Amendment_0004__M0026417R0018_Digital_Exhibits_for_the_National_Museum_of_the_Marine_Corps.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment 0004 is as follow s:

1) Provide Vendor Questions and Government Responses;

2) Update Instructions to Offerors and;

3) PWS

1. CONTRACT ID CODE PAGE OF PAGES

1 26

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-May-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M00264-17-R-0018

X 9B. DATED (SEE ITEM 11)

06-Apr-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-May-2017

CODE

MCINCR - RCO

2010 HENDERSON RD

HUGHES, JOY

QUANTICO VA 22134

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M00264-17-R-0018

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 15-May-2017 11:00 AM to 22-May-2017 11:00 AM.

The following have been added by full text:

QUESTIONS&GOVERNMENT RESPONSES

Please see Attached Excel Spreadsheet for Vendor Questions and Government Responses.

The following have been modified:

52.212-1 ADDENDUM-INSTRUCTION

Instruction to Offerors– Commercial Items

52.212-1 Addendum – Instructions, Conditions, and Notices to Offeror

1. Multiple Offers

1.1 The Regional Contracting Office, National Capital Region does not encourage contractors to submit multiple proposals presenting alternative terms and conditions for satisfying the requirements of this solicitation.

2. Overview

2.1 The Government intends to award a single IDIQ award containing Firm Fixed Price (FFP) CLINS for a five year ordering period, as a result of the solicitation. Under no circumstances will the final performance period extend beyond 60 months.

2.2 The Government will award a contract resulting from this solicitation to the responsible Offeror whose Proposal, conforming to the solicitation, represents the best value to the Government, price, and other factors considered. The following factors shall be used to evaluate Proposal:

Factor 1 Technical Capability;

Factor 2 Performance Execution and Management;

Factor 3 Past Performance Factor 4 Small Business Participation Plan; and, Factor 5 Price

2.2.1 In determining the best value, Factor 1 - Technical Capability and Factor 2 – Performance Execution and Management, are equal in importance to each other and each are significantly more important than Factor 3 – Past Performance Plan and Factor 4- Small Business Participation Plan. All non-price factors are individually, and when combined are significantly, more important than Factor 5 – Price. Although Factor 5 – Price, is the least important factor, it becomes increasingly more important when Offeror’s receive similar ratings for the non-price factors.

2.3 Each Offeror shall submit a Proposal that clearly and concisely describes its response to the requirements of the solicitation. Use of general or vague statements such as “standard procedures will be used” will not satisfy this requirement. Unnecessary elaboration or presentations beyond what is sufficient to present a complete and effective solution are not desired and may be construed as a lack of understanding of the requirement.

2.4. As part of this requirement and prior to submission of the proposals, a site visit will occur on April 20, 2017 at 10:00 a.m., Eastern Daylight Time (EDT) at the National Museum of the Marine Corps (NMMC), 18900 Jefferson Davis Highway, Triangle, VA 22172, to allow for vendors to conduct a walk through the museum in order to assesses and capture how they will propose on this effort. No questions will be answered during the course of this site visit. However, questions can be submitted in accordance with Section 5- Questions below.

For clarification, no it is not a requirement just an opportunity to visit the site. Contractors are NOT required to attend this site visit in order to propose.

3. Guidance

3.1 The Proposal must be prepared in accordance with these instructions. Failure to do so may result in the Offeror’s submission being determined unacceptable and ineligible for award. Each Offeror’s submission shall be screened by the Contracting Officer upon receipt to ensure completeness and compliance with the instructions contained in the Request for Proposal (RFP). Elimination of a Proposal is at the sole discretion of the Contracting Officer.

3.1.1 The purpose of this procurement is to obtain the concept design, drawings, prototyping, providing hardware, intregation, testing, installation of hardware and infrastructure, programming, field test and adjust, trouble shooting of all combined hardware elements and providing continued on-site support for all integrated digital exhibits components.

4. Confidential Information

4.1 The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and Proposal/proposals submitted to federal agencies. If a Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” (5 USC 552(b)(4)), the Offeror should mark its submissions in the following manner:

4.1.1 The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s)

4.1.2 Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

5. Submission of Questions

5.1 Questions

5.1.1 All questions must be received by April 24, 2017 at 11:00 am, Eastern Daylight Time (EDT).

All questions submitted for this solicitation must be electronically sent to the following e-mail addresses: joy.hughes@usmc.mil and carbon copy (cc) judy.pace@usmc.mil.

5.1.1.2 Note: Due to the firewall on the Government network, please be advised that it is the Offeror’s responsibility to ensure all electronic submittals of questions are received by the Contracting Officer in the timeframe given above.

