MOD_2_TO_14-T-1192_CMD_SOL.pdf

CONTRACTING DEPARTMENT

ATTN: GLENN MAYBERRY

P.O. BOX 8368 MCB

CAMP LEJEUNE NC 28547

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is provide responses to questions. As a result changes have been made to the RFQ. All changes have been highlighted to indicate change. The closing date and time have been extended to 3:00 PM on

16 July 2014.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Jul-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M67001-14-T-1192

X 9B. DATED (SEE ITEM 11)

13-Jun-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Jul-2014

CODE

M67001MARINE CORPS FIELD CONTRACTING SYS

P.O. BOX 8368 BLDG 1116

CAMP LEJEUNE NC 28547-8368

M67001 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE M67001

FACILITY CODECODE

EMAIL:TEL:

M67001-14-T-1192

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 09-Jul-2014 03:00 PM to 16-Jul-2014 03:00 PM.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 01-AUG-2014 TO

31-JUL-2016

N/A M02020

ROBERT FONT

MCAS NEW RIVER

BANCROFT ST, AS 130

JACKSONVILLE NC 28545

910-449-6247

FOB: Destination

M02020

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 15-AUG-2014 TO

14-AUG-2016

N/A M02020

ROBERT FONT

MCAS NEW RIVER

BANCROFT ST, AS 130

JACKSONVILLE NC 28545

910-449-6247

FOB: Destination

M02020

The following have been added by full text:

QUESTIONS AND RESPONSES

1. The SOW states that the hours of performance are 0830-1230 Sunday for Divine Worship; 2 hours of Choir Practice scheduled, supported, and directed per week for Catholic and Protestant Choir’s; and other flexible hours to support Chapel programs and services as directed by the Chaplain and RP, including funerals, memorial services, etc..

a. Is the 2 hours of weekly Choir Practice for both the Catholic and Protestant Choirs, i.e., 1 hour per week devoted to the Catholic Choir and 1 hour per week devoted to the Protestant Choir?

ANSWER: Yes. Tuesday night Protestant rehearsal for one hour and Wednesday night Catholic choir rehearsal for one hour.

b. Is there a day of the week when the Choir Practice for both the Catholic and Protestant Choirs are normally held?

Yes. Tuesday night Protestant rehearsal for one hour and Wednesday night Catholic choir rehearsal for one hour.

c. Is the adult choir that is to be directed one (1) time weekly referring to the same requirement as: Play organ and/or piano music in support of the regularly scheduled Catholic Services and Play organ and/or piano music in support of the regularly scheduled Protestant Services?

ANSWER: Yes, the choir will sing along with the music played on the organ/piano in each service.

Essentially, lead them as the contractor plays.

d. Please provide historical information regarding how often there is a requirement to direct the children’s choir. What is the duration of each children's choir program that requires direction?

ANSWER: Flexible depending on plans made with Chaplain/Priest and DREs. Historically, there have been 2-3 small programs per year per congregation lasting 5-10 minutes.

e. Please provide historical information regarding the quantity of other Chapel programs and services such as Cantata choir/rehearsals for Christmas and Easter services, Memorial services, Weddings, Vacation Bible School, Funerals, and other programs that are held each year, including the duration of each program, service or rehearsal.

ANSWER: All are flexible depending on plans made with Chaplain/Priest and DREs.

Christmas/Easter cantatas: One or the other is usually done most years.

Additional services: Lent and Advent seasons. 4-8 additional holy day services.

Memorial services/Funerals: Approximately 4-10 each lasting one hour.

Weddings: This service has been removed from the Statement of Work and are not required. See Requirements paragraph highlighted portion.

Vacation Bible School: Once per year. VBS usually lasts 4 days. Depending on the curriculum, recorded music may be used some years or music provided by the contractor.

f. Please provide historical information regarding the quantity of hours spent maintaining the Protestant Music Library and Catholic Music Library.

ANSWER: The music libraries are for the usage of the contractor, not for public use. Therefore, time used to maintain is solely the discretion of the contractor. These services fall within the 28 estimated weekly hour requirement. The time spent upon maintenance of the Music libraries will depend upon the needs of the library and will vary accordingly.

2. The SOW states that the Government will furnish office space and basic office equipment necessary to fulfill this contract and that the contractor shall assume financial liability for all missing equipment.

a. Will the Contractor receiving the award be provided with an inventory of the office equipment that will be provided to the contractor?

