M0068126Q0064.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

Section A - Solicitation/Contract Form

MCIWEST F&ES Carbon Cylinder Hydrostatic Testing

A1. TITLE OF CONTRACT.

Marine Corps Installations West (MCIWest) Fire and Emergency Services (F&ES) Hydrostatic Testing of Carbon Cylinders

A2. TYPE OF CONTRACT.

This will be a Single-Award Firm Fixed Price (FFP) Contract.

A3. PURPOSE OF CONTRACT.

The purpose of this contract is to fulfill the need for the Fire & Emergency Services (F&ES) Departments aboard Marine Corps Base (MCB) Camp Pendleton (CPEN), Marine Corps Air Station (MCAS) Miramar, and Marine Corps Logistics Base (MCLB) Barstow for the Government-owned 3M Scott Fire & Safety Brand carbon cylinders.

A5. SERVICE REQUIREMENTS.

The Contractor shall provide all personnel, equipment, supervision, management, etc. necessary to deliver the regulatory compliant hydrostatic testing of carbon cylinders in accordance with the terms and conditions as stated in the Performance Work Statement (PWS) under Section C of this solicitation.

A6: COMPETITION ENVIRONMENT.

This procurement has been established as full and open.

A7: NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE.

The appropriate NAICS code for this procurement is 811310, Commercial and Industrial Machinery and Equipment (except Automotive and , with a small business size standard of $12.5 million.Electronic) Repair and Maintenance

M0068126Q0064

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

Hydrostatic carbon cylinder testing services in support of the Marine Corps Base (MCB) Camp Pendleton (CPEN) Fire & Emergency Services (F&ES). Testing is to be done in accordance with the terms and conditions outlined within the Performance Work Statement (PWS). The quantity breakdown can be found in PWS Section C3.1.

Pricing Arrangement: Firm Fixed Price

1 Job

Hydrostatic carbon cylinder testing services in support of the Marine Corps Air Station (MCAS) Miramar Fire & Emergency Services (F&ES). Testing is to be done in accordance with the terms and conditions outlined within the Performance Work Statement (PWS).

The quantity breakdown can be found in PWS Section C3.1.

Pricing Arrangement: Firm Fixed Price

1 Job

Hydrostatic carbon cylinder testing services in support of the Marine Corps Logistics Based (MCLB) Barstow Fire & Emergency Services (F&ES). Testing is to be done in accordance with the terms and conditions outlined within the Performance Work Statement (PWS).

The quantity breakdown can be found in PWS Section C3.1.

Pricing Arrangement: Firm Fixed Price

1 Job

Section C - Description/Specifications/Statement of Work

PERFORMANCE WORK STATEMENT (PWS)

Hydrostatic Testing of Carbon Cylinders

C1. BACKGROUND.

Marine Corps Installations - West (MCIWEST) Fire & Emergency Services (F&ES) Departments require hydrostatic testing of 3M Scott Fire & Safety brand carbon cylinders for the various fire stations aboard, Marine Corps Base (MCB) Camp Pendleton (CPEN), Marine Corps Air Station (MCAS) Miramar, and Marine Corps Logistics Base (MCLB) Barstow. These services are needed for F&ES to be compliant with applicable National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA), U.S. Department of Transportation (DOT) and original equipment manufacturer (OEM) standards. This is a one-time service.

C2. APPLICABLE PUBLICATIONS.

All work performed on F&ES firefighting equipment shall be done in accordance with the current version of all applicable publications, standards (current edition), and regulations including, but not limited to the following:

1) DOT Pipeline and Hazardous Materials Safety Administration (PHMSA) Cylinder Requalifier 49 Code of Federal Regulations (CFR) Sections 107.805, 180.205, 180.211, and 180.212.

2) NFPA 1404: Standard for Fire Service Respiratory Protection Training.

3) NFPA 1500: Fire Department Occupational Safety, Health and Wellness Program.

4) Specialized Firefighting Equipment Manufacturer Standards (3M Scott Fire & Safety).

5) Occupational Safety and Health Administration (OSHA) Standards, 29 CFR Part 1910 Occupational Safety and Health Standards.

C3. DESCRIPTION OF SERVICES AND PERFORMANCE REQUIREMENTS.

The Contractor shall provide all management, labor, equipment, tools, materials, supplies, and services necessary to deliver a one-time hydrostatic testing of carbon cylinders on 3M Scott Fire & Safety brand equipment.