5.2 Proposal

5.2.1 Electronic Proposals are not authorized for this solicitation and will not be considered for evaluation. Proposal must be received no later than, May 22, 2017 at 11:00 a.m. Eastern Daylight Time (EDT). In order to maximize efficiency and minimize the effort involved in the Proposal evaluation process, all Proposals must comply with the following instructions for Proposal format and content.

Proposal that do not comply with these instructions may be considered non-responsive and may render the Proposal ineligible for award.

For each Proposal submission, provide the following:

o One (1) Original Technical Volume 1, o (3) Copies of Technical Volume 1, o One (1) Original Past Performance/Small Business Participation Plan- Volume II o (3) Copies Past Performance/ Small Business Participation Plan- Volumes II, and;

o One (1) Original Business Volume III;

o (3)Copies Business Volumes III

****The total volumes the government should have is twelve (12) volumes.

mailto:joy.hughes@usmc.mil mailto:judy.pace@usmc.mil

5.2.2 Proposals shall be sent via Federal Express, private courier, hand delivered, or mailed, to the following address:

Regional Contracting Office, NCR 2010 Henderson Road Attention: Joy Hughes Marine Corps Base (MCB) Quantico, VA 22134

6. Proposal Format

6.1 In addition to the paper copies identified above, the Offeror shall submit all Proposal information in electronic format on a CD. Text and graphics portions of the electronic copies shall be in a format readable by Adobe Acrobat Reader (PDF). Data submitted in spreadsheet format shall be readable by Adobe Acrobat Reader (PDF) MS Excel 2007 or earlier. In case of conflict between the paper copy and the electronic copy of the proposals submitted, the paper copy shall take precedence.

6.1.2 In order to maximize efficiency and minimize the time for Proposal evaluation Offeror’s should submit their Proposal in accordance with the format and content specified.

o 8.5 x 11 inch paper in 3-ring binders for text;

o 11 x 14 inch for foldouts, matrixes, Work Breakdown Structure;

o Single-spaced typed lines;

o 1 inch margins on all sides;

o 11 point Times New Roman font;

o Headers/footers – ensure the company name and RFP number is included on each page of the

Original Volumes.

o Graphs and drawings must be clear/legible and may use a smaller font;

o No corporate photographs or hyperlinks are permitted; and o Content should utilize .doc, .pdf. xls, and .jpg formats

PLEASE NOTE: Your subject line should read “NMMC Museum Digital Exhibits” M00264-17-R-0018”

7. Offeror Content

7.1 Each Proposal shall contain the following volumes/sections:

Technical, Volume (I)–Not to Exceed (NTE) 50-pages and shall include:

a. Technical Volume Cover Letter with Name of Firm, CAGE code, DUNS code, Tax ID, Statement of Registration in the System for Award Management (SAM), Solicitation Number, and Vendor POC and Alternate POC information (name, title, telephone number, email);

b. Table of Contents;

c. Compliance Matrix;

d. Letters of Commitment from Key Personnel (if not currently employed by offeror); and,

e. Technical Capability and Performance Execution and Management Information (shall reference the Solicitation/PWS).

f. The Proposal shall include photographs of equipment rack wiring from two (2) different installations completed by the Offeror. These photos supplied will demonstrate the ability of the Offeror to achieve the level of craftsmanship required in the PWS. In addition, this shall include photographs and fabrication drawings from (2) examples of industrial control boxes designed, fabricated and installed by the Offeror. The photos and drawings supplied will demonstrate the ability of the Offeror to achieve the level of craftsmanship required in the

PWS.

Past Performance and Small Business Participation Plan- Volume (II) – NTE 30-pages and shall include:

a. Past Performance-Cover Letter with Name of Firm, CAGE code, DUNS code, Tax ID, Statement of Registration in the System for Award Management (SAM), Solicitation Number, and Vendor POC and Alternate POC information (name, title, telephone number, email);

b. List of Agencies that your firm sent Attachment B: Past Performance Questionnaires (PPQ); and,

c. Self – Assessment of the PPQ (Per listed firm).

d. All offerors are required to submit their Small Business Participation Plan in accordance with FAR Part 19.704 -- Subcontracting Plan Requirements.

Please refer to http://farsite.hill.af.mil/ Business, Volume (III)-NTE 5-pages and shall include:

a. Formal Proposal Letter with Name of Firm, CAGE code, DUNS code, Tax ID, Statement of Registration in the System for Award Management (SAM), Solicitation Number, and Vendor POC and Alternate POC information (name, title, telephone number, email);

b. Price Proposal shall be provided in the SF1449 form AND shall also be provided in http://farsite.hill.af.mil/ unlocked Excel spreadsheet;

c. The proposal shall include supporting material and include a detailed breakdown of labor categories, fully burdened labor rates, number of hours for each labor category, total hours for each CLIN, and the total price for each CLIN.

