M0026421R0004 Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Post Questions and Answ ers.

2. Remove Clause 5237.102-90 Enterprise-w ide Contractor Manpow er Reporting Application (ECMRA).

3. Incorporate 5237.102-90 Inventory of Contracted Services language into PWS.

4. Extend the due date of the solicitation to 12PMEST 28 January 2021.

5. Incorporate DFAR Clause 252.222-7999 (Deviation 2021-O0001).

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Jan-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M0026421R0004

X 9B. DATED (SEE ITEM 11)

14-Dec-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Jan-2021

CODE

MCINCR - RCO

2010 HENDERSON RD

MICHAEL T CURLEY, JR.

QUANTICO VA 22134

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M0026421R0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

Questions and Answers for M00264-21-R-0004

Question # Question Answer

It is unclear to me if the design and production of interactive and video software is part of the scope of work. Could you please clarify if media production is indeed part of this project?

Media production is not included in the scope of this project.

Are General Condition costs for PM, Production Drawings, Installation etc. to be blended into each element. Can we add lines to the Pricing Schedule, or will the Pricing Schedule be revised?

All prices are firm fixed price, all ancillary costs need to be blended into the total cost of the specific services for which it applies to.

The CLIN matrix does not look complete. As an example, there are no artifacts in AC1301. Would you please verify that the spread sheet is correct or update?

The matrix is complete as presented. AC1301 is part of scene 13-2 and a

"Micro Artifact Mounts" line item is shown on the matrix for that scene.

Note that artifact layouts are provided in Attachment J and are not shown in the exhibit fabrication drawings.

Since some of the wall fabrication is complete, would you please provide pictures of existing and drawings for the things that are yet to be built?

Pictures of the current space are provided in a separate document. Drawings for what is to be built are included as Attachment I in the solicitation.

Would you please provide pictures of the macro artifacts in their current position?

Not all macro artifacts have been placed into final position. Attachment N scenic rendering depict them in their final positions, what exists can be seen in the photos provided in the above question.

Is the access under the tank a door or an access panel? Door

Please confirm that we can use off the shelf plants and do not have to fabricate botanical models.

Inherently fire-retardant foliage is commercially available and does not need to be designed. Samples are to be provided prior to use.

Please confirm that we can use Virginia local sand for fabrication and do not have to match sand colors from the sites depicted.

Textures are to match those shown in the sample guide.

Drawing NA203.01 shows a continuous transition from the floor treatment to the tank ground form. Would you consider am expansion joint to prevent cracking at the transition?

Expansion joint is acceptable as long as it is consistent with the look of the berm. The Offeror will need to do a mock-up in the field for approval.

Is this a prevailing wage project or is their union involvement required?

Some of the labor categories that may be used in the execution of this contract are under the Service Contract Labor Standards Act. Contractor shall comply with the applicable Wage Determination, as incorporated in the RFP, see FAR 52.222-42.

Will there be a secured place on site to store palletized materials?

The Offeror will need to secure their materials as they see fit.

Do we need specialty work permits or hot work permits? Not that the Government is aware of.

Do we need to show specialized training such as OSHA or scaffolding erection?

Contractors shall work under commercial terms and apply all matters for a safe work environment.

14 Will there be utilities and work lighting provided? Electricity and general area lighting are provided.

What is the loading dock availability for off-loading materials, equipment, and supplies? Would you please provide images of the path into the gallery for palleted items?

The museum loading dock is not available for use. A photo is supplied as a separate document showing the access into the work site from the perimeter road.

Can you share the path for access into the work area since this is an active museum that is open to the public?

Aerial view with marked path is provided as separate document.

Can you show up to date images of the total exhibit space? See answer to question 4

Assuming that all structural props are in place for macro artifacts is there a engineering requirement for the theming exhibit fabricator?

All exhibit elements must be safe and withstand stresses placed on them by the public and surrounding exhibits elements. The Offeror will provide engineering as needed to achieve this.

Scenic treatment on plinths appears to roll seamlessly down to scenic floor in area 13. There may be limitations on materials which will require an expansion joint from platform to floor.

Can we assume that expansion joints will be allowed or stop the scenic work on the top of the finished platforms?

See answer to question 9

Is the scenic contractor to provide an allowance for plant materials in all areas per the samples? If so is there a rough percentage of plant material coverage per area?

The ground forms are to have a density of plant materials as shown in the sample guide images. The Offeror will provide all foliage materials needed to achieve this.

Texture samples often show tire tracks, or tanks tracks and boot tracks. Will the owner provide the correct style and size of government issued tire treads or boots per the time line and location of the exhibit to be used for scenic work? How literal do we take this type of theming?

NMMC will provide boots for the Offeror to create stamps. The Offeror will have access to vehicles to make molds for stamps. Ground impressions are to be literal and look as they would occur in nature.