ANSWER: Yes, necessary office equipment will be available. There is no dedicated workspace. The space will be secured and limited to only those individuals who work in the general office space.

b. Will other Contractors and Government personnel have access to the office space and equipment supplied to the Contractor?

ANSWER: Yes. There is no dedicated office space provided for each contracted employee. However, supplies can be secured in a locking wall locker or storage room. Organ and piano are in sanctuary and are secured when chapel is secured.

3. The solicitation includes insurance requirements and states that market research documented that is customary commercial practice for contractors to carry insurance to protect themselves from situations in which they or their employees are liable for damages while performing service contracts on Marine Corps installations; market research shows that every contractor contacted carried insurance well above the minimum requirements called for in a contract and maintained these insurances even if the contract did not have an insurance requirement; as well as maintaining these insurances for contracts with private entities.

Please indicate if the market research demonstrated that it is customary practice in the commercial marketplace to include contract terms that require the Contractor to carry auto, general liability and workers compensation insurance when executing a commercial contract for music services that are similar to the instant procurement.

ANSWER: Yes, in fact, the market research showed that all service contractors contacted carried significantly higher levels of all three insurance types than are required by the contract. None of them ever lower their own coverage even if the amounts required by the contract are less or non-existent.

They all stated that they carry insurance to protect themselves and their employees regardless of whether they are doing work for a private entity or a state/federal government. The auto-liability was lowered to that required by the state of North Carolina to operate a motor vehicle of any type. This is also the same amount as required in order to operate a motor vehicle on the military base where the work will be performed. Since there is no reasonable opportunity for public transportation to get to and from the work site, someone will have to operate a vehicle, either the person performing the contract or another contractor employee. The auto liability insurance will be required of anyone operating a vehicle.

The other insurances were considered reasonable because they were significantly below the customary commercial practices engaged in by all other service contractors, who either have it currently or will engage insurance upon award. All service and even supply contractors seemed to understand the risks of not carrying insurance as that puts employees and the contractor itself at significant personal risk.

The following have been modified:

STATEMENT OF WORK

INTRODUCTION

MCAS NR Memorial Chapel has a requirement for a Chapel Music Director and Organist essential to facilitate their goals and objectives.

SCOPE

The purpose of this order is to provide the necessary musical support and direction for Chapel programs at the

Marine Corps Air Station New River Memorial Chapel.

HOURS OF PERFORMANCE

The hours of performance are 0830-1230 Sunday for Divine Worship; 2 hours of Choir Practice scheduled, supported, and directed per week for Catholic and Protestant Choir’s; and other flexible hours to support Chapel programs and services as directed by the Chaplain and RP, including funerals, memorial services, etc.

PLACE OF PERFORMANCE

The place of performance is Bldg AS236, Curtis Rd, MCAS NR, Jacksonville, NC 28545.

SECURITY CLEARANCE

No security clearance is required

REQUIREMENTS

Qualifications for the position:

Individual shall have at least a minimum of two years experience playing in a church congregation.

Individual must be able to effectively play the piano, keyboard, and organ.

Individual must be able to sight read music.

Individual must be able to play a wide variety of music from traditional church hymns to contemporary church music in order to support all Catholic and Protestant services.

Individual must be able to recruit, train, and coordinate volunteers for choir, praise team, cantatas, a band, or other musical groups in support of chapel programs. The contractor or its employees shall be prepared to provide occasional musical instruction to children, youth, and adults. Successful contractor or contractor’s employee must provide evidence of a basic 50 state background check certifying that they are not a felon or on any state sex offender list. This requirement must be met within two months from award.

Duties include, but are not limited to, the following:

Play organ and/or piano music in support of the regularly scheduled Catholic Services, and one (1) weekly rehearsal.

May be required to play the piano instead of the organ on occasion.

Play organ and/or piano music in support of the regularly scheduled Protestant services, and one (1) weekly rehearsal. May be required to play the piano instead of the organ on occasion.

Plan and coordinate all vocal music with the Chaplains and contract clergy for religious services.

Coordinate the entire Protestant and Catholic Music Program, selecting music appropriate to seasons of the church year.

Provide accompaniment for at least one (1) Catholic and one (1) Protestant choir rehearsal per week, directing rehearsal.

Appraise the Chaplain and RP of any malfunctions of the instruments and any required services needed to maintain the instruments’ musical integrity.

Maintain the Protestant Music Library and Catholic Music Library and make recommendations for additions or deletions to the Chaplain.

