Responses_for_Clarification_on_Q&A_posted_6.21.2017.pdf

CLARIFICATIONS OF RESPONSES TO AMENDMENT 2

Original

Question

Number

RFP

Section Page No. Original Question Government Response in Amend 2 Clarification Question

Government Response to Clarification

Questions

2 C-2.0 35 of 130 Without a CLIN structure to account for the cost of contractor-acquired and government-owned equipment and uniforms and the purchase of expendable items, how and where would the Government like the Offeror to represent these costs?

The offeror shall map to the cost to the applicable CLIN/

SubCLIN. Attachment

J4 has been mapped to the CLIN/ SubCLINs and Task.

In a FFP environment, details of the

Government’s requirement are key to correct pricing. J4 provides a basic set of uniforms and duty gear for one police officer. Should the contractor assume pricing of 300 sets of uniforms/duty gear annually (per contract period)? How many

Formal Dress and MWD Supplement uniforms are required annually (per contract period)?

Correct the contractor should price 300 sets of uniform, duty gear and formal dress uniforms annually and 10 MWD uniforms annually.

SubCLIN 0001AB (X001AB) have been added and Attachment J4 has been updated.

5 C-3.1

L-6.3

119 of

What are the anticipated CONUS non-local travel requirements per task requirement (C-4.1 to

C-4.8)? Will there be a separate ODC CLIN for travel?

There will not be a separate CLIN for travel. The following is travel is required annually per the requirement: X0001

MCCLEP Services

Support- 20 Trips, X0003 PS Management

Support- 20 Trips, X0004 Security

Support Management-

15 Trips, X0005

Training Support

Management- 6 Trips, X0006 Policy and

Doctrine Support-6

Trips, X0008

Information Systems and Communications

Support- 2 Trips.

Travel regarding positions certification and mandatory training will be the responsibility of the contractor.

In a FFP environment, details of the

Government’s requirement are key to correct pricing. Can the Government provide more clarity on the anticipated trips? Length of trip, locations, purpose, number of travelers?

X0001 length of travel is 2 -3 days max and 20 trips. 10 trips in support of Logistics support to travel to academy for fitting. The remaining 10 trips are in support of HR and PASR travel as needed for mission requirements.

X0003. Length of travel 2-3 days max, travel for at least one sight visit per 17 installations and 3 trips for addressing issues as needed.

X0004. 15 trips in support of visiting 17 installations. 2-3 days max, multiple bases visited during the execution of trips. Example includes visiting bases within the same Region during the same trip.

X0005. In support of 3 FLETA trips and 3 trips in support of Course Content Review Boards and

HQMC training events. Max 2-3 days.

X0006. 6 trips in support of HQMC training events, union board negotiations, and coordination for hiring efforts with OCHR. Max 2-3 days.

X0008. 2 trips in support of training for information systems. Max 2-3 days.

Travel for clins. Includes 1 person per trip and not multiple at the same time.

Original

Question

Number

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Section Page No. Original Question Government Response in Amend 2 Clarification Question

Government Response to Clarification

Questions

11 C-3.3 36 of 130 Are these items cost-reimbursable? If not, will the Government provide historical information with regard to the quantities?

These items are no cost reimbursable.

In a FFP environment details of the

Government’s requirement are key to correct pricing. Will the Government provide an annual requirement of what software is needed in order to appropriately price the requirement as it is seen today? Or provide an estimated expenditure?

No new software is required.

23 C-4.5 40 of 130 How many vehicles require support? What type of vehicles require support? For estimating purposes, can the

Government provide historical information with regard to the average maintenance costs per vehicle per site?

The only vehicle requirement is at the academy. The academy requires 4 vehicles, refer to Attachment J4

Do the sedan vehicles require to be “Police

Package” vehicles with code lights, striping, and other police vehicle items to ensure realistic training? If so, please provide a list of requirements for these vehicles.

Yes, sedans shall be ”Police Package” vehicles with code lights and siren. The utility vehicles do not require a “Police Package”.

33 C-4.5 40 of 130 Is the Government going to provide the space, lodging, and

ODCs related to these courses, or is the rental of space, printing, course materials, food, etc. to be mapped to a specific CLIN by the contractor. If training rental space, student materials, etc. are to be billed to the contract, what CLIN should these items be mapped to?