The theming guide shows many photos of different areas in the middle east. Do we assume an allowance for additional scenic props for the store front at SS14 facade 6? Do we provide the

Arabic style signage at these areas per faced 4 and 6? If so who will provide the correct text and translation? How do we assume to anchors these props in place?

Attachment F in the solicitation details props the Offeror are to supply. The referenced façade 6, as well as the rest of the props for the scene, are listed on sheet NA 300.14. All props listed, other than those specifically noted as supplied by NMMC , are to be supplied by the Offeror. To clarify, please note the Hessco Barriers listed are provided by NMMC but all the modifications shown in the comments are by the Offeror. Props are to be anchored extremely well. The general public is very unforgiving on props and we expect the Offeror to price for extremes such as welding a prop in place, if possible, to make sure a prop is not removed or damaged.

The Berthing Exhibits shows many architectural props. Can we assume all that is being provided by owner and we are just scenic painting?

The berthing elements provided by NMMC are articulated on sheet EX

13.5.47a. Everything else shown on that and the following pages is to be provided by the Offeror.

Many of the building façade show decorative metal work such as NA415.04- 06. Is this window treatment to be provided by scenic exhibit fabricator or is this provided by GC or owner?

Who provides the safety glass called out? Who provides the balcony railing and gates on NA3415.10 and NA416.02?

All of these are to be provided by the Offeror

Are the faux palm trees to be included in the pricing exercise by the scenic exhibit fabricator?

Yes

There are murals called out. Are these to be direct hand painted murals, canvas painted and applied, digitally produced murals or painted smaller and then digitally reproduced to scale? Do have a graphics package that outlines these mural details?

All murals are hand painted on site. Sample layouts are provided in separate document.

Do we assume there is a concrete subfloor for all scenic work including scenic floors? The scenic floors are large continuous areas that may require expansion joints to withstand excessive cracking. Since the look appears to be very organic can we assume some expansion and contraction of hairline cracks are acceptable and within the limitations of the materials?

Only Desert Shield/Desert Storm (Gallery 13) and River Campaign (Gallery

14) have scenic floors on concrete subfloors. Previous Offerors have used Scofield Texturetop at 1/8" thick to texture the floor without the need for an expansion joint. Hairline cracks are acceptable but excessive cracks are to be corrected by the Offeror

Is the access panel under the tank at Gallery 13 supposed to be scenically treated?

Yes

If scenic theming is to be done in an early phase what is the protocol for moving in finished cases over scenic floors. How much temporary protection do we allow for?

The Offeror will protect the floors as needed to prevent damage during installation

Can you give a visual image of how much theming and aging to be done on mannequins and macro props and artifacts?

Cast Figures have been scenically treated. Only the point at which they contact the ground form needs to be themed. Assume all vehicles to be covered in dust/dirt as dictated by the scene. Also include exhaust/fluid stains on vehicle body.

Would you please provide the current GC schedule? The current schedule shows all NAVFAC work to be completed by the end of May 2021

Please provide a description of what is required for the Safety

Plan.

There is no mention of a safety plan in the RFP.

For AV-1314 drawing EX13.2.20 indicates that the handset is supplied by NMMC, it appears that the push buttons are by the exhibit fabricator is this correct? There is a note that states

“Hardwire connection through conduit and BX cable by Others” does that mean that “others “will be attaching wire to the back of the push buttons?

The handset, push buttons and wiring will be supplied and terminated by

NMMC. Offeror will install empty 3/4" flexible conduit instead of BX cable.

In Scene 14-6 Transitions on the pricing document there is a line item for AV-1409 and another for AV-1408, AV-1410 & AV-1411. On drawing EX14.6.0 there is no AV-1409 shown and there is an AV-1413 shown. Should AV-1413 be priced instead of AV-1409? If not should the price for AV-1413 be priced in the ‘All other elements” line item?

This is a typo. On Sheets EX 14.6.0 and EX 14.6.30 the oral history station labeled as AV-1413 should be AV-1409.

Scene 13-2 on the pricing document there is an item “Scenic:

Bombed Building” no bombed building is shown on the drawings for this area, should this line item be for the ground form on top of the wall with four (4) cast figures mounted to it?

Yes

Scene 14-1 is the table and chairs shown to be supplied by

NMMC? Who is responsible for installing the Maps and Anvil cases that are supplied by the NMMC?

The table and chairs are supplied by NMMC. The Offeror is responsible for installation of all elements.

Scene 13-5 are Interactives AV -1310 & AV-1311 to be included in the line item “All other elements not listed” CLIN 1 or should they be included with AV-13-7 thru AV-1309 in

CLIN 2?

They should be included with AV-1307 through AV-1309 in CLIN 2

On the drawings where mural is to be applied there are notes that state “1. Prep wall behind mural for Level finish, by others”

Are theses area primed by others? Or should that be included in the Exhibit fabricators price?

