RFQ M00264-25-Q-0019 Amendment 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment 0002 is as follow s:

1. To provide vendor questions and government responses;

2. To update the RFQ to clarify PWS requirements and Sections 52.212-1 and 52.212-2 and CLIN 0003 (Meeting Space) ;

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Jan-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M0026425Q0019

X 9B. DATED (SEE ITEM 11)

03-Jan-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Jan-2025

CODE

MCINCR - RCO

2010 HENDERSON RD

HUGHES, JOY

QUANTICO VA 22134

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M0026425Q0019

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

VENDOR QUES & GOVT RESPONE

Vendor Questions and Government Responses

1. Q: We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.

Response: No, there is no incumbent for this requirement.

2. Q. If not brand new, could you please provide the current / previous contract number?

Response: No, there is no incumbent for this requirement.

3. Q: Securing meeting space typically requires a food and beverage minimum, What are the expected meals/food requirements e.g. breakfast, dinner, receptions.

Response: The meeting space is for administrative activities, briefings and daily coordination efforts. No food or services are required during the use of this space over the duration of use dates February 3-10, 2025.

4. Q: What is the proposed agenda for meeting space.

Response: The meeting space is for administrative activities, breifings and daily coordination efforts. There is no dedicated agenda for this meeting space. This space must accommodate up to 25 people.

5. Q: What are the expected coordinated activities and ongoing support to gain a better idea of the team necessary to fulfill contract.

Response: Please see the attached Peformance Work Statement for details regarding coordination activities and tasks required of the contractor/coordination team for this requirement.

6. Q: Will there be any offsite excursions e.g. dining or activities.

Response: No, this requirement is only for coordination services IAW with the PWS.

7. Q: What is the maximum distance the group is willing to be from the event site?

Response: The geographic radius shall be within 10 miles of the New Orleans Covention Center.

8. Q: Is the Government needing transportation or will they provide their own?

Response: Transportation is not covered by this requirement.

9. Q: To confirm, the Government is needing 20 S/O and 40 D/O rooms, per night, correct (420 total room nights)?

Response: Yes, a total of 60 rooms and 1 meeting space is required from February 3 -10, 2025.

The total nights of stay for the hotel rooms is 7 nights/8 days, and the total days of use for the meeting space is 7. Please see the solicitation for further details.

10. Q: Can you please define more in depth the details of “Hotel Coordination Services” (on-site guide/TC/coordinator)?

Response: Please see the Performance Work Statement(PWS) attached to the Request for Quotes document, M00264-25-Q-0019. The tasks required of the contractor are covered in section 3.0 of the PWS.

11. Q: What is the minimum star rating of the hotel desired?

Response: As long as the hotel is IAW the Hotel and Motel Fire Safety Act of 1990 (Pub. L. No.

101-391, September 25, 1990 as amended by Pub. L. No. 105-85, November 18, 1997-https://www.gsa.gov/travel/plan-a-trip/per-diem-rates/fire-safe-hotels#:~:text=In%20setting%20federal%20lodging%20per,Last%20updated:%20Jul%2022%2C

%202024. Please refer to updated PWS under Amendment 0002

12. Q.Is the Government willing to split up the group if needed?

Response: Yes, if the rooms and one meeting space cannot be found in a single hotel location, the

Government will accept splitting the rooms between multiple hotels.

13. Q.What other ad hoc services will the Government need?

Response: There are no other services required of the contractor outside of those described in the

PWS attached to the RFQ, M00264-25-Q-0019.

14. Q.Will our past performance with the Government be used as weight to award?

Response: Please see Amendment 0002 for updated information-

15. Q.We have provided previous information for this solicitation, will the Government expect those properties mentioned?

Response: The vendor is responsible for providing complete information IAW with the RFQ.

16. Q.Can you please confirm if the lodging rooms will be checking out on 2/10/25 or checking out on 2/11/25?

Response: Please refer to updated PWS section per Amendment 0002

17. Q.Also, please confirm if you need the meeting space all day on 2/3/25 - 2/10/25?

Response: Please refer to updated PWS section per Amendment 0002

18. Q.Can you please advise if there is a geographic radius and point of control for any such radius, the hotels need to be located within?

