Solicitation_M00264-17-R-0017_AV_Media_Production_for_the_National_Museum_of_the_Marine_Corps_(NMMC).pdf

SEE ADDENDUM

(No Collect Calls)

M00264-17-R-0017 14-Apr-2017

b. TELEPHONE NUMBER

(703) 432-1669

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 19 May 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M002649. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

HUGHES, JOY K.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MCINCR - RCO

2010 HENDERSON RD

HUGHES, JOY

QUANTICO VA 22134

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

(703) 784-1929FAX:

TEL: (703) 432-1086 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

512110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M00264-17-R-0017

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Low Complexity

FFP

Pre-Production

NET AMT

0001AA Each Pre-Production : Low Complexity

FOB: Destination

0001AB Each Production: Low-Complexity

0001AC Each Post-Production: Low Complexity

0001AD Each Installation/Close-Out : Low-Complexity

Medium-Low Complexity

0002AA Each Pre-Production:Medium-Low Complexity

0002AB Each Production: Medium-Low Complexity

0002AC Each Post-Production: Medium-Low Complexity

0002AD Each Installation/Closeout:Medi/LowComplexity

Medium-High Complexity

0003AA Each Pre-Production: Medium-High Complexity

0003AB Each Production: Medium-High Complexity

0003AC Each Post-Production: Medium-High Complexity

0003AD Each Install/Close-Out: Medium-High Complex

High-Complexity

0004AA Each Pre-Production: High-Complexity

0004AB Each Production: High-Complexity

0004AC Each Post-Production: High-Complexity

0004AD Each Installation/Closout: High-Complexity

PWS

PERFORMANCE WORK STATEMENT (PWS) for National Museum of the Marine Corps (NMMC)

AV Media Production Indefinite Delivery Indefinite Quantity (IDIQ) Requirement

1.0 BACKGROUND. The National Museum of the Marine Corps, located at 18900 Jefferson Davis Hwy, Triangle, VA 22172, is an American Alliance of Museums (AAM) accredited military history museum that has been dedicated to showcase the material history of the United States Marine Corps since its opening on November 10, 2006.

1.1 The existing facility consists of eleven (11) themed exhibit galleries:

Gallery 1-Leatherneck Gallery Gallery 2-Traveling exhibit space (2nd deck) Gallery 3-Scuttlebutt Theater Gallery 4-Making Marines Gallery 5-Legacy Walk Gallery 6-Defending the New Republic Gallery 7-A Global Expeditionary Force Gallery 8-World War I Gallery 10-World War II Gallery 11-Korean War Gallery 12-Vietnam

1.2 Each gallery portrays the history of the Marine Corps through artifacts, graphics, audio and video media, life cast figures, interactive displays, scenic tableaus, and dioramas.

1.3 The NMMC is proceeding with an expansion project to the existing areas. This project, entitled the “Final Phase”, will add 24,000 square feet to the exhibit gallery and will tell the story of the Marine Corps from 1976 to present day. As a part of that project the following galleries will be added:

Gallery 5- Legacy Walk (Expansion to the existing space)

Gallery 9- The Inter-War Years Gallery 13- Forward Deployed

Gallery 14- Afghanistan & Iraq Gallery 15- Changing Gallery Gallery 16- Sports Gallery

Gallery 18- Hall of Valor

1.4 The design of these new galleries will continue to build on the use of realistic scenery, state of the art audio and video presentations and cutting edge interactives. The purpose of this requirement is to provide high-quality, audio and video media for these new galleries.

2.0 SCOPE. This project consists of conceptualizing, producing, editing, testing of audio and/or video interactive and packaged media for the NMMC located in Triangle, Virginia.

2.1 The media will be part of the Final Phase program to expand the existing museum exhibit galleries. This media will be loaded onto a permanent Audio/Video (AV) hardware system that will be provided by another Contractor, known as the Digital Exhibit Contractor. The media Contractor will collaborate with the Digital Exhibits Contractor, as needed, to ensure the media is formatted in such a way that it plays back error free and in accordance with the parameters set forth in the Government-supplied media treatments.