The Offeror will prep the walls and should include it in their pricing

Please confirm that a bond is not required for this project That is correct. Operation and Maintenance funding has been budgeted for this effort.

Some details are noted ‘by scenic vendor’ and some are noted

‘by exhibit fabricator’. Should it be assumed that these terms are synonymous?

Yes

Are finish numbers ‘SS-1’ through ‘SS-19’ on the finish schedule left blank with the intention that they will be determined by the exhibit fabricator?

The finish numbers as shown in Attachment M in the solicitation are correct.

Should it be assumed that the items listed as ‘Backlit artifact case labels’ in the Pricing and delivery schedule spreadsheet are referring to the ‘Illuminated Graphic Rails’ in the drawing details?

Yes

On the Pricing and delivery schedule: can a line item be added for administrative and engineering costs?

See answer to question 2

RFI M00264-21-RFI-0201, page 7, paragraph 7 states that ‘the contractor will be able to invoice the full price of each deliverable in the table upon acceptance of that deliverable by the government.’ In this case, is each line item considered a deliverable?

Yes

On artifact cases, where ‘Explus custom hinge and aluminum door extrusions’ are noted in the drawing details, is this a closed specification, or will other qualified manufacturers be considered?

Others will be considered.

Drawing sheet: NA201.02 – in the top left-hand corner it is noted that, ‘all metal that touches foundation to be stainless steel’. This note does not occur in any of the other tableau drawings. Is this note specifically for the ‘Desert Storm’ tableau, or does this apply to any steel that touches the concrete slab?

Disregard note.

Plan section: 1/NA201.02 – it is noted that, ‘extents of tank support by others.’ Is this not a part of the exhibit fabricators scope of work?

It is part of the exhibit fabricators scope.

ISO drawing: 1/NA200.02 and Plan section: 1/NA201.02 – in reference to display case AC-1308, it is noted that this case is existing and/or by others. Is this not a part of the exhibit fabricators scope of work?

It is part of the exhibit fabricators scope.

In the ‘Typicals’ drawing set, section details: A-A, B-B and C- C/TX0.70 – it is noted that the scenic landforms are by Nassal.

Can the exhibit fabricator self-perform this work?

Offerors are not required to use Nassal

Elevation: 2/TX 0.90 – will the ‘bronze cast weapon w/ embedded ¼-20 threaded inserts’ be provided by NMMC, or is this to be included in the exhibit fabricators scope of work?

It is to be included in the exhibit fabricators scope of work.

If the same look, function, and structural support could be achieved, would NMMC consider allowing the exhibit fabricator to build the ‘sand berm’ for the ‘Desert Storm’ tableau using similar details to the rest of the tableaus throughout the project?

Berm needs to meet the visual and structural requirements as set forth in the solicitation.

Enlarged plan view: 1/NA402.01 – will the reshaping of the corner of the facility wall be the responsibility of the exhibit fabricator?

Disregard note

What is the owner’s payment terms? Can you provide a sample payment schedule?

Net 30; Payments will be made upon successful completion of the individual services and billing IAW the contract.

Can you provide a sample contract? M00264-16-D-0004; awarded 9/29/2016 with Explus Inc.; Valued at

$7,999,9999.98

P. 4 of PWS states: “3.3. Travel: Milestone meetings and production meetings will be held at the Museum. This shall require travel to the NMMC.” Please confirm that the scenic sub-contractor will only be required to attend on-site meetings in-person when it is working on-site.

Yes

Is the Offeror expected to submit shop drawings for approval prior to beginning fabrication or are the existing fabrication drawings intended to be ready to build from?

The existing drawings are intended to be ready to build from. If the Offeror generates any additional drawings they need to be submitted for approval prior to fabrication.

The offeror will likely need to prepare additional shop drawings to suit the particular standards, procedures, and fabrication techniques utilized within its own shop. Will the Government be able to provide the existing fabrication drawings in DWG format in order to accelerate this process?

Yes

P.8 of PWS states: “3.14. Onsite Work: The Offeror shall have the appropriate licenses and shall acquire the appropriate approvals required to work in Prince William County, VA.” ThemeWorks is a licensed general contractor in Florida but holds no professional licenses in Virginia. This has never been an issue for us when working in either Virginia or

Washington, D.C., but please advise if Color Ad is aware of any recent changes in licensing requirements or enforcement in the area

We can not speak to the business knowledge of the Offerors.

Do to the holidays and the extensive scope of work and a large amount of drawing. Would it be possible to have extra time

The solicitation is extended to 28 January 2021.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 21-Jan-2021 12:00 PM to 28-Jan-2021 12:00 PM.