Provide prices corresponding to the CLINS in the Schedule of Supplies/Services of the SF 1449 solicitation, to include Labor categories, fully loaded rates, and number of hours (to include supporting material documentation) for your firm fixed pricing.

d. Backup information and data that will provide evaluators with the ability to understand how the vendor’s pricing was developed. (CD Excel spreadsheet data shall be UNLOCKED)

The NTE count does not include the Cover Letters and Executive Statements or Table of Contents. Please Keep Cover Letter and Executive Statements less than 5 pages combined. If a Proposal volume exceeds the above page limitations, all pages in excess of the limitation for each volume will not be considered in order that all Proposal are treated equally.

7.2 The Offeror shall demonstrate the ability, resources, and experience required to perform the requirements in the Performance Work Statement (PWS), including the detailed procedures and methods to be used. All information must be presented in sufficient depth for the Government to make a comprehensive evaluation of the Offeror’s understanding of the PWS and the Offeror’s capability for successful performance. Pricing Information shall not appear anywhere in the Technical Volume (I), which shall address only the technical requirements.

8. Volume I – Technical

8.1 Technical Approach

8.1.1 The Offeror’s technical Proposal shall not exceed 50-pages and include the Compliance Matrix, discussion of Factor (1) Technical Capability and Factor (2) Performance Execution and Management and Letter of Commitment (if required). Title pages and executive summaries (to include company’s mission statement) are excluded from the 50-page limit.

The Offeror’s shall address Factor 1 - Technical Capability and Factor 2 - Performance Execution and Management Information. The Technical Capability and Performance Execution and Management Information shall include:

The Cover Letter should identify the RFP number, corporate principal submitting the Proposal, key points of contact within the firm who are authorized to bind the firm, (e.g. contracts, pricing, technical), and a summary of the material content.

A Table of Contents and Compliance Matrix pertinent to the Proposal’s material organization and providing traceability from the Offeror’s submission, to the PWS (specific to 3.0 Tasks), to the evaluation criteria, and to other solicitation sections as necessary. Specifically, the Compliance Matrix is a cross-reference table that tells evaluators where they can find responses to specific RFP requirements.

Data previously submitted, or presumed to be known, i.e. descriptions of previous projects performed for the Government, cannot be considered as a part of the offeror unless physically incorporated in the Proposal. Clarity, completeness, and conciseness are essential.

8.1.1.1 Factor 1. Technical Capability

The Proposal should clearly address the Offeror’s understanding of the technical and programmatic requirements outlined in the PWS (specific to 3.0 Tasks), and these instructions; ensuring their discussion articulates their capability so as to provide continuous quality support. The discussion should provide the evaluators with the Offeror’s capacity to support the identified mission areas, understanding of the priorities and emerging issues within those areas, degree of experience in performing the same or similar services, and resources available to execute a comprehensive approach that ensures quality performance and use of the staff resources to meet PWS objectives. The discussion should include, describing contract level performance objectives that can be accomplished by the technical approach; describing the benefits and advantages of that approach. The Proposal shall include photographs of equipment rack wiring from two (2) different installations completed by the Offeror. These photos supplied will demonstrate the ability of the Offeror to achieve the level of craftsmanship required in the PWS. In addition, this shall include photographs and fabrication drawings from (2) examples of industrial control boxes designed, fabricated and installed by the Offeror. The photos and drawings supplied will demonstrate the ability of the Offeror to achieve the level of craftsmanship required in the

PWS.

8.1.1.2 Factor 2. Performance Execution and Management

The Proposal should clearly demonstrate the Offeror’s management approach suitable to respond to the various types of requirements delineated in the PWS, consistent with their technical approach. The discussion should provide a comprehensive approach to managing Contract performance-based work requirements; assurance of consistent quality of performance; capacity for handling matters of staffing and resource balancing; effectively illustrating the roles of staff and team resources to execute the intended strategy and ensuring complementary roles between the contractor’s managers and Government staff.

The Offeror’s should demonstrate its ability to define an effective management approach complementary to the proposed technical solution set forth in response to the criteria in the PWS. This includes identifying responsibilities and roles of team members in attaining performance objectives; describing the processes and quality measures associated with executing the strategy. Collectively, the integrated approach should demonstrate to the evaluator that the Offeror possesses the capabilities and resources to establish and operate an efficient organization that is both responsive and flexible to meet the requirements, as stated in the PWS. The roles of the key personnel should be annotated and included in the proposal.