3.0 GENERAL.

3.1 The Contractor shall produce all media in quantities and types as detailed by the Government in this contract for each Gallery in concert with the varying levels of complexity as denoted in Section 5.0 of the PWS. With each task order, the Government will provide the final treatment document for each required media piece. Based on this information the Contractor shall produce the tasked media pieces. There will be no one typical display device that will show the media but, the Contractor can expect video monitors, video projectors, video walls, and texture mapped screens to be used.( Please refer to Attachment A: Drawings and Attachment B: Media Treatments).

3.2 The Contractor will produce a work schedule to include all milestones with each media piece. Each task order will include the final dates for delivering the media to the Government. Work schedule shall be in .pdf format and sent to Contracting Officer’s Representative (COR) via email.

3.3 The Contractor shall provide updates with the COR weekly, via telephone call, and/or in person, as needed (more frequent) at the National Museum of the Marine Corps, at 18900 Jefferson Davis Highway, Triangle, Virginia. In all meetings with the COR, the Contractor is required to take notes. These notes will be delivered to the COR within ten (10) business days of the meeting for review. After review, the COR will approve or provide recommendations to meet the requirement and re-submitted to COR for final approval.

3.4 The Contractor shall attend meetings in person at the NMMC for the following:

• Bi-monthly meetings

• Media installation

• Media test and adjust

• Media “play testing”

3.5 Buy-off sessions may take place at the Contractor’s place of business or at the NMMC, as coordinated with the

COR.

3.6 The COR will have final approval of all questions of quality. Final acceptance of media will be made when all issues of quality have been met.

3.7 The Contractor is responsible for redoing all rejected work. All rejected work will be corrected within five (5) business days unless otherwise specified in the task order at no additional cost to the government.

3.8 The details of Deliverables that the Contractor may design or develop under the contract shall become, and remain the property, of the Government. Contractor shall not publish or disclose details of design or development in any manner without the express written consent of the Government.

3.9 In all media pieces, the Contractor shall ensure that all Deliverables match or exceed existing AV Media in aesthetic quality, artistic interpretation, and technical quality. During preproduction, the COR will be available for discussions for each media piece and articulate how this applies. Any work that falls below this requirement will be rejected and corrected by the Contractor as stated above.

3.10 Unless otherwise directed within a task order, all media pieces will be produced with open captioning. This will be in accordance with ADA Guidelines for accessibility and with existing NMMC standards.

3.11 Labeling of all media pieces will conform to the nomenclature provided in this contract and within the task order. The name and media number will be marked on all media produced by the Contractor. Any media not appropriately marked will be rejected by the COR.

4.0 TASKS. All media pieces produced by the Contractor shall follow the same task numbering convention. The Contractor shall perform these same steps for all pieces:

4.1 Pre-production. Based on the media treatment document attached in each task order, the media piece will be planned out in the following manner: The script shall be written, storyboards will be created, research into surroundings, uniforms and weaponry shall be performed (for live action shoots) and decision trees for interactive media will be generated. During this process, the Contractor shall meet with the COR and the Marine Corps SMEs to propose their ideas for all facets of media production. At the completion of pre-production, the Contractor shall present a pre-production book containing the script and supporting documents to the COR for review. The COR will have a minimum of ten (10) business days to review and provide comments. After final changes, the Contractor will resubmit for COR review, who will have a minimum of ten (10) days. Once the COR has approved this document, the Contractor can proceed with Production.

4.2 Production. Based on the COR approved pre-production documents, the Contractor shall begin fabrication and procurement of all elements needed for the media piece. This includes, but is not limited to: live action shoots, sound effects (produced or recorded), stock images, stock footage, voice narration, video recording of live talent interview (oral histories), and musical score recording. The COR will be present for all video and audio recording sessions. The COR will be available for review and comment as needed.