The 3M Scott Fire & Safety brand carbon cylinders to receive the one-time hydrostatic testing include: one-hundred thirty (130) sixty

(60) minute (min.) carbon cylinders, one-hundred eighty-two (182) forty-five (45) min. carbon cylinders, two-hundred eighteen (218) thirty (30) min. carbon cylinders, and eighteen (18) ten (10) min escape pack cylinders.

C3.1. Performance location and inventory.

The Contractor shall provide hydrostatic testing of carbon cylinders for the MCIWEST F&ES Departments, as coordinated with the COR. The quantities by location are detailed in Table 1.

Table 1

One-Time Hydrostatic Testing

MCB CPEN MCLB Barstow MCAS Miramar

60 Min. Carbon Cylinders 91 24 15

45 Min. Carbon Cylinders 0 52 130

30 Min. Carbon Cylinders 218 0 0

10 Min. Escape Pack Cylinders 9 9 0

C4. TASKS.

C4.1. One-time hydrostatic testing.

The US DOT has established regulatory requirements for the re-qualification testing of compressed gas cylinders. All carbon cylinders are to be inspected and hydrostatically re-tested every five (5) years as required in CFR Title 49 Part 180.205(c). Cylinders still with charge at the time the 5-year re-test is due, do not have to be re-tested until the charge is used, but prior to the re-filling the cylinder charge fully.

Visual inspection, at the time of hydrostatic re-testing, must be performed by an agency appropriately licensed by the DOT. Visual inspection must be performed in accordance with Compressed Gas Association, Inc. (CGA) pamphlet C-6.1; Standards for Visual Inspection of High Pressure Aluminum Compressed Gas Cylinders. Internal and external visual inspection of a cylinder should be performed prior to hydrostatic re-testing.

Hydrostatic re-testing must be performed by an agency appropriately licensed by the DOT. Once a cylinder has successfully passed all visual inspection and hydrostatic re-test requirements, it is to be permanently marked with the re-test date, month and year, and DOT licensed agency's number in the proximity of the previous hydrostatic test date. No cylinder is to be marked with the licensed re-test agency's number until the cylinder has passed all visual inspection and hydrostatic DOT re-test requirements. No cylinder may be marked with a licensed re-test agency number by any other person or agency other than the personnel of the licensed re-test agency.

Persons performing requalification functions. No person may represent that a repair or requalification of a cylinder has been performed in accordance with the requirements in (S)180.205 unless that person holds a current approval issued under the procedural requirements prescribed in subpart I of part 107 of this chapter. No person may mark a cylinder with a (Requalification Identification Number ) RIN and a requalification date or otherwise represent that a DOT specification or special permit cylinder has been requalified unless all applicable requirements of this subpart have been met. A person who requalifies cylinders must maintain the records prescribed in (S)180.215 at each location at which it inspects, tests, or marks cylinders.

C5. TURNAROUND TIME.

Upon award, the Contractor shall provide within five (5) days a proposed schedule for hydrostatic testing of ALL carbon cylinders that fall within the five-year testing cycle, ensuring complete testing, to each fire station. The schedule shall ensure that all testing is performed within ninety (90) days of contract award. The schedule is subject to approval by the COR.

C6. EQUIPMENT REPLACEMENT.

The Contractor shall provide notice to the Government, within three (3) days of discovery, if any or all components of the carbon cylinders cannot be repaired and need to be replaced.

C7. ACCOUNTABILITY.

The Contractor is responsible for an accountability system for all equipment serviced. The Contractor assumes responsibility of the carbon cylinders until they are returned to the appropriate MCIW F&ES Department. Until the equipment is accepted by the appropriate MCIW F&ES Department, possession rests with the Contractor. The Contractor will process all necessary documentation to ensure full replacement of any lost or damaged equipment while in the Contractor's possession. The Contractor shall report any lost or damaged equipment to the COR within forty-eight (48) hours of being identified.

C8. SAFETY, HEALTH, AND ENVIRONMENTAL STANDARDS.

The Contractor shall comply with all applicable Federal, State, and Local safety, health, and environment regulations, including OSHA. The Government assumes no liability or responsibility for the Contractor's compliance or non-compliance with such responsibilities.

C9. DATA MANAGEMENT.

The Contractor shall maintain data in the form of a Microsoft Excel Workbook or Adobe PDF for tracking the testing services of the carbon cylinders. The data shall include, at minimum, the following elements: equipment serial number, inspection results, testing results, defects found (with photos), cleaning status (if applicable), repair status (if applicable), dates of return to service, and name of the inspector. This data shall be delivered via email upon request or made available through a database to the COR. All data shall be provided within thirty (30) calendar days following the end of each testing period.