9. Volume II – Past Performance/ Small Business Participation Plan

9.1 Factor 3. Past Performance

The Offeror’s past performance Proposal shall not exceed 15-pages, not including Past Performance Questionnaire (PPQ). The Proposal should address the quality of an offeror’s recent (performed within three (3) years of the RFP issued date) and relevant (similar in size and scope) past performance based on the input received from the Proposal, its references and other reliable sources contacted by the Government. Offeror’s that have no record of past performance (i.e. new businesses) must submit a signed and dated past performance certification statement to that effect. The Offeror should provide at least three (3) references demonstrating relevant past performance involving the quality of performing the same or similar services, such as the Museum Digital Exhibit and Support Services, within the last three

(3) years. Include the following fields:

• Customer;

• Contract/Contract Number;

• Program name;

• Period of Performance;

• Contract type;

• Total contract value;

• Identification of any Key Personnel involved who will be assigned to this contract; and

• Names/Telephone numbers/e-mail for the Procuring Contracting Officer, Contracting Officer’s Representative, Government Project Manager, or other Point of Contact with technical knowledge of the past performance sufficient to complete the PPQ.

The PPQ is included as an attachment to the RFP. The Offeror’s shall provide a copy of the PPQ to each of their listed references with instruction to return to joy.hughes@usmc.mil no later than May 22, 2017 at 11:00 a.m Eastern Daylight Time (EDT).

The Government may request additional past performance information from others using a PPQ. The Government may also use other information such as Contractor Performance Assessment Reporting System (CPARS), DoD Past Performance Information Retrieval System (PPIRS) and the Federal Awardee Performance and Integrity Information System (FAPIIS) data available from Government sources to evaluate a Offeror’s past performance. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror.

9.2.- Factor 4- Small Business Participation Plan

All offerors are required to submit their Small Business Participation Plan, not to exceed 15 pages, in accordance with FAR Part 19.704 -- Subcontracting Plan Requirements.

Please refer to http://farsite.hill.af.mil/

10 Volume III – Business Volume

10.1 Factor 5. Price

mailto:joy.hughes@usmc.mil

10.1.1 Price- The offeror shall provide complete pricing for FFP Contract Line Items Numbers (CLIN’s) under “Section SF1449” and provide total pricing within , Attachment A: Delivery Order 001 and Sample Deliver Order 002 and shall not exceed 5 pages.

Additionally, Volume III of the proposal shall include a detailed breakdown of labor categories, fully burdened labor rates, number of hours for each labor category, total hours for each CLIN, and the total price for each CLIN. Provide prices corresponding to the CLINS in the Schedule of Supplies/Services of the SF 1449 solicitation, to include Labor categories, fully loaded rates, and number of hours (to include supporting material documentation) for your firm fixed pricing.

10.1.2. SF 1449, Price Proposal corresponding to CLIN structure and supporting materials.

Pricing information shall not appear anywhere in the Technical Volume. The fully developed technical solutions and corresponding grand total price for each function area established in the CLIN structure of Schedule of Supplies/Services of the SF 1449 in the solicitation should be clearly annotated in the proposal and also within the Excel spreadsheet.

10.2 Price Reasonableness and Completeness.

The Government will verify that all solicitation requirements have been priced, figures are correctly calculated, and prices are presented in a clear and useful format. Note that exceptionally low or high proposed prices, initially or subsequently, may be grounds for eliminating a proposal from competition on the basis that the Offeror does not understand the requirement.

Additionally, unbalanced pricing posed an unacceptable risk to the Government and may be reason to reject an Offeror’s proposal. Price submissions should be sufficiently detailed to demonstrated their reasonableness and be adequate enough to support and sustain a Defense Contract Audit Agency (DCAA) audit.

The Offeror’s must sign the SF1449, acknowledge all amendments, and include the below information in its Proposal submission. At a minimum, the following areas must be addressed:

• Proposal is valid for 90 days from the date of submission;

• No exception to any Terms and Conditions has been taken, or if so, clearly stated;

• Acknowledge any amendments to the RFP;

• A validated registration in the System for Award Management (SAM);

• Signed SF1449 of $XXXX for the five year ordering period provided; and, Contract Line Item Number (CLIN) pricing, to include unit and total price.

10.3 Price Information.

The total evaluated price will consist of the proposed price for the ordering period. Pricing will be incorporated into Schedule of Supplies/Services for the SF 1449 upon contract award.

Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your cost/price position. All information relating to the proposed prices, including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

PWS

PERFORMANCE WORK STATEMENT (PWS)

for

National Museum of the Marine Corps (NMMC) Digital Exhibits

Indefinite Delivery Indefinite Quantity (IDIQ)

1.0 Purpose

1.1 Open since November 10, 2006, the National Museum of the Marine Corps (NMMC), located at 18900 Jefferson Davis Hwy, Triangle, VA 22172, is a military history museum dedicated to showcase the material history of the United States Marine Corps (USMC). Within this PWS, NMMC, Government, and Museum are used interchangeably.

The NMMC consists of eleven (11) extant themed exhibit spaces:

Gallery 1 Leatherneck Gallery Gallery 2 Traveling exhibit space (2nd deck) Gallery 3 Scuttlebutt Theater Gallery 4 Making Marines Gallery 5 Legacy Walk

Gallery 6 The New Republic Gallery 7 Global Expeditions Gallery 8 World War I

Gallery 10 World War II Gallery 11 Korean War Gallery 12 Vietnam

Each gallery portrays the history of the Marine Corps through a complex integration of artifacts, graphics, audio and video media, theatrical lighting, life cast figures, interactive displays, environment simulations, scenic tableaus, and dioramas.

The NMMC intends to complete the existing Marine Corps story beyond the Vietnam Gallery in a project titled “The Final Phase.” This project entails the fabrication of new galleries that will extend the Marine Corps storyline from 1976 to present day and add/or update other related themed exhibit spaces. The galleries will likewise depend on highly sophisticated and integrated media, artifacts, scenic developments, and other devices – from the floor to the ceiling.

2.0 Scope

2.1 The Contractor shall design, fabricate, provide hardware, and install audio, video, interactive components, control hardware and programming for the Final Phase projects in the following eleven (11) galleries prior to the opening of September 14 of the year specified below:

Gallery 1 Leatherneck Gallery (Update existing space)

Gallery 2 The Overlook (fabricate exhibit components in the 2nd deck gallery) 2018 Gallery 5 Legacy Walk (complete the existing exhibit) 2018 Gallery 9 Inter War Years 2021

Gallery 13 Forward Deployed 2018 Gallery 14 Iraq and Afghanistan 2018

Gallery 15 Changing Gallery 2021 Gallery 16 Sports Gallery 2020 Gallery 17 Children’s Gallery 2017 Gallery 18 Hall of Valor 2020 Gallery 19 Combat Art Gallery 2017

In addition to adding these spaces, NMMC will retrofit the existing galleries to bring those galleries in line with new design direction developed for the Final Phase project. The end state goal is to bring existing galleries to today's level of technology and standardize across all galleries.

The Contractor’s responsibilities include: design, prototyping, fabrication, providing hardware, testing, installation of hardware and infrastructure, programming, field test and adjust, trouble shooting of all combined hardware elements and providing continued on-site support for all integrated digital exhibits components.

The NMMC has achieved and maintained a high level of quality in its exhibits, earning it a gold standard rating with independent museum rating organizations and winning awards for excellence from themed entertainment associations. It is incumbent on the Contractor, and its sub-contractors, to maintain or exceed this level of quality and durability in the fabrication, installation, and maintainability of the hardware and associated programming. All work is required to meet this standard. It is also the responsibility of the Contractor, and their sub-contractors, to understand and adhere to the requirements of this contract and its delivery orders. It shall be understood that, for the sake of simplicity and to reduce redundancy, details listed herein are not always repeated on drawings. This is not meant to release the Contractor from meeting these requirements. Any work not meeting the level of quality as specified in this contract and its delivery orders shall be corrected at the Contractor’s expense before COR approval and acceptance.

3.0 Tasks

3.1 The efforts required under this contract to complete the Final Phase project vary greatly in scope but are broken into eight (8) categories:

1. Concept Design

2. Drawings

3. Prototypes

4. Hardware

5. Integration

6. Installation

7. Programming/Test and adjust/Close out

8. Maintenance of Digital Exhibits

Individual Delivery Orders issued under this contract will note the specific delivery requirements needed for completion. Documents usually in the form of design drawings or written narratives with supporting images, will also be provided at the delivery order (Please refer to Attachment C: Media Treatments and Attachment D:

Drawings for non-limiting examples of such documents). It shall be the responsibility of the Contractor to meet these requirements within the terms and conditions of the contract and delivery orders before COR approval and acceptance.

3.2 Concept Design

Concept design will include selection of hardware and production of concept drawings produced with enough detail to demonstrate how the audio, video and control hardware will work to present all media. The use of industrial-grade controls will be selected to interact with non-standard exhibits components as well as standard audiovisual components throughout the exhibit spaces. Non-standard components are, for example, automatic doors, scent cannons, and other effects as designed under this contract. For purposes of this procurement, industrial-grade controls are defined as relays, switches and similar electromechanical components used to control exhibit power and non-standard components. Components of this type are analogous to automated manufacturing plant equipment and shall have an operational life of, at least, twenty years. All components shall be housed in National Electrical Manufacturers Association (NEMA) rated enclosures. Off the shelf, pre-packaged relays with circuit board controllers typically used for the home and conference room automation, or similar mid-grade equipment shall not be used.

