AC_Maint_PWS.DOCX

PERFORMANCE WORK STATEMENT

Air Traffic Control Maintenance Department Marine Corps Air Station Marine Corps Base Hawaii, Kaneohe, HI

1.0 SCOPE: The contractor shall provide monthly preventive maintenance on six Air Conditioning Units. The contractor shall notify and get approval from Air Traffic Control Maintenance Division if there are any additional charges not covered in the contract. The contractor shall make recommendations and provide quotes for corrective maintenance as necessary. The contractor shall have any licenses/certifications that are required to perform work. The contractor shall be escorted from building 7051 to each site to perform maintenance. The contractor shall maintain base access and abide by all rules and regulations while on MCB Hawaii.

2.0 APPLICABLE DIRECTIVES/ACRONYMS:

2.1 DIRECTIVES

OPNAVINST 3721.5L Naval Air Traffic Control, Air Navigational Aids and Landing Systems (NAALS) Program NAVAIR 00-80T-114 NATOPS Air Traffic Control Manual

2.2 ACRONYMS

PERFORMANCE REQUIREMENT/TASKING:

2.3 SERVICE TYPE 1: A/C Preventive Maintenance Service Visits.

2.4 TASK 1: A /C Preventive Maintenance. Service visits shall be completed the first week of each month on (4) Bard 5 Ton Package Wall mount A/C units, (1) 36k BTU Mitsubishi Mini-Split A/C unit, and (1) SnowBird Package A/C unit (8x4x2) and will include the following, but not limited to:

2.4.1 Full Spraying down and removing debris from both condenser and evaporator coils.

2.4.2 Clearing out of drain line and pan.

2.4.3 Checking refrigerant levels and inspecting motor windings and electrical.

2.4.4 Cleaning of fan wheel.

2.4.5 Logging temperatures and pressures.

2.4.6 Replacing disposable air filters.

2.4.7 Washing reusable filters.

2.4.8 Checking running operations.

2.4.9 Apply Heavy Duty corrosion coating to all fittings, screws, coils, piping, compressor, and outside casing.

2.4.10 Any other preventive maintenance the contractor seems fit.

3.0 PERIOD OF PERFORMANCE:

Base Year: 01 Jun 2019 – 31 May 2020 Option Year 1: 01 Jun 2020 – 31 May 2021

4.0 PLACE OF PERFORMANCE: MCB Hawaii, Building 6655, Building 5036, and Building 6871C3.

5.0 WORK ENVIRONMENT AND PHYSICAL DEMANDS: Work is normally performed outside and may be required during the day, night, and during inclement weather.

5.1 Accessing the Base

5.1.1 All Contractor personnel performing work under this contract who require access to Marine Corps Base (MCB) Hawaii, shall obtain personal entry and vehicle passes from the Provost Marshal Office (PMO), MCB Hawaii.

5.1.2 The Commanding Officer, MCB Hawaii, has broad authority to remove or exclude any person from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the successful and uninterrupted performance of the Marine Corps mission. In the exercise of this authority, the Commanding Officer may refuse to grant personal entry passes or may bar Contractor employees, including employees who have been granted a personal entry pass. Refusal to grant an employee a personal entry pass or barrement of an employee does not relieve the Contractor of the responsibility to continue performance under this contract.

5.1.3 The Contractor’s employees shall observe and comply with all base rules and regulations applicable to contract personnel, including those applicable to the safe operation of vehicles, and shall not be present in locations not required for the proper performance of this contract.

5.1.4 Contractor personnel performing work under this contract shall be readily identifiable as an employee of the contractor through the use of uniforms with nametags. The Contracting Officer may approve alternate methods of ensuring contractor personnel are readily identifiable.

5.1.5 Contractor personnel and equipment entering a military installation are subject to security checks. Contractor personnel shall follow any direction given by Military Police or other security or safety personnel.

5.1.6 The Immigration Reform and Control Act of 1986 (IRCA), Public Law 99-603 (8 U.S.C. 1324a) requires employers verify the eligibility of individuals for employment to preclude the unlawful hiring, or recruiting or referring for a fee, of aliens who are not authorized to work in the United States. By signing this proposal/contract or by beginning work under this contract, the Offeror/Contractor certifies it has and will comply with IRCA, to include that it has verified the identity and employment eligibility of any individual employed who is or may be employed by the offeror and works under this contract.