The Contractor will provide data-entry support to enter service/maintenance and testing information into the USM Fire and Emergency Services Records Management database (First Due). Testing will be uploaded into the appropriate areas/modules of First Due. The department First Due system administrator will provide log on and password credentials via the Common Access Card (CAC) to the system once the Contractor's are on the installation and keep those credentials active throughout the contract.

C10. CONTRACTOR UNAUTHORIZED WORK PERFORMANCE.

Deviations from contract requirements and specifications without approval of the CONTRACT ADMINISTRATOR/OFFICER shall be at the risk of the Contractor, and any related costs shall be borne by the Contractor.

C11. GOVERNMENT RESPONSIBILITIES.

1) The Government will provide the Contractor access to the work site for the sole purpose of pick-up and drop off of the carbon cylinders.

2) Each respective F&ES Department will conduct routine inspection in accordance with NFPA 1851 Section 6.2, Routine Inspection, before carbon cylinder turnover for respective hydrostatic testing.

3) Each respective F&ES Department will collect all carbon cylinders on or by the day prior to the scheduled service date.

4) The Government shall not be responsible or liable for the Contractor's personal supplies, equipment, materials, or belongings brought onto government property to perform services. This includes, but is not limited to, loss or damage caused by fire, theft, accident, or natural or any other disaster.

C12. SCHEDULING DEVIATIONS.

The Contractor shall be notified within seven (7) days of any scheduling changes (including rescheduling and cancellation of services).

The Government will not be responsible or liable for any costs incurred resulting from scheduling changes.

C13. QUALITY ASSURANCE.

A COR will be assigned to this contract. The Contractor is responsible for Quality Control. The Government will conduct Quality Assurance in accordance with the Quality Assurance Surveillance Plan (QASP), which describes how Government personnel will evaluate and assess contractor performance. The QASP will be revised or modified as circumstances warrant.

C14. INCREASE OR DECREASE IN REQUIREMENTS.

The equipment to be serviced under this contract may change at the discretion of the Government during the time the contract is in effect. Replacement of equipment with similar equipment (equipment similar in function and appearance to the 3M Scott Fire & Safety brand carbon cylinders) shall not constitute grounds for request for equitable adjustment or claim by the Contractor. In addition, due to reorganization, restructuring, or to enhance efficiency, the Government reserves the right to add or delete requirements in this contract to include or exclude all or part of facilities in California. Such increased or decreased requirements may include Marine Corps installations or other Department of the Navy organizations not included herein.

C15. PERFORMANCE REQUIREMENTS SUMMARY.

OUTCOME PERFORMANCE PERFORMANCE cont.

PERFORMANCE

cont.

INSPECTION

INSPECTION

cont.

INCENTIVE

Stake Holder Outcome

PWS Paragraph Section

Standard Acceptable Quality

Level (AQL) Inspector

Method of Frequency

Performance Incentive

Visual inspection shall be completed in accordance

100% of carbon cylinders receive an internal and external

Visual Inspection of Cylinders

C4.1 with the applicable DOT

49 CFR.

visual inspection in accordance with DOT 49 CFR prior to hydrostatic testing, with zero

(0) missed cylinders or deviations from standard.

COR; COR

and respective

F&ES

Department Fire Chief joint-effort.

Validated at the end of each batch of testing.

Past Performance Reference.

Hydrostatic Testing of Cylinders

C4.1

Hydrostatic testing will be performed by a certified technician in accordance with the DOT, NFPA, and OEM standards and recommendations for the hydrostatic testing of cylinders manufactured under DOT exemption.

100% of eligible carbon cylinders are hydrostatically tested by a certified technician in accordance with DOT, NFPA, and OEM standards, with zero (0) unauthorized deviations.

COR; COR

and respective

F&ES

Department Fire Chief joint-effort.

Validated at the end of each batch of testing.

Past Performance Reference.

Cylinder Marking

C4.1

Cylinders that successfully pass visual inspection and hydrostatic re-testing shall be permanently marked with the re-test date (month and year) and the licensed re-test agency's Requalification Identification Number (RIN) in the proximity of the previous hydrostatic test date. Marking must be performed exclusively by personnel of the licensed re-test agency.

100% of passing cylinders permanently marked with re-test date and

RIN.

COR; COR

and respective

F&ES

Department Fire Chief joint-effort.

Validated at the end of each batch of testing.

Past Performance Reference.

Accountability & Reporting

C7

The Contractor shall maintain an accountability system for all equipment while in their possession and shall report any lost or damaged equipment to the COR within forty-eight (48) hours of identification.

100% of lost or damaged equipment reported to the COR within 48 hours of identification.