The following have been added by reference:

252.222-7999 (Dev) Combating Race and Sex Stereotyping (Deviation 2021-

O0001)

NOV 2020

The following have been modified:

PWS

Performance Work Statement

1.0 Background: Open since November 10, 2006, the National Museum of the Marine Corps (NMMC), located at

18900 Jefferson Davis Hwy, Triangle, VA 22172, is a military history museum dedicated to showcase the material history of the United States Marine Corps (USMC). Within this document NMMC, Government, and Museum are used interchangeably.

The NMMC consists of eleven (11) extant themed exhibit spaces:

Gallery 1 Leatherneck Gallery

Gallery 2 The High Ground (2nd deck)

Gallery 3 Scuttlebutt Theater

Gallery 4 Making Marines

Gallery 5 Legacy Walk

Gallery 6 The New Republic

Gallery 7 Global Expeditions

Gallery 8 World War I

Gallery 10 World War II

Gallery 11 Korean War

Gallery 12 Vietnam

Each gallery portrays the history of the Marine Corps through a complex integration of artifacts, graphics, audio and video media, theatrical lighting, life cast figures, interactive displays, scenic tableaus, and dioramas.

The NMMC intends to complete the existing Marine Corps story beyond the Vietnam Gallery in a project titled The

Final Phase. This project entails the fabrication of new galleries that will extend the Marine Corps storyline from

1976 to the present day and add/or update other related themed exhibit spaces. The galleries will likewise depend on highly sophisticated and integrated media, artifacts, scenic developments, and other devices – from the floor to the ceiling.

2.0 Scope: The Offeror shall fabricate and install exhibits for the Final Phase projects in the following two (2) areas:

Gallery 13 Forward Deployed

Gallery 14 Iraq and Afghanistan

The Offeror’s responsibilities include: fabrication and installation of all exhibitry platforms and scenic surfaces;

interpretive signage and graphic panels, graphic murals, stand-off panels, associated support components, engineering and installation of overhead systems to display graphics and macro artifacts; themed environments, replicated rockwork and vegetation, painted murals, themed tableaus; themed entrances; installation of life-cast figures (provided as Government Furnished Equipment (GFE) from the Government); artifact handling and mounting; overall site coordination of all contractors associated with this project, safety, site cleanliness; display case lighting and exhibit casework.

The NMMC has achieved and maintained a high level of quality in its exhibits, earning it a gold standard rating with independent museum rating organizations and winning awards for excellence from themed entertainment associations. It is incumbent on the Offeror, and their sub-contractors, to maintain or exceed this level of quality and durability in the fabrication, installation, overall look, and quality in the completed exhibitry. Any work failing to meet this standard, as deemed by the Contract Officers Representative (COR), shall be corrected by the Offeror at their expense. Time spent correcting rejected work shall not be accepted as a reasonable excuse for missing project deadlines. It is also the responsibility of the Offeror, and their sub-contractors, to understand and adhere to the requirements of this document. It shall be understood that, for the sake of simplicity and to reduce redundancy, details listed herein are not always repeated on drawings. This is not meant to release the Offeror from meeting these requirements. Any work not meeting the level of quality as specified in this document shall be corrected at the

Offeror’s expense to the satisfaction of the COR.

This contract consists of a base and two option Contract Line Item Numbers. For the purpose of coordination with other activities, and invoicing by the Offeror, the tasks have been identified by contracting year. See Section 5.0 tasks for details.

Installation of inherently construction elements is in progress via another procurement effort. Is the expectation that these tasks will be complete prior to the installation of work by the Offeror. It is the responsibility of the Offeror to evaluate the site conditions to understand the scope of work completed. In general, the following can be expected:

all structural steel complete, all wall framing complete, all gypboard complete, all life safety systems complete and all exit signs complete. Conduits for low voltage wiring, security and network will be complete to approximately 10 feet of their field end point. It will be the responsibility of the Offeror to continue the runs to the final locations and pull in and terminate all low voltage wiring.

3.0 General Requirements: Unless otherwise noted or directed by the COR, for all task orders the following shall apply.

3.1. Place of Performance: NMMC is located within Prince William County and subject to concurrent jurisdiction with Marine Corps Base (MCB), Quantico, VA 22134.

The NMMC is open to the general public from 9:00 AM until 5:00 PM, 364-days per year, every day except

December 25.

Work that does not degrade the visitors’ experience can be conducted during the hours that the Museum is open.

Work that is loud or degrades the visitors’ experience must be completed before 0900 or after 1700 each day. Loud or potentially experience-degrading work is defined as noise created by any mechanical tool larger than a hand tool(s) that disrupts the visitor experience in the Museum. This will be assessed on a case-by-case basis. Activities such as hammering and drilling will be permitted, but jack hammering or table saws will not be permitted during operating hours. Materials, such as solvents and paint that potentially off-gas with unpleasant or harmful vapors, shall not be used in or around Museum visitors. Use of such materials shall be approved by the COR. It is the

Offeror’s responsibility to ensure vapors or fumes do not create a negative experience for the visitors.