5.1.7 Application for Vendor/Contractor Passes: The procedures below are the requirements for MCB Hawaii.

5.1.8 Contractors will follow the below procedures to obtain a Vendor/Contractor Passes from PMO:

5.1.8.1 The Contractor will submit a roster of employees via a MCB Hawaii Base Access Request

5.1.8.2 Contractors will pre-enroll in DBIDS at https://dbids-global.dmdc.mil/enroll#!/ no more than 30 days and no less than five days before access is required.

5.1.8.3 Personnel pre-enrolling in DBIDS must enter one form of identification from the primary and secondary list below. The documents must not be expired and documents that appear questionable or otherwise altered will not be accepted.

5.1.8.4 U.S. Citizen Primary List: Certificate of Naturalization, Taxpayer Identification Number, or Social Security Number. U.S. Citizen Secondary List: State Identification Card, Driver’s License, or Passport.

5.1.8.5 Non-U.S. Citizen Primary List: Foreign Identification (U.S. Issued), USCIS (A) Number, National Identification Card (Foreign Country Issued), Passport, or Social Security Number. Non-U.S. Citizen Secondary List: Certificate of Naturalization, Foreign Identification (U.S. Issued), Passport, or Social Security Number.

5.1.8.6 An alpha-numeric pre-enrollment confirmation code and a QR code is provided at the completion of pre-enrollment. The sponsor must include the pre-enrollment code on the Base Access Request Form.

5.1.8.7 The MCB Hawaii sponsoring activity’s Contracting Officer’s Representative (COR) will forward the roster to PMO where criminal history background checks will be completed.

5.1.8.8 Upon receipt of favorable background checks, the MCB Hawaii sponsoring activity will notify the Contractor that employees may proceed to MCB Hawaii for their Contractor Pass.

5.1.8.9 Contractors must present themselves to the Visitors Center, building 1637, MCB Hawaii or the Camp Smith Pass and Registration Office, building 601, and present the two forms of identification they used to pre-enroll in DBIDS along with the QR code or alpha-numeric pre-enrollment code to complete the DBIDS enrollment. Enrollment includes providing full name, date of birth, social security number and other biographical information as well as capturing the applicant’s electronic fingerprints and photograph. Personnel who decline to provide this information will be denied access to MCB Hawaii.

5.1.8.10 Non-CAC Contractor employees will be provided a base credential that will allow them unescorted access from the main gate of Marine Corps Base Hawaii to place of employment. If contractor’s employees are found at any other location other than place of employment, they will be prohibited from working aboard the installation. Vendor/Contractor access passes must be returned to Pass and Registration, building 1637, MCB Hawaii upon expiration of the pass or termination of employment under the contract. Personnel denied an access pass might appeal in writing to the Commanding Officer, Marine Corps Base Hawaii (Attn: Provost Marshal). Denial or revocation of an access pass may be made if the applicant meets one or more of the disqualifying criminal history standards set forth in the current version of MCB Hawaii Base Order 5532, Base Security and Access Control.

5.1.9 Base access requirements and procedures may change during the term of a contract. The Contractor shall comply with all changes, and such compliance shall not be grounds for a request for an equitable adjustment or other contract modification.

5.1.10 Additional Security Requirements

5.1.10.1 Photography is restricted on the Base. Clearance for photography will be obtained from appropriate Base personnel. When requested by the Base, all films must be turned over to the appropriate personnel for processing and security inspection.

5.1.10.2 Contractor and subcontract employees will access MCB Hawaii and other MCB Hawaii properties only for official business in support of the contract and only during the days and hours specified in their business pass. Violation may result in confiscation of the business pass and debarment from MCB Hawaii.

5.1.10.3 Do not pickup, remove, or disturb any ordnance (spent or live ammunition, brass, pyrotechnics, etc) found while on MCB Hawaii and other MCB Hawaii properties.

5.1.10.4 Some areas of the Base may be inaccessible due to road conditions following heavy and/or prolonged rainfall. Adjustments to work schedules due to road/weather conditions shall be coordinated with the sponsoring activity’s COR. If your vehicle gets stuck or breaks down, military personnel are not authorized to pull or tow your vehicle.

6.0 INSTALLATATION ACCESS: Contractor personnel entering a military installation may be subject to security checks and/or searches.

7.0 CONTRACTOR IDENTIFICATION: Contracting personnel shall identify themselves as "contractors" when attending meetings, answering Government telephones, or working in situations where their actions could be construed as official government acts. The Contractor shall ensure that their employee(s) display(s) his or her name and the name of the company while in the work area, and include the company's name in his or her email display.

8.0 SAFETY:

8.1 The contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and cognizant Contracting Officer's Representative (COR) within twenty-four hours of such occurrence.

