power, structural backing for mounted equipment, heating, ventilation, and air conditioning support, and active network drops.

5.0 Technical Requirements

5.1 Installation Standards

The Contractor shall perform installation and integration activities in accordance with applicable current industry standards, including the National Electrical Code, ANSI/TIA-568, and Audiovisual and Integrated Experience Association standards. If standards conflict, the Contractor shall identify the conflict in writing to the Contracting Officer and request direction.

5.2 Detailed Layout and Installation Plan

The Contractor shall perform all work in accordance with the final Government-approved Detailed Layout and Installation Plan. The plan shall include, at a minimum:

• Daily work hours, milestones, and projected completion date.

• Equipment layout and specific mounting locations.

• Rack, projector, display, lectern, podium, camera, speaker, and control-room equipment placement.

• Power, data, and A/V cable-routing pathways.

• Methods for concealing, securing, and managing cabling.

• Equipment staging and storage areas.

The Contractor shall verify site conditions, structural-mounting requirements, and cable pathways before award. The Contractor shall not deviate from the approved plan without written authorization from the Contracting Officer.

5.3 Workmanship and Mounting

The Contractor shall securely install all equipment in existing equipment racks, on walls, ceilings, or other Government-approved surfaces identified in the approved installation plan.

Structural mounting shall comply with applicable safety requirements and manufacturer weight-bearing specifications.

All work shall be neat, professional, and workmanlike. Equipment shall be level, securely mounted, and free of safety hazards.

5.4 Cabling and Wire Management

The Contractor shall install, terminate, label, and locally test all physical cabling required to integrate the Auditorium A/V system, including HDMI, Category 6/Ethernet, control, and power cabling.

Cables shall:

• Be neatly dressed, bundled, and safely routed.

• Be labeled at both ends with source and destination information.

• Be concealed where practicable.

• Not create safety hazards or obstruct normal use of the Auditorium.

• Be accessible for troubleshooting and maintenance where required.

5.5 Site Cleanliness and Disposal

The Contractor shall maintain a clean work area each day. Upon completion, the Contractor shall remove all trash, packaging, surplus consumable materials, and installation equipment and return the Auditorium to a clean and orderly condition.

5.6 Auditorium A/V System Requirements

The Contractor shall furnish, deliver, install, integrate, program, and locally test all equipment, materials, mounting hardware, cabling, and incidental services required for a complete and functional Auditorium A/V system.

All equipment shall be new, commercial-grade, compatible with the existing Auditorium A/V infrastructure, and compliant with applicable procurement requirements. The Contractor shall ensure compatibility and interoperability with any existing equipment designated to remain in place.

At a minimum, the Contractor shall:

1. Upgrade the existing projector screen to support the upgraded Auditorium A/V system and fit the existing installation location.

2. Upgrade the existing projector system to integrate with the Auditorium A/V system and support dual, side-by-side, and multi-screen viewing configurations of up to eight separate display sources.

3. Upgrade the existing equipment rack system as necessary to support the installed A/V equipment.

4. Upgrade two lecterns and one podium for full integration with the Auditorium A/V system, including USB peripheral connectivity and HDMI laptop-display connectivity.

5. Upgrade the control room for full integration with the Auditorium A/V system, including:

6. USB peripheral connectivity;

7. HDMI laptop-display connectivity;

8. Three monitors capable of mirroring Auditorium display content; and

9. A touch-panel control system with camera-display control capability.

10. Provide the capability to display a Government-furnished local news or cable television feed, if such service is available.

11. Upgrade the existing confidence-monitor capability by providing two 75-inch displays.

12. Provide one 55-inch presenter-facing confidence monitor positioned to support presenter viewing without obstructing the audience’s view.

13. Provide five handheld microphones and five lapel microphones.

14. Provide three cameras: two presenter-facing cameras and one audience-facing camera.

The camera system shall support the required video teleconferencing capability.

15. Provide one video-conferencing codec compatible with the required conferencing environment.

16. Upgrade the Auditorium audio system with two line-array speakers, or an equivalent solution, that provides clear and intelligible audio coverage throughout the Auditorium.

5.7 Local Functional Testing and Training

The Contractor shall conduct local functional testing after installation and integration. Testing shall demonstrate, at a minimum:

• Operation of the projector, projector screen, and display configurations.

• Operation of the confidence monitors.

• Operation of lectern and podium USB and HDMI connections.

• Control-room display mirroring and touch-panel controls.

• Camera control and video-conferencing codec functionality.

• Functionality of handheld and lapel microphones.

• Clear and intelligible Auditorium-wide audio coverage.

• Proper cable labeling and system connectivity.

The Contractor shall provide operator training to Government-designated personnel on normal operation of the installed Auditorium A/V system and touch-panel controls.

5.8 Three-Year Service Agreement

The Contractor shall provide a three-year service agreement for the Auditorium A/V system. The agreement shall include:

• 24-hour, seven-day-per-week help-desk telephone support.

• Parts repair or replacement.

• Software and firmware updates.

• On-site technician dispatch.

• One annual preventive-maintenance visit.

• Manufacturer warranty coverage for all newly installed equipment.

• During normal working hours, defined as Monday through Friday, 0800–1700, excluding holidays:

• Telephone or remote-support response: within one hour of request.

• Routine on-site support: within 48 to 72 hours.

• Emergency on-site support: as soon as available.

6.0 Deliverables

Deliverable Description Due Date

Installation and Layout Plan

A plan describing Auditorium equipment placement, cable pathways, work schedule, staging area, and installation layout.

Submitted prior to solicitation deadline.

Acceptance Testing Plan

A detailed test checklist and capability statement describing how the Contractor will demonstrate system functionality, performance, and labeling compliance.

Submitted prior to solicitation deadline.

Installation and Verification Test Report

Signed, executed acceptance-test results documenting that all equipment has been installed, powered on, labeled, integrated, and successfully validated.

Upon completion of installation and testing, and before final invoicing.

7.0 Performance Requirements Summary

Performance Objective

PWS

Paragraph

Performance Standard Acceptable Quality Level

Method of Surveillance

Installation workmanship

5.3 Equipment is securely

mounted, level, and installed in accordance with manufacturer guidance; no safety hazards are present.

100% Visual inspection by the Government representative.

Cable management

5.4 Cables are safely routed, neatly dressed, concealed where practicable, and labeled at both ends.

100% Visual inspection by the Government representative.

Site cleanliness 5.5 The worksite is cleared of packaging, debris, tools, and excess materials upon completion.

100% Visual inspection by the Government representative.

Auditorium A/V functionality

5.6–5.7 All required Auditorium A/V components are integrated and function as an operational system.

100% Review of acceptance-test results and Government demonstration.

Timeliness 3.2 Installation, testing, training, and required deliverables are completed within the period of performance.

100% Government tracking.

8.0 Government Points of Contact

8.1 Government Points of Contact

The Government points of contact listed below are not warranted Contracting Officers and do not have authority to take any action, directly or indirectly, that changes contract pricing, quantity, place of performance, delivery schedule, or any other contract term or condition.

Role Name Email

Contracting Officer SSgt David Bovee david.r.bovee.mil@usmc.mil

Contract Specialist Sgt Diana Farnes diana.gomezflores@usmc.mil

Contract Specialist Sgt Elijah Hillsgrove elijah.hillsgrove@usmc.mil

Government Representative / Technical Point of Contact

To be designated upon award

To be provided upon award

9.0 Contractor Qualifications and Responsibilities

The Contractor shall provide all personnel, management, supervision, and technical expertise required to perform this PWS. Contractor personnel shall be qualified and experienced in installation and integration of commercial A/V and unified communications systems of similar complexity.

The Contractor is responsible for ensuring all components and subsystems are compatible and function as an integrated Auditorium A/V system. The Contractor shall resolve interoperability, performance, and installation issues at no additional cost to the Government.

10.0 Unauthorized Work

The Contractor shall not perform work that deviates from the contract requirements, approved installation plan, or specifications without written authorization from the Contracting Officer.

Any unauthorized deviation is at the Contractor’s risk and expense.

mailto:david.r.bovee.mil@usmc.mil mailto:diana.gomezflores@usmc.mil mailto:elijah.hillsgrove@usmc.mil