The government will provide lodging and food for the students attending the academy.

Lodging and food will not be provided to the contractor. Training spacing will be provided by the government. The student material required for the execution of the courses shall be provided by the contractor and shall be mapped to CLIN

X0005

Please confirm that the student materials include Student Handbooks, 1 st Aid and

CPR materials, OC Spray, and consumables to run the MCPA.

Student materials include Student Handbooks, st Aid and CPR materials, OC Spray, consumables, and equipment in support of the execution of the BPOC curriculum

Question

Number

RFP

Section Page No. Original Question Government Response in Amend 2 Clarification Question

Government Response to Clarification

Questions

42 C-4.7 43. of 130 Are the site supervisor and the on-site managers referenced in section C-4.7.1 interchangeable labor categories or two separate labor categories?

No, the site supervisor and the on-site managers are not interchangeable. They are separate.

In Question #155, the proposer asks, “Can the government specify if a dedicated ‘on site manager’ is required at each of the 18 sites?” The Government responded, “On-

Site Supervisors are required for the 17 installation locations within table 1.” The

Government seems to be using the terms

On-Site Manager and SSP Supervisor interchangeably. Are these in fact two separate positions? Are both positions, the

On-Site Manager and SSP Site Supervisor, required at each of the 17 locations?

The site supervisor and the on-site managers are not interchangeable. They are separate

63 H-6 75 of 130 What are the OCONUS travel requirements outside of the installations located in

Japan?

None 1. Is it the Government’s intent to eliminate contractor travel to supported installations in Hawaii and Japan?

2. If not, please provide the number of trips, length of trip, locations, purpose, and number of travelers?

3. Is any travel required to

OCONUS locations other than

Japan?

4. If so, please provide the number of trips, length of trip, locations, purpose, and number of travelers.

No, the travel includes site visits to Okinawa, Iwakuni, and Hawaii in support of management.

2-3 day max trip.

Travel is contractor determined in support managing this service. Historically, trips have been made as 2-3 day trips. See #5 for additional historical information.

69 J-3 N/A Please confirm that the

RFI Custodian is not included in the Mission

Essential Contractor

Personnel.

Attachment J3 has been revised to reflect he correct Task and services.

The provided J3 was not revised in

Amendment 2 to correct this. J3 still shows the RFI task number (PWS 4.7.3) next to the text, “Physical Security”.

Please validate that RFI Custodians are

NOT Mission Essential and Physical

Security personnel are.

J3 updated. RFI Custodians are not Mission

Esstential Contractor Personnel.

The following are Mission Essential

Contractor Personnel:

PWS Section 4.7.4 Physical Security

PWS Section 4.7.6 Alarm Monitor

PWS Section 4.7.8 Emergency Dispatcher

Question

Number

RFP

Section Page No. Original Question Government Response in Amend 2 Clarification Question

Government Response to Clarification

Questions

95 L, Part

B, 4.0, 4.1

M.2, 2.1

113 of

124 of

Section L provides two major Subfactors:

Management Approach and Understanding of

Work.

Section M provides three Subfactors: (1)

Management Plan,

(2) Understanding of

Work, (3) Workforce.

We assume that the

Government would like us to address those requirements in Section

M to include

Workforce, which was not detailed in Section

L, correct. Please clarify.

Section L has been revised to include

Workforce Sub-factor

3.

The requirement to discuss staffing, recruiting, retention, training, etc. is now in

2 places.

1. L.4.1.3

Qualification/Recruitment/Retenti on essentially asks for the same information as the new section

L.4.3.

2. L.4.3 Workforce (Sub-factor 3) asks for essentially the same info as the original L.4.1.3 (except for resumes).

Please clarify that all information requested in L.4.1.3 should now be addressed in Sub-factor 3 in L.4.3.

Section L.4.1.3 addresses the Overall

Management of qualifications, recruitment, and retention. 4.1.3.1 calls for the “Management of personnel, including the management of initial staffing upon contract award and how vacancies will be addressed….”. In addition to resumes for

Key Personnel. Section 4.3 addresses the

“Workforce” and vacancy filling practices, etc.