4.2.1 If the Contractor obtains stock imagery or media, these materials will be free of copyright charges, to the greatest degree possible. If copyrighted material is required, the Contractor will be responsible for securing copyrights via negotiation and contract, which will be reviewed and approved by the Government. The period of usage will be agreed upon with the COR.

4.2.2 It shall be the responsibility of the Contractor to procure or produce all elements needed for the media piece. In performing the production, the Contractor can expect to arrange casting calls, contract actors, obtain talent releases, shoot on location and/or in studio, professionally record all narration, procure imagery and usage rights, as well as all logistics and local travel required to accomplish the production. This can include the creation of original animation, character generation, physical special effects, sound effects, and all other tasks necessary to fulfill these productions.

4.2.3 If a location shoot is required, the Contractor shall manage all aspects of the location shoot, to include, but not limited to:

a. Talent, props, and historical uniforms;

b. Transportation of crews, talent, and props;

c. Hiring a technical advisor;

d. Arrangement for and using tactical smoke, pyrotechnics, physical special effects and makeup;

e. Obtaining access, insurance, site approvals and model release forms;

f. Procuring all associated sound effects and usage rights;

g. Craft Services.

4.2.4 The COR will provide digital copies of text, imagery, and media from his resources, as needed. The COR, and his SMEs, will provide curatorial expertise, such as instruction on the use, handling, and interpretation of artifacts as needed for the requirements of the media piece.

4.3 Post-Production. Assemble the final media piece. Contractor shall produce rough-cut edits and fine-cut edits, for each media piece and include all elements such as custom animation, character generation, open captioning, and video/audio special effects. During this process the Contractor shall provide the COR with progress review copies of the media piece. These reviews show the creative direction, look and feel to the piece, and allow the COR to comment at major milestones in the process. The review media will be provided on a DVD in two formats: a version that is playable on a computer running Windows Media player software and a version that is playable on commercial DVD player.

4.3.1 For interactive media the Contractor shall provide a functioning version of the media that will be used by the COR to test with Museum visitors. This “play testing” will be used to evaluate the user interface and test the functionality of the media. The Contractor shall work with the COR to load and make the software function on Government Furnished Equipment (GFE) hardware. The Contractor shall be on-site to assist with operation and observation of the interactive. The amount and duration of testing shall be agreed upon before testing begins. As a result of lessons learned by this testing, the Contractor shall make changes to the interactive media.

4.3.2 For instances where the AV Media Contractor wants the playback hardware for their own testing of media files; the Contractor is responsible for their own hardware. The COR is available for any questions concerning hardware.

4.3.3 When the COR has approved and deems the media piece complete, the Contractor can proceed to Installation and Close-out.

4.4 Installation and Close-out. Loading and adjusting media into GFE playback system. The Contractor shall collaborate with the Digital Exhibit Contractor to load the media pieces into the NMMC AV systems, troubleshoot, adjust, fine tune, and ensure that AV Hardware performs properly and consistently on the Government’s audiovisual system using the Government’s programming. The Contractor shall verify the media is playing back at the proper resolution, the media is triggering properly, and the media is produced at the intended level of quality. The Contractor shall encode the media per the specs of the playback system and, should adjustments to the encoding be needed, make those adjustments. When the Contractor is satisfied that the media is complete they shall review it with the COR who will either approve or give comments for the Contractor to implement installation.

4.4.1 After the COR has approved the media, the Contractor shall equalize the audio tracks. This shall be done with the Contractor’s own equipment and in collaboration with the Digital Exhibit Contractor for connection into the Digital Exhibit system. Upon completion, the Contractor shall install the equalized media file into the AV system and verify it functions properly. After final approval by the COR, this completes production of the media piece.

4.4.2 Close-out. At this step all accumulated research, rights agreements, footage, audio files and final produced media pieces are turned over to the COR.