Lead the adult choir from the organ or piano during the Protestant worship services.

Direct adult choir one (1) time weekly.

Direct children’s choir when appropriate.

If a Cantata is to be performed, conduct weekly Cantata choir for Christmas and Easter services, and direct Easter and Christmas Cantata rehearsals at least once a week beginning the first week in January for Easter, and first week in September for Christmas.

Provide organ/piano music as needed for special services such as Memorial services, Weddings, Vacation Bible

School, Funerals, and other programs as directed by the Chaplain.

Provide replacement musician in case of un-availability for any service.

PERFORMANCE REQUIREMENTS SUMMARY (PRS): The contractor shall not perform work that deviates from contract requirements. If the contractor deviates from the contract requirements without approval of the

Contract Administrator, such deviation shall be at the risk of the contractor and any cost related thereto shall be borne by the contractor.

The government will periodically evaluate the contractor’s performance by appointing a technical representative to monitor the quality of service and to ensure services are received. The Marine Corps Base Chaplain or his designated representative will evaluate the contractor’s performance based on periodic inspections and feedback from the Chaplains and program participants. The Chaplain’s office will inspect all billing documents to ensure taxes are not charged and charges do not exceed contract limits.

BILLING AND PAYMENT INFORMATION:

The contractor is required to register and create an account on the Wide Area Work Flow (WAWF) so they can receive electronic payments for their services.

Payment - Contractor shall submit monthly invoices on the month after completion of services noting on each invoice the total amount of the invoice, period covered and purchase order number.

Taxes – Social Security, state, local, and federal taxes shall be paid by the contractor who shall have no further claim on the government beyond amount specified by this contract.

Fees – The contractor shall not receive any additional fees for services rendered under this contract.

Absences:

Temporary Substitutions – The contractor shall, after consultation with the Command Chaplain (or his or her designated representative), and with his or her concurrence, provide a qualified substitute to render the services specified in this contract whenever it is necessary for the contractor to be absent. The contractor shall compensate the substitute. Absence without an adequate substitute may be considered breach of contract and reason for termination for cause.

Permanent Substitutions – Should it become necessary for the contractor or the contractor’s employee to leave the position covered by this contract, a permanent substitution must be made. Official notice of pending departure must be given at least 90 days in advance of leaving. The Contractor must find and provide a qualified person to take over the duties required by this contract. The new person to perform the work must meet all the qualifications in the contract and be approved by both the Command Chaplain and the Contracting Officer at least 30 days prior to the end of performance by the original contractor or contractor’s employee. The new contractor or contractor’s employee must also be capable of being qualified to work on a government contract. Failure to adhere to this requirement will result in a default termination and negative performance reporting.

Termination – This contract can be terminated upon thirty-days written notice by the government if the terms of this contract are not fulfilled in one or more of the following ways:

The Contractor (serving as the Chapel Music Director) not providing written notice of a planned absence to the

Command Chaplain, receiving concurrence for the absence and receiving concurrence in the individual assigned as a qualified and approved substitute.

Repeated display of documented behavior contrary to good order and discipline.

Inability to work in a pluralistic environment. This includes respect for denominational/faith group differences, and tolerance for diversity in a military setting.

GOVERNMENT FURNISHED PROPERTY AND SERVICES: The Government will furnish office space and basic office equipment necessary to fulfill this contract. The government retains full custody of all furnishings and equipment provided to the contractor. The contractor shall assume financial liability for all missing equipment.

BUDGETARY AND REPORT REQUIREMENTS:

The contractor shall by 1 May, make recommendations to the Command Chaplain concerning the preparation of an operating budget for the next fiscal year based upon projected program requirements. All materials purchased will remain the property of the Command Religious Program.

The contractor shall by 1 July, develop and submit “Plan of Action and Milestones (POA&M)” to the Command

Chaplain of planned events and programs for the next fiscal year.

The contractor shall provide weekly program status reports to the Command Chaplain and may be required to serve as ex-officio member of the Chapel Advisory Group.

PLACE OF PERFORMANCE: The contractor shall perform their duties at MCAS New River Memorial Chapel and at other locations in the surrounding area, in support of planned events aboard MCAS New River, North

Carolina.

The position requires the employee to have extensive knowledge of both Catholic and Protestant music, religious service organization, and program development. It also requires leadership ability to direct choirs and develop musical programs for other Chapel programs.

(End of Summary of Changes)