COR; COR

and respective

F&ES

Department Fire Chief joint-effort.

Validated at the end of each batch of testing.

Past Performance Reference.

Data Management & Database Entry

C9

Testing data (including equipment serial number, inspection/testing results, defects with photos, cleaning/repair status, return date, and inspector name) shall be maintained in Excel/PDF and turned over to the COR within thirty (30) calendar days following

100% of testing data delivered via Excel /PDF and entered

COR; COR

and respective

F&ES

Validated at the end of each batch of testing.

Past Performance Reference.

the end of each testing.

Additionally, the Contractor shall enter all service/maintenance and testing information into the First Due database.

into "First Due" system within 30 days.

Department Fire Chief joint-effort.

Requirements Hydrostatic testing of MCIWEST Fire and Emergency Services department owned carbon cylinders in support of MCB CPEN, MCLB Barstow, and MCAS Miramar.

Section D - Packaging and Marking

Section E - Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: Acceptance and Inspection will be conducted in accordance with contract terms and conditions.

DoDAAC: M33120 CountryCode: USA

COMMANDING OFFICER

SECURITY BATTALION MCB, BOX 555051

CAMP PENDLETON, CA 92055-5051

UNITED STATES

To be provided upon award, To be provided upon award Email: To be provided upon award Telephone: To be provided upon award

Inspection and Acceptance Location

Both Destination Instructions: Acceptance and Inspection will be conducted in accordance with contract terms and conditions.

DoDAAC: M02203 CountryCode: USA

COMMANDING OFFICER

MCAS MIRAMAR, PO BOX 452013

SAN DIEGO, CA 92145-2007

UNITED STATES

To be provided upon award, To be provided upon award Email: To be provided upon award Telephone: To be provided upon award

Inspection and Acceptance Location

Both Destination Instructions: Acceptance and Inspection will be conducted in accordance with contract terms and conditions.

DoDAAC: M93737 CountryCode: USA

COMMANDING

OFFICER B400

MARINE CORPS

LOGISTICS BASE,

COMPTROLLER BOX

110400

BARSTOW, CA 92311-

UNITED STATES

To be provided upon award, To be provided upon award Email: To be provided upon award

Inspection and Acceptance Location

Both Destination Instructions: Acceptance and Inspection will be conducted in accordance with contract terms and conditions.

DoDAAC: M93737 CountryCode: USA

COMMANDING

OFFICER B400

MARINE CORPS

LOGISTICS BASE,

COMPTROLLER BOX

110400

BARSTOW, CA 92311-

UNITED STATES

To be provided upon award, To be provided upon award Email: To be provided upon award

Inspection and Acceptance Location

Both Destination Instructions: Acceptance and Inspection will be conducted in accordance with contract terms and conditions.

DoDAAC: M93737 CountryCode: USA

COMMANDING

OFFICER B400

MARINE CORPS

LOGISTICS BASE,

COMPTROLLER BOX

110400

BARSTOW, CA 92311-

UNITED STATES

To be provided upon award, To be provided upon award Email: To be provided upon award

Inspection and Acceptance Location

Both Destination Instructions: Acceptance and Inspection will be conducted in accordance with contract terms and conditions.

DoDAAC: M93737 CountryCode: USA

COMMANDING

OFFICER B400

MARINE CORPS

LOGISTICS BASE,

COMPTROLLER BOX

110400

BARSTOW, CA 92311-

UNITED STATES

To be provided upon award, To be provided upon award Email: To be provided upon award

Inspection and Acceptance Location

Both Destination Instructions: Acceptance and Inspection will be conducted in accordance with contract terms and conditions.

DoDAAC: M93737 CountryCode: USA

COMMANDING

OFFICER B400

MARINE CORPS

LOGISTICS BASE,

COMPTROLLER BOX

110400

BARSTOW, CA 92311-

UNITED STATES

To be provided upon award, To be provided upon award Email: To be provided upon award

Telephone: To be provided upon award

Telephone: To be provided upon award

Telephone: To be provided upon award

Telephone: To be provided upon award

Telephone: To be provided upon award

Section F - Deliveries or Performance

F1. CONTRACT TERM.

The anticipated start date of services is 14 September 2026. The contract will be awarded for a base period of ninety (90) days.

Services are expected to be performed no later than 14 December 2026. The entire duration of the contract shall not exceed ninety (90) days.

F2. FEDERAL HOLIDAYS.

The following Federal Holidays are observed by Government personnel. The Contractor is not expected to perform services on any Federal Holidays that occur during the term of the contract.

New Year's Day

Birthday of Martin Luther King, Jr.