4.4.3 The Contractor shall deliver a total of three (3) labeled and tabbed three-ring binders that include the following documentation:

• Cataloging and finding aids for all media used, to include as much detail as possible regarding the original source of the footage, and the tape number and time-code for each media clip.

• One (1) Original and two (2) copies of model/talent release forms.

• One (1) Original and two (2) copies of all copyright usage correspondence and documentation.

• Archival DVDs with all animations in original software format, to include the attract screens and screen savers.

• One (1) Original and two (2) copies of footage, stock footage, and recordings, clearly labeled and linked to the finding aids via tape number and time-code.

4.4.4 For each media piece the Contractor shall deliver three (3) copies of DVDs containing the following versions:

• Uncompressed and un-encoded media in its native format;

• Media in the final compressed, encoded and equalized format that is loaded in the AV system;

• Media coded to playback on a computer running Windows Media software;

• Media coded to playback on a commercial DVD player;

• All supervisory and otherwise control software as needed for full operation of the interactive media.

5.0 DESCRIPTION OF LEVELS OF COMPLEXITY IN MEDIA PIECES Not all media pieces will have the same level of complexity, but they can be generally categorized as follows:

5.1 Low Complexity. Audio or video from archived, new or a combination of sources for use in an exhibit (oral history).

5.2 Medium Low Complexity. Audio and video from archived, new or a combination of sources for use in an exhibit (Gallery introduction/Advanced Organizer, Interviews).

5.3 Medium-High Complexity. Audio and video with an interactive component and/or computer generated graphics/effects (Decision Forcing Cases, Interactive Maps).

5.4 High Complexity. Audio, video, interactive (motion trigger or gesture recognition) as well as scent, light and compressed air effects and automated doors that are completely integrated (Immersion exhibits)

6.0 CONTRACTOR DELIVERABLES.

The Contractor shall notify the COR via email to request review and comment for Deliverables.

Deliverables shall be reviewed by the COR within ten (10) business days of receipt. Any deliverables not meeting the requirements of the Task Order will be rejected and returned. The Contractor has ten (10) business days to correct and resubmit the Deliverable. Business days are defined as Monday through Friday with the exception of federal holidays.

Deliverable PWS

Ref.

Content Due Date

Meeting Minutes 3.3 Discussions between Contractor and

COR

10 business days after each meeting.

Close out 4.5.1 three (3) labeled and tabbed three-ring binders

At completion

Revised media treatment

4.1 Update of Government supplied

media treatment with Contractors production and story recommendations.

Due to the COR within 10 business days of task order award.

Production schedule 3.2 Schedules, tracks, and reports all key tasks, goals, and milestones that are relevant to completion.

Due to COR and within 5 business days of Government acceptance of revised media treatment.

Pre-Production Book 4.1 Document that details the content of the media to include descriptions of all visuals, sound and provides copy for voice over narrator.

Due date will be as noted in Production schedule.

Media first edit 4.3 Primary or “rough cut” of media that includes all acquired video and all produced audio.

Due date will be as noted in Production schedule.

Final media 4.3 Completed media in final format as required by the media playback hardware and task order.

Due date will be as noted in Production schedule.

Production Schedule 4.1

Production schedule to determine where each production is in relation to the master schedule recorded in the Critical Path Document, whether on time, ahead of, or behind schedule. Determine how delays

Due to the COR on the first Friday of each month.

shall be expedited; secure written commitments from parties involved to do so. Discuss whether schedule revisions are required to insure that current and subsequent activities shall be completed within the contract time.

Review/Comment on Meeting Minutes

3.3 Review or comment on minutes of

the previous progress meeting.

Review other items of significance that could affect progress and include topics for discussion as appropriate to the status of the project

Due to the COR within 10 working days after meeting

7.0 KEY PERSONNEL.

Key personnel are understood to be those individuals for whom resumes were submitted and evaluated as part of the technical proposal submission. For this procurement Key Personnel are:

• Project Manager: Minimum twenty five (25) years’ experience producing media including in-studio and on location shoots for television and museums with particular focus on historical and/or news documentaries.