a. Design Scope Meeting: The COR will meet with the Contractor to review the scope as set forth in the Delivery Order. All Government-provided reference materials will be reviewed so as to educate the designer on the intended usage, durability, maintenance and operational goals of the hardware. During this, and for as many subsequent meetings as are needed, the requirements of all media presentations will be discussed. Based on these meetings, the types and quantities of design deliverables will be provided in the delivery order.

b. Reviews: The COR will meet with the Contractor at predetermined periods to review progress of the concept drawings, and answer any questions concerning the function of the design process. After the final review of the concept drawings, the Contractor will incorporate any final notes into the design deliverables and prepare them for turn-over to the COR.

c. Turn-Over: The Contractor will deliver the completed concept design documents to the COR for acceptance and approval. These documents shall have enough detail to clearly demonstrate how the digital exhibits hardware will be able to support the design goals as set forth during the design scope meeting.

3.3 Drawings

Based on the COR approved concept design documents, the Contractor will produce a fully detailed fabrication package. This is defined as scaled, dimensioned and annotated two-dimensional representations of racks, other hardware, single line interconnects, hardware location plans, facility electrical distribution elevations and plans, panel schedules and any other drawings needed for fabrication and later troubleshooting by NMMC staff. Unless otherwise noted in the Delivery Order, all drawings shall satisfy these requirements:

a. The Contractor shall submit detailed, scaled fabrication drawings for all integrated hardware elements. Examples of this include: equipment racks, control boxes and visitor interactive hardware. All hardware used for media presentation shall be represented in the drawings. Drawings shall show fabrication and installations details; and, at a minimum include the following information:

• Dimensions.

• Identification of products and materials included by sheet and detail number.

• Compliance with specified standards as defined and approved in the Concept Design.

• Notation of coordination requirements.

• Notation indicating any relevant materials, finishes, and methods of fabrication and assembly.

• Notation of dimensions established by field measurement.

b. Drawing Specifications: Drawings shall be produced in AutoCAD 2014 or later as native format files. Drawings created in other software will not be accepted. Drawings shall be submitted at 36 by 48 inches (architectural size E).

Sheet numbering shall be in the format of “AV-xxx”, where “xxx” is the sheet number. All drawing packages shall be labeled as “xx% Review”, where “xx” is the percent (typically 30, 60, 90 and 100), “Final” or “As Built”. The label is dependent upon the phase of drawing completion unless otherwise directed by the delivery order. The number and type of drawing releases will be managed by the Contractor and the COR before drawing production begins.

c. Drawing Package organization: Organization of package drawings will be detailed in the Delivery Order.

d. Drawing Approvals: Review drawings are to be submitted electronically as Adobe Portable Document Format (PDF) files and (1) set printed on bond paper at full size, two (2) sets printed at half size to the COR for review. The COR will have ten (10) business days to review and provide recommendations, if any to the drawings and return them to the Contractor. Final drawings completed that have been accepted and approved by the COR, will be signed and dated by the COR and stamped “APPROVED FOR FABRICATION”. Only approved drawings shall be used by the Contractor for production. No work shall commence without fully approved drawings. All designs and fabrication methods shown in drawings are to be followed by the Contractor. Deviations are not permitted and shall be corrected at the expense of the Contractor.

e. Closeout: Upon approval by the COR of the final package, the Contractor shall issue a set of drawings marked Final. The final set of drawings shall consist of two (2) hard copy sets at full size and two (2) sets of CDs containing all files in PDF format and native AutoCAD software format.

3.4 Prototypes

The Final Phase project includes some intricate displays that combine electrical, media, and electronic systems to tell the Marine story in ways new to NMMC. As these integrated designs are unproven, prototypes may need to be produced as a proof of concept and to work out design details that cannot be satisfactorily determined in other ways.

a. Prototype Meeting: The COR will meet with the Contractor to discuss reference materials and answer any questions on the thematic and functional goals of the prototype. Should it be necessary, the Audio Video Media contractor will be invited to the meeting(s). The type, quantities, and design goals of the prototypes will be directed in the delivery order.

b. Fabrication: Based on the approved information set forth in the previous step, fabrication on the prototype will begin. During fabrication, the COR will meet with the Contractor, as needed, to review progress and answer any questions and recommendations. Reviews may continue until the prototype has achieved the design goals.

c. Delivery and Installation: The contractor shall deliver to and install the completed prototype as identified per the delivery order. The Contractor shall provide all transportation vehicles and personnel required to deliver and install the prototype at the designated location.

d. Close-out: At the end of the testing for the prototype, the Contractor shall meet with the COR and other stakeholders to evaluate the effectiveness and lessons learned. The Contractor shall incorporate these lessons learned into the fabrication drawings for the final drawing package and as needed into other areas of fabrication such as programming and hardware selection.