Washington's Birthday

Memorial Day

Juneteenth National Independence Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

Overall Contract Delivery Period

Contractor Destination

Line Item Delivery Schedule Quantity Address and POC

1 Job Place of Performance DoDAAC: M33120 CountryCode: USA

COMMANDING OFFICER

SECURITY BATTALION MCB, BOX 555051

CAMP PENDLETON, CA 92055-5051

UNITED STATES

Period of Performance From 14 Sep 2026 To 14 Dec 2026

To be provided upon contract award., To be provided upon contract award.

Email: To be provided upon contract award.

Telephone: To be provided upon contract award.

Period of Performance From 14 Sep 2026 To 14 Dec 2026

1 Job Place of Performance DoDAAC: M02203 CountryCode: USA

COMMANDING OFFICER

MCAS MIRAMAR, PO BOX 452013

SAN DIEGO, CA 92145-2007

UNITED STATES

To be provided upon contract award., To be provided upon contract award.

Email: To be provided upon contract award.

Telephone: To be provided upon contract award.

Period of Performance From 14 Sep 2026 To 14 Dec 2026

1 Job Place of Performance DoDAAC: M93737 CountryCode: USA

COMMANDING OFFICER B400

MARINE CORPS LOGISTICS BASE, COMPTROLLER BOX 110400

BARSTOW, CA 92311-5050

UNITED STATES

To be provided upon contract award., To be provided upon contract award.

Email: To be provided upon contract award.

Telephone: To be provided upon contract award.

Section G - Contract Administration Data

G1. POINTS OF CONTACT (POC).

Contracting Officer's Representative (COR)

Name: Will be provided upon contract award

Address: Will be provided upon contract award

Email: Will be provided upon contract award

Phone Number: Will be provided upon contract award

Contract Officer (KO)

Name: Corey Slivnik

Address: Bldg. 22180 10th Street, Camp Pendleton, CA 92055

Email: corey.slivnik@usmc.mil

Phone Number: 760-542-8245

Supervisory Contracting Officer

Name: Maria Caceres

Address: Bldg. 22180 10th Street, Camp Pendleton, CA 92055

Email: maria.caceres@usmc.mil

Phone Number: 760-470-6048

G2. SUBMISSION OF INVOICES.

In accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment requests and Receiving Reports, the Contractor shall submit invoicing through Wide Area Workflow (WAWF). All invoices shall be submitted in accordance with what was prescribed in the PWS of this document.

G3. CONTRACT CLOSEOUT.

The Contractor shall submit a final invoice within thirty (30) calendar days after the end of the performance period. The final invoice shall be in accordance with what is prescribed within the PWS of this document.

G4. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP).

G4.1. INTRODUCTION.

mailto:corey.slivnik@usmc.mil mailto:maria.caceres@usmc.mil

This Quality Assurance Surveillance Plan (QASP) is pursuant to the requirements listed in the Performance Work Statement (PWS).

This plan sets forth the procedures and guidelines the Marine Corps Installations - West (MCIWEST) Fire & Emergency Services (F&ES) Departments located at Marine Corps Base (MCB) Camp Pendleton (CPEN), Marine Corps Air Station (MCAS) Miramar, and Marine Corps Logistics Base (MCLB) Barstow, will use in ensuring the required performance standards are achieved by the contractor.

G4.1.1. Purpose.

The purpose of the QASP is to describe the systematic methods used to monitor performance and to identify the required documentation and the resources to be employed. The QASP provides a means for evaluating whether the contractor is meeting the performance standards and quality levels identified in the PWS, and to ensure that the government pays only for the level of services received.

G4.1.2. Performance Management Approach.

The PWS structures the acquisition around "what" service or quality level is required, as opposed to "how" the contractor should perform the work. This QASP defines the performance management approach taken by the MCIWEST F&ES to monitor and manage the contractor's performance to ensure the expected outcomes communicated in the PWS are achieved. Performance management rests on developing a capability to review and analyze information generated through performance assessment.

G4.2. ROLES AND RESPONSIBILITIES.

G4.2.1. The Contracting Officer (KO).

The KO is responsible for monitoring contract compliance, contract administration, and cost control and for resolving any differences between the observations documented by the Contracting Officer's Representative (COR) and the contractor. The KO will designate one full-time COR as the government authority for performance management.

G4.2.2. The Contracting Officer's Representative (COR).

The COR is the designated representative for the Government responsible for technical direction and monitoring the progress and quality of the Contractor's performance. The COR shall promptly report Contractor performance discrepancies and suggested corrective actions to the KO for resolution. The COR is NOT authorized to make any commitments that will result in changes to price, quantity, quality, schedule, or any other terms and conditions of the contract.