• Producer: Minimum fifteen (15) years' experience successfully managing production process to include concept design, content research, script writing, shoot planning and coordination, edit supervision, coordination and scheduling.

• Lead Editor: Minimum five (5) years' experience successfully editing digital video and audio media for broadcast television and documentary packages.

• Interactive Producer: Minimum ten (10) years' experience successfully developing content for interactive exhibits, interactive games and websites.

• Interactive Software Developer: Minimum fifteen (15) years' experience in database development, simulation, game development and real time touch screen user interfaces.

• Graphic Designer: Minimum fifteen (15) years' experience creating layouts for digital presentations. This includes logo design, animations, color and font selection and creation of icons for web based presentations.

7.1 All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitutions; a complete resume for the proposed substitute, and any other information requested by the COR to concur with recommendation or disapprove the proposed substitution – without the Contracting Officer’s approval, substitutions cannot be made. All proposed substitutes must have qualifications that are equal to or higher than the qualifications of the person being replaced. The Contracting Officer shall evaluate such requests and promptly notify the Contractor of his recommendation.

7.2 Personnel assigned by the Contractor to perform services under this contract shall be acceptable to the Government in terms of personal and professional conduct. Should the continued assignment of any person in the Contractor’s organization be deemed by the COR to conflict with the interest of the Government, that person shall be immediately removed from the assignment, and the reason for removal shall be fully explained, in writing, by the

COR. Employment and staffing difficulties shall not be justification for failure to meet established schedules, and if such staffing difficulties impair performance, the Contractor may be subject to default. If a dispute arises the Contracting Officer shall have the final decision.

8.0 DELIVERY SCHEDULE AND INSTRUCTIONS.

The Contractor shall arrange all shipping to the National Museum of the Marine Corps at the following address:

National Museum of the Marine Corps 18900 Jefferson Davis Hwy Triangle, VA 22172 Attention: Chuck Girbovan, Exhibit Chief

All shipping shall be F.O.B. Destination.

All deliverables shall be packaged and marked according to best commercial practices to ensure arrival at the specified destination free of damage or deterioration. Coordinate delivery with the COR.

9.0 PLACE OF PERFORMANCE.

9.1 Services that include the presence of Government Employees and active duty Marines shall be conducted within an 80 mile radius from the National Museum of the Marine Corps (NMMC), which is located at 18900 Jefferson Davis Highway, Triangle, Virginia. The NMMC is located within Prince William County and subject to concurrent jurisdiction with Marine Corps Base (MCB) Quantico. There is no geographical limitation on the location for any services that do not require any Government Employees and active duty Marines, which may be conducted elsewhere.

9.1.1. The production of media for the Final Phase project will require the participation of both local active duty Marines as actors and local civilians as interviewees.

In the previous build out of the Museum galleries, local active duty Marines were utilized as actors in the shooting of the Belleau Wood immersion film. The Marines proved themselves to be more knowledgeable and realistic than the small group of hired actors. Based on the previous success of using Marines in that shoot, the Government will use Marines from MCB Quantico as featured actors for at least four (4)“live action” shoots. Additionally, in using Marines, the Government is limited to “borrowing” them from their commands and within their normal duty hours.

As a result, this means that the shooting location must be within an80 mile radius to minimize their travel time (to and from) the location and still allow enough time to execute the shoot. For the interview shoots with local civilians, we are not able to pay for their travel out of the area, so any shooting of their media must be done in a studio that is within a short driving distance from MCB Quantico.

With regard to regular development meetings with the contractor, the Government expects to have a team of, at least, 6 Government SME’s along with the COR in monthly meetings. These collaborative meetings require all parties to be in the same room to sketch media visuals and review sample images and media in real time. These meetings will occur either at the Museum or within an 80 mile radius from the NMMC.