3.2. Delivery Instructions: All exhibits are to be installed in the NMMC address:

The National Museum of the Marine Corps

18900 Jefferson Davis Highway, Triangle, VA 22172

ATTN: Chuck Girbovan

All deliverable items shall be packaged and marked according to the Exhibit Fabricator’s best commercial practices to ensure arrival at the specified destination free of damage or deterioration.

The Offeror shall comply with all shipping and hauling requirements of the Commonwealth of Virginia, the USMC, and all other associated authorities.

All deliveries shall be coordinated with the COR. Any deliveries made without prior coordination run the risk of being refused at the discretion of the COR and at the expense of the Offeror.

3.3. Travel: Milestone meetings and production meetings will be held at the Museum. This shall require travel to the NMMC.

The Offeror shall conduct a site visit and verify all field conditions, dimensions and materials in the field before commencing work, with the understanding that the government drawings represent design intent and are not to be interpreted as ready-to-build. Deficiencies with the final product caused by a lack of field verification shall be corrected by the Offeror at their expense to the satisfaction of the COR.

3.4. Working on a Government Installation: The Offeror and his employees shall be subject to all traffic, security, and registration regulations for personnel and vehicles.

All Offeror and sub-contracted personnel attending meetings, answering Government telephones, or working on site where their status is not known to third parties, must identify themselves as such on demand by Government personnel. Unless otherwise directed by the COR, all documents produced or revised by Contractors or developed through Contract participation must be marked as “Contractor generated documents” or otherwise identified in a manner that discloses the Contractor’s participation.

The Offeror and their sub-contractors shall understand they are working at a Government, military installation and shall comply will all posted rules and laws and/or as directed by Government personnel.

While on-site, all contracted personnel shall conduct themselves in a professional manner at all times and not create a situation that interferes with Museum operations or with the general public’s visitor experience. Unacceptable or unsafe behavior will be documented by the COR and delivered to the Offeror via email. It shall be the responsibility of the Offeror to correct the behavior or remove the offending personnel per direction of the COR.

3.5. Deadlines: It shall be the Offeror’s responsibility to meet all schedule milestones and deadlines agreed on contract. It is the responsibility of the Offeror to complete all work, to include any punch list items, in time for the agreed upon deadline. Payment will not be granted for incomplete work.

3.6. Accident Prevention: The Offeror shall establish an effective accident prevention program and provide a safe environment for all personnel and visitors. Before on-site work begins, the Offeror shall submit to the COR for approval an accident prevention program. The COR shall review the proposed plan for compliance with OSHA and project requirements. The plan shall, at a minimum, include the following information:

(a) Name of responsible supervisor to carry out the program.

(b) Weekly and monthly safety meetings.

(c) First Aid procedures.

(d) Outline of each phase of the work, the hazards associated with each major phase, and the methods proposed to ensure property protection and safety of the public, USMC and Heritage Foundation personnel, Offeror's employees and other contractors’ employees. Identify the work included under each phase by reference to specification section or division numbers.

(e) Training, both initial and continuing.

(f) Planning for possible emergency situations. Such planning shall take into consideration the nature of exhibit fabrication and installation, site conditions, and degree of exposure of persons and property.

(g) Certificates: Provide certificates from a mechanic that certifies all mechanical equipment has been inspected and meets OSHA requirements.

(h) Submit a copy of test reports, as required by OSHA, for personnel working with hazardous materials.

(i) Submit a report of safety meetings and of inspections.

(j) Upon request, submit proof of employees' qualifications to perform assigned duties in a safe manner.

3.7. Accident Reporting: A reportable accident is defined as death, occupational disease, traumatic injury to employees or the public, property damage by accident in excess of $100, and fires. The Offeror shall notify the COR immediately in the event of a reportable accident. All other accidents shall be reported within eight (8) hours of incident. The Offeror shall follow up, in writing, with an accident report that includes: Time, date, location of occurrence, names of involved parties and witnesses, description of events and injuries, and a plan of correction to the COR. The Offeror will provide their on-site staff with adequate training to ensure prompt and efficient first aid.

3.8. Public Safety: The Offeror shall be responsible for erecting barriers to ensure the safe passage of Museum visitors and employees around areas of exhibit work. Where the work under contract occurs in or adjacent to an area of the Museum open to Museum visitors, the Offeror shall provide suitable protection and screening to protect the visitors from any harm or undue inconvenience. Protection shall include barricade panels and locked access of sufficient size and strength to preclude accidental or deliberate entry to the work site by any of the public. Such barriers shall be maintained to present a respectable appearance to the visitors at all times. The Offeror shall provide temporary signs indicating work in process. All signs shall be approved by the COR prior to them being posted. The work, and movement of equipment and materials to and from the site shall be scheduled and conducted in such a manner that the Museum’s visitors and staff are protected from harm or undue inconvenience. The Offeror’s crews shall confirm to current COVID protocols as directed by the state, local, MCB Quantico and NMMC. Until notified by the COR in writing, all crews are to wear masks and anyone displaying symptoms or running a fever shall leave the work site for a minimum of (14) days retuning only when the symptoms have subsided.