Response: The geographic radius shall be within 10 miles of the New Orleans Covention

Center.

19. Q.Hypothetically speaking, If a Company was to reserve rooms for this solicitation when can the receipt payment be administered? Is that once you all are invoiced or is that upon completion of the stay?

For example: 30 days from award if awarded and reserved hypothetical 01/17 is Feb 17th or does the reimbursement come 30 days after completion stay which would be March?

https://www.gsa.gov/travel/plan-a-trip/per-diem-rates/fire-safe-hotels#:~:text=In%20setting%20federal%20lodging%20per,Last%20updated:%20Jul%2022%2C%202024 https://www.gsa.gov/travel/plan-a-trip/per-diem-rates/fire-safe-hotels#:~:text=In%20setting%20federal%20lodging%20per,Last%20updated:%20Jul%2022%2C%202024 https://www.gsa.gov/travel/plan-a-trip/per-diem-rates/fire-safe-hotels#:~:text=In%20setting%20federal%20lodging%20per,Last%20updated:%20Jul%2022%2C%202024

Response: Please see RFQ - 52.212-1 ADDENDUM INSTRUCTIONS TO OFFERORS--

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

20. Q.I’m not able to submit the Solicitation / Contract without your approval for pre-payment.

Response: No, we cannot authorize non-refundable prepayment. Please review the RFQ 52.212-1 Payment

Terms.

21. Q. I am wondering if there is a possibility to change the solicitation due date to 1/13 or 1/14 since the moving parts are being worked on.

Response: Please refer to Amendment 0001.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0003

The CLIN extended description has changed from:

Duration of Use: February 3, 2025 through February 10, 2025. Please see attached PWS for further detailed

Government expectations.

To:

Duration of Use: February 3, 2025 through February 9, 2025. Please see attached PWS for further detailed

Government expectations.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0003 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 03-FEB-2025 TO

10-FEB-2025

N/A COMMANDANT OF THE MARINE CORPS

HEADQUARTERS, COMMUNICATION

DIRECTORATE

3000 MARINE CORPS PENTAGON

ROOM 4A532

WASHINGTON DC 20350-3000

ROLLERSON, LYNETTE C

301-404-8627

FOB: Destination

M54004

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 03-FEB-2025 TO

09-FEB-2025

N/A COMMANDANT OF THE MARINE CORPS

HEADQUARTERS, COMMUNICATION

DIRECTORATE

3000 MARINE CORPS PENTAGON

ROOM 4A532

WASHINGTON DC 20350-3000

ROLLERSON, LYNETTE C

301-404-8627

FOB: Destination

M54004

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement

2025 New Orleans Superbowl

Hotel Accommodations Coordinator, 60 Hotel Rooms and Meeting Space

1.0 Introduction.

The Marine Corps Installations – National Capital Region (MCI-NCR) has a commercial requirement for Coordinator services to find and secure 60 hotel rooms, and a meeting space, for the 2025

Superbowl Events. This Performance Work Statement (PWS), describes the tasks and Government expectations for this requirement.

2.0 Scope.

The contractor shall coordinate with the Government to identify, and secure hotel accommodations for Marines and

Civilian personnel participating in the 2025 Superbowl events held in New Orleans, LA from 3-10 February 2025 for 7 nights/8 days.

3.0 Tasks.

3.1 Contractor shall book and pay for hotel accommodations consisting of the following:

The hotel(s) must meet the following criteria:

• Wi-Fi in rooms and common areas

• Parking on premise

• Industry standard security measures

The hotel(s) rooms and meeting space must meet the following criteria:

▪ Regarding to Star Rating the following shall apply:

*** As long as the hotel is IAW the Hotel and Motel Fire Safety Act of 1990 (Pub. L. No. 101-391, September 25, 1990 as amended by Pub. L. No. 105-85, November 18, 1997 o https://www.gsa.gov/travel/plan-a-trip/per-diem-rates/fire-safe-hotels#:~:text=In%20setting%20federal%20lodging%20per,Last%20updated:%20Jul%2022%2C

%202024

▪ The geographic radius shall be within 10 miles of the New Orleans Covention Center.