L, Part

B, 4.1.3.3

113 of

For whom shall the offeror submit resumes? Who is considered key personnel?

Key personnel will be identified in the PWS and minimum qualifications, education and training will be provided.

Key Personnel are defined differently than

Mission Essential personnel; the terms are not interchangeable and may apply to different personnel. We cannot identify where “Key Personnel” are identified in the PWS as stated. There do not appear to be any changes related to this. Please clarify (also see Question 208).

The following personnel have been identified as

Key Personnel: Senior Curriculum Writer, Policy and Doctrine and Law Enforcement

Subject Matter Experts (LE SME). RPF Section

C-4.9 has been added to reflect Key Personnel minimum education and qualifications.

Question

Number

RFP

Section Page No. Original Question Government Response in Amend 2 Clarification Question

Government Response to Clarification

Questions

107 L, Part

B, 6.1(a)iii

117 of

Is the Government requesting a copy of our complete representations and certifications from the

System for Award

Management here?

Yes 1. This section states Signed

Representations, Certifications, and

Acknowledgements and/or Online

Representations and Certifications

Application (ORCA) reference. Please clarify if the Government is requesting both Section K and ORCA or one or the other?

2. This section indicates that Reps and

Certs are required for the prime AND subcontractors. The Government answer seemed to indicate that a complete report from SAM is required. One set of ORCA Reps and

Certs is over 50 pages. If a company has many subcontractors, this volume could be hundreds of pages (possibly

500 to 700+ pages) just for the ORCA

Reps and Certs, which would require multiple binders. Can we have our

Subcontractors complete the solicitation Section K, which is 9 pages, referencing their ORCA Reps and Certs and not include the ORCA signed version?

1. The Government request Signed

Representations, Certifications, and

Acknowledgments OR Online

Representations and Certifications

Application (ORCA) reference.

2. Reps and Certs (Section K) shall be provided from the Prime Contractor only.

Table located at Section 6.1(a)i. must be completed.

115 L, Part

B, 7.0

119 of

Are we to include all of the attachments in J in the model contract? If so, we appear to be missing several files.

Please advise.

L, Part B, 7.0 has been revised for clarity and conformity. J6 - NDA, J7 - Past Performance

Questionnaire, J8 - Past and Present

Performance

Information, and J9 -

DD254, shall be completed and returned with proposal.

Attachment J 6 is a standard NDA for individuals who may have access to source selection information. It does not appear this applies to the solicitation process and only for specified individuals who during the performance of the contract are assigned to receive this type of information.

1. Since the work has not been assigned, does it need to be attached to the solicitation response?

2. Can the Government define which positions this applies?

3. Does the Government require signed copies of J6 for personnel defined in 2 above?

The correct Attachment J6 NDA will be provided with the release of Amendment 3 and shall be provided with proposals

Question

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RFP

Section Page No. Original Question Government Response in Amend 2 Clarification Question

Government Response to Clarification

Questions

119 L, Part

B, 7.2.4

121 of

While these instructions are included in Volume VI:

Contract

Documentation, they appear to apply to the entire proposal submission. With regard to on-line representations and certifications, does this mean that the

Government would like us to download our

SAM information and include it in the proposal? If so in which volume? (The

Government has asked for Section K, Representations and

Certifications in

Volume IV: Cost/Price and Volume VI:

Contract

Documentation.)

L, Part B, 7.2.4 has been revised for accuracy.

The solicitation was amended to have the on-line Representation and Certification included in Volume IV.

1. It is assumed that the

Subcontractor ORCA information would also go in this section along with the Prime

Contractor’s. Is this correct?

2. Is each Subcontractor required to submit signed ORCA Reps and

Cert or is this a Prime Contractor only requirement?

1. Correct, if applicable.

2. See Answer 107

127 The Government has asked for information multiple times in one volume. Will the

Government consider allowing offerors to refer the reader to previous sections if we already addressed the requirement elsewhere in the document within reason?

While the Government has amended Sections

L and M to alleviate confusion, each

Volume shall stand on its own it the proposal.

