M2002 Bid Amendment 2.docx
DOCX document 79 KB Posted
- Solicitation number
- 24DPP00938
- Issued by
- Mercer County, New Jersey
About this file
This document is a Bid Amendment for a Request for Proposals (RFP) issued by the State of New Jersey Department of the Treasury, Division of Purchase and Property Procurement Bureau, in collaboration with the NASPO ValuePoint cooperative purchasing program. The RFP, identified as M2002 - Child Safety Seats: NASPO ValuePoint Master Agreement, seeks proposals from qualified manufacturers and authorized wholesale distributors to provide safe and reliable child safety seats for infants, toddlers, and special needs children across five categories: forward facing seats, rear facing only, booster seats, special needs, and additional/optional offerings. The seats must comply with or exceed the Federal Motor Vehicle Safety Standards (FMVSS). The initial term of the Master Agreement(s) is anticipated to be four (4) years, with the option to exercise renewals totaling up to an additional three (3) years. Proposals must be submitted electronically through the NJSTART eProcurement platform by August 9, 2024 at 2:00pm EST.
The RFP is a cooperative contract open to all 50 U.S. states, the District of Columbia, and U.S. territories. While no minimum or maximum sales volume is guaranteed, the historical sales volume for child safety seat contractors through NASPO ValuePoint Master Agreements has ranged from $731,750 to $967,780 annually. Several states have expressed interest in participating, with estimated annual volumes ranging from $1,000 to $721,800. The contract will be awarded to one or more responsive offerors, and the Lead State reserves the right to negotiate contract and pricing terms that are more favorable during the Master Agreement finalization process.
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PHILIP D. MURPHY
Governor State of New Jersey
DEPARTMENT OF THE TREASURY
DIVISION OF PURCHASE AND PROPERTY
PROCUREMENT BUREAU
33 WEST STATE STREET
P. O. BOX 230
TRENTON, NEW JERSEY 08625-0230
ELIZABETH MAHER MUOIO
State Treasurer
TAHESHA L. WAY
Lt. Governor
AMY F. DAVIS, ESQ.
Acting Director https://www.njstart.gov
August 8, 2024
To: All Interested Offerors/Bidders
Re: RFP# 24DPP00938 M2002 - Child Safety Seats: NASPO ValuePoint Master Agreement
REVISED RFP Open Date (Proposal Submission Due Date): August 20, 2024 (2:00 p.m. Eastern Time) Quote Submission Due Date: August 9, 2024 (2:00 p.m. Eastern Time)
Bid Amendment #2
The following constitutes Bid Amendment #2 to the above referenced Bid Solicitation:
· This Bid Amendment includes answers to questions.
It is the sole responsibility of the Offeror/Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the RFP and/or the New Jersey Standard Terms and Conditions relative to this RFP as set forth in all Bid Amendments.
All other instructions, terms, and conditions of the RFP shall remain the same.
RFP #24DPP00938
M2002 - Child Safety Seats: NASPO ValuePoint Master Agreement
Answers to Questions
Where applicable, each question references the appropriate RFP section.
| # |
| Bid Solicitation |
Section Reference Question (Bolded) and Answer
| 1 |
| PDF Documents |
| Question: When trying to open a Portable Document Format (PDF), I am receiving an error message and am unable to access the PDF. How should I proceed? |
Answer: It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.
| 2 |
| Proposal Submission |
| Should I check that I have properly completed and attached all of the required documents with my submitted Proposal? |
Answer: Yes. Prior to the Proposal Opening Deadline, an Offeror should review the documents comprising the submitted Proposal to ensure that all of the required documents have been completed and attached. Oftentimes a Proposal is deemed non-responsive because an Offeror fails to attach a required form or attaches a blank form. To review a submitted a Quote, an Offeror should log into NJSTART and review each document attached to the Proposal submission. Instructions on how to review a submitted Proposal can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.
| 3 |
| Proposal Submission |
| Question: Please confirm an Offeror may deliver a hardcopy proposal instead of submitting a response electronically. |
Answer: Please be advised that all proposals shall be submitted electronically through NJSTART.
| 4 |
| Exceptions |
| Question: Will the State allow Offerors to take exception to any of the Master Agreement Terms and Conditions? |
Answer: As stated in Attachment 00 RFP Overview, Section D, Questions regarding the Master Agreement Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Offerors suggested changes and the reasons for the suggested changes.
| 5 |
| Attachments F & J |
| Question: Please confirm there is no Attachment F and Attachment J as part of this RFP. |
Answer: Correct, Attachments F & J have been intentionally omitted from the Attachments Tab of NJSTART and are not part of this RFP.
| 6 |
| Scope of Work |
| Question: If a state participates, are they buying only through this process? |
Answer: The purchasing method will vary depending on the regulations of the Participating Entity.
The Participating Entity may have other procurement vehicles to utilize, so the contracts executed as a result of M2002 24DPP00938 may not be the exclusive contracts utilized by the public entities. Typically, a state will execute a statewide Participating Addendum (PA) where its eligible statewide participants can utilize it, but may not be obligated to do so.