https://www.gsa.gov/travel/plan-a-trip/per-diem-rates/fire-safe-hotels#:~:text=In%20setting%20federal%20lodging%20per,Last%20updated:%20Jul%2022%2C%202024 https://www.gsa.gov/travel/plan-a-trip/per-diem-rates/fire-safe-hotels#:~:text=In%20setting%20federal%20lodging%20per,Last%20updated:%20Jul%2022%2C%202024 https://www.gsa.gov/travel/plan-a-trip/per-diem-rates/fire-safe-hotels#:~:text=In%20setting%20federal%20lodging%20per,Last%20updated:%20Jul%2022%2C%202024

• 60 rooms o At minimum: 20 Single, King bed, rooms, and 40 Double rooms.

o The Government will accept splitting the rooms between multiple hotels.

o Check In- February 3, 2025 and Check- Out February 10, 2025

• Meeting Space for up to 25 people at one hotel.

The meeting space must:

o Have Wi-Fi capabilities o Accommodate up to 25 people o To be used from February 3-9 2025 between the hours of 0800-1700.

o The meeting space is for administrative activities, breifings and daily coordination efforts and there is no dedicated agenda for this meeting space.

o No food or services are required during the use of this space

* Any incidental fees (eg: porter fee) will be the responsibility of the individual traveler.

o There will be no offsite excursions e.g. dining or activities required under this effort.

o Transportation is not required under this effort.

4.0 Period of Performance.

Coordination Services Schedule:

The contractor will perform all tasks, as specified in the attached PWS, no later than February 3, 2025

Hotel Accommodations Duration of Stay:3 Feb, 2025 – 10 Feb, 2025:

60 rooms

At minimum: 20 singles with a King Bed and 40 Doubles

3 Feb, 2025 – 10 Feb, 2025

Meeting Space; that can accommodate at a minimum 25 people.

52.212-1 ADDENDUM

INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP

2023)

GENERAL INTENTION: Marine Corps Installations – National Capital Region (MCI-NCR) has a commercial requirement for Coordinator services to find and secure 60 hotel rooms, and a meeting space, for the 2025

Superbowl Events. In accordance with FAR Part 13 and Part 12, the MCI-NCR Regional Contracting Office is issuing a commercial solicitation for the acquisition of such services. Required specifications are listed in the attached Performance Work Statement (PWS), which describes the tasks and Government expectations for this requirement, as well as the Schedule of Supplies/Services within this solicitation.

CUSTOMER:

The Communication Directorate (CD)

3000 Pentagon RM 4B432

Washington DC 20030

PROCUREMENT APPROACH: The Contractor’s quoted item descriptions shall reflect the characteristics, quanitites, and level of quality that will satisfy the Government’s need as described in the attached PWS and

Schedule of Supplies/Services. It is the Government’s intent to award a firm fixed price award will be issued, and it is to satisfy this requirement. The Government reserves the right to issue no award at all resulting from this solicitation.

PAYMENT TERMS- NET 30: Invoices must be submitted via the Wide Area Workflow (WAWF) in accordance with DFARS 252.232-7006 which is included in this solicitation. ADVANCED PAYMENTS OR NON-

REFUNDABLE PAYMENTS ARE NOT AUTHORIZED FOR THIS REQUIREMENT.

REQUIRED DELIVERY/PERIOD OF PERFORMANCE: The required Period of Performance is as follows:

Coordination Services Schedule:

The contractor will perform all tasks, as specified in the attached PWS, from the time of contract award to no later than February 3, 2025

Hotel Accommodations Duration of Stay:

3 Feb, 2025 – 10 Feb, 2025:

60 rooms

*At minimum: 20 singles with a King Bed and 40 Doubles

3 Feb, 2025 – 10 Feb, 2025

Meeting Space; can accommodate at a minimum 25 people.

*** Please make sure to refer to updated PWS Section as denoted in this Amendment 0002

SUBMISSION OF QUESTIONS: Questions shall be submitted no later than 09:00 AM EST, January 7, 2025.

Late questions will not be accepted. No addiitonal questions will be accepted upon issuance of Amendment

0001, since QA time has already passed.

Comments, questions or inquiries concerning this solicitation shall not be submitted to any Government representative other than the contracting officer and/or specialist identified herein.

SUBMISSION OF QUOTES: Quotes shall be submitted no later than the time and date specified on Block 8 of page 1 of the SF1449 solicitation. Quotes shall be submitted electronically via electronic mail (e-mail) to Heaven

Onley at heaven.j.onley.civ@usmc.mil and joy.hughes@usmc.mil .Vendors are responsible for ensuring their quotes have been received by the Contract Specialist, Heaven Onley, via email by the date and time specified in Block 8 on

Page 1 of this solicitation.

Delivery delays that cause a quote to be late are not the responsibility of the Government agency.

Quoters shall provide their full vendor name and any doing business as names as certified in the mandatory System for Awards Management at www.sam.gov. Quotes shall also include a vendor point of contact information (name, phone, and email), Cage Code, and Tax ID (TIN/EIN) number.

QUOTE CONTENT: Quotes shall include the following:

Part 1: Executive Summary (Shall not exceed 1 page)

• Solicitation number;

• Company Information to include name, address, CAGE Code, telephone number, Tax Identification

Number (TIN);

• Name, title, telephone number, and e-mail address of the company/division point of contact who can

• obligate your company contractually;

• Acknowledgment of Solicitation Amendments (if applicable);

• Quote expiration date;

• Pricing information mailto:heaven.j.onley.civ@usmc.mil mailto:joy.hughes@usmc.mil

• Quoter is reminded to review all full-text provisions and clauses contained in the solicitation and ensure completion and any required action prior to submitting its quote.

Part 2: Completion of Attached FAR Clause 52.212-3 “OFFEROR REPRESENTATIONS AND

CERTIFICATIONS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)”

SOLICITATION COMPLIANCE: To ensure solicitation compliance:

a. To ensure compliance with the PWS the quoter must clearly demonstrate how they intend to meet the solicitation requirements. A mere statement that the quoter will meet the Government’s requirement is NOT sufficient.

b. QUOTERS ARE ADVISED TO ONLY SUBMIT QUOTES IF THEY ARE ABLE TO GUARANTEE

COMPLETION OF TASKS AS SPECIFIED IN THE ATTACHED PWS. Submission of quotes will be considered a clear statement of ability to perform the tasks as described in the attached PWS.

Vendors who cannot meet the required performance period will not be considered technically acceptable.

Failure to conform to any of the requirements of the solicitation may result in rejection of the quote. The quoter must make certain that its quote is complete with regard to the information provided. Data previously submitted, or presumed to be known (e.g., Request for Information) will not be considered in the evaluation unless that information is physically contained in the quote.

(End of provision)

52.212-2 ADDENDUM

EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

The Government will award a contract resulting from this solicitation to the responsible quoter/offeror (Contractor) whose quote/offer conforming to the solicitation will be most advantageous to the Government. The basis for award is PRICE AND OTHER FACTORS per FAR 13.106-1(a)(2).

Evaluation procedures per FAR 13.106-2(b), shall be used to evaluate Quotes, include the following:

1. FACTOR 1: Price. In accordance with FAR 13.106-3(a), before making the award, the Contracting Officer will determine that the apparent successful, prospective contractor proposed price is fair and reasonable.

2. FACTOR 2: SPRS risk assessment

• The Supplier Performance Risk System (SPRS), available at https://piee.eb.mil/, will be used in the evaluation of the Quoter or Offeror’s performance. The apparent successful, prospective contractor shall have at minimum, satisfactory past performance.

• In accordance with FAR 13.106-2(b)(3)(ii) and DFARS Subpart 204.76, the Contracting Officer will consider the price, supplier and item risk assessments generated by the Supplier Performance Risk System (SPRS), if available, as part of the award decision.

https://piee.eb.mil/

The Government intends to evaluate quotes and award a contract in whole without discussions with vendors;

however, the government reseves the right to issue a single partial award if determined to be in the best interest of the government Vendors should not expect requests for clarification or additional information from the Government.

Award will be based on the initial evaluation of quotes received in response to the solicitation. Therefore, quoters are cautioned that their initial quotes should contain their best terms from a technical and price standpoint. However, the

Government reserves the right to conduct discussions with vendors if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; and may waive informalities and minor irregularities in quotes received.

(End of provision)

(End of Summary of Changes)