Amendment_0001_M00264-17-R-0017_AV_Media_Production.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment 0001 is as follow s:

1) To provide questions and answ ers regarding to the upcoming Site Visit;

2) Update Instructions to Offerors

1. CONTRACT ID CODE PAGE OF PAGES

1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Apr-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M00264-17-R-0017

X 9B. DATED (SEE ITEM 11)

14-Apr-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Apr-2017

CODE

MCINCR - RCO

2010 HENDERSON RD

HUGHES, JOY

QUANTICO VA 22134

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M00264-17-R-0017

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

Q&A FOR SITE VISIT

Question 1:

For the site visit scheduled for May 2, 2017 at 10:00 a.m. related to RFP M00264-17-R-0017, is there a requirement for Offerors to register to attend the site visit?

Answer 1: Formal registration is not required in order to attend. Interested offerors may arrive at the Museum by 10:00 a.m., Eastern Daylight Time (EDT) on May 2, 2017. Please refer to Instructions to Offeror’s.

Question 2: I am writing to express our interest in attending the site visit at the National Museum of the Marine Corps on May 2nd as part of the bid process for solicitation M00264-17- R-0017, AV Media Production for the Final Phase Galleries. Is there a formal RSVP process?

Answer 2: Formal R.S.V.P’s are not required in order to attend. Interested offerors may arrive at the Museum by 10:00 a.m., Eastern Daylight Time (EDT) on May 2, 2017. Please refer to Instructions to Offeror’s.

Question 3: Just checking to see if there is any special registration required for the site visit on May 2 for Solicitation M00264-17-R-0017 AV Media Production for the National Museum of the Marine Corps (NMMC).

Answer 3: Formal registration is not required in order to attend. Interested offerors may arrive at the Museum by 10:00 a.m., Eastern Daylight Time (EDT) on May 2, 2017. Please refer to Instructions to Offeror’s.

The following have been modified:

52.212-1 ADDENDUM-INSTRUCTION

Instruction to Offerors– Commercial Items

52.212-1 Addendum – Instructions, Conditions, and Notices to Offeror

1. Multiple Offers

1.1 The Regional Contracting Office, National Capital Region does not encourage contractors to submit multiple proposals presenting alternative terms and conditions for satisfying the requirements of this solicitation.

2. Overview

2.1 The Government intends to make a single IDIQ award containing Firm Fixed Price (FFP) CLINS for a five (5) year ordering period, as a result of the solicitation. Under no circumstances will the final performance period extend beyond 60 months.

2.2 The Government will award a contract resulting from this solicitation to the responsible Offeror whose Proposal, conforming to the solicitation, represents the best value to the Government, price, and other factors considered. The following factors shall be used to evaluate Proposals:

Factor 1 Technical Capability;

Factor 2 Performance Execution and Management;

Factor 3 Past Performance; and, Factor 4 Price

2.2.1 In determining the best value, Factor 1 - Technical Capability and Factor 2 – Performance Execution and Management, are equal in importance to each other and each are significantly more important that Factor 3 – Past Performance. All non-price factors, individually, and when combined, are significantly more important than Factor 4 – Price.

2.3 Each Offeror shall submit a Proposal that clearly and concisely describes its response to the requirements of the solicitation. Use of general or vague statements such as “standard procedures will be used” will not satisfy this requirement. Unnecessary elaboration or presentations beyond what is sufficient to present a complete and effective solution are not desired and may be construed as a lack of understanding of the requirement.

2.4. Asite visitwill occur on May 2, 2017 at 10:00 a.m., Eastern Daylight Time (EDT) at the National Museum of the Marine Corps (NMMC), 18900 Jefferson Davis Highway, Triangle, VA 22172, to allow for vendors the opportunity for a walk through the museum in order to assesses and capture how they will propose on this effort. No questions will be answered during the course of this site visit. However, questions can be submitted in accordance with Section 5- Questions below.

For clarification, no it is not a requirement just an opportunity to visit the site. Contractors are NOT required to attend this site visit in order to propose. Formal registration is not required in order to attend. Interested offerors may arrive at the Museum by 10:00 a.m., Eastern Daylight Time (EDT) on May 2, 2017. Please refer to Instructions to Offeror’s.

3. Guidance

3.1 The Proposal must be prepared in accordance with these instructions. Failure to do so may result in the Offeror’s submission being determined unacceptable and ineligible for award. Each Offeror’s submission shall be screened by the Contracting Officer upon receipt to ensure completeness and compliance with the instructions contained in the Request for Proposal (RFP). Elimination of a Proposal is at the sole discretion of the Contracting Officer.

4. Confidential Information

4.1 The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and Proposal/proposals submitted to federal agencies. If an Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” (5 USC 552(b)(4)), the Offeror should mark its submissions in the following manner:

4.1.1 The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s)

4.1.2 Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

5. Submission of Questions

5.1 Questions

5.1.1 All questions must be received by May 4, 2017 at 11:00 am, Eastern Daylight Time (EDT). All questions submitted for this solicitation must be electronically sent to the following e-mail addresses:

joy.hughes@usmc.mil and carbon copy (cc) Judy.Pace@usmc.mil.

PLEASE NOTE: Your subject line should read “NMMC AV MEDIA PRODUCTION RFP M00264- 17-R-0017”.

mailto:joy.hughes@usmc.mil mailto:Judy.Pace@usmc.mil

5.1.1.2 Note: Due to the firewall on the Government network, please be advised that it is the Offeror’s responsibility to ensure all electronic submittals of questions are received by the Contracting Officer in the timeframe given above.

5.2 Proposal

5.2.1 Electronic Proposals are not authorized for this solicitation and will not be considered for evaluation. Proposal must be received no later than, May 19, 2017 at 11:00 a.m. Eastern Daylight Time (EDT). In order to maximize efficiency and minimize the effort involved in the Proposal evaluation process, all Proposals must comply with the following instructions for Proposal format and content.

Proposals that do not comply with these instructions may be considered non-responsive and may render the Proposal ineligible for award.

For each Proposal submission, provide the following:

o One (1) Original Technical Volume 1, o (3) Copies of Technical Volume 1, o One (1) Original Past Performance Volume II o (3)Copies Past Performance Volumes II, and;

o One (1) Original Business Volume III;

o (3)Copies Business Volumes III ****The total volumes the government should have are twelve (12) volumes.

5.2.2 Proposals shall be sent via Federal Express, private courier, hand delivered, or mailed, to the following address:

Regional Contracting Office, NCR 2010 Henderson Road Attention: Joy Hughes Marine Corps Base (MCB) Quantico, VA 22134

6. Proposal Format

6.1 In addition to the paper copies identified above, the Offeror shall submit all Proposal information in electronic format on a CD. Text and graphics portions of the electronic copies shall be in a format readable by Adobe Acrobat Reader (PDF). Data submitted in spreadsheet format shall be readable by Adobe Acrobat Reader (PDF) MS Excel 2007 or earlier. In case of conflict between the paper copy and the electronic copy of the proposals submitted, the paper copy shall take precedence.

6.1.2 In order to maximize efficiency and minimize the time for Proposal evaluation Offeror’s should submit their Proposal in accordance with the format and content specified.

• 8.5 x 11 inch paper in 3-ring binders for text;

• 11 x 14 inch for foldouts, matrixes, Work Breakdown Structure;

• Single-spaced typed lines;

• 1 inch margins on all sides;

• 11 point Times New Roman font;

• Headers/footers – ensure the company name and RFP number is included on each page of the

Original Volumes.

• Graphs and drawings must be clear/legible and may use a smaller font;

• No photographs or hyperlinks are permitted; and

• Content should utilize .doc, .pdf. xls, and .jpg formats

PLEASE NOTE: Your subject line should read “NMMC AV MEDIA PRODUCTION RFP M00264- 17-R-0017”.

7. Offeror Content

7.1 Each Proposal shall contain the following volumes/sections:

Technical, Volume (I)–Not to Exceed (NTE) 50-pages and shall include:

a. Technical Volume Cover Letter with Name of Firm, CAGE code, DUNS code, Tax ID, Statement of Registration in the System for Award Management (SAM), Solicitation Number, and Vendor POC and Alternate POC information (name, title, telephone number, email);

b. Table of Contents;

c. Compliance Matrix;

d. Resumes from Key Personnel and,

e. Technical Capability and Performance Execution and Management Information (shall reference the Solicitation/PWS).

f. The Proposal must include a demo reel of video media previously produced for Museums and/or other related themed entertainment venues. The demo reel will be provided on a DVD formatted for playback on a standard US consumer DVD player.

**Please note Resumes do not count towards the page count Past Performance, Volume (II) – NTE 15-pages and shall include:

a. Past Performance Cover Letter with Name of Firm, CAGE code, DUNS code, Tax ID, Statement of Registration in the System for Award Management (SAM), Solicitation Number, and Vendor POC and Alternate POC information (name, title, telephone number, email);

b. List of Agencies that your firm sent Past Performance Questionnaires (PPQ); and,

c. Self – Assessment of the PPQ (Per listed firm).

Business, Volume (III)-NTE 30-pages and shall include:

a. Formal Proposal Letter with Name of Firm, CAGE code, DUNS code, Tax ID, Statement of Registration in the System for Award Management (SAM), Solicitation Number, and Vendor POC and Alternate POC information (name, title, telephone number, email);

b. SF1449 CLIN’s Structure - Price Proposal;

c. Supporting material including proposed labor categories, labor hours, and labor rates; and,

d. Backup information and data that will allow evaluators the ability to understand how the vendor’s pricing was developed. (CD Excel spreadsheet data shall be UNLOCKED).

The NTE count does not include the Cover Letters and Executive Statements or Table of Contents. Please Keep Cover Letter and Executive Statements less than 5 pages combined. If a Proposal volume exceeds the above page limitations, all pages in excess of the limitation for each volume will not be considered in order that all Proposal are treated equally.

7.2 The Offeror shall demonstrate the ability, resources, and experience required to perform the requirements in the Performance Work Statement (PWS), including the detailed procedures and methods to be used. All information must be presented in sufficient depth for the Government to make a comprehensive evaluation of the Offeror’s understanding of the PWS and the Offeror’s capability for successful performance. Pricing Information shall not appear anywhere in the Technical Volume (I), which shall address only the technical requirements.

8. Volume I – Technical

8.1 Technical Approach

8.1.1 The Offeror’s technical Proposal shall not exceed 50-pages and include the Compliance Matrix, discussion of Factor (1) Technical Capability and Factor (2) Performance Execution and Management and Letter of Commitment (if required). Title pages and executive summaries (to include company’s mission statement) are excluded from the 50-page limit.

The Offeror’s shall address Factor 1 - Technical Capability and Factor 2 - Performance Execution and Management Information. The Technical Capability and Performance Execution and Management Information shall include:

The Cover Letter should identify the RFP number, corporate principal submitting the Proposal, key points of contact within the firm who are authorized to bind the firm, (e.g. contracts, pricing, technical), and a summary of the material content.

A Table of Contents and Compliance Matrix pertinent to the Proposal’s material organization and providing traceability from the Offeror’s submission, to the PWS, to the evaluation criteria, and to other solicitation sections as necessary. Specifically, the Compliance Matrix is a cross-reference table that tells evaluators where they can find responses to specific RFP requirements.

Data previously submitted, or presumed to be known, i.e. descriptions of previous projects performed for the Government, cannot be considered as a part of the offeror unless physically incorporated in the Proposal. Clarity, completeness, and conciseness are essential.

8.1.1.1 Factor 1. Technical Capability

The Proposal should clearly address the Offeror’s understanding of the technical and programmatic requirements outlined in the PWS and these instructions; ensuring their discussion articulates their capability so as to provide continuous quality support. The discussion should provide the evaluators with the Offeror’s capacity to support the identified mission areas, understanding of the priorities and emerging issues within those areas, degree of experience in performing the same or similar services, and resources available to execute a comprehensive approach that ensures quality performance and use of the staff resources to meet PWS objectives. The discussion should include, describing contract level performance objectives that can be accomplished by the technical approach; describing the benefits and advantages of that approach; and effectively illustrating the roles of staff and team resources to execute the intended strategy. The Proposal must include a demo reel of video media previously produced for Museums and/or other related themed entertainment venues. The demo reel will be provided on a DVD formatted for playback on a standard US consumer DVD player.

8.1.1.2 Factor 2. Performance Execution and Management

The Proposal should clearly demonstrate the Offeror’s management approach suitable to respond to the types of requirements delineated in the PWS, consistent with their technical approach. The discussion should provide a comprehensive approach to managing Contract performance-based work requirements;

assurance of consistent quality of performance; capacity for handling matters of staffing and resource balancing; and ensuring complementary roles between the contractor’s managers and Government staff.

The Offeror’s should demonstrate its ability to define an effective management approach complementary to the proposed technical solution set forth in response to the criteria in the PWS. This includes identifying responsibilities and roles of team members in attaining performance objectives; describing the processes and quality measures associated with executing the strategy; and illustrating the roles of staff and team resources relevant to the approach so as to ensure suitable oversight and control of performance execution. Collectively, the integrated approach should demonstrate to the evaluator that the Offeror possesses the capabilities and resources to establish and operate an efficient organization that is both responsive and flexible to meet the requirements. The roles of the key personnel should be annotated and included in the proposal.

9. Volume II – Past Performance

9.1 Factor 3. Past Performance

The Offeror’s past performance Proposal shall not exceed 15-pages, not including Past Performance Questionnaire (PPQ). The Proposal should address the quality of an offeror’s recent (performed within three (3) years of the RFP issued date) and relevant (similar in size and scope) past performance based on the input received from the Offerorits references and other reliable sources contacted by the Government.

Offerors that have no record of past performance (i.e. new businesses) must submit a signed and dated past performance certification statement to that effect. The Offeror should provide at least three (3) references demonstrating relevant past performance involving the quality of performing the same or similar services, such as the Museum Exhibit AV Media Production, within the last three (3) years.

Include the following fields:

• Customer;

• Contract/Contract Number;

• Program name;

• Period of Performance;

• Contract type;

• Total contract value;

• Identification of any Key Personnel involved who will be assigned to this contract; and

• Names/Telephone numbers/e-mail for the Procuring Contracting Officer, Contracting Officer’s Representative, Government Project Manager, or other Point of Contact with technical knowledge of the past performance sufficient to complete the PPQ.

The PPQ is included as an attachment to the RFP. The Offeror’s shall provide a copy of the PPQ to each of their listed references with instruction to return to joy.hughes@usmc.mil no later than May 19, 2017 at 11:00 a.m. Eastern Daylight Time (EDT).

The Government may request additional past performance information from others using a PPQ. The Government may also use other information such as Contractor Performance Assessment Reporting System (CPARS), DoD Past Performance Information Retrieval System (PPIRS) and the Federal Awardee Performance and Integrity Information System (FAPIIS) data available from Government sources to evaluate an Offeror’s past performance. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror.

10 Volume III – Business Volume

10.1 Factor 5. Price

10.1.1 Price- The offeror shall complete Contract Line Items Numbers (CLIN’s) for FFP, Attachment C:

Task Order 0001, Volume III of the proposal shall include a detailed breakdown of labor categories, fully burdened labor rates, number of hours for each labor category, total hours for each CLIN, and the total price for each CLIN. Provide prices corresponding to the CLINS in the Schedule of Supplies/Services of the SF 1449 solicitation, to include Labor categories, fully loaded rates, and number of hours (to include supporting material documentation) for your firm fixed pricing.

10.1.2. SF 1449, Price Proposal corresponding to CLIN structure and supporting materials.

Pricing information shall not appear anywhere in the Technical Volume. The fully developed technical solutions and corresponding grand total price for each function area established in the CLIN structure of Schedule of Supplies/Services of the SF 1449 in the solicitation should be clearly annotated in the proposal.

10.2 Price Reasonableness and Completeness.

The Government will verify that all solicitation requirements have been priced, figures are correctly calculated, and prices are presented in a clear and useful format. Note that exceptionally low or high proposed prices, initially or subsequently, may be grounds for eliminating a proposal from competition on the basis that the Offeror does not understand the requirement. Additionally, unbalanced pricing posed an unacceptable risk to the Government and may be reason to reject an Offeror’s proposal. Price submissions should be sufficiently detailed to demonstrated their reasonableness and be adequate enough to support and sustain a Defense Contract Audit Agency (DCAA) audit.

The Offeror’s must sign the SF1449, acknowledge all amendments, and include the below information in its Proposal submission. At a minimum, the following areas must be addressed:

mailto:joy.hughes@usmc.mil

• Proposal is valid for 90 days from the date of submission;

• No exception to any Terms and Conditions has been taken, or if so, clearly stated;

• Acknowledge any amendments to the RFP;A validated registration in the System for Award

Management (SAM);

• Signed SF1449 of $XXXX for the five year ordering period provided; and, Contract Line Item

Number (CLIN) pricing, to include unit and total price.

10.3 Price Information.

The total evaluated price will consist of the proposed price for the ordering period. Pricing will be incorporated into Schedule of Supplies/Services for the SF 1449 upon contract award.

Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your cost/price position. All information relating to the proposed prices, including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

(End of Summary of Changes)