3.5 Hardware

Provide a List of all applicable materials for the support of this entire contract and its delivery orders. The List shall contain the brand name or part/model number and its price. Final hardware components of the types and quantities identified in the concept design and final drawings will be determined in the Delivery Orders.

3.6 Integration

Integration is defined as the interconnection and pre-programming of all hardware into equipment racks or otherwise preparing components for field installation.

a. Integration: The Contractor shall furnish all labor for integration of digital exhibits hardware as indicated in the COR approved fabrication drawings. All wiring in racks shall be neatly bundled so as to not obscure connections to hardware. The use of raceways or trays inside equipment racks is not permitted. The Contractor shall use lacer bars to anchor wire bundles to relieve stress on hardware connections. All connections to hardware to be made with AV industry best practices.

b. Labeling: The Contractor shall label both ends of all cables in accordance with the approved fabrication drawings to facilitate later troubleshooting in the field as directed in the fabrication package. All hardware shall have a unique identifying number as shown in the fabrication drawings and be located, adjacent to, but not on the hardware. For example, hardware labels in equipment racks will be on the rack rail to one side of the hardware. Labels for hardware located in exhibits will be placed near the hardware as proposed by the COR in the field during installation. Methods for all labeling shall be reviewed and approved by COR before work begins. Any labels not approved by COR will be remade and installed at no expense to the government.

c. Testing and pre-programming: Completed hardware racks shall be powered up and tested for functionality at the Contractor’s facility. The Contractor shall load final media, if available, or test media of the same quality and program/configure hardware for field operation in accordance with approved design documents. The Contractor shall demonstrate to the COR the functionality of the hardware and the ability of all components to perform to design specifications as noted in the approved fabrication drawings. The COR will note any deficiencies for correction by the Contractor within ten (10) business days. Once approved by the COR, all equipment will be readied for transport to NMMC by the Contractor. Equipment not immediately needed on site shall not be stored at government facility.

d. Design modifications: During fabrication and testing, should it be necessary to deviate from the design drawings, the Contractor shall notify the COR prior to any changes. If changes are made, the drawings will be updated accordingly before the equipment is transported to NMMC. The Contractor shall label these drawings as “preliminary As-Built” and provide one (1) full size and two (2) half size print-outs to the COR.

3.7 Installation

a. Field conditions: The Contractor shall provide all manpower needed to transport and install all hardware into its final position. Prior to installation, the Contractor shall install all power and signal infrastructure needed for digital exhibits hardware. This includes installing cables and interconnecting equipment in a manner consistent with a permanent installation. With regard to power circuits, industrial-grade controls will be utilized as defined in Section 3.1.

b. Installation: All installed components will be in new, not refurbished, condition. The Contractor shall make all terminations to digital exhibits hardware and install all mounting brackets and screens according to AV industry standards.

c. Adherence to guidelines: The Contractor shall install all hardware in accordance with any industry standards, the COR approved design document and via guidelines as set forth in the fabrication document. Any work not satisfying these standards may be rejected by the COR and corrected by the Contractor within ten (10) business days.

d. Design modifications: During installation, should it be necessary to deviate from the design drawings, theContractor shall notify the COR prior to any changes. If changes are made, the drawings will be updated accordingly before the equipment is transported to NMMC.

3.8 Programming/Test and Adjust/Close Out

a. Media: The Contractor will coordinate with the contracted AV Media contractor to load the media pieces into the digital exhibits hardware, troubleshoot, adjust, fine tune, and ensure that they work in accordance with the COR approved design specifications. The Contractor will verify that the media is playing back at the proper resolution, is triggering properly and is being produced at the intended level of quality. The AV Media contractor will equalize all audio tracks playing on the digital exhibits hardware. The Contractor shall coordinate with the AV Media Contractor in connecting their audio rig into the hardware for this purpose. Once equalized, the media will be loaded onto the hardware and the audio rig removed.

b. Programming/Test and Adjust: The Contractor shall complete and adjust programming of the digital exhibits hardware as needed to deliver a fully automated system free from operational errors. The programming shall be complete thirty (30) days prior to the anticipated gallery opening date. During this time the digital exhibits components and control systems will be allowed to run in normal operation mode and will be monitored by NMMC.

Any issues or equipment not operating up to expectations will be noted for correction by the Contractor within five

(5) business days. Additionally, for a period not to exceed forty-five (45) contiguous days following final acceptance, Contractor will provide on-site technical support during business hours, to include weekends, to correct any defective programming or components of the digital exhibits.

c. Preliminary Buy-off: After the thirty day test period prior to gallery opening date, and when the Contractor is satisfied that the installation meets the requirements of the design documents, the Contractor will review the installation with the COR for a preliminary hardware approval and acceptance.

d. Close out: The Contractor can finalize all documentation and prepare it for turn over to the COR. The design drawing package with all changes made during shop and field installation will be marked “As Built”. The final deliverables are:

• Design Drawing Package hard copy printed on bond paper: one (1) bound full size set and two (2) bound half size.

• Design Drawing Package files burned on CDs: all drawing files in native AutoCAD format with XREF’s separated (do not bind drawings), one (1) set of drawings in .pdf format at full size.

• Manufactures documents: Provide two (2) sets of binders with all user manuals and warranties from all hardware, include CDs with the same information in .pdf format.

• Programming/Firmware: Provide two (2) CDs containing all programming generated for the hardware and any firmware installed.

• User Guides for operation and maintenance of customized interactives and AV hardware:

Provide two (2) sets of binders with print outs of all information, include CDs with the same information in .pdf format.

The COR will review all documents submitted and inform the Contractor of any missing documentation required.

The Contractor will have ten (10) business days to provide any outstanding information. Once all documentation is accepted and approved by the COR the project will be considered complete.

3.9 Maintenance of Digital Exhibits

This is defined as providing on-site technician support during museum operating hours and as needed for special events, to perform routine preventative maintenance, troubleshooting and break/fix service on digital exhibits components. The digital exhibits system at NMMC is a fully automated, complex system of monitoring and playback equipment. It operates continuously for 10 hours a day, 364 days a year. It is the responsibility of the Contractor to fully understand the functions of the system as a whole as well as the individual component parts to ensure maximum reliability and minimize exhibit down time.

a. Primary Duties: Contractor is responsible for the maintenance and sustained operation of all digital exhibits components, their control systems, and all connected equipment in NMMC. It shall be the contractor’s responsibility to troubleshoot, repair and replace all consumables within two hours of fault or failure and forty-eight hours for replacement or repair of malfunctioning equipment. The Contractor shall also provide system status reports and take every necessary measure to insure the system is operating trouble-free, on a daily basis.

• Morning Walk Through – Contractor will walk gallery spaces daily prior to opening and ensure all digital exhibits are functioning in accordance with the current government provided check list. Checklist will be signed/dated and submitted to the COR daily. Non-functioning exhibits shall be corrected prior to Museum opening. In the situation that an exhibit cannot be made to operate for opening, a verbal plan of corrective action is to be presented to the COR for approval no later than 10AM that day.

• Sustained Exhibit Operation – For faults or failures outside the warranties, that require more than a non-consumable replacement part, the Contractor has forty-eight hours to restore the exhibit to functionality. Replacement parts will fall under the Hardware costs and not under maintenance costs.

• Special Equipment - Examples of special equipment include, but are not limited to: moving screens, air/scent effects, automatic doors, and control programming.

• Preventative Maintenance (PM) - The contractor will be responsible for PM on digital exhibits components and connected peripherals to assure proper performance and prevent premature failure. This includes but is not limited to: vacuuming of equipment racks and digital exhibits systems rooms and recalibration of video projectors and monitors. Contractor will provide an acceptable preventative maintenance schedule in order to utilize industry best practices and minimize exhibit down time. Contractor will provide confirmation of task completion in the Monthly Digital Exhibits Report (see below). Monthly Digital Exhibits Report - Deliver by last Friday of the month to the COR, a report that list the Contractor’s activities related to his duties for that month.

b. Supplemental Duties: In addition to the Primary Duties the Contractor will have other, less frequent, duties to perform.

• Special Event Support –Contractor will set up and operate auxiliary AV gear for Marine Corps only endorsed events. This gear is to be provided by NMMC and typically consists of a podium/microphone/CD player/computer connection configuration that is fed into the existing Public Address system.

c. Conduct: While performing duties at NMMC the Contractor may be perceived by visitors as a member of the NMMC staff. As such, the Contractor shall conduct themselves in a professional manner befitting visitors and active duty service members. Unprofessional behavior that reflects poorly on the NMMC and Marine Corps will not be tolerated. The digital exhibits systems within the NMMC are Government equipment and, as such, the Government retains ownership of its property at all times. The Contractor shall not remove, dispose or release equipment to anyone without written approval of the COR. Equipment that is damaged due to mishandling or removed without authorization will be replaced at Contractor’s expense.

At no time shall the Contractor perform their duties in such a way that cause potential harm to NMMC visitors. This includes working overhead during operating hours or performing tasks that will reduce light levels so as to cause trip hazards. It is the intention of the NMMC to perform all maintenance tasks out of view of the visitors. Unless otherwise approved by the COR, the Contractor will not perform their tasks in front of visitors during operating hours. Any approved work or actions must be completed without compromising the look, sound or integrity of any exhibit.