For the State of New Jersey, the contracts executed as a result of M2002 24DPP00938 will be utilized by certain State and local agencies.
| 7 |
| Scope of Work, Section II, Item. G |
| Question: Do a majority of participating states currently order via an online portal or via email/fax? |
Answer: The ordering process will vary depending on the Participating Entity.
For the State of New Jersey, State Using Agencies would submit their orders through the NJSTART eProcurement system. For non-State Agencies, the ordering process will vary based on the Participating Entity.
| 8 |
| Scope of Work |
| Question: What are the net payment terms of the participating states or can an average be provided? |
Answer: Payment terms will vary by the Participating Entity and can be negotiated at the PA level to meet the payment term requirements for each Participating Entity.
For the State of New Jersey, the payment terms are shall be consistent with the New Jersey Prompt Payment Act, Section 6.5 of the State’s Standard Terms and Conditions.
| 9 |
| NJSTART Attachments |
| Question: Can you confirm the details associated with System Identifier 24DPP00938? |
Answer: 24DPP00938 is a State of New Jersey identifying number for this Bid Solicitation. All documents relating to the M2002 Child Safety Seats RFP (attachments, exhibits, and amendments) are posted under the Attachments tab in NJSTART under Solicitation # 24DPP00938.
| 10 |
| NJSTART Attachments |
| Question: What specific information is linked to Customer Reference Number 24DPP00938? |
Answer: See answer to Question #9 above.
| 11 |
| NJSTART Attachments |
| Question: Could you provide more details about the 24DPP00938 Child Safety Seats opportunity? |
Answer: See answer to Question #9 above.
| 12 |
| NJSTART Attachments |
| Question: Are there any specific requirements or qualifications needed to participate in this opportunity? |
Answer: Offerors will need to read and review all the documents, attachments, and amendments posted under the Attachments tab in NJSTART.
| 13 |
| Attachment 00- RFP Overview |
| Question: What are the key objectives and goals of the 24DPP00938 Child Safety Seats initiative? |
Answer: The purpose of M2002, 24DPP00938 Child Safety Seats, is to provide safe and reliable child safety seats in compliance with Federal Motor Vehicle Safety Standards. Section I of the Attachment 00-RFP Overview, states in pertinent part:, “The purpose of this request for proposal is to establish one or more Master Agreements with qualified child safety seat manufacturers and/or authorized wholesale distributors to provide safe and reliable child safety seats in compliance with or exceeding the requirements set forth in the Federal Motor Vehicle Safety Standards (FMVSS).for infants, toddlers and special needs children for all Participating Entities. Additionally, the child safety seats that are offered must comply with any and all new regulations that may be implemented by the National Highway Traffic Safety Administration (NHTSA) during the course of the contract term.”
| 14 |
| N/A |
| Question: How does this opportunity align with NASPO and the State of New Jersey’s child safety seat programs? |
Answer: The NASPO cooperative purchasing program enables public entities the ability leverage in scale to participate in purchasing from competitively awarded contracts. Participating States and other eligible public entities can use NASPO’s cooperative contracts to purchase goods they need. In this particular solicitation, 24DPP00938, child safety seats meeting the bid specifications will be available and public entities in need of these products can use this cooperative to obtain competitive pricing and save time and administrative burden.
| 15 |
| Attachment 00- RFP Overview |
| Question: Is Haley Billings the primary contact for all inquiries related to this opportunity? |
Answer: Haley Billings is the Procurement Specialist overseeing this RFP. However, she must not be contacted directly; instead, all technical questions must be sent through NJSTART (njstart@treas.nj.gov).
Section D of the Attachment 00-RFP Overview, states in pertinent part: “A Offeror shall not contact the Lead State, Participating Entity and/or the Procurement Specialist directly, in person, by telephone or by e-mail, concerning this RFP, prior to Contract award. Only in the event of technical issues, an Offeror can contact NJSTART njstart@treas.nj.gov) for assistance with technical issues associated with the RFP Website.”
| 16 |
| Attachment 00- RFP Overview |
| Are there alternative methods to reach out besides phone and email, such as a dedicated website or portal? |
Answer: An Offeror can contact NJSTART for technical inquiries and issues at the following email address: njstart@treas.nj.gov
| 17 |
| Attachment 00- RFP Overview |
| Question: Are there any deadlines or important dates we should be aware of regarding this notification? |
Answer: As per the Attachment 00-RFP Overview, the RFP Open Date (proposal submission date) is scheduled for August 20, 2024 at 2:00pm EST.
| 18 |
| NJSTART Attachments |
| Question: Can you provide any documentation or resources that offer further insights into this child safety seat program? |
Answer: All documents relating to the M2002 Child Safety Seats RFP (attachments, exhibits, and amendments) are posted under the Attachments tab in NJSTART under Solicitation # 24DPP00938.
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