9.2 The NMMC is available for meetings with advance notice from 09:00 AM until 5:00 PM, 364-days per year, every day except December 25.

10.0 PERIOD OF PERFORMANCE.

10.1 The Period of Performance for IDIQ contract is five years from the date of Contract Award.

10.2 Task Orders – each task order will have a delivery schedule determined by complexity. and time required. Each is negotiable with Contracting Officer.

11.0 AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER:

11.1 Except as specified in Paragraph 11.2 below, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause of this contract.

11.2 The Contractor shall not comply with any order, direction, or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

11.3 A duly warranted Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and subsequent task orders notwithstanding provisions contained elsewhere in this contract. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase incurred as a result thereof.

12.0 DESIGNATION OF CONTRACTING OFFICER REPRESENTATIVE (COR):

12.1 The Contracting Officer has designated the person named below as the authorized COR for this Contract:

NAME: Charles Girbovan

CODE: NMMC

ADDRESS: National Museum of the Marine Corps

18900 Jefferson Davis Hwy Triangle, VA 22172

PHONE: 703-784-4520

EMAIL: charles.girbovan@usmcu.edu

12.2 The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract and will perform inspection and acceptance of all deliverables.

The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government. The COR does not have the authority to alter the Contractor's obligations or change the specifications in the contract or issue Task Orders. If, as a result of technical discussions, it is desirable to alter contract obligations or the performance work statement, a modification must be issued in writing and signed by the Contracting Officer. The COR is responsible for reviewing the invoices submitted by the Contractor and informing the Contracting Officer of areas where exceptions are to be taken. The COR authority is non-delegable.

mailto:charles.girbovan@usmcu.edu

13. Contract Type.

This is an Indefinite Delivery Indefinite Quantity contract with firm-fixed-price task orders. The Contractor shall perform all work specified in the order for the total firm-fixed-price specified in each task order.

14. ECRMA

Enterprise-Wide Contractor Manpower Reporting Application (ECMRA)

The following clause(s) will be included in the solicitation and resulting contract.

Enterprise-Wide Contractor Manpower Reporting Application (ECMRA)

The contractor shall report ALL contract labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the TBD via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://doncmra.nmci.navy.mil

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direction questions to the help desk, linked at: https://doncmra.nmci.navy.mil.

15.0 Data Rights and Further Instructions on the Handling and Delivery of Items:

Unless otherwise directed by the COR, see the PWS for the required distribution, media and format. The Marine Corps shall have unrestricted access and use of all deliverables upon delivery; therefore, the Contractor shall provide all deliverables in a version, format, and media used/useable and modifiable by the Marine Corps.

Without the prior written permission of the Contracting Officer, no data, materials, or other items created or provided expressly for this contract shall be used by the Contractor for any purpose other than those that are in support and/or performance under this contract.

The Government shall have, at a minimum, unlimited right in or to all documents/materials, analyses, research, reports, briefings, drawing, diagrams, and/or other items, and all associated intellectual property, (singularly or collectively “Items”), created, generated, or produced under this contract. Moreover, without limitation, the source codes of any software, web designs or web-related or associated products, graphics, video and animation products, storyboards and scripts, training materials, and all associated intellectual property, produced under this Contract shall be Government-owned and are the sole property of the Government and not the Contractor, sub-Contractor, or individual author or researcher, with all rights and privileges of ownership/copyright, and intellectual property and intellectual property rights belonging exclusively to the Government. None of these Items may be used or sold by the Contractor without first obtaining prior written permission from the Contracting Officer. In other words, all Items supplied/delivered to the Government shall be the sole property of the Government and may not be used for any other purpose.

This right does not abrogate any other Government rights. Furthermore, the Contractor shall not use the Contractor’s or a third-party’s proprietary data, information, software, items and/or other materials for any purpose without meeting the requirements of clause 252.227-7020, and without the specific, written approval by the Contracting Officer, prior to start of any work.