3.9. Emergency Instructions: The Offeror shall post telephone numbers and reporting instructions for ambulance, physician, hospital, fire department, and police in conspicuous locations at the work site.

3.10. Ingress and Egress: The Offeror shall provide and maintain adequate ingress and egress at all times in accordance with Government safety requirements. No corridor, aisle, stairway, door, or exit shall be obstructed or used in a manner that interferes with egress. The Offeror shall be responsible for all signage, ground guides, and flag-persons.

3.11. Protective Equipment: The Offeror shall inspect personal protective equipment daily and maintain it in a serviceable condition. Clean, sanitize, and repair personal items before issuing them to another individual. Inspect and maintain other protective equipment and devices before use and on a periodic basis to ensure safe operation.

3.12. Hard Hats and Protective Equipment Areas: A hard hat area shall be designated and posted by the Offeror.

It is the Offeror's responsibility to require all those working on or visiting the site to wear hard hats and other necessary protective equipment at all times. At a minimum, the Offeror shall provide ten (10) hard hats for use by visitors.

3.13. Hazardous Materials: The Offeror shall ensure that all hazardous materials are stored in approved containers and are handled in a safe manner in accordance with OSHA guidelines. Hazardous materials are defined as explosive, flammable, poisonous, corrosive, oxidizing, irritating, or otherwise harmful substances that could cause death or injury.

3.14. Onsite Work: The Offeror shall have the appropriate licenses and shall acquire the appropriate approvals required to work in Prince William County, VA. The Offeror shall comply with federal, state, and local regulations, and shall understand that the Museum is subject to concurrent jurisdiction, including Marine Corps Base Quantico, Prince William County, and the Commonwealth of Virginia.

3.15. Dumpsters and Port-a-Potties. Any on-site work by the Offeror that is extensive in duration or in personnel shall necessitate waste removal. The Offeror shall be responsible for delivering, placing, and servicing dumpsters and port-a-potties in a manner that does not inconvenience or degrade the Museum visitor’s experience. These items will be shielded from the Museum visitor’s view to present a professional work area. Dumpsters and Port-a-potties shall be used by all contractors on the site.

3.16. Site Restoration: The Offeror is responsible for restoring the work site to its original condition. This includes, but is not limited to sod, sprinkler repair, concrete repair, sidewalk repair, replacement of carpet squares, and reinstallation of named bricks temporarily relocated to accommodate work access.

3.17. Delivery Dates: The Offeror is responsible for designating or arranging mutually-agreeable delivery dates of

Government furnished equipment and for receiving, unloading and handling Government-furnished equipment at the site.

3.18. FTP Site: The Offeror shall provide a site for the COR to upload documents sized in excess of 1 Gigabyte.

This will be used to transfer documents that can not be sent via normal Government email.

3.19. Contract Performance: The Offeror shall fulfill this contract in such a manner that all key personnel will be able to successfully manage all requirements of this PWS. The Offeror shall provide a single point of contact in the person of a Project Manager on the job site for all issues.

3.20. Fire-Retardant Materials: The Offeror shall supply inherently fire-retardant materials for all specimens, including: artificial foliage, fabrics, draperies and plywood. Certification of all materials to be provided to COR before final invoice.

3.21. Security Requirements: During on-site installations, the Offeror is responsible for:

-security of equipment and materials left on the Museum campus, including but not limited to the lay down yard/area.

- security breaches perpetrated by all Offeror employees and all sub-contractors.

- security and safety during truck delivery, offload, staging, and other potentially dangerous work performed on the

Museum campus.

3.22. Material Submittals: The Offeror shall follow the following Submittal Process:

Materials, supplies, and equipment procured by the Offeror shall meet the specifications, standards, and manuals listed in these specifications and approved by the COR prior to installation. Submittals are required for approval by the COR. The COR may at any time require test data showing that any materials or supplies procured by the Offeror meet the industrial specifications. standards, equal to or better than the manufacturer’s original, and will be compatible with existing systems.

Replacement parts shall be new. If new parts are not available, the Offeror may request approval, in writing, from the COR to use rebuilt parts. The use of rebuilt parts prior to written approval of the COR is at the Offeror’s sole risk. All parts, whether new or rebuilt, shall carry the full warranty required by this contract.

The Government acceptance, review, or submittal approval of any portion of the proposal or final design shall not relieve the Offeror from fulfilling his responsibility of any errors or omissions with respect thereto.