8.2 Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

9.0 SMOKING/DRUG/ALCOHOL POLICY:

9.1 Smoking/Alcohol Policy: The contractor shall comply with local command smoking policies and workforce requirements. The contractor shall also comply with all Federal drug-free workplace and work force requirements and local command policies. Copies of the applicable policy will be provided to the contractor by the local command Administrative Officer (AO) at performance start date.

9.2 Drug Policy: The contractor shall comply with all applicable Federal statutes, laws, and regulations to implement a Drug Free Workplace Program (DFWP).

10.0 EMPLOYMENT OF FEDERAL EMPLOYEES: The contractor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States Government, either military or civilian, unless such person receives approval IAW applicable Federal, Navy and DoD regulations.

11.0 LANGUAGE REQUIREMENTS: All contractor personnel shall be sufficiently competent in reading, writing, speaking, and understanding English to perform the work.

12.0 PERSONNEL CONDUCT: The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel employed to perform tasks specified herein shall be the responsibility of the contractor. The contractor shall be responsible for the performance and conduct of contractor and subcontractor employees at all times. Personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

13.0 PERSONNEL COMPLIANCE: The contractor shall ensure that contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the contractor shall comply with the more stringent of the directives or instructions.

14.0 PERSONNEL REMOVAL: Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all contractor employees and representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation. Removal of employees does not relieve the contractor from the responsibility for the work defined in this contract. The contractor is expected to provide support services despite personnel removal or other unforeseen condition.

14.1 Removal by Commanding Officer, MCB Hawaii: The Commanding Officer, MCB Hawaii may, at his discretion, bar an individual from the installation under the authority of 18 USC 1382 (1972), for conduct that is determined to be contrary to unfavorable determination, discipline, or installation security and safety.

14.2 Removal Requested by Contracting Officer (KO): The KO may require the contractor to remove an employee working under this contract for reasons of misconduct or security violations. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interest of the Government.

14.3 Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presence on the installation may be contrary to discipline, or installation security and safety.

15.0 PERSONAL APPEARANCE: Contractor personnel shall comply with the Marine Corps Base Hawaii published dress codes.

16.0 VEHICLE AND EQUIPMENT OPERATION:

16.1 Privately-Owned Vehicle (POV) Permits: Contractor personnel using POVs on DoD installations shall have proper permits for entry onto the installations. All vehicles, private or contractor-owned, shall comply with the vehicle operation regulations that govern installations. All vehicles are subject to search while on DoD installations. Only licensed contractor personnel shall operate vehicles on DOD installations. Vehicles shall be operated IAW local and state laws as well as installation specific traffic regulations.

16.2 Privately-Owned Vehicle (POV) Parking: The contractor shall utilize on-station POV parking in authorized areas. The Government reserves the right to change parking arrangements at any time.

16.3 Traffic Accident Report Requirements: The contractor shall report to Base Security, within one hour, any traffic accident involving contractor personnel that occurs on base, whether in the performance of this PWS or commuting in their POVs, IAW OPNAVINST 5102.1 series, OPNAVINST 5100.23 series, and other applicable local instructions. The contractor shall supply a copy of any on-base traffic accident report to the DGR within five workdays after each occurrence. The contractor shall also provide the DGR a copy of any report of an off-base traffic accident that involves contractor personnel in the performance of this PWS within five workdays after each occurrence.

16.4 Fines, Fees, Point Assessment and Other Costs: The contractor shall pay all fines, fees, point assessment, and other costs associated with traffic violations or accidents that occur in the performance of work under this contract.

16.5 Accidents: The contractor is solely responsible for compliance of all safety regulations of employees while working on government own facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and cognizant COR within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

17.0 NON-PERSONAL SERVICE STATEMENT: Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the performance work statement. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

18.0 GOVERNMENT MANAGEMENT OVERSIGHT: Government management will provide general instructions on limitations and deadlines. Additional instructions shall be provided for any unusual assignments or those that vary from established procedures. The contractor’s employees will independently carry out the assignments. Completed work shall spot-checked by Government management for adherence to procedures, accuracy, and completeness.

19.0 TECHNICAL POINT OF CONTACT AND INSPECTION AND ACCEPTANCE:

19.1 The Contracting Officer's Technical Assistants under this Task Order and the person responsible for performing inspection and acceptance of the contractor’s performance at the destination) are the:

Maintenance Chief: Gunnery Sergeant Nickloas Hill Phone: (808) 257-8428 E-mail: nickloas.hill@usmc.mil

20.0 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA) REQUIREMENTS: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Marine Corps Air Station Supply Section, Marine Corps Air Station, Kaneohe Bay, Marine Corps Base Hawaii , via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil/