Solicitation_M00264-17-R-0018_Digital_Exhibits_for_the_National_Museum_of_the_Marine_Corps_(NMMC).pdf

SEE ADDENDUM

(No Collect Calls)

M00264-17-R-0018 06-Apr-2017

b. TELEPHONE NUMBER

(703) 432-1669

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 08 May 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M002649. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

HUGHES, JOY K.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MCINCR - RCO

2010 HENDERSON RD

HUGHES, JOY

QUANTICO VA 22134

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

(703) 784-1929FAX:

TEL: (703) 432-1669 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

334310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M00264-17-R-0018

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Each Concept Design

FFP

Concept Design - All Galleries FOB: Destination

NET AMT

0002 Each Drawing

FFP

Drawing- All Galleries

0003 Each Prototypes

FFP

Prototypes- All Galleries

Hardware

FFP

Hardware

0004AA Each Gallery 1- Leatherneck Gallery

FFP

Gallery 1- Leatherneck Gallery Hardware

0004AB Each Gallery 2- Overlook

FFP

Gallery 2- Overlook Hardware

0004AC Each Gallery 3-Scuttlebutt Theater

FFP

Gallery 3-Scuttlebutt Theater Hardware

0004AD Each Gallery 4-Making Marines

FFP

Gallery 4-Making Marines Hardware

0004AE Each Gallery 5-Legacy Walk

FFP

Gallery 5-Legacy Walk Hardware

0004AF Each Gallery 6- The New Republic

FFP

Gallery 6- The New Republic Hardware

0004AG Each Gallery 7- Global Expeditions

FFP

Gallery 7- Global Expeditions Hardware

0004AH Each Gallery 8- WWI

FFP

Gallery 8- WWI Hardware

0004AJ Each Gallery 9- Interwar Years

FFP

Gallery 9- Interwar Years Hardware

0004AK Each Gallery 10- WWII

FFP

Gallery 10- WWII Hardware

0004AL Each Gallery 11- Korean War

FFP

Gallery 11- Korean War Hardware

0004AM Each Gallery 12- Vietnam

FFP

Gallery 12- Vietnam Hardware

0004AN Each Gallery 13- Foward Deployed

FFP

Gallery 13- Foward Deployed Hardware

0004AP Each Gallery 14- Iraq and Afghanistan

FFP

Gallery 14- Iraq and Afghanistan Hardware

0004AQ Each Gallery 15- Changing Gallery

FFP

Gallery 15- Changing Gallery Hardware

0004AR Each Gallery 16- Sports Gallery

FFP

Gallery 16- Sports Gallery Hardware

0004AS Each Gallery 17- Chilrdern's Gallery

FFP

Gallery 17- Chilrdern's Gallery Hardware

0004AT Each Gallery 18- Hall of Valor

FFP

Gallery 18- Hall of Valor Hardware

0004AU

Gallery 19- Combat Art Gallery

FFP

Gallery 19- Combat Art Gallery Hardware

Integration

Integration

0005AA Each Gallery 1- Leatherneck Gallery

FFP

Gallery 1- Leatherneck Gallery Integration

0005AB Each Gallery 2- The Overlook

FFP

Gallery 2- The Overlook Integration

0005AC Each Gallery 3-Scuttlebutt Theatre

FFP

Gallery 3-Scuttlebutt Theatre Integration

0005AD Each Gallery 4-Making Marines

FFP

Gallery 4-Making Marines Integration

0005AE Each Gallery 5-Legacy Walk

FFP

Gallery 5-Legacy Walk Integration

0005AF Each Gallery 6-The New Republic

FFP

Gallery 6-The New Republic Integration

0005AG Each Gallery 7-Global Expeditions

FFP

Gallery 7-Global Expeditions Integration

0005AH Each Gallery 8-WWI

FFP

Gallery 8-WWI Integration

0005AJ Each Gallery 9-InterWar Years

FFP

Gallery 9-InterWar Years Integration

0005AK Each Gallery 10-WWII

FFP

Gallery 10-WWII Integration

0005AL Each Gallery 11-Korean War

FFP

Gallery 11-Korean War Integration

0005AM Each Gallery 12-Vietnam

FFP

Gallery 12-Vietnam Integration

0005AN Each Gallery 13-Forward Deployed

FFP

Gallery 13-Forward Deployed Integration

0005AP Each Gallery 14-Iraq and Afghanistan

FFP

Gallery 14-Iraq and Afghanistan Integration

0005AQ Each Gallery 15-Changing Gallery

FFP

Gallery 15-Changing Gallery Integration

0005AR Each Gallery 16-Sports Gallery

FFP

Gallery 16-Sports Gallery Integration

0005AS Each Gallery 17- Children's Gallery

FFP

Gallery 17- Children's Gallery Integration

0005AT Each Gallery 18- Hall of Valor

FFP

Gallery 18- Hall of Valor Integration

0005AU Each Gallery 19-Combat Art Gallery

FFP

Gallery 19-Combat Art Gallery Integration

Installation

Installation

0006AA Each Gallery 1- Leatherneck Gallery

FFP

Gallery 1- Leatherneck Gallery Installation

0006AB Each Gallery 2- The Overlook

FFP

Gallery 2- The Overlook Installation

0006AC Each Gallery 3-Scuttlebutt Theatre

FFP

Gallery 3-Scuttlebutt Theatre Installation

0006AD Each Gallery 4-Making Marines

FFP

Gallery 4-Making Marines Installation

0006AE Each Gallery 5-Legacy Walk

FFP

Gallery 5-Legacy Walk Installation

0006AF Each Gallery 6-The New Republic

FFP

Gallery 6-The New Republic Installation

0006AG Each Gallery 7-Global Expeditions

FFP

Gallery 7-Global Expeditions Installation

0006AH Each Gallery 8-WWI

FFP

Gallery 8-WWI Installation

0006AJ Each Gallery 9-InterWar Years

FFP

Gallery 9-InterWar Years Installation

0006AK Each Gallery 10-WWII

FFP

Gallery 10-WWII Installation

0006AL Each Gallery 11-Korean War

FFP

Gallery 11-Korean War Installation

0006AM Each Gallery 12-Vietnam

FFP

Gallery 12-Vietnam Installation

0006AN Each Gallery 13-Forward Deployed

FFP

Gallery 13-Forward Deployed Installation

0006AP Each Gallery 14-Iraq and Afghanistan

FFP

Gallery 14-Iraq and Afghanistan Installation

0006AQ Each Gallery 15-Changing Gallery

FFP

Gallery 15-Changing Gallery Installation

0006AR Each Gallery 16-Sports Gallery

FFP

Gallery 16-Sports Gallery Installation

0006AS Each Gallery 17- Children's Gallery

FFP

Gallery 17- Children's Gallery Installation

0006AT Each Gallery 18- Hall of Valor

FFP

Gallery 18- Hall of Valor Installation

0006AU Each Gallery 19-Combat Art Gallery

FFP

Gallery 19-Combat Art Gallery Installation

Programming/Test and Adjust/Closeout

Programming/Test and Adjust/Closeout Installation

0007AA Each Gallery 1- Leatherneck Gallery

FFP

Gallery 1- Leatherneck Gallery Programming/Test and Adjust/Closeout

0007AB Each Gallery 2- The Overlook

FFP

Gallery 2- The Overlook Programming/Test and Adjust/Closeout

0007AC Each Gallery 3-Scuttlebutt Theatre

FFP

Gallery 3-Scuttlebutt Theatre Programming/Test and Adjust/Closeout

0007AD Each Gallery 4-Making Marines

FFP

Gallery 4-Making Marines Programming/Test and Adjust/Closeout

0007AE Each Gallery 5-Legacy Walk

FFP

Gallery 5-Legacy Walk Programming/Test and Adjust/Closeout

0007AF Each Gallery 6-The New Republic

FFP

Gallery 6-The New Republic Programming/Test and Adjust/Closeout

0007AG Each Gallery 7-Global Expeditions

FFP

Gallery 7-Global Expeditions Programming/Test and Adjust/Closeout

0007AH Each Gallery 8-WWI

FFP

Gallery 8-WWI Programming/Test and Adjust/Closeout

0007AJ Each Gallery 9-InterWar Years

FFP

Gallery 9-InterWar Years Programming/Test and Adjust/Closeout

0007AK Each Gallery 10-WWII

FFP

Gallery 10-WWII Programming/Test and Adjust/Closeout

0007AL Each Gallery 11-Korean War

FFP

Gallery 11-Korean War Programming/Test and Adjust/Closeout

0007AM Each Gallery 12-Vietnam

FFP

Gallery 12-Vietnam Programming/Test and Adjust/Closeout

0007AN Each Gallery 13-Forward Deployed

FFP

Gallery 13-Forward Deployed Programming/Test and Adjust/Closeout

0007AP Each Gallery 14-Iraq and Afghanistan

FFP

Gallery 14-Iraq and Afghanistan Programming/Test and Adjust/Closeout

0007AQ Each Gallery 15-Changing Gallery

FFP

Gallery 15-Changing Gallery Programming/Test and Adjust/Closeout

0007AR Each Gallery 16-Sports Gallery

FFP

Gallery 16-Sports Gallery Programming/Test and Adjust/Closeout

0007AS Each Gallery 17- Children's Gallery

FFP

Gallery 17- Children's Gallery Programming/Test and Adjust/Closeout

0007AT Each Gallery 18- Hall of Valor

FFP

Gallery 18- Hall of Valor Programming/Test and Adjust/Closeout

0007AU Each Gallery 19-Combat Art Gallery

FFP

Gallery 19-Combat Art Gallery Programming/Test and Adjust/Closeout

Maintenance- All Museum Digital Exhibits

Maintenance- All Museum Digital Exhibits

0008AA Each Gallery 1- Leatherneck Gallery

FFP

Gallery 1- Leatherneck Gallery

0008AB Each Gallery 2- The Overlook

FFP

Gallery 2- The Overlook

0008AC Each Gallery 3-Scuttlebutt Theatre

FFP

Gallery 3-Scuttlebutt Theatre

0008AD Each Gallery 4-Making Marines

FFP

Gallery 4-Making Marines

0008AE Each Gallery 5-Legacy Walk

FFP

Gallery 5-Legacy Walk

0008AF Each Gallery 6-The New Republic

FFP

Gallery 6-The New Republic

0008AG Each Gallery 7-Global Expeditions

FFP

Gallery 7-Global Expeditions

0008AH Each Gallery 8-WWI

FFP

Gallery 8-WWI

0008AJ Each Gallery 9-InterWar Years

FFP

Gallery 9-InterWar Years

0008AK Each Gallery 10-WWII

FFP

Gallery 10-WWII

0008AL Each Gallery 11-Korean War

FFP

Gallery 11-Korean War

0008AM Each Gallery 12-Vietnam

FFP

Gallery 12-Vietnam

0008AN Each Gallery 13-Forward Deployed

FFP

Gallery 13-Forward Deployed

0008AP Each Gallery 14-Iraq and Afghanistan

FFP

Gallery 14-Iraq and Afghanistan

0008AQ Each Gallery 15-Changing Gallery

FFP

Gallery 15-Changing Gallery

0008AR Each Gallery 16-Sports Gallery

FFP

Gallery 16-Sports Gallery

0008AS Each Gallery 17- Children's Gallery

FFP

Gallery 17- Children's Gallery

0008AT Each Gallery 18- Hall of Valor

FFP

Gallery 18- Hall of Valor

0008AU Each Gallery 19-Combat Art Gallery

FFP

Gallery 19-Combat Art Gallery

PWS

PERFORMANCE WORK STATEMENT (PWS)

for

National Museum of the Marine Corps (NMMC) Digital Exhibits

Indefinite Delivery Indefinite Quantity (IDIQ)

1.0 Purpose

1.1 Open since November 10, 2006, the National Museum of the Marine Corps (NMMC), located at 18900 Jefferson Davis Hwy, Triangle, VA 22172, is a military history museum dedicated to showcase the material history of the United States Marine Corps (USMC). Within this PWS, NMMC, Government, and Museum are used interchangeably.

The NMMC consists of eleven (11) extant themed exhibit spaces:

Gallery 1 Leatherneck Gallery Gallery 2 Traveling exhibit space (2nd deck) Gallery 3 Scuttlebutt Theater Gallery 4 Making Marines Gallery 5 Legacy Walk

Gallery 6 The New Republic Gallery 7 Global Expeditions Gallery 8 World War I

Gallery 10 World War II Gallery 11 Korean War Gallery 12 Vietnam

Each gallery portrays the history of the Marine Corps through a complex integration of artifacts, graphics, audio and video media, theatrical lighting, life cast figures, interactive displays, environment simulations, scenic tableaus, and dioramas.

The NMMC intends to complete the existing Marine Corps story beyond the Vietnam Gallery in a project titled “The Final Phase.” This project entails the fabrication of new galleries that will extend the Marine Corps storyline from 1976 to present day and add/or update other related themed exhibit spaces. The galleries will likewise depend on highly sophisticated and integrated media, artifacts, scenic developments, and other devices – from the floor to the ceiling.

2.0 Scope

2.1 The Contractor shall design, fabricate, provide hardware, and install audio, video, interactive components, control hardware and programming for the Final Phase projects in the following eleven (11) galleries prior to the opening of September 14 of the year specified below:

Gallery 1 Leatherneck Gallery (Update existing space)

Gallery 2 The Overlook (fabricate exhibit components in the 2nd deck gallery) 2018 Gallery 5 Legacy Walk (complete the existing exhibit) 2018 Gallery 9 Inter War Years 2021

Gallery 13 Forward Deployed 2018 Gallery 14 Iraq and Afghanistan 2018 Gallery 15 Changing Gallery 2021 Gallery 16 Sports Gallery 2020 Gallery 17 Children’s Gallery 2017 Gallery 18 Hall of Valor 2020 Gallery 19 Combat Art Gallery 2017

In addition to adding these spaces, NMMC will retrofit the existing galleries to bring those galleries in line with new design direction developed for the Final Phase project.

The Contractor’s responsibilities include: design, prototyping, fabrication, providing hardware, testing, installation of hardware and infrastructure, programming, field test and adjust, trouble shooting of all combined hardware elements and providing continued on-site support for all integrated digital exhibits components.

The NMMC has achieved and maintained a high level of quality in its exhibits, earning it a gold standard rating with independent museum rating organizations and winning awards for excellence from themed entertainment associations. It is incumbent on the Contractor, and its sub-contractors, to maintain or exceed this level of quality and durability in the fabrication, installation, and maintainability of the hardware and associated programming. All work is required to meet this standard. It is also the responsibility of the Contractor, and their sub-contractors, to understand and adhere to the requirements of this contract and its delivery orders. It shall be understood that, for the sake of simplicity and to reduce redundancy, details listed herein are not always repeated on drawings. This is not meant to release the Contractor from meeting these requirements. Any work not meeting the level of quality as specified in this contract and its delivery orders shall be corrected at the Contractor’s expense before COR approval and acceptance.

3.0 Tasks

3.1 The efforts required under this contract to complete the Final Phase project vary greatly in scope but are broken into eight (8) categories:

1. Concept Design

2. Drawings

3. Prototypes

4. Hardware

5. Integration

6. Installation

7. Programming/Test and adjust/Close out

8. Maintenance of Digital Exhibits

Individual Delivery Orders issued under this contract will note the specific delivery requirements needed for completion. Documents usually in the form of design drawings or written narratives with supporting images, will also be provided at the delivery order (Please refer to Attachment C: Media Treatments and Attachment D:

Drawings for non-limiting examples of such documents). It shall be the responsibility of the Contractor to meet these requirements within the terms and conditions of the contract and delivery orders before COR approval and acceptance.

3.2 Concept Design

Concept design will include selection of hardware and production of concept drawings produced with enough detail to demonstrate how the audio, video and control hardware will work to present all media. The use of industrial-grade controls will be selected to interact with non-standard exhibits components as well as standard audiovisual components throughout the exhibit spaces. Non-standard components are, for example, automatic doors, scent cannons, and other effects as designed under this contract. For purposes of this procurement, industrial-grade controls are defined as relays, switches and similar electromechanical components used to control exhibit power and non-standard components. Components of this type are analogous to automated manufacturing plant equipment and shall have an operational life of, at least, twenty years. All components shall be housed in National Electrical Manufacturers Association (NEMA) rated enclosures. Off the shelf, pre-packaged relays with circuit board controllers typically used for the home and conference room automation, or similar mid-grade equipment shall not be used.

a. Design Scope Meeting: The COR will meet with the Contractor to review the scope as set forth in the Delivery Order. All Government-provided reference materials will be reviewed so as to educate the designer on the intended usage, durability, maintenance and operational goals of the hardware. During this, and for as many subsequent meetings as are needed, the requirements of all media presentations will be discussed. Based on these meetings, the types and quantities of design deliverables will be provided in the delivery order.

b. Reviews: The COR will meet with the Contractor at predetermined periods to review progress of the concept drawings, and answer any questions concerning the function of the design process. After the final review of the concept drawings, the Contractor will incorporate any final notes into the design deliverables and prepare them for turn-over to the COR.

c. Turn-Over: The Contractor will deliver the completed concept design documents to the COR for acceptance and approval. These documents shall have enough detail to clearly demonstrate how the digital exhibits hardware will be able to support the design goals as set forth during the design scope meeting.

3.3 Drawings

Based on the COR approved concept design documents, the Contractor will produce a fully detailed fabrication package. This is defined as scaled, dimensioned and annotated two-dimensional representations of racks, other hardware, single line interconnects, hardware location plans, facility electrical distribution elevations and plans, panel schedules and any other drawings needed for fabrication and later troubleshooting by NMMC staff. Unless otherwise noted in the Delivery Order, all drawings shall satisfy these requirements:

a. The Contractor shall submit detailed, scaled fabrication drawings for all integrated hardware elements. Examples of this include: equipment racks, control boxes and visitor interactive hardware. All hardware used for media presentation shall be represented in the drawings. Drawings shall show fabrication and installations details; and, at a minimum include the following information:

• Dimensions.

• Identification of products and materials included by sheet and detail number.

• Compliance with specified standards as defined and approved in the Concept Design.

• Notation of coordination requirements.

• Notation indicating any relevant materials, finishes, and methods of fabrication and assembly.

• Notation of dimensions established by field measurement.

b. Drawing Specifications: Drawings shall be produced in AutoCAD 2014 or later as native format files. Drawings created in other software will not be accepted. Drawings shall be submitted at 36 by 48 inches (architectural size E).

Sheet numbering shall be in the format of “AV-xxx”, where “xxx” is the sheet number. All drawing packages shall be labeled as “xx% Review”, where “xx” is the percent (typically 30, 60, 90 and 100), “Final” or “As Built”. The label is dependent upon the phase of drawing completion unless otherwise directed by the delivery order. The number and type of drawing releases will be managed by the Contractor and the COR before drawing production begins.

c. Drawing Package organization: Organization of package drawings will be detailed in the Delivery Order.

d. Drawing Approvals: Review drawings are to be submitted electronically as Adobe Portable Document Format (PDF) files and (1) set printed on bond paper at full size, two (2) sets printed at half size to the COR for review. The COR will have ten (10) business days to review and provide recommendations, if any to the drawings and return them to the Contractor. Final drawings completed that have been accepted and approved by the COR, will be signed and dated by the COR and stamped “APPROVED FOR FABRICATION”. Only approved drawings shall be used by the Contractor for production. No work shall commence without fully approved drawings. All designs and fabrication methods shown in drawings are to be followed by the Contractor. Deviations are not permitted and shall be corrected at the expense of the Contractor.

e. Closeout: Upon approval by the COR of the final package, the Contractor shall issue a set of drawings marked Final. The final set of drawings shall consist of two (2) hard copy sets at full size and two (2) sets of CDs containing all files in PDF format and native AutoCAD software format.

3.4 Prototypes

The Final Phase project includes some intricate displays that combine electrical, media, and electronic systems to tell the Marine story in ways new to NMMC. As these integrated designs are unproven, prototypes may need to be produced as a proof of concept and to work out design details that cannot be satisfactorily determined in other ways.

a. Prototype Meeting: The COR will meet with the Contractor to discuss reference materials and answer any questions on the thematic and functional goals of the prototype. Should it be necessary, the Audio Video Media contractor will be invited to the meeting(s). The type, quantities, and design goals of the prototypes will be directed in the delivery order.

b. Fabrication: Based on the approved information set forth in the previous step, fabrication on the prototype will begin. During fabrication, the COR will meet with the Contractor, as needed, to review progress and answer any questions and recommendations. Reviews may continue until the prototype has achieved the design goals.

c. Delivery and Installation: The contractor shall deliver to and install the completed prototype as identified per the delivery order. The Contractor shall provide all transportation vehicles and personnel required to deliver and install the prototype at the designated location.

d. Close-out: At the end of the testing for the prototype, the Contractor shall meet with the COR and other stakeholders to evaluate the effectiveness and lessons learned. The Contractor shall incorporate these lessons learned into the fabrication drawings for the final drawing package and as needed into other areas of fabrication such as programming and hardware selection.

3.5 Hardware

Provide a List of all applicable materials for the support of this entire contract and its delivery orders. The List shall contain the brand name or part/model number and its price. Final hardware components of the types and quantities identified in the concept design and final drawings will be determined in the Delivery Orders.

3.6 Integration

Integration is defined as the interconnection and pre-programming of all hardware into equipment racks or otherwise preparing components for field installation.

a. Integration: The Contractor shall furnish all labor for integration of digital exhibits hardware as indicated in the COR approved fabrication drawings. All wiring in racks shall be neatly bundled so as to not obscure connections to hardware. The use of raceways or trays inside equipment racks is not permitted. The Contractor shall use lacer bars to anchor wire bundles to relieve stress on hardware connections. All connections to hardware to be made with AV industry best practices.

b. Labeling: The Contractor shall label both ends of all cables in accordance with the approved fabrication drawings to facilitate later troubleshooting in the field as directed in the fabrication package. All hardware shall have a unique identifying number as shown in the fabrication drawings and be located, adjacent to, but not on the hardware. For example, hardware labels in equipment racks will be on the rack rail to one side of the hardware. Labels for hardware located in exhibits will be placed near the hardware as proposed by the COR in the field during installation. Methods for all labeling shall be reviewed and approved by COR before work begins. Any labels not approved by COR will be remade and installed at no expense to the government.

c. Testing and pre-programming: Completed hardware racks shall be powered up and tested for functionality at the Contractor’s facility. The Contractor shall load final media, if available, or test media of the same quality and program/configure hardware for field operation in accordance with approved design documents. The Contractor shall demonstrate to the COR the functionality of the hardware and the ability of all components to perform to design specifications as noted in the approved fabrication drawings. The COR will note any deficiencies for correction by the Contractor within ten (10) business days. Once approved by the COR, all equipment will be readied for transport to NMMC by the Contractor. Equipment not immediately needed on site shall not be stored at government facility.

d. Design modifications: During fabrication and testing, should it be necessary to deviate from the design drawings, the Contractor shall notify the COR prior to any changes. If changes are made, the drawings will be updated accordingly before the equipment is transported to NMMC. The Contractor shall label these drawings as “preliminary As-Built” and provide one (1) full size and two (2) half size print-outs to the COR.

3.7 Installation

a. Field conditions: The Contractor shall provide all manpower needed to transport and install all hardware into its final position. Prior to installation, the Contractor shall install all power and signal infrastructure needed for digital exhibits hardware. This includes installing cables and interconnecting equipment in a manner consistent with a permanent installation. With regard to power circuits, industrial-grade controls will be utilized as defined in Section 3.1.

b. Installation: All installed components will be in new, not refurbished, condition. The Contractor shall make all terminations to digital exhibits hardware and install all mounting brackets and screens according to AV industry standards.

c. Adherence to guidelines: The Contractor shall install all hardware in accordance with any industry standards, the COR approved design document and via guidelines as set forth in the fabrication document. Any work not satisfying these standards may be rejected by the COR and corrected by the Contractor within ten (10) business days.

d. Design modifications: During installation, should it be necessary to deviate from the design drawings, theContractor shall notify the COR prior to any changes. If changes are made, the drawings will be updated accordingly before the equipment is transported to NMMC.

3.8 Programming/Test and Adjust/Close Out

a. Media: The Contractor will coordinate with the contracted AV Media contractor to load the media pieces into the digital exhibits hardware, troubleshoot, adjust, fine tune, and ensure that they work in accordance with the COR approved design specifications. The Contractor will verify that the media is playing back at the proper resolution, is triggering properly and is being produced at the intended level of quality. The AV Media contractor will equalize all audio tracks playing on the digital exhibits hardware. The Contractor shall coordinate with the AV Media Contractor in connecting their audio rig into the hardware for this purpose. Once equalized, the media will be loaded onto the hardware and the audio rig removed.

b. Programming/Test and Adjust: The Contractor shall complete and adjust programming of the digital exhibits hardware as needed to deliver a fully automated system free from operational errors. The programming shall be complete thirty (30) days prior to the anticipated gallery opening date. During this time the digital exhibits components and control systems will be allowed to run in normal operation mode and will be monitored by NMMC.

Any issues or equipment not operating up to expectations will be noted for correction by the Contractor within five

(5) business days. Additionally, for a period not to exceed forty-five (45) contiguous days following final acceptance, Contractor will provide on-site technical support during business hours, to include weekends, to correct any defective programming or components of the digital exhibits.

c. Preliminary Buy-off: After the thirty day test period prior to gallery opening date, and when the Contractor is satisfied that the installation meets the requirements of the design documents, the Contractor will review the installation with the COR for a preliminary hardware approval and acceptance.

d. Close out: The Contractor can finalize all documentation and prepare it for turn over to the COR. The design drawing package with all changes made during shop and field installation will be marked “As Built”. The final deliverables are:

• Design Drawing Package hard copy printed on bond paper: one (1) bound full size set and two (2) bound half size.

• Design Drawing Package files burned on CDs: all drawing files in native AutoCAD format with XREF’s separated (do not bind drawings), one (1) set of drawings in .pdf format at full size.

• Manufactures documents: Provide two (2) sets of binders with all user manuals and warranties from all hardware, include CDs with the same information in .pdf format.

• Programming/Firmware: Provide two (2) CDs containing all programming generated for the hardware and any firmware installed.

• User Guides for operation and maintenance of customized interactives and AV hardware:

Provide two (2) sets of binders with print outs of all information, include CDs with the same information in .pdf format.

The COR will review all documents submitted and inform the Contractor of any missing documentation required.

The Contractor will have ten (10) business days to provide any outstanding information. Once all documentation is accepted and approved by the COR the project will be considered complete.

3.9 Maintenance of Digital Exhibits

This is defined as providing on-site technician support during museum operating hours and as needed for special events, to perform routine preventative maintenance, troubleshooting and break/fix service on digital exhibits components. The digital exhibits system at NMMC is a fully automated, complex system of monitoring and playback equipment. It operates continuously for 10 hours a day, 364 days a year. It is the responsibility of the Contractor to fully understand the functions of the system as a whole as well as the individual component parts to ensure maximum reliability and minimize exhibit down time.

a. Primary Duties: Contractor is responsible for the maintenance and sustained operation of all digital exhibits components, their control systems, and all connected equipment in NMMC. It shall be the contractor’s responsibility to troubleshoot, repair and replace all consumables within two hours of fault or failure and forty-eight hours for replacement or repair of malfunctioning equipment. The Contractor shall also provide system status reports and take every necessary measure to insure the system is operating trouble-free, on a daily basis.

• Morning Walk Through – Contractor will walk gallery spaces daily prior to opening and ensure all digital exhibits are functioning in accordance with the current government provided check list. Checklist will be signed/dated and submitted to the COR daily. Non-functioning exhibits shall be corrected prior to Museum opening. In the situation that an exhibit cannot be made to operate for opening, a verbal plan of corrective action is to be presented to the COR for approval no later than 10AM that day.

• Sustained Exhibit Operation – For faults or failures outside the warranties, that require more than a non-consumable replacement part, the Contractor has forty-eight hours to restore the exhibit to functionality. Replacement parts will fall under the Hardware costs and not under maintenance costs.

• Special Equipment - Examples of special equipment include, but are not limited to: moving screens, air/scent effects, automatic doors, and control programming.

• Preventative Maintenance (PM) - The contractor will be responsible for PM on digital exhibits components and connected peripherals to assure proper performance and prevent premature failure. This includes but is not limited to: vacuuming of equipment racks and digital exhibits systems rooms and recalibration of video projectors and monitors. Contractor will provide an acceptable preventative maintenance schedule in order to utilize industry best practices and minimize exhibit down time. Contractor will provide confirmation of task completion in the Monthly Digital Exhibits Report (see below). Monthly Digital Exhibits Report - Deliver by last Friday of the month to the COR, a report that list the Contractor’s activities related to his duties for that month.

b. Supplemental Duties: In addition to the Primary Duties the Contractor will have other, less frequent, duties to perform.

• Special Event Support –Contractor will set up and operate auxiliary AV gear for Marine Corps only endorsed events. This gear is to be provided by NMMC and typically consists of a podium/microphone/CD player/computer connection configuration that is fed into the existing Public Address system.

c. Conduct: While performing duties at NMMC the Contractor may be perceived by visitors as a member of the NMMC staff. As such, the Contractor shall conduct themselves in a professional manner befitting visitors and active duty service members. Unprofessional behavior that reflects poorly on the NMMC and Marine Corps will not be tolerated. The digital exhibits systems within the NMMC are Government equipment and, as such, the Government retains ownership of its property at all times. The Contractor shall not remove, dispose or release equipment to anyone without written approval of the COR. Equipment that is damaged due to mishandling or removed without authorization will be replaced at Contractor’s expense.

At no time shall the Contractor perform their duties in such a way that cause potential harm to NMMC visitors. This includes working overhead during operating hours or performing tasks that will reduce light levels so as to cause trip hazards. It is the intention of the NMMC to perform all maintenance tasks out of view of the visitors. Unless otherwise approved by the COR, the Contractor will not perform their tasks in front of visitors during operating hours. Any approved work or actions must be completed without compromising the look, sound or integrity of any exhibit. During the course of their duties the Contractor shall notify the COR of any defects of the digital exhibits system, or any other systems located in AV rooms or near media based exhibits in the gallery space. It is the desire of the NMMC that the digital exhibits and other exhibit components be error free and as simple to service as possible. With this in mind, the Contractor shall immediately notify the COR of any observed defects. Typical examples could be but are not limited to: improperly functioning convenience outlets, access hatches to digital exhibits equipment that are difficult to open or unusual dust build-up on digital exhibits equipment.

d. Office Space: Government will provide Contractor with office space at NMMC. This space will be equipped with a desk and a phone. When not working in the Museum the Contractor will reside in this location to be accessible for meetings or addressing issues related to their duties. A space with workbench and tool storage will also be provided in one of the AV rooms near the office.

e. Tools: The Contractor will provide all tools needed to carry out the scope of their duties as described above.

f. System Wiring: At no time will the Contractor make changes to the wiring existing in the AV rooms or any gear connected to them. Should the Contractor determine that changes are necessary, it shall first discuss all changes with the COR who will make final decision on all changes.

4.0 General Requirements

4.1 Unless otherwise stated in this contract or directed in delivery orders the following shall apply:

1. Place of Performance: NMMC is located within Prince William County and subject to concurrent jurisdiction with Marine Corps Base (MCB), Quantico, VA 22134.

The NMMC is open to the general public from 09:00 AM until 5:00 PM, 364-days per year, every day except December 25.

Work that does not degrade the visitors’ experience can be conducted during the hours that the Museum is open.

Work that is loud or degrades the visitors’ experience must be completed before 0900 or after 1700 each day. Loud or potentially degrading work is defined as noise created by any mechanical tool larger than a hand tool(s) that disrupt the visitor experience in the Museum. This will be assessed on a case-by-case basis. Activities such as hammering and drilling will be permitted, but jack hammering or table saws will not be permitted during operating hours. Materials, such as solvents and paint that potentially off-gas with unpleasant or harmful vapors shall not be used in or around Museum visitors. Use of such materials shall be approved by the COR. It is the Contractor’s responsibility to insure vapors or fumes do not create a negative experience for the visitors.

2. Delivery Instructions: All hardware to be delivered and installed at the NMMC shall be marked to the ATTN:

COR Johnathan Jones, Digital Exhibits Specialist. All deliverable items shall be packaged and marked according to the Contractor’s best commercial practices to ensure arrival at the specified destination free of damage or deterioration. The Contractor shall comply with all shipping and hauling requirements of the Commonwealth of Virginia, the USMC, and all other associated authorities. All deliveries shall be coordinated with the COR. Any deliveries made without prior coordination run the risk of being refused at the discretion of the COR and at the expense of the Contractor.

3. Working on a Government Installation: The Contractor and his employees shall be subject to all traffic, security, and registration regulations for personnel and vehicles. All Contractor and sub-contracted personnel attending meetings, answering Government telephones, working on site, where their status is not known to third parties, must identify themselves as contractor personnel and must identify themselves as contractor personnel when requested by Government personnel. Unless otherwise directed by the COR, all s produced or revised by Contractors or developed through Contract participation must be marked as “Contractor generated documents” or otherwise identified in a manner that discloses the Contractor’s participation.

The Contractor and their sub-contractors shall understand they are working at a Government, military installation and shall comply will all posted rules and laws and/or as directed by Government personnel. While on-site, all contracted personnel shall conduct themselves in a professional manner at all times and not create a situation that interferes with the Museum operations or with the general public’s visitor experience. Unacceptable or unsafe behavior will be documented by the COR and delivered to the Contractor via email. It shall be the responsibility of the Contractor to correct the behavior or remove the offending personnel per direction of the COR.

4. Deadlines: It shall be the Contractor’s responsibility to meet all schedule milestones and deadlines stated in the delivery order for on-site installation. It is the responsibility of the Contractor to complete all work, to include any punch list items, in time for the agreed upon deadline. Payment will not be granted for incomplete work.

5. Accident Prevention: The Contractor shall establish an effective accident prevention program and provide a safe environment for all personnel and visitors. Before on-site work begins, the Contractor shall submit to the COR for approval an accident prevention program. The COR shall review the proposed plan for compliance with OSHA and project requirements. The plan shall, at a minimum, include the following information:

(a) Name of responsible supervisor to carry out the program.

(b) Weekly and monthly safety meetings.

(c) First Aid procedures.

(d) Outline of each phase of the work, the hazards associated with each major phase, and the methods proposed to ensure property protection and safety of the public, USMC and Heritage Foundation personnel, Contractor's employees and other contractors’ employees. Identify the work included under each phase by reference to specification section or division numbers.

(e) Training, both initial and continuing.

(f) Planning for possible emergency situations. Such planning shall take into consideration the nature of hardware fabrication and installation, site conditions, and degree of exposure of persons and property.

(g) Certificates: Provide certificates from a mechanic that certifies all mechanical equipment has been inspected and meets OSHA requirements.

(h) Submit a copy of test reports, as required by OSHA, for personnel working with hazardous materials.

(i) Submit a report of safety meetings and of inspections.

(j) Upon request, submit proof of employees' qualifications to perform assigned duties in a safe manner.

6. Accident Reporting: A reportable accident is defined as death, occupational disease, traumatic injury to employees or the public, property damage by accident in excess of $100, and fires. The Contractor shall notify the COR immediately in the event of a reportable accident. All other accidents shall be reported within eight (8) hours of incident. The Contractor shall follow up, in writing, with an accident report that includes: Time, date, location of occurrence, names of those involved and witnesses, description of events and injuries, and a plan of correction to the COR. The Contractor will provide their on-site staff with adequate training to ensure prompt and efficient first aid.