3.23. Government Furnished Equipment (GFE): The Offeror is responsible for protecting GFE from damage, including damage from exposure to the elements, and to repair or replace items damaged as a result of mishandling by the Offeror’s handling or operations. The Offeror shall not accept any GFE without receiving a Transmittal from the COR. The transmittal will be signed by the Offeror and the COR showing receivership of the materials.

Condition of the GFE will be noted on the transmittal at time of signature.

3.24. Administrative Submittals: The Offeror shall submit the following within 14 days of contract award: (a)

Permits, if required, (b) Insurance Certificates, if required, (c) Preliminary schedule for the work. Submittals shall be reviewed by the COR within ten (10) business days of receipt. Any submittals not meeting the requirements of the contract shall be rejected. The Offeror has ten (10) business days within which to correct and resubmit to the COR for approval. Although the Government understands there are instances requiring a fast approval of a submittal, the

COR will not waive their right to the stated review period due to improper planning on the part of the Offeror. The

Government shall not be liable for project delays in situations where the Offeror failed to allow for the full approval period. Any expenses associated by delays due to this situation shall be the responsibility of the Offeror.

3.25. Project Schedule: The Offeror shall act as project scheduler and provide a critical path document in both electronic and paper format to the COR on the first Friday of every month. The document shall be created in PC-compatible Microsoft Project or similar software and published in PDF format. The document shall include milestones, all critical path elements, start and end dates for all activities critical to the installation and integration of all exhibit elements. The Project Schedule shall incorporate all scheduling and milestone information from all other contractors that impact and or interface with the Offeror.

3.26. Coordination: The Offeror shall coordinate exhibit fabrication and installation activities to assure efficient and orderly installation of each part of the work. Coordination must assure safe and timely fabrication, transportation, and installation of all exhibits and associated elements listed in the Solicitation. Coordination shall involve the coordination of all work by all Contractors and Offeror’s sub-contractors. Offeror to provide on-site project coordinator as point of contact during any site work.

Where installation of part of the work is dependent on installation of other components, either before or after its own installation, exhibit fabrication activities shall be scheduled in the sequence required to obtain the best and most efficient results.

The Offeror shall be responsible for coordinating any work that affects the fabrication of any exhibit components, the use of any exhibit components, and the installation of any exhibit components.

Where available space is limited, coordinate installation of different components to assure maximum accessibility for required maintenance, service, and repair. The Offeror shall coordinate installation of all exhibits to facilitate ease of maintenance and repair.

The Offeror shall make adequate provisions to accommodate items scheduled for later installation.

The Offeror shall coordinate scheduling and timing of required administrative procedures with other contracted activities to avoid conflicts and ensure orderly progress of the work.

The Offeror shall hold production meetings with the COR and any other parties needed, to report on progress, resolve issues and coordinate efforts of all Contractors. The meeting location and frequency shall be mutually agreed upon by the COR and the Offeror.

3.27. Review of Fabrication & Installation Schedule: During production meetings, the Offeror will report where each activity is in relation to the schedule, whether on time, ahead of, or behind schedule.

Determine how delays shall be mitigated; secure written commitments from parties involved to do so.

Discuss whether schedule revisions are required to ensure that current and subsequent activities shall be completed within the contracted schedule. Review the present and future needs of each entity present, including the following, if applicable:

(1) Interface requirements

(2) Time

(3) Sequences

(4) Status of submittals

(5) Deliveries

(6) Off-site fabrication problems

(7) Access

(8) Site utilization

(9) Temporary facilities and services

(10) Hours of work

(11) Hazards and risks

(12) Housekeeping

(13) Quality and work standards

(14) Changes, if required

(15) Potential challenges and proposed solutions

3.28. The Offeror shall notify the COR, via E-mail, upon completion of any and all completed exhibit elements ready for review. The COR will respond, in writing, with an approval or a list of deficiencies to be corrected after review.

3.29. The Offeror shall correct all deficiencies in accordance with the COR’s direction. All corrective work shall be complete within seven (7) working days unless otherwise agreed to by the COR in writing.

3.30. Field Measurement: The Offeror shall be responsible for field measurement and verification of locations of all facility elements. This data is to be used to verify proper fitting of all exhibit elements.

Any discrepancies that affect the exhibit design with recommended corrective fixes are to be submitted to the COR, in writing, for resolution. Locations and elevations shown on the drawings are subject to final field adjustment by the COR before fabrication and installation. The Offeror shall immediately notify the COR, in writing, of apparent errors discovered on the drawings or in the initial stakeout indicating any discrepancies in field dimensions on a plan or elevation drawing. All work improperly located due to Offeror’s errors or omissions shall be corrected at no additional cost to the Government.

3.31. Manufacturers' Published Data: At task order completion, the Offeror shall provide all available data, including installation and operating instructions, parts lists, electrical and mechanical schematics, control circuit documentation, performance data, safety instructions, cleaning and care instructions, and illustrations and instructions for maintenance, including lubrication, disassembly and repair, cleaning, and service. Indicate catalog numbers, sizes, colors, options, and other information pertaining to the products furnished which would be required when ordering replacements. For equipment assemblies, provide data for each separate item of equipment furnished as part of the assembly.

3.32. Custom Written Data: For data not in manufacturer's standard literature, the Offeror shall provide text, drawings, and schematics specifically applicable to installed systems at contract completion. Include step-by-step descriptions of operating procedures; identification of individual components and their functions; descriptions of how system components relate to one another and operate together to accomplish a common process or function;

and sequence of operation for system control circuits. For seasonally operated systems, provide start-up and shutdown instructions.

3.33. Warranties: At close-out of the contract, the Offeror shall place one (1) copy of each manufacturer, supplier, and installer warranty extending a period greater than one (1) year in a single separately identified tabbed section of a 3-ring binder. List all sub-contractors and major suppliers who worked on the project. Include each sub-contractor's or supplier's address and telephone number and identify work performed.

3.34. Before scheduling a final project inspection, furnish a complete set of the operation and maintenance data to the COR for review.

3.35 Onsite Project Manager Services

The Offeror hereby agrees to assign to the contract those individuals whose resumes were submitted with this proposal who are necessary to fill requirements of the contract. The required key personnel include:

The Contractor shall provide a Project Manager to be present at all times contractor personnel is working at government premises.

The Offeror and its employees shall conduct only business covered by the contract during periods paid for by the

Government, and will not conduct any other business on Government premises. Offeror personnel shall abide by all rules and regulations applicable to the Government premises, on which they work, including any applicable safety and security regulations as well as any measures necessary to verify Offeror labor hours. Offeror employees assigned to the contract shall not solicit business while performing within the scope of the contract.

Personnel assigned by the Offeror to perform services under this contract shall be acceptable to the Government in terms of personal and professional conduct. Should the continued assignment of any person in the Offeror’s organization be deemed by the COR to conflict with the interest of the Government, that person shall be immediately removed from the assignment, and the reason for removal shall be fully explained, in writing, by the

COR. Employment and staffing difficulties shall not be justification for failure to meet established schedules, and if such staffing difficulties impair performance, the Offeror may be subject to default. If a dispute arises the

Contracting Officer shall have the final decision.

3.36. The details of anything that the Offeror may design or develop under the Offeror shall become and remain the property of the Government and shall not be published or disclosed in any manner without the express written consent of the Government.

3.37. The details of anything that may be revealed to the Offeror by the Government in the course of performing under the contract shall not be published or disclosed in any manner without the express written consent of the

Government.

3.38. The Offeror shall fill any positions that become vacant within a period of ten (10) working days. Any delays in filling such vacancies past the ten (10) days period must be approved by the COR. NMMC reserves the right to reject Offeror personnel proposed who lack the experience or qualifications necessary to perform contract requirements. Should such personnel be rejected initially, or during the course of performance, the Offeror shall propose replacement personnel within ten (10) working days. It is essential that the Offeror be capable of providing a workforce capable of meeting the broad extent of technical expertise required, as well as demonstrating a suitable management approach to performance.

3.39. Contractor’s Proposal Incorporation into Contract: The Contractor’s proposal is hereby incorporated into the contract. In the event of any conflict between the proposal, which is incorporated into the contract, and any other portion of the contract, the conflict shall be resolved in favor of the contractual terms that were provided in the

Government's solicitation. Moreover, in the event that the contractor’s proposal exceeds any solicitation requirement it will become the minimum or threshold contract requirement.

4.0 Government Responsibilities

4.1. Document and Sample review: The COR shall return one (1) copy of all deliverables submitted, within ten

(10) business days of receipt, marked with one of the following actions:

(a) Approved – Offeror is cleared to proceed.

(b) Revise and Resubmit – the Offeror is required to revise the material as noted by the COR and resubmit for approval and/or discussion.

Under no circumstances shall the Offeror proceed with an unapproved sample.

The COR will always strive to provide a quick response for all drawing reviews, but reserves the right to utilize the full ten (10) days. The Offeror should allow for the full window of COR review time in their scheduling. Under no circumstances will the COR expedite a review due to a lack of Offeror planning and the government will not incur costs due to insufficient review time.

4.2. Meeting Minutes: During all meetings with the COR, the Offeror shall take meeting minutes. At a minimum, the minutes shall include: date of meeting, those in attendance, old business, new business, open and closed items.

For all open items the party responsible for its resolution shall be noted. Open items shall remain on the minutes until closed. Closed items shall be removed from the next minutes after they became closed.