G4.3. PERFORMANCE REQUIREMENTS SUMMARY (PRS).

The Performance Requirements Summary (PRS) table is located in Section C of the contract (the Performance Work Statement). The PRS details the key performance standards for this contract, the government's surveillance methods, and the remedies for non-compliance. It is the primary tool for assessing contractor performance.

G4.4. METHODOLOGIES TO MONITOR PERFORMANCE.

This section defines the surveillance methods the Government will use to assess contractor performance. The specific method(s) applicable to each performance requirement are detailed in the PRS table.

G4.4.1. Contractor Self-Reporting and Government Validation.

This method requires the Contractor to report their progress against the approved one-time testing schedule. The COR will validate this self-reported progress to ensure the testing of the complete cylinder inventory remains on track and is finalized within the required performance period. This includes reviewing any status reports provided by the Contractor and confirming that the number of cylinders tested aligns with the agreed-upon schedule.

G4.4.2. 100% Inspection of High-Risk Deliverables.

This method requires the COR or designated inspector to evaluate all deliverables that are critical to the safety, record-keeping, and compliance of the MCIWEST F&ES. 100% inspection applies to:

Data Management Files: Comprehensive review of the Excel and PDF tracking records submitted by the Contractor within thirty (30) days of testing completion to ensure all tested cylinders are accurately documented.

"First Due" Database Entries: Verification that the Contractor has accurately and completely input all required testing and maintenance data into the Government's "First Due" database system.

Failed Cylinder Notifications: Review of any formal notifications and documentation provided by the Contractor regarding cylinders that failed the hydrostatic test, cannot be repaired, and require replacement to ensure they are immediately identified and permanently removed from service.

G4.4.3. Random Sampling of Completed Work.

This method requires the COR to evaluate a statistically representative sample of the completed services to ensure consistent quality and compliance with Department of Transportation (DOT) and Compressed Gas Association, Inc. (CGA) standards. Random sampling applies to:

Physical Verification of Cylinder Markings: Randomly selecting a subset of the tested and returned carbon cylinders to visually verify that each cylinder has been properly and permanently marked with the required re-test date, month, year, and the licensed re-test agency's identification number.

Data Audit: Cross-referencing the randomly selected physical cylinders against the provided Data Management logs and "First Due" system entries to ensure the physical markings on the cylinders match the recorded data.

G4.4.4. Periodic Observation.

This method requires the COR to periodically observe the Contractor's performance in real-time to assess adherence to required safety, handling, and testing procedures. Period observation applies to:

The Contractor will be evaluated by a spot audit upon delivery of the carbon cylinders to ensure that testing was completed in full and the equipment maintains the necessary markers that ensure compliance with DOT and CGA standards.

G4.4.5. Customer Complaint Analysis.

The Government will investigate all customer complaints to determine their validity. While customer feedback is a valuable performance indicator, it is considered a reactive measure. The proactive methods listed above are the primary tools for government surveillance.

G4.5. QUALITY ASSURANCE DOCUMENTATION.

The Surveillance and Performance Monitoring (SPM) module within the Procurement Integrated Enterprise Environment (PIEE) will serve as the official system of record for all quality assurance documentation related to this contract.

The COR is responsible for using SPM to create a complete and auditable record of all performance management activities. All entries shall be professional, detailed, and timely. At a minimum, the COR will document the following in SPM:

All scheduled and unscheduled surveillance activities performed.

A clear description of what was checked, the sample size, and the result (e.g., "Inspected 25 of 130 carbon cylinders, found 0 defects, validating compliance with proper DOT markings").

Any identified performance deficiencies and the date/time the contractor was notified.

All communications with the contractor regarding performance, including notifications of rejected deliverables or required Corrective Action Plans.

Records of validated customer complaints.

This official record in SPM will be the basis for all performance discussions, analyses, and administrative actions taken by the Contracting Officer.

G4.6. ANALYSIS AND RESOLUTION.

G4.6.1. Determining Performance.

The Government will use the data collected via the methods defined in this QASP to determine if the contractor has met the Acceptable Quality Levels (AQLs) specified in the PRS.

G4.6.2. Corrective Action Plans (CAPs).

As specified in the PRS, if the contractor fails to meet an AQL for certain performance objectives, the COR will require the contractor to submit a formal CAP. The CAP must be submitted to the COR within five (5) business days and detail the cause of the failure and the specific steps the contractor will implement to prevent recurrence. The COR will monitor the contractor's adherence to their CAP.

G4.6.3. Reviews and Resolution.