We understand that each “Volume” shall stand on its own. However, the query was concerning cross-referencing “within” a single volume which is typical. Much of the information crosses over into multiple areas (Quality Control, Staffing, Supervision) and due to page restrictions cannot be repeated in detail, but may be addressed at a higher level in some locations. i.e., Is it acceptable to reference a section within a Volume, from within the same Volume?

Yes, but it is imperative that the proposal demonstrate to the Governments’ satisfaction that the offeror will provide an approach that meets or exceeds the minimum performance or capability.

Question

Number

RFP

Section Page No. Original Question Government Response in Amend 2 Clarification Question

Government Response to Clarification

Questions

149 C-4.5 40-42 of

If the level of effort/ headcount will not be provided can the government provide workload data for each of the 2 locations

(HQMC PS and

MCAS-M) so the contractors can estimate the number of staff and required for this CLIN?

There is only one location for this requirement. The requirement is for the execution of 10

Academy Courses per year, the development of 4 new courses, and the management of the

FLETA Program.

The development of “4 new courses” is not indicated anywhere in the PWS.

1. Please clarify if 4 new courses is a firm annual requirement.

2. Because this is a FFP contract, the cost can vary tremendously, please provide detail on type of courses and complexity level of these 4 new courses.

There is no requirement for the development of

4 new courses.

Question

Number

RFP

Section Page No. Original Question Government Response in Amend 2 Clarification Question

Government Response to Clarification

Questions

155 C-4.7 43 of 130 Paragraph C-4.7 NON-

GUARD SECURITY

SUPPORT PERSONNEL

(SSP) – CLIN 0007(X007)

“The contractor shall provide a SSP Site Supervisor who is responsible for managing and supervising the contractor’s on-site personnel at each site location” and C-4.7.1 The contractor shall provide site specific program management support to those locations identified in Table 1 of the PWS. These on-site managers shall be responsible for the management and oversight of contractor operations, to include reconciling schedules and cost associated with execution of task requirements at the corresponding locations. The site managers shall coordinate with the Contractor’s PM, the COR and HQMC TPOC on the accuracy of monthly reporting and quarterly IPRs for their locations; reviewing and reconciling with the Contractor PM and COR questions pertaining to contractor personnel labor hours worked, travel, and purchases made under the contract. The on-site managers shall be responsible for maintaining administrative and operational control of contract staff personnel on-site.

On-Site Supervisors are required for the 17 installation locations within table 1.

In Question #42, the Government states, “No, the site supervisor and the on-site managers are not interchangeable. They are separate.” In Question #155, the proposer asks, “Can the government specify if a dedicated ‘on site manager’ is required at each of the 18 sites?” The

Government responded, “On-Site

Supervisors are required for the 17 installation locations within table 1.” The

Government seems to be using the terms

On-Site Manager and SSP Supervisor interchangeably. Are these in fact two separate positions? Are both positions, the

On-Site Manager and SSP Site Supervisor, required at each of the 17 locations?

On-Site Mangers are required for the 17 installation locations within table 1.

Question

Number

RFP

Section Page No. Original Question Government Response in Amend 2 Clarification Question

Government Response to Clarification

Questions

208 L.4.1.3.3 What staff/personnel does the customer identify specifically as key?

Policy and Doctrine, LE SMEs, Senior

Curriculum Writer and instructors within program management.

Within installation support, the

Dispatchers and Alarm

Monitors are key personnel.

Please clarify your response to who are

“Key Personnel”, as the PWS was not updated to indicate such. L.4.1.3.3 requires a resume for “each Key Person proposed.” Key Personnel (i.e., PM, DPM, etc.) and Essential Personnel are generally defined differently and personnel designated as “Key Personnel” are not necessarily the same personnel designated as “Mission Essential Personnel”.

QUERY: This response seems to indicate that all Dispatchers and Alarm Monitors are now designated as “Key Personnel.”

1. Dispatchers and Alarm Monitors are “Essential Personnel” as indicated in Att. J3. Did the

Government actually intend to also make them “Key Personnel”?

2. If Dispatchers and Alarm

Monitors are Key Personnel, L.4.1.3.3 requires a resume in the proposal for every one of them.

At FY18 levels, this would require over 150 resumes to be included in the proposal. If these positions are now also Key

Personnel, does the Government really want bidders to submit all

150+ resumes?

Mission Essential Personnel have not been designated as Key Personnel.

The following personnel have been identified as

Key Personnel: Senior Curriculum Writer, Policy and Doctrine and Law Enforcement

Subject Matter Experts (LE SME). RFP Section

C-4.9 has been added to reflect Key Personnel minimum education and qualifications.

Question

Number

RFP

Section Page No. Original Question Government Response in Amend 2 Clarification Question

Government Response to Clarification

Questions

229 C-4.7 43 of 130 In accordance with the

Service Contract Act please provide the

Wage Determinations and Revision numbers to be utilized for each location listed in

Attachment J5 and

Table 1 on page 43

Section I: FAR Clause

52.222-42 has been revised to include the

Wage Determination and Revision numbers for each location listed in

Attachment J5 and

Table 1 on page 43.

Wage Determinations by location and

Revisions were not listed. Please confirm the most current Wage Determinations are to be incorporated, specifically the following Wage Determinations and

Revisions for each location:

Washington DC 15-4281 Rev 6

New Orleans, LA 15-5189 Rev 4

Albany, GA 1504667 Rev 5

Cherry Point, NC 15-5781 Rev 1

Onslow, NC 15-4389 Rev 4

Quantico, VA 15-4281 Rev 6

Beaufort, SC 15-5799 Rev 2

Yuma, AZ 15-5475 Rev 1

Camp Pendleton, CA 15-5635

Rev 4

Barstow, CA 15-5629 Rev 3

Twenty-nine Palms, CA 15-5629

Rev 3

Miramar, CA 15-5629 Rev 3

San Diego, CA 15-5635 Rev 4

Bridgeport, CA 15-5679 Rev 3

Camp Smith, HI 15-5689 Rev 2

Section I: FAR Clause 52.222-42 has been incorporated to include the Wage Determination and Revision numbers for each location listed in

Attachment J5 and Table 1 in C4.7.

231 C-4.8 If so, do they need to be SCORM compliant?

There is no requirement to be

SCORM compliant.

Current e-learning courses developed for

MCCLEP are hosted on USMC LMS

MarineNet, which requires SCORM compliance per DoD policy. As this is a

FFP contract and there is cost involved with creating courses in compliance with

SCORM, please clarify that SCORM is required or if the programs will now be hosted in some fashion that does not require SCORM compliance.

E-learning courses will have to be SCORM compliant.

FY17 and FY17.5 have been removed from J5, has the period of performance been adjusted? Is this now a base plus 2-year contract? If so, will the CLIN structure need to be adjusted?

FY17 and FY17.5 were not part of the requirement. The CLIN structure and period of performance are correct and will not be adjusted.

Question

Number

RFP

Section Page No. Original Question Government Response in Amend 2 Clarification Question

Government Response to Clarification

Questions

Please clarify on the J5, how many positions are staffed during the hours specified? For instance, if the J5 says the post is staffed from 0730-1600 M-F and then states that there are 3 people required, is that 3 positions staffed, or 3 people covering the hours during that time? If it states that there is a 24/7 requirement, with a staffing of 18, how many positions at the same time are required? (This is needed to properly calculate hours).

The numbers provided are the numbers of positions staffed during the hours specified.

So if it cause for 3 and the coverage is for 24/7, then 3 will be staffed during that period

On the 24/7 positions, at some locations staffing is listed as 5, and some it is listed at

4, 6 or 3. Which is correct? Do any of the positions need to be back-filled during lunch, breaks, or paid time off?

The staffing differs by task and location. The numbers listed are correct. No positions need to be back filled during lunch

For several locations at several sites the position is listed as a 24/7 position for multiple years, but the number of people to staff those positions decreases and is not enough to staff a 24/7 position in the option years. Please clarify.

The number of positions listed will cover staffing for this requirement. The personnel are covering shifts within the scheduled timeframe

At Camp Pendleton, several positions list the shifts as "varied days." Please clarify how many days a year these positions are staffed

The number of positions listed will cover staffing for this requirement. The personnel are covering shifts within the scheduled timeframe

Are columns B-D (hidden columns on the spreadsheet) on Attachment J5 reflective of the requirements of this contract?

Hidden columns on Attachment J5 are not reflective of the requirements of this contract