7. Public Safety: The Contractor shall be responsible for erecting barriers to ensure the safe passage of Museum visitors and employees around areas of work, to include ingress and egress from the Museum. Where the work under contract occurs in or adjacent to an area of the Museum open to Museum visitors, the Contractor shall provide suitable protection and screening to protect the visitors from any harm or undue inconvenience. Protection shall include barricade panels and locked access of sufficient size and strength to preclude accidental or deliberate entry to the work site by any of the public. Such barriers shall be maintained to present a respectable appearance to the visitors at all times. The Contractor shall provide temporary signs indicating work in process. All signs shall be approved by the COR prior to them being posted. The work and movement of equipment and materials to and from the site shall be scheduled and conducted in such a manner that the Museum’s visitors and staff are protected from harm or undue inconvenience.

8. Emergency Instructions: The Contractor shall post telephone numbers and reporting instructions for ambulance, physician, hospital, fire department, and police in conspicuous locations at the work site.

9. Ingress and Egress: The Contractor shall provide and maintain adequate ingress and egress at all times in accordance with Government safety requirements. No corridor, aisle, stairway, door, or exit shall be obstructed or used in a manner that interferes with egress. The Contractor shall be responsible for all signage, ground guides, and flag-persons.

10. Protective Equipment: The Contractor shall inspect personal protective equipment daily and maintain it in a serviceable condition. Clean, sanitize, and repair personal items before issuing them to another individual. Inspect and maintain other protective equipment and devices before use and on a periodic basis to ensure safe operation.

11. Hard Hats and Protective Equipment Areas: A hard hat area shall be designated and posted by the Contractor.

It is the Contractor's responsibility to require all those working on or visiting the site to wear hard hats and other necessary protective equipment at all times. At a minimum, the Contractor shall provide ten (10) hard hats for use by visitors.

12. Hazardous Materials: The Contractor shall ensure that all hazardous materials are stored in approved containers and are handled in a safe manner in accordance with OSHA guidelines. Hazardous materials are defined as explosive, flammable, poisonous, corrosive, oxidizing, irritating, or otherwise harmful substances that could cause death or injury.

13. Onsite Work: The Contractor shall have the appropriate licenses and shall acquire the appropriate approvals required to work in Prince William County, VA. The Contractor shall comply with federal, state, and local regulations, and shall understand that the Museum is subject to concurrent jurisdiction, including Marine Corps Base Quantico, Prince William County, and the Commonwealth of Virginia.

14. Dumpsters and Port-a-Potties. Any on-site work by the Contractor that is extensive in duration or in personnel shall necessitate waste removal. The Contractor shall be responsible for delivering, placing, and servicing dumpsters and port-a-potties in a manner that does not inconvenience or degrade the Museum visitor’s experience.

These items will be shielded from the Museum visitor’s view to present a professional work area. Dumpsters and Port-a-potties shall be used by all contractors on the site.

15. Site Restoration: The Contractor is responsible for restoring the work site to its original condition. This includes, but is not limited to sod, sprinkler repair, concrete repair, sidewalk repair, replacement of carpet squares, and reinstallation of named bricks temporarily relocated to accommodate work access.

16. GFE Delivery Dates: The Contractor is responsible for designating or arranging mutually-agreeable delivery dates of Government furnished equipment and for receiving, unloading and handling Government-furnished equipment at the site.

17. File Transfer Proposal (FTP) Site: The Contractor is responsible for establishing, maintaining and administrating an FTP site. This site shall be used to post information and drawings. At time of posting, the COR will be notified, via email, of any items uploaded to the site for review. Documents on the site to be kept current and all previous document versions to be located in a site folder appropriately named.

18. Contract Performance: The Contractor shall fulfill this contract in such a manner that all key personnel will be able to successfully manage all requirements of this PWS. Key personnel are identified as the Project Manager, Project Coordinators, and site Foremen. The Contractor shall provide a single point of contact in the person of a Project Manager on the job site for all issues.

19. Security Requirements: During on-site installations, the Contractor is responsible for:

-security of equipment and materials left on the Museum campus, including but not limited to the lay down yard/area.

- security breaches perpetrated by all Contractor employees and all sub-contractors.

- security and safety during truck delivery, offload, staging, and other potentially dangerous work performed on the Museum campus.

20. Material Submittals: The Contractor shall follow the following Submittal Process:

Materials, supplies, and equipment procured by the Contractor shall meet the specifications, standards, and manuals listed in these specifications and approved by the COR prior to installation. Submittals are required for approval by the COR. The COR may at any time require test data showing that any materials or supplies procured by the Contractor meet the industrial specifications.

If the quality of an item is not specified, it shall be of acceptable industrial grade and quality, per industry standards, and will be compatible with existing systems. Replacement parts shall be new and shall carry the full commercial warranty.

The Government acceptance, review, or submittal approval of any portion of the final design shall not relieve the Contractor from fulfilling its responsibility of any errors or omissions with respect throughout the life of the contract.

21. Government Furnished Equipment(GFE): The Contractor is responsible for protecting GFE from damage, including damage from exposure to the elements, and to repair or replace items damaged as a result of mishandling by the Contractor’s handling or operations. The Contractor shall not accept any GFE without receiving a Transmittal from the COR. The transmittal will be signed by the Contractor and the COR showing receivership of the materials.