The COR and KO may require the contractor's project manager to meet as needed to discuss performance. The agenda may include performance data, trend analysis, the status of any open CAPs, and other issues. If performance issues are not resolved through these measures, the KO may take formal contractual action, such as issuing a Cure Notice or a Letter of Concern.

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.201-7000 Contracting Officer's Representative. Dec 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as Electronic invoicing.

authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice WAWF training.

Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer WAWF methods of document submission.

Protocol.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF payment instructions.

WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

N/A

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF Document routing.

when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0871

Issue By DoDAAC M00681

Admin DoDAAC M00681

Inspect By DoDAAC To be provided upon award

Ship To Code To be provided upon award

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) To be provided upon award

Service Acceptor (DoDAAC) To be provided upon award

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in Payment request.

accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

To be provided upon award

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section H - Special Contract Requirements

H1. SECURITY REQUIREMENTS.

The work completed under this contract will be of an Unclassified nature. The Contractor will not be granted access to Government Information Technology (IT) systems. The Contractor will only be granted access to Unclassified facilities necessary to conduct pick-ups, drop-offs, and appropriate actions in order to perform the necessary services that are in accordance with this contract.

H2. BASE ACESS AND SECURITY REQUIREMENTS.

Base access requirements and procedures may change during the term of the contract. The Contractor shall comply with all changes, and such compliance shall not be grounds for a request for equitably adjustment or other contract modification.

H3. CONTRACTOR COMPLIANCE TO BASE ACCESS AND SECURITY REQUIREMENTS.

Contractor and subcontractor employees shall comply with installation rules and regulations, including installation access requirements.

The Contractor is responsible for ensuring that each of its subcontractors fully comply with the following requirements and shall flow down to subcontracts a clause to satisfy this contractual obligation.

The Commanding Officer of each base has broad authority to remove or exclude any person from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the successful and uninterrupted performance of the Marine Corps mission. In the exercise of this authority, the Commanding Officer may refuse to grant entry or may bar Contractor employees, including employees who have been granted a personal entry pass. Refusal to grant an employee a personal entry pass or debarment of an employee does not relieve the Contractor of the responsibility to continue performance under this contract and shall not constitute grounds for contractor claim or request for equitable adjustment.

The Contractor's employees shall observe and comply with all base rules and regulations applicable to contractor personnel, including those applicable to the safe operation of vehicles, and shall not be present in locations not required for the proper performance of this contract.

Contractor personnel performing work under this contract shall be readily identifiable as an employee of the contractor either through the use of uniforms or with nametags, as directed by the Contracting Officer. Any alternate methods of ensuring contractor personnel are readily identifiable must be approved in advance by the Contracting Officer.

Contractor personnel and equipment entering a military installation are subject to security checks. Contractor personnel shall follow any direction given by Military Police or other security or safety personnel.

H4. IDENTIFICATION AND BASE PASSES.

The Contractor shall obtain identification cards for all employees assigned to this contract. An application shall be coordinated with the COR through the Provost Marshall's Office. At time of application, the installation's PMO may conduct a background check on employees. Upon termination of employment, the contractor shall return identification cards to PMO within 24 hours.

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H5. DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS).

The Contractor is responsible for providing information required to obtain clearances, permits, passes, security badges, or employee credentials required for Contractor personnel or equipment access. This includes information required for police or background checks or investigations.

The Contractor is responsible for ensuring such clearances, permits, passes, security badges, or employee credentials are immediately returned to the issuing activity upon termination of an employee, completion of a project or termination of a contract or subcontract.

All Contractor personnel performing work under this contract who require access to military installations shall obtain whatever personal entry or vehicle passes are required for access to that installation. The procedures below are the current installation access requirements for Government installations and are provided for information only.

The Contractor is responsible for ascertaining and complying with all currently installation access requirements throughout all performance periods under this contract.

The Contractor shall obtain a letter of support from the customer that their contract ultimately supports. The letter of support will identify the Company Name, Contract Number, period of performance of the contract, location of performance, Driver's License and expiration date of each of the Contractor's employees and point of contact information for the customer that signed the request. The Contractor's employees will take the letter of support to request a DBIDS card to the Base Access Control Branch, Provost Marshal's Office, located at the applicable Government installation. Hours of operation are from 07:30 am to 4:

00 pm, Monday through Friday. They are closed on weekends and federal holidays.

DBIDS cards will be issued by the Base Access Control Branch. Grounds for denial or revocation of a Business Pass include if the applicant:

Is listed on the National Terrorist Watch List.

Is not a U.S. Citizen and is illegally present in the U.S. or whose U.S. citizenship, immigration status, or Social Security Number (SSN) cannot be verified.

Is subject to an outstanding criminal warrant.

Business pass applications contain false or fraudulent information.

Has a felony conviction within the last 10 years.

Has a total of three criminal misdemeanor convictions within the last 10 years.

Is a registered sex offender, regardless of the date of the criminal offense.

Has a criminal misdemeanor or felony conviction for the following types of criminal offenses:

Offenses of a sexual nature;

ii. Offenses of violence;

iii. Offenses related to gang related activity, supremacists, or extremist behavior; i.e., hate crimes;

iv. Crimes resulting from the possession, use, manufacturer, introduction, or distribution of any illegal drug listed in the Comprehensive Drug Abuse Prevention & Control Act of 1970, Schedules I through IV;

v. Has a criminal misdemeanor or felony conviction for offenses in which weapon instrumentality (e.g., firearm, knife, or other bladed instrument, club, brass knuckles) was used either as a means of violence, or threat of violence.

vi. Military active duty by the receipt of a dishonorable discharge or bad conduct discharge.

vii. Has been issued a debarment order and is currently banned from any military installation. Has exhibited characteristics, traits, or other indications that cause concern for the safety or welfare of personnel and/or residents aboard the base; or that causes concern for the physical security of the base.

DBIDS/MCESS card holders will be required to transition to the Defense Biometric Identification System (DBIDS) credential in order to access to the applicable Government installation and other controlled areas within the

MCIWEST Region. DBIDS credentials will be valid for the duration of your contract, not to exceed five years;

however, re-vetting of individuals' information will occur each year.

To help expedite processing time, DBIDS pre-enrollment is encouraged at https://dbids-globalenroll.dmdc.mil/preenrollui/#/landing-page.

https://dbids-globalenroll.dmdc.mil/preenrollui/#/landing-page

Note: Pre-enrollment is currently only possible if an individual sponsor can be identified. As needed, Base Access

Control will issue temporary passes, valid for up to 60 days, to contractors and venders to accommodate them during the DBIDS transition. DBIDS(r) credentials will only be issued by the Fortior Solution representative who is located at Base Access Control.

Effective 1 October 2018, all contractors and vendors must be in possession of a DBIDS credential that is authenticated for all MCIWEST and west coast Service-Level Training Installations (SLTI).

H6. CONTRACTOR EMPLOYEE CONDUCT.

1. Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this Contract.

a. Emergency Services. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment.

Occupational Safety and Health Administration (OSHA). The Contractor shall comply with all OSHA standards (1910 - Table of Contents | Occupational Safety and Health Administration (osha.gov)). The Contractor shall be responsible for ensuring adherence to all applicable installation policies and federal rules and regulations.

2. Contractor Point of Contact (POC). The Contractor shall provide a POC, who shall be responsible for the performance of the work under this contract. The Contractor shall submit this individual's name and contact information to the COR within ten (10) days following contract award. The POC shall have full authority to act for the contractor on all Contract matters relating to daily operation of this Contract. The POC shall be available via telephone, e-email, and physically, if necessary, between 0730 to 1600, Monday through Friday, except Federal holidays or when the Government facility is closed for administrative reasons.

3. Identification of Contractor Employees. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves with their Contractor-owned or privately owned vehicle while on Marine Corps installation premises.

4. Supervision of Contractor Employees. The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

H7. BASE REGULATIONS.

The contractor's employees shall observe and comply with all base rules and regulations applicable to contract personnel, including those applicable to safe operation of vehicles, and shall not be present in locations not required for proper performance of the contract.

Additionally:

1. Contractor Personnel entering a military installation may be subject to security checks.

2. Contractor personnel shall abide by any direction given by Military Police or other security personnel acting in accordance with their duties.

3. Contractor personnel shall abide by all posted speeds while aboard military installations.

4. All Contractor personnel performing work under this contract, who require access to the military installation, shall obtain the appropriate vehicle passes and identification from the Provost Marshall's Office (PMO), with the assistance of the Contracting Officer's Representative (COR).

5. The Government may, at any time, bar any employee who violates Federal regulations pertaining to security, safety, health, or law while aboard a military installation. The removal of an employee from a military installation shall not relieve the Contractor of the requirement to continue performance of this contract.

6. The Contractor shall not employ any individual for the performance of this contract, which may violate Department of Defense (DoD) Joint Ethics Regulations, DoD Directive 5500.7-R or create a conflict of interest or an appearance of a conflict.

H8. ADDITIONAL REQUIREMENTS.

1. Photography is restricted on the Base.