The Contractor shall turnover all Contractor-developed Items including transfer of all associated intellectual property, completed or in progress, to the Government, if not already delivered, upon Contract completion.

https://doncmra.nmci.navy.mil/ https://doncmra.nmci.navy.mil/

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A N/A 0001AA Destination Government Destination Government 0001AB Destination Government Destination Government 0001AC Destination Government Destination Government 0001AD Destination Government Destination Government 0002 N/A N/A N/A N/A 0002AA Destination Government Destination Government 0002AB Destination Government Destination Government 0002AC Destination Government Destination Government 0002AD Destination Government Destination Government 0003 N/A N/A N/A N/A 0003AA Destination Government Destination Government 0003AB Destination Government Destination Government 0003AC Destination Government Destination Government 0003AD Destination Government Destination Government 0004 N/A N/A N/A N/A 0004AA Destination Government Destination Government 0004AB Destination Government Destination Government 0004AC Destination Government Destination Government 0004AD Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0001AA POP 20-SEP-2017 TO

19-SEP-2022

N/A N/A

0001AB POP 20-SEP-2017 TO

19-SEP-2022

0001AC POP 20-SEP-2017 TO

0001AD POP 20-SEP-2017 TO

0002 N/A N/A N/A N/A

0002AA POP 20-SEP-2017 TO

0002AB POP 20-SEP-2017 TO

0002AC POP 20-SEP-2017 TO

0002AD POP 20-SEP-2017 TO

0003 N/A N/A N/A N/A

0003AA POP 20-SEP-2017 TO

19-SEP-2022

0003AB POP 20-SEP-2017 TO

0003AC POP 20-SEP-2017 TO

0003AD POP 20-SEP-2017 TO

0004 N/A N/A N/A N/A

0004AA POP 20-SEP-2017 TO

19-SEP-2022

0004AB POP 20-SEP-2017 TO

0004AC POP 20-SEP-2017 TO

0004AD POP 20-SEP-2017 TO

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-5 Covenant Against Contingent Fees MAY 2014 52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 52.203-7 Anti-Kickback Procedures MAY 2014 52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.204-19 Incorporation by Reference of Representations and Certifications.

DEC 2014

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.216-24 Limitation Of Government Liability APR 1984 52.222-17 Nondisplacement of Qualified Workers MAY 2014

52.222-46 Evaluation Of Compensation For Professional Employees FEB 1993 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

52.232-1 Payments APR 1984 52.232-9 Limitation On Withholding Of Payments APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-2 Service Of Protest SEP 2006 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.244-6 Subcontracts for Commercial Items JUN 2016 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7005 Representation Relating to Compensation of Former DoD Officials

NOV 2011

252.204-0010 Contract-wide: by Cancellation Date SEP 2009 252.204-7000 Disclosure Of Information AUG 2013 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

DEC 2015

252.225-7012 Preference For Certain Domestic Commodities AUG 2016 252.227-7012 Patent License And Release Contract SEP 1999 252.227-7013 Rights in Technical Data--Noncommercial Items FEB 2014 252.227-7014 Rights in Noncommercial Computer Software and

Noncommercial Computer Software Documentation

FEB 2014

252.227-7015 Technical Data--Commercial Items FEB 2014 252.227-7016 Rights in Bid or Proposal Information JAN 2011 252.227-7017 Identification and Assertion of Use, Release, or Disclosure

Restrictions

JAN 2011

252.227-7019 Validation of Asserted Restrictions--Computer Software SEP 2016 252.227-7020 Rights In Special Works JUN 1995 252.227-7021 Rights In Data--Existing Works MAR 1979 252.227-7022 Government Rights (Unlimited) MAR 1979 252.227-7023 Drawings and Other Data to become Property of Government MAR 1979 252.227-7025 Limitations on the Use or Disclosure of Government-

Furnished Information Marked with Restrictive Legends

MAY 2013

252.227-7026 Deferred Delivery Of Technical Data Or Computer Software APR 1988 252.227-7027 Deferred Ordering Of Technical Data Or Computer Software APR 1988 252.227-7028 Technical Data or Computer Software Previously Delivered to the Government

JUN 1995

252.227-7030 Technical Data--Withholding Of Payment MAR 2000 252.227-7033 Rights in Shop Drawings APR 1966 252.227-7037 Validation of Restrictive Markings on Technical Data SEP 2016 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (JUN 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

X (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

____ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-

282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (JAN 2014) (Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (JAN 2014) (Pub. L.

111-117, section 743 of Div. C).

___ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

____ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (July 2013) (41 U.S.C. 2313).

____ (10) [Reserved]

____ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

____ (ii) Alternate I (NOV 2011) of 52.219-3.

____ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (ii) Alternate I (JAN 2011) of 52.219-4.

____ (13) [Reserved]

X (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

____ (ii) Alternate I (NOV 2011).

____ (iii) Alternate II (NOV 2011).

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

____ (ii) Alternate I (Oct 1995) of 52.219-7.

____ (iii) Alternate II (Mar 2004) of 52.219-7.

____ (16) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3)).

____ (17)(i) 52.219-9, Small Business Subcontracting Plan (Oct 2015) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (Oct 2001) of 52.219-9.

____ (iii) Alternate II (Oct 2001) of 52.219-9.

____ (iv) Alternate III (Oct 2015) of 52.219-9.

____ (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

____ (19) 52.219-14, Limitations on Subcontracting (NOV 2011) (15 U.S.C. 637(a)(14)).

____ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C.

657f).

____ (22) 52.219-28, Post Award Small Business Program Rerepresentation (July 2013) (15 U.S.C. 632(a)(2)).

____ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women- Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

____(24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

X (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

X(26) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126).

X (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

____ (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

____ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

____ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014) (29 U.S.C. 793).

____ (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

____ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496).

X (33)(i) 52.222-50, Combating Trafficking in Persons (March 2, 2015) (22 U.S.C. chapter 78 and E.O. 13627).

____ (ii) Alternate I (March 2, 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

____ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

____ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (June, 2016) (E.O. 13693).

____ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (June, 2016) (E.O. 13693).

____ (38) (i) 52.223-13, Acquisition of EPEAT® Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (OCT 2015) of 52.223-13.

____ (39)(i) 52.223-14, Acquisition of EPEAT® Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (Jun 2014) of 52.223-14.

____ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

____ (41)(i) 52.223-16, Acquisition of EPEAT[supreg]-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

____ (ii) Alternate I (Jun 2014) of 52.223-16.

X (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

____ (43) 52.223-20, Aerosols (June, 2016) (E.O. 13693).

____ (44) 52.223-21, Foams (June, 2016) (E.O. 13693).

____ (45) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

____(46) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L.

103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

____ (ii) Alternate I (May 2014) of 52.225-3.

____ (iii) Alternate II (May 2014) of 52.225-3.

____ (iv) Alternate III (May 2014) of 52.225-3.

____ (47) 52.225-5, Trade Agreements (FEB 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

____ (48) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

____ (49) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

____ (50) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150

____ (51) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C.

5150).

____ (52) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

____ (53) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

X (54) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (July 2013) (31 U.S.C.

3332).

____ (55) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (July 2013) (31 U.S.C. 3332).

____ (56) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

____ (57) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

____ (58)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C.

Appx. 1241(b) and 10 U.S.C. 2631).

____ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

X(1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495).

_____ (2) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67).

X (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C.

chapter 67).

_____ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

_____ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

_____ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (MAY 2014) (41 U.S.C. chapter 67).

_____ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (MAY 2014) (41 U.S.C. chapter 67).

X(8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015) (E.O. 13658).

_____ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792).

X (10) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records--Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless…