M00264-13-R-0043_Creative_Design_RFP.doc

Section B - Supplies or Services and Prices

Labor

FFP

Labor in accordance with the attached Performance Work Statement, Sec. C-5. Base Period of Performance: 9 August, 2013 to 8 August, 2014.

FOB: Destination

NET AMT

Cost

ODC's

COST

Other Direct Costs IAW the attached PWS - Do not bid on this CLIN. Use the Government Not To Exceed estimate of $124,940 in the total price proposal. Base Period of Performance: 9 August, 2013 to 8 August, 2014

ESTIMATED COST

Cost

Travel

COST

Travel Costs IAW the attached PWS - Do not bid on this CLIN. Use the Government Not To Exceed estimate of $45,900 in the price proposal. Base Period of Performance: 9 August, 2013 to 8 August, 2014

ESTIMATED COST

FFP

Labor in accordance with the attached Performance Work Statement, Sec. C-6. Option Year 1 Period of Performance: 9 August, 2014 to 8 August, 2015

NET AMT

Cost

COST

Other Direct Costs IAW the attached PWS - Do not bid on this CLIN. Use the Government Not To Exceed estimate of $148,940 in the total price proposal. Option Year 1 Period of Performance: 9 August, 2014 to 8 August, 2015

ESTIMATED COST

Cost

COST

Travel Costs IAW the attached PWS - Do not bid on this CLIN. Use the Government Not To Exceed estimate of $45,900 in the price proposal. Option Year 1 Period of Performance: 9 August, 2014 to 8 August, 2015

ESTIMATED COST

FFP

Labor in accordance with the attached Performance Work Statement, Sec. C-7. Option Year 2 Period of Performance: 9 August, 2015 to 8 August, 2016

NET AMT

Cost

COST

Other Direct Costs IAW the attached PWS - Do not bid on this CLIN. Use the Government Not To Exceed estimate of $124,940 in the total price proposal. Option Year Two Period of Performance: 9 August, 2015to 8 August, 2016

ESTIMATED COST

Cost

COST

Travel Costs IAW the attached PWS - Do not bid on this CLIN. Use the Government Not To Exceed estimate of $21,000 in the price proposal. Option Year 2 Period of Performance: 9 August, 2015 to 8 August, 2016.

ESTIMATED COST

SUPPLIES/SERVICES

Section C - Descriptions and Specifications

PWS

Performance Work Statement for Creative Design

C-l. Background

C-1.1. Open since November 10, 2006, the National Museum of the Marine Corps (NMMC), located at 18900 Jefferson Davis Highway, Triangle, VA 22172, is an accredited military history museum dedicated to showcase the material history of the United States Marine Corps.

C-1.2. The existing facility consists of 11 themed exhibit spaces:

Gallery 1- Leatherneck Gallery

Gallery 2- Traveling exhibit space (2nd deck)

Gallery 3- Scuttlebutt Theater

Gallery 4- Making Marines

Gallery 5- Legacy Walk

Gallery 6- Defending the New Republic

Gallery 7- A Global Expeditionary Force

Gallery 8- World War I

Gallery 10- World War II

Gallery 11- Korean War

Gallery 12- Vietnam

C-1.3. Each gallery portrays the history of the Marine Corps through artifacts, graphics, audio and video media, life cast figures, interactive displays, scenic tableaus, and dioramas.

C-1.4. The final phase of the Museum will be an 80,000 square foot (sq ft) expansion of the existing facility that will house new exhibit galleries, food service, and large format theater facilities. Specific to this procurement will be the development of the following areas:

(1) Gallery 5-Legacy Walk (extension of existing gallery)

(2) Gallery 13-Time period: 1976 to 2001

(3) Gallery 14-Time period: 2002 to 2014

(4) Gallery 15-Sports Hall of Fame

(5) Children’s Activity area

C-2. Definitions

C-2.1. The following definitions are applicable to this Performance Work Statement (PWS).

C-2.1.1. Blue-sky: High level design concept brainstorming sessions.

C-2.1.2. Curatorial expertise: Knowledge, skills, and abilities present in the Curatorial Services Section of the National Museum of the Marine Corps (NMMC). Curatorial disciplines represented include art, aviation, ordnance, uniforms and heraldry, general/cultural.

C-2.1.3. Contracting Officer’s Representative (COR) approval: All items involving the COR’s approval will require the Contractor to submit a written proposal, to which the COR will approve or disapprove in writing. E-mail is acceptable for minor issues. Significant issues will require formal correspondence. In cases wherein the COR makes a determination and verbal approval in the field, the COR will follow up with a written approval within 10 business days.

C-2.1.4. Field art direction: Guidance provided to the Contractor by the COR, or a COR-appointed subject matter expert, regarding matters of aesthetics, curatorial handling, and museum matters.

C-2.1.5. Native format: Files provided in the digital file format in which they were created.

C-2.1.6. Macro artifacts: Accessioned artifacts that typically are too large to hold. NMMC artifacts of this size usually refers to: tanks, airplanes, troop transport vehicles and large caliber munitions.

C-2.1.7. Museum quality: Standards established by the American Association of Museums (AAM), supported and practiced by the National Association of Museum Exhibition (NAME). Where museum quality standards have not been established, efforts will be made to present a professional appearance in fabrication and installation, and to ensure that all artifacts and props are subject to the best care possible, which includes appropriate light levels, minimal off-gassing, environmental controls, and security, all of which will require COR approval.

C-2.1.8. Final phase: Generic term use by the NMMC to describe the expansion project described in this document.

C-3. Acronyms

C-3.1. The following Acronyms are applicable to this PWS:

AAM American Alliance of Museums

ADA Americans with Disabilities Act

AV Audiovisual

CLIN Contract Line Item Number

COR Contracting Officer’s Representative

FTP File Transfer Protocol

GFE Government Furnished Equipment

IP Internet Provider

KO Contracting Officer

LAN Local Area Network

NMMC National Museum of the Marine Corps

PC Microsoft Windows compatible personal computer. Macintosh is not an acceptable format.

PDF Portable document file, as created by Adobe Acrobat

POC Point of Contact

RCO Regional Contracting Office

TR Technical Representative

C-4. General Requirements

C-4.1. The scope of this requirement is to facilitate NMMC in the creation of the storyline, content and look of the new gallery spaces. The Contractor will be the lead in all creative blue sky efforts and work with the NMMC team to develop the gallery lay outs and exhibits contained herein.

C-4.2. The Contractor shall provide all personnel and materials to perform the following tasks:

C-4.2.1. Interpret the Marine Corps historical time line, as provided by NMMC, into conceptual designs, models and narratives that will form the basis of finished museum exhibitry.

C-4.2.2. Work with the NMMC team to conceive, master plan and illustrate concept designs for five (5) exhibit spaces:

o Gallery 13-1976 to 2001, 7,500 sq. ft.

o Gallery 14-2002 to 2014, 7,500 sq. ft.

o Legacy Walk, 4,800 sq. ft.

o Children’s Activity area, 1,000 sq. ft.

o Sports Hall of Fame, 1,200 sq. ft.

C-4.2.3. In all cases NMMC will have all final decisions on style, story, and design.

C-4.2.4. All materials, concepts and designs created, generated or produced, including all associated intellectual property, shall be and will remain property of the Marine Corps.

C-4.2.5. During the contract period, the contractor shall maintain a folder on Dropbox.com for the exchange of electronic files with the COR.

C-4.2.6. The contractor shall provide one (1) on-site eight (8) hour project life cycle class to a NMMC staff of thirty. The class shall educate the NMMC staff on the process of how a project is conceived, designed, fabricated, and installed.

C-4.2.7. The Contractor shall consult with the COR weekly, via phone call, and/or as needed at the National Museum of the Marine Corps, at 18900 Jefferson Davis Highway, Triangle, VA.

C-4.2.8. Any meeting that does not require the contractor’s on-site presence will be attended by the contractor via video conference. The contractor will provide all hardware at their location needed for participation. The contractor will work with the COR to establish and test connectivity prior to first scheduled meeting.

C-4.2.9 The Contractor will take meeting minutes of all core team meetings with the NMMC. The Contractor and attendees will review and correct or approve minutes of the previous progress meeting, review other items of significance that could affect progress and include topics for discussion as appropriate to the status of the Project.

C-4.2.10 Approved minutes will be posted on Sharepoint, by the COR, for NMMC staff and electronically transmitted to the Contractor.

C-4.2.11 At minimum, meeting minutes shall include the following information, as applicable: (1) Time and date of meeting; (2) Meeting location; (3) Participant name, contact information; (4) Topics discussed; (5) Task assignments with deadlines; (6) List of activities needed to meet next project milestone; and (7) Project decisions.

C-4.3 Authorization Release Statements – the contractor shall obtain signed release statements from all persons who are to be photographed, audio recorded, or filmed in this project that authorizes the Government to use their images and voices for the finsihed products (EDG videos). These signed releases must be submitted to, and approved by the Contracting Officer, or a the discretion and approval of the contracting officer, will be provided to the contractor, prior to performing work associated with recording or capturing of personal images and voices. The contractor shall provide the originals of all signed releases along with a sreadsheet and/or other Image and Video Content Rights Audit Sheet listing all such signed releases and licenses to the Contracting Officer upon request or at the time of delivery of the finished products.

C-5. Tasks - Base Year

C-5.1. The Contractor shall facilitate blue-sky sessions.

C-5.1.1. The Contractor shall act as facilitator in four (4) on-site brainstorming efforts leading a team of 30 NMMC individuals in creative brainstorming discussions.

C-5.1.2. The Contractor shall collect resulting data of the blue sky sessions and deliver to the Contracting Officer’s Representative (COR) in the form of editable MS word documents and/or rough black and white concept sketches.

C-5.1.3. The Contractor shall prepare and present one (1) on-site eight (8) hour project life cycle class to 30 NMMC staff members. This will include an overview of project development from inception to close-out for a project similar in size, focus and scope to the Final Phase.

C-5.2. The Contractor shall provide the following Concept Renderings:

C-5.2.1. The Contractor shall produce a minimum of 15 full-color renderings that depict tableaus, immersive galleries and gallery overviews.

C-5.2.2. The renderings shall be a minimum of 11” x 18” in size and will be delivered electronically in .JPeg file format, 800dpi minimum.

C-5.2.3. The renderings will clearly show the style, color, mood, lighting and emotional feel for the exhibit portrayed.

C-5.2.4. The content for each rendering will be agreed upon with the COR prior to execution.

C-5.2.5. The quality of artistic craftsmanship will be comparable to high end theme park and themed entertainment project renderings.

C-5.3. The Contractor shall produce a F/A-18 Super Hornet Fighter jet scaled study model, with the following characteristics:

C-5.3.1. The Contractor shall produce a white facility model at ½” scale that includes: facility floor, structural columns, ceiling trusses, stairways, landings and F/A-18 aircraft with its support structure.

C-5.3.2. All structural members to be represented as they are called out on architectural drawings provided as part of the Government Furnished Equipment (GFE).

C-5.3.3. Model to represent no more than 1,000 square feet of actual floor space.

C-5.3.4. Facility drawings will be provided by NMMC in AutoCAD file format.

C-5.3.5. The purpose of model will be to show position of F/A-18 in the space relative to all structural members and maintenance accessibility.

C-5.3.6. The Contractor shall ship completed model to COR at the NMMC, in Quantico, VA.

C-5.4. Travel

C-5.4.1. The Contractor shall be required to travel to coordinate with the NMMC on various development tasks.

C-5.4.2. For planning purposes, it is anticipated that the following trips may be required in the base year:

C-5.4.2.1. Meetings, blue-sky sessions and project reviews in Quantico, VA.: 12 trips with an estimated minimum of 16 working hours each trip. The first trip will be to attend a kick-off meeting with NMMC staff in Quantico, VA and will occur within 30 calendar days of contract award.

C-5.4.2.2. Marine Corps familiarization in California, either at Camp Pendleton or Twenty Nine Palms: One (1) trip, duration of an estimated minimum of 24 working hours. COR will coordinate all details at the Marine Corps bases.

C-5.4.2.3. Research trip in the Midwest United States to existing museums: One (1) trip with a an estimated minimum of 8 working hours each trip.

C-5.4.3. All travel shall be approved by the COR, in writing, prior to any travel taking place.

C-5.4.4. All travel shall be reimbursed in accordance with the Joint Travel Regulations.

C-6. Tasks - Option Year One (1)

C-6.1. The Contractor shall provide the following Concept renderings:

C-6.1.1. The Contractor shall produce a minimum of 10 full-color renderings that depict tableaus, immersive galleries and gallery overviews.

C-6.1.2. The Contractor renderings shall be a minimum of 11” x 18” in size and will be delivered electronically in .JPeg file format, 800dpi minimum.

C-6.1.3. The renderings shall clearly show the style, color, mood, lighting and emotional feel for the exhibit portrayed.

C-6.1.4. The content for each rendering will be agreed upon with COR prior to execution.

C-6.1.5. The quality of artistic craftsmanship will be comparable to high end theme park and themed entertainment project renderings.

C-6.2. The Contractor shall provide scaled gallery concept plans and elevations, as follows:

C-6.2.1. Develop architectural plan views and elevations in

½” = 1’-0” for all galley spaces.

C-6.2.2. Early iterations of plans can be loosely hand drawn, later versions shall be in AutoCAD. Drawings shall be architectural size D, 24” x 36”.

C-6.2.3. Drawings shall show sizes and locations of all scenic elements with gross dimensions indicated.

C-6.2.4. All drawings will be used as a basis for the creation of a bid and fabrication drawing package that will be used as a basis for a competitive procurement.

C-6.3. The Contractor shall create media storyboards and treatments, as follows:

C-6.3.1. The Contractor shall write video media treatments that describe the content, look and story to be portrayed. The writing will be in the form of a narrative that gives the main story points of the media and any technical requirements such as resolution, media format, color standards, orientation, and the requirement to integrate into exhibit scenery, if appropriate.

C-6.3.2. There will be one (1) media treatment required for each final media piece conceived during creative development sessions.

C-6.3.3. Video media pieces will be no longer than two (2) minutes in running length.

C-6.3.4. NMMC expects a range of 25 to 35 media pieces to be conceived.

C-6.3.5. For complex video media pieces storyboard sketches will be required.

C-6.3.6. The Contractor shall provide storyboard sketches that adequately illustrate the main story points, interaction with exhibitry, and key moments of the media.

C-6.3.7. Storyboard sketches will be black and white and not exceed 4” x 6” per panel in size.

C-6.3.8. Final storyboard sketches will be assembled into a binder with the associated treatments included. Four (4) copies will be delivered to the COR. Four (4) DVDs with electronic versions of all materials will also be delivered to the COR. This information will be used as a part of the bid package for the media production contract that will be competed at a later date.

C-6.4. The Contractor shall provide tableau scenic research, specification and sample production, as follows:

C-6.4.1. Design of the exhibits will include realistic tableaus and immersive galleries.

C-6.4.2. Scenes represented will include macro artifacts, life-like static cast figures, structures and associated realistic terrain.

C-6.4.3. The Contractor shall conceptualize all elements for the tableaus agreed upon during the blue sky sessions.

C-6.4.4. The Contractor shall research textures, colors, architecture, props and all other specifics needed to portray a realistic environment.

C-6.4.5. The Contractor shall consolidate all information into a binder that can be used as a reference guide by scenic artists during exhibit fabrication.

C-6.4.6. The Contractor shall produce full color texture samples, 2’ square, for all scenic elements called for in the design. This includes all ground forms, vertical surfaces and artificial foliage. Three (3) sample sets and associated reference binders will be delivered to the COR.

C-6.5. Travel

C-6.5.1. Travel will be required by the Contractor to coordinate with NMMC on various development tasks.

C-6.5.2. For planning purposes, it is anticipated that the following trips may be required in option year one (1):

C-6.5.2.1. Meetings and project reviews in Quantico, VA.: 12 trips, duration of 16 working hours each trip.

C-6.5.2.2 Marine Corps familiarization in California, either at Camp Pendleton Or Twenty Nine Palms, : One (1) trip, duration of 24 working hours each trip. COR will coordinate all details at Marine Corps bases.

C-6.5.2.3. Research trip in the Midwest United Stated to existing museums: One (1) trip, duration of approximately 8 working hours each trip.

C-6.5.2.4. All travel shall be approved by the COR, in writing, prior to any travel taking place.

C-6.5.2.5. All travel shall be reimbursed in accordance with the Joint Travel Regulations.

C-7. Tasks - Option Year Two (2)

C-7.1. The Contractor shall produce Exhibit Graphics Production Files, as follows:

C-7.1.1. The Contractor shall produce production ready electronic files for all graphics that will be produced during gallery fabrication.

C-7.1.2. NMMC will provide all electronic graphic templates (in Adobe In-Design or Illustrator format), images and required text.

C-7.1.3. The Contractor shall assemble all elements into graphic files as directed by COR and outlined in the NMMC Graphics Style Guide, provided as Attachment A.

C-7.1.4. The Contractor shall anticipate there will be approximately 1,000 completed graphic files.

C-7.1.5. Files shall include: but are not limited, to crop marks, finished production size, reference color chart, graphic number and project name.

C-7.1.6. Files shall be delivered on a PC-compatible external hard drive and (3) sets of print-outs.

C-7.2. The Contractor shall provide Creative and Technical Media Advisor services, as follows:

C-7.2.1. The Contractor shall Act as NMMC advisor during all phases of new media production.

C-7.2.2. Provide recommendations to the NMMC in the various methods of communicating story, style and intent of each media piece to a culturally diverse public.

C-7.2.3. The Contractor shall provide recommendations to the NMMC of the requirements needed to produce video media pieces.

C-7.3. Travel

C-7.3.1. Travel will be required by the Contractor to coordinate with NMMC on various development tasks.

C-7.3.2. Anticipated trips for the option year 2 are (but not limited to):

C-7.3.3. . For planning purposes, it is anticipated that the following trips may be required in option year two (2):

C-7.3.4. Meetings and project reviews in Quantico, VA.: Six (6) trips, duration of 16 working hours each trip.

C-7.3.5. All travel shall be approved by the COR, in writing, prior to any travel taking place.

C-7.3.6. All travel shall be reimbursed in accordance with the Joint Travel Regulations.

C-8. Government Furnished Equipment (GFE)

C-8.1. Within 30 business days of contract award, the Government will provide the Contractor the following:

C-8.1.1. Facility drawings in AutoCAD format.

C-8.1.2. Existing exhibit gallery drawings in PDF format.

C-8.1.3. Reference photographs of all macro artifacts.

C-8.2. The Contractor shall return all GFE in the same condition as received. For any GFE loaned, a transmittal will be provided. The Contractor will be required to sign the transmittal as proof of receipt. Prior to submission of final invoice, the Contractor will return all GFE to the COR.

C-8.3. The Contractor shall be responsible for the replacement of all lost or damaged GFE.

C-9. Contractor Responsibilities

C-9.1. Quality Control.

C-9.1.1. The Contractor shall ensure that all concepts and files produced will match or exceed existing exhibitry in aesthetic quality, complexity, artistic interpretation, and technical quality. The COR has final approval authority on these matters.

C-9.1.2. The Contractor shall be responsible for ensuring that all digital files are free of defects and fully operate on Marine Corps equipment, e.g., PC-compatible computers.

C-10. Contractor Qualifications

C-10.1. The Contractor shall have the following qualifications:

C-10.1.1. Be a certified member in good standing with one (1) or more of the following associations:

C-10.1.2. The National Association of Museum Exhibition

C-10.1.3. American Alliance of Museums (AAM)

C-10.1.4. Themed Entertainment Association (TEA)

C-10.1.5. The Contractor shall have a career of no less than 25 years in the themed entertainment industry.

C-10.1.6. The Contractor shall have no less than 10 years’ experience in conceptualizing, designing and producing media and themed exhibits at major museums or themed entertainment venues whose project budget was in excess of $25 million.

C-11. Software, Data and Intellectual Property Rights

C-11.1. Rights.

C-11.1.1. The Government shall be provided with at least unlimited rights to any data, reports, materials, Works, information, and all associated intellectual property, created, generated, or developed in support of this contract/effort, in accordance with the policy expressed in DFARS 227.701, and the requirements of DFARS Clause 252.227-8013, Rights to Technical Data – Noncommercial Items and DFARS Clause 252.227.7015, Technical Data – Commercial Items, and/or DFARS Clause 252.227-7020, Rights in Special Works.

C-12.1. Government data.

C-12.1.1. All reports, materials (including training materials, concepts, designs, storyboards, video presentations, computer software and hardware, source code, interfaces, Tools, Works, and related items) information, and all associated intellectual property, in whatever form, created, generated, or produced under this contract shall become the property of the Marine Corps and not the contractor, subcontractor, or individual author or researcher ; therefore, the Marine Corps shall have the irrevocable, worldwide, royalty-free, right to use, modify, reproduce, perform, display, release, or disclose such reports, materials, and information in whole or in part, in any manner, and for any purpose whatsoever, and to have or authorize others to do so. Furthermore, the Contractor shall not use the Contractor's or a Third-Party's proprietary data, information, software items and/or other materials for any purpose without meeting the requirements of DFARS clause 252.227-7020, and without the specific, written approval by the COR or the Contracting Officer, prior to start of any work.

C-12.1.2. The contractor shall deliver the final products, to include videos, images, animations, audio, and any other media formats, to the Government Project Manager (PM) and the Contracting Officer representative (COR) using the specified media and format specificiations indicated in the PWS. The contractor shall also provide the final products or media and in a format that easily allows the government the ability to make modifications and adaptations of all or any protion as needed for use within or by the Government. The contractor shall also provide an Image and Video Content Rights Audit sheet to the PM and COR.

C-12.1.3. No data created or provided expressly for this contract shall be used by the Contractor for any purpose other than those purposes that are in support of and performance under this contract without the prior written permission of the Contracting Officer.

C-13.1. Intellectual Property.

C-13.1.1. All data produced as deliverables or developed as by-products under this contract including all associated intellectual property are Government property. The Government reserves the right to reproduce and distribute such data as it deems necessary. The Contractor shall be responsible for ensuring compliance with all intellectual property, copyright and trademark laws and for the appropriate marking of copyrighted and trademarked data incorporated into data and deliverables produced under this contract, including obtaining permission for use and reproduction by the Government, as appropriate. All programming code, instructions, reports, studies, etc. developed under this contract are the property of the Government and may not be reused without the written permission of the government. Likewise, presentation of any documents produced under this contract to the general public is prohibited without written permission of the Government.

C-13.1.2. All data deliverables shall be prepared and delivered in accordance with the corresponding deliverables items specified under this PWS. Unless otherwise directed by the COR, the deliverable items identified hereunder shall be delivered in a media and an electronic format compatible with resources that are currently being used by the Marine Corps.

C-13.1.3 Unless otherwise directed by the COR the following are acceptable Media and Formats for deliverables. Microsoft (MS) Office 2007, Professional Edition, and Adobe products are approved for use in completing this effort including the deliverables. Any exceptions must be justified and approved by the COR prior to use. Electronic files for all interim, draft final and final reports must be provided in a Microsoft Office 2007 application. For the purposes of this Task Order, the term CD is used generically and includes CD-R, CD-RW, DVD-R and DVD-RW.

C-13.1.4. The Contractor will provide an assignment of all Contractor/Contractor employees’, and subcontractor/subcontractor employees’ intellectual property created, generated, produced and/or associated with this effort.

Section E - Inspection and Acceptance

INSPECTION/ACCEPTANCE

E-1. Government Responsibilities

E-1.1. The COR will review and approve work prior to acceptance.

E-1.2. The COR will be available to offer guidance, either in person or by phone, whichever is most efficient, throughout all phases of the contract. The COR will be assisted by a Technical Representative (TR).

E-1.3. The COR will provide written feedback to each critical path document within ten (10) business days of receipt.

E-1.4. The COR will deconflict schedules and facilitate conflict resolution during creative development of the project.

E-1.5. The COR will provide digital copies of text, imagery, and shop drawings. Text will be in PC-based MS Word. Images will be in PC-based Adobe Photoshop, Illustrator or .jpeg. Shop drawings will be in Adobe Acrobat or AutoCAD format.

E-1.6. The COR will provide curatorial expertise from the Curatorial Services Branch.

E-1.7. The COR will share the long-term exhibit plan by the Marine Corps and Marine Corps Heritage Foundation as it becomes available.

E-1.8 The COR will have ten (10) working days to respond to contractor requests for information, proposals, or queries.

E-1.9. The COR will provide feedback to each critical path document within ten (10) workdays of receipt.

E.1.10. The COR will be available to offer field art direction, either in person or by phone, whichever is most efficient, throughout the execution of the contract.

E-1.11. Oversight and Quality Controls.

E-1.12.The COR will visit the Contractor’s work space. Some of these visits will be unannounced.

E-1.13. It is the Contractor’s responsibility to redo all rejected work in accordance with the COR’s direction. All rejected work will be corrected within ten (10) working days.

U3 –DD 250 RECEIVING REPORT SUBMISSION THROUGH WIDE AREA WORKFLOW - RECEIPT AND ACCEPTANCE (WAWF-RA)

NOTICE TO RECEIVERS/ACCEPTORS OF SUPPLIES AND/OR SERVICES:

It is the responsibility of the receiving activity to electronically submit to DFAS through WAWF-RA the DD-250, receipt/inspection and acceptance of supplies and/or services. Electronic submission shall be initiated no later than 7 days after receipt.

For further explanation refer to the following websites:

https://wawf.eb.mil http://www.marcorsyscom.usmc.mil/sies/pa/receipts.asp

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

Section F - Deliveries or Performance

DELIVERIES/PERFORMANCE

F. Creative Deliverables. Unless otherwise directed by the COR, the deliverables shall be delivered in the media and format described by the following.

F-.1. The Contractor shall provide the following deliverables:

F-1.1. Critical path document in both electronic (Microsoft Project)and paper format to the government on the first Friday of each month. Digital files will be in PC-based MS Project.

F.1.2. Blue-sky concept results in the form of MS word documents and/or rough black and white concept sketches.

F.1.3. A Minimum of 25 full-color renderings that depict tableaus, immersive galleries and gallery overviews.

F.1.4. White facility model at ½” scale.

F.1.5. Architectural plan views and elevations in ½” = 1’-0” for all galley spaces.

F.1.6. Four (4) copies of storyboard sketches (four (4) sets of hard copies and four (4) sets of DVDs) in binders with the associated treatments included.

F.1.7. Full color texture samples. Three (3) sample sets and associated reference binders will be delivered to the COR.

F.1.8. Production ready electronic files for all graphics that will be produced during gallery fabrication. Files to be delivered on a PC-compatible external hard drive and (3) sets of print-outs.

F.1.9. Delivery dates for all elements will be established with the contractor after award. This will be based on recommendations from the contractor on sequencing activities into a plan that allows for proper creative development of all tasks.

F.1.10. The contractor shall notify the COR, via E-mail, upon completion of any and all sketches or illustrations for review and subsequent approval.

F.1.11. It is the contractor’s responsibility to redo all rejected work in accordance with the COR’s direction. All rejected work will be corrected within ten (10) working days unless otherwise specified, in writing, by the COR.

F-2. Administrative Deliverables

F-2.1. Within 14 business days after contract award the contractor will submit a preliminary schedule for the project.

F-2.2. All deliverables will be reviewed by the COR within 10 business days of receipt. Any deliverable not meeting the requirements of the contract will be rejected. The contractor shall have 10 business days within which to correct and resubmit.

F-2.3. The following chart includes administrative deliverables to be submitted to the COR:

F.3 Delivery Instructions F-3.1 All hard copy sketches and illustrations are to be delivered to the COR via courier.

F-3.2. Each file will be named so that it is readily identifiable for the Gallery, Exhibit, and scene to which it refers.

F-3.3. Electronic files will be uploaded to a Dropbox.com location and notification sent to the COR.

F.4 Final Deliverables The Contractor shall deliver the final products, to include videos, images, animations, audio, and any other media formats, to the Government Project Manager (PM) and the Contracting Officer Representative (COR) using the specified media and format specifications indicated in this PWS (OR LIST A SECTION) . The Contractor shall also provide the final products on media and in a format that easily allows the Government the ability to make modifications and adaptations of all or any portion as needed for use within or by the Government. The Contractor shall also provide an Image and Video Content Rights Audit Sheet to the PM and COR.

4.5 Authorization Release Statements

4.5(A) The Contractor shall obtain signed release statements from all persons who are to be photographed, audio recorded, or filmed in this project that authorizes the Government to use their images and voices for the finished products (EDG videos). These signed releases must be submitted to, and approved by, the Contracting Officer, or, at the discretion and approval of the Contracting Officer, will be provided to the Contractor, prior to performing work associated with recording or capturing of personal images and voices. The Contractor shall provide the originals of all signed releases along with a spreadsheet and/or other Image and Video Content Rights Audit Sheet listing all such signed releases and licenses to the Contracting Officer upon request or at the time of delivery of the finished products. or other listing of all such signed releases to the Contracting Officer upon request or at the time of delivery of the finished products.

F-5. Place of Performance.

F-5.1. All services shall be performed at the Contractor’s location, unless the Contractor is requirement to be at the NMMC for training, meetings, project reviews, etc.

F-5.2. Unless otherwise noted, all site meetings in Quantico, VA will be held in the Museum offices. The Museum is located at 19000 Jefferson Davis Highway, Triangle, VA 22172. The Museum is located within Prince William County and subject to concurrent jurisdiction with Marine Corps Base (MCB), Quantico, VA.

F-5.3. The NMMC is open to the general public from 09:00 AM until 5:00 PM, 364-days per year, every day except December 25.

F-6. Period of Performance

F.5.1 The period of performance shall be for a base year and two (2) one (1) year option periods.

DELIVERY INFORMATION

08-AUG-2014

08-AUG-2014

08-AUG-2014

08-AUG-2015

08-AUG-2015

08-AUG-2015

08-AUG-2016

08-AUG-2016

08-AUG-2016

Section G - Contract Administration Data

CONTRACT ADMINISTRATION

G.A Contracting Officer Authority

G.A.1. The Contracting Officer is the only person who can legally modify a resulting contract or obligate the Government for expenditure of funds. Costs shall not be incurred by recipients of the solicitation in anticipation of receiving direct reimbursement from the Government.

G.A.2. Only the Contracting Officer has the authority to authorize deviation from the terms and conditions of any resulting contract, including deviations form specifications and requirements. In the event the Contractor does deviate, without written approval of the Contracting Officer, such deviations shall be at the risk of, and any cost related thereto shall be borne by the Contractor. Any matter concerning a change to the scope, prices/costs, terms, or conditions of this contract shall be referred to the Contracting Officer.

G. B Enterprise-Wide Contractor Manpower Reporting Application (ECMRA)

G.B.1. The Contractor shall report ALL contract labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Creative Design via a secure data collection site. The Contractor is required to completely full in all required data fields using the following web address: https://doncmra.nmci.navy.mil.

G.B.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at:

https://doncmra.nmci.navy.mil.

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JUN 2012)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2-1

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and

“Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

M30400

Issue By DoDAAC

M00264

Admin DoDAAC

M00264

Inspect By DoDAAC

Ship To Code

M30400

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Chuck Girbovan, charles.girbovan@usmc.mil, (703) 784-4520

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Danielle Tulloss, danielle.tulloss@usmc.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

U3 –DD 250 RECEIVING REPORT SUBMISSION THROUGH WIDE AREA WORKFLOW - RECEIPT AND ACCEPTANCE (WAWF-RA)

NOTICE TO RECEIVERS/ACCEPTORS OF SUPPLIES AND/OR SERVICES:

It is the responsibility of the receiving activity to electronically submit to DFAS through WAWF-RA the DD-250, receipt/inspection and acceptance of supplies and/or services. Electronic submission shall be initiated no later than 7 days after receipt.

For further explanation refer to the following websites:

https://wawf.eb.mil http://www.marcorsyscom.usmc.mil/sies/pa/receipts.asp Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (JAN 2013)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

___ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

____ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

____ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

___ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Aug 2012) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (Jul 2010) (Pub. L. 111-5).

X (6) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Dec 2010) (31 U.S.C. 6101 note).

____ (7) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Feb 2012) (41 U.S.C. 2313).

____ (8) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (MAY 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

____ (9) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

____ (10) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (11) [Reserved]

X (12)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

____ (ii) Alternate I (NOV 2011).

____ (iii) Alternate II (NOV 2011).

____ (13)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

____ (ii) Alternate I (Oct 1995) of 52.219-7.

____ (iii) Alternate II (Mar 2004) of 52.219-7.

X (14) 52.219-8, Utilization of Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and (3)).

____ (15)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (Oct 2001) of 52.219-9.

____ (iii) Alternate II (Oct 2001) of 52.219-9.

____ (iv) Alternate III (Jul 2010) of 52.219-9.

____ (16) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

X (17) 52.219-14, Limitations on Subcontracting (NOV 2011) (15 U.S.C. 637(a)(14)).

____ (18) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

____ (19)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Oct 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

____ (ii) Alternate I (June 2003) of 52.219-23.

____ (20) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting (Dec 2010) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

____ (21) 52.219-26, Small Disadvantaged Business Participation Program— Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

____ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C. 657f).

X (23) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2012) (15 U.S.C. 632(a)(2)).

____ (24) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (APR 2012) (15 U.S.C. 637(m)).

____ (25) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (APR 2012) (15 U.S.C. 637(m)).

X (26) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

X (27) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (MAR 2012) (E.O. 3126).

X (28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

X (29) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

____ (30) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).

X (31) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

____ (32) 52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212).

____ (33) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

____ (34) 52.222-54, Employment Eligibility Verification (Jul 2012). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

____ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (36) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

____ (37)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (Dec 2007) (E.O. 13423).

____ (ii) Alternate I (Dec 2007) of 52.223-16.

X (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

____ (39) 52.225-1, Buy American Act—Supplies (Feb 2009) (41 U.S.C. 10a-10d).