AV MAINT 02.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 13-Sep-2012 09:00 AM to 14-Sep-2012 09:00 AM.

The following have been modified:

INSTRUCTION TO OFFEROR

L-1. GENERAL

L-1.1. The Government intends to award a single Firm Fixed Price (FFP) Contract for a Base Year and Two (2) Option Years as a result of this solicitation. Each Offeror shall submit a proposal that clearly and concisely describes their response to the requirements of this solicitation. Use of general or vague statements such as “standard procedures will be used” will not satisfy this requirement. Unnecessary elaboration or presentations beyond that sufficient to present a complete and effective proposal are not desired and may be construed as an indication of the Offeror’s lack of understanding. Elaborate artwork and expensive visual or other presentation aids are discouraged.

L-1.2. Proposals must be prepared in accordance with these instructions. Failure to do so may result in the Offeror’s submission being determined to be unacceptable and ineligible for award. Each Offeror’s submission shall be screened by the Contracting Officer or a designee upon receipt to ensure completeness and compliance with the instructions contained in the RFP.

L-1.3. The purpose of this procurement is to obtain operational on-site maintenance, repair services, equipment installation, and technical engineering support services for the Marine Corps Base. The contract award shall be made in accordance with the following information contained in Sections L and M. Each Offeror must submit a proposal including information pertaining to Technical Capability, Performance Execution and Management, Past Performance, and Price.

INSTRUCTIONS TO OFFERORS –COMPETITIVE ACQUISITION BY REFERENCE.

ADDITIONAL INSTRUCTIONS, CONDITIONS, AND NOTICES TO QUOTERS

(a) QUESTIONS: Offerors may submit questions requesting clarification of solicitation requirements on the bid event. All questions must be received by 10 August 2012. It is at the Government’s discretion to respond to questions received after the closing date/time. For proposal purposes the estimated date of the contract award is anticipated with a period of performance start date of 10 October 2012, subject to the availability of funds.

(b) Site Visit:

The Government will conduct a pre-site, it is recommended that all interested parties attend. September 5, 2012 8:30-3:30 P.M. Eastern Time Address: 2009 Zillin Road Quantico, VA 22134. POC; Michelle Kurland 703-784-2381 or Bill Hauptfliesch 703-784-3218.

L-2. INSTRUCTIONS FOR SUBMISSION OF PROPOSALS

L-2.1. Proposals must be submitted electronically no later than 9:00 A.M EST 14 September 2012. In order to maximize efficiency and minimize the effort involved in the proposal evaluation process, all Offerors must comply with the following instructions for proposal format and content. Proposals that do not comply with these instructions may be considered non-responsive and may render the Offeror ineligible for award. Provide your offer in the respective volumes to the following POC and address prior to the cutoff date/time:

Tangela Taylor, Contract Specialist

Regional Contracting Office, NCR tangela.taylor@usmc.mil 2010 Henderson Rd (Branch A)

Quantico VA 22134-5001

L-2.2. PROPOSAL FORMAT

L-2.2.1. In order to maximize efficiency and minimize the time for proposal evaluation, it is required that all offerors submit their proposals in accordance with the format and content specified. The electronic proposal shall be prepared so that if an evaluator prints the proposal it meets the following format requirements:

· 8.5x11 inch paper

· 8.5x14 inch for foldouts, matrixes, WBS;

· Single-spaced typed lines;

· 1 inch margins on all sides;

· 11 point Arial font;

· Headers/Footers ensure the company name and RFQ number are included on each page;

· Graphs and drawings must be clear / legible and may use a smaller font;

· No photographs or hyperlinks are permitted;

· MS Office / MS Project compatible files.

L-2.3.1. PROPOSAL CONTENT

Each proposal shall contain the following volumes/sections:

· Technical Volume (I)–NTE 25-pages, including a Letter of Introduction, Table of Contents, Compliance Matrix, Technical Capability, Management Approach and Execution and Past Performance.

· Business Volume (II)–NTE 10 pages, including a Formal Offer Letter, SF1449, and Section B Price Proposal

L-2.3.2. The Offeror shall demonstrate the ability, resources and experience required to perform the requirements in the PWS, including the detailed procedures and methods to be used. All information must be presented in sufficient depth for the Government to make a comprehensive evaluation of the Offeror's understanding of the PWS and the Offeror's capability for successful performance. Pricing information shall not appear anywhere in the Technical Volume (I), which shall address only the technical and past performance requirements.

L-2.3.3. A Letter of Introduction, limited to one (1) page, with the solicitation number, corporate principal submitting the offer, key points of contact within the company (e.g., contracts, pricing, technical), and a summary of the material content. This letter is not included in the page count.

L-2.3.4. A compliance matrix should be included, along with a Table of Contents (TOC) pertinent to the proposal’s material organization. Neither the compliance matrix, nor the TOC are included in the page count.

L-3. EVALUATION FACTORS

L-3.1. Factor 1: Technical Capability

L-3.1.1. The Offeror must provide demonstrated knowledge and understanding of the technical requirements outlined in the Performance Work Statement (PWS); ensuring their discussion articulates their capability so as to provide continuous quality support. The discussion must provide the evaluation panel with sufficient confidence that the Offeror has the capacity to support the tasks as stated in the Performance Work Statement, understands the priorities, and can execute a comprehensive approach that ensures quality performance and use of staff resources to meet objectives. All personnel must have CTS Certification and the contractor must have access to CTS-I and CTS-D Certified Personnel if needed.

L-3.1.2. Factor 2 – Performance Execution and Management

The Offeror must provide a demonstrated management approach suitable to respond to the types of requirements delineated in the PWS, consistent with their technical approach. The discussion must provide a comprehensive approach to managing work requirements; assurance of consistent quality of performance; capacity for handling matters of staffing and resource balancing; and ensuring complementary roles between the Contractor’s Managers and Government Staff. The discussion must provide the evaluation panel with sufficient confidence that the Offeror understands the critical support areas, emerging issues, and risks associated with the support goals set forth in the PWS, and has the management techniques, controls, Subcontractor management processes, and quality provisions necessary to execute their approach.

L-3.1.3. Factor 3–Past Performance The Offeror must provide, if available, three (3) relevant, detailed summaries of work similar in size, scope, and/or complexity to that defined for the contract, accomplished during the past three (3) years. When cited contracts vary according to prime and subcontractor roles and responsibilities, the relative weight should go to those contracts that are (1) Prime, and (2) equal to, or greater in size than the size estimate for this effort. Each Offeror’s performance with previous, relevant contracts/Blank Purchase Awards, (BPA), including types of services and products; effectiveness of management; quality of staff, inclusive of recruiting/retention; business and contracting relations; subcontracting management; and overall customer satisfactions, will be evaluated.

The Offeror must demonstrate sufficient, satisfactory performance history employing management and technical capabilities similar to those required by the PWS. Discussion should illustrate satisfactory performance of both technical and management tasks necessary to meet Government requirements with some degree of assurance based upon recent (e.g., 3-yrs., or less) performance for comparable work. This section shall be limited to five (5) pages (inclusive of the 10 pages for Business Volume 1).

Include the following fields:

· Customer;

· Contract/Task Order number;

· Contract Type;

· Program Name;

· Total Contract Value;

· Description of work performed/relevance to this task; provided in "bullet" format and

· Names/telephone number/email address for the PCO and COR

The Offerors are required to distribute Attachment 1 – Past Performance Questionnaire (PPQ) in Section J included in the Solicitation to three (3) Government personnel who had experience with the Offeror/Major Subcontractor on a previous relevant contract. The assessor, in turn, is to complete the questionnaire and submit it to RCO-NCR on or before the closing date of the solicitation. All point of contact information for submission is on the PPQ.

The Government may also use other information such as CPAR/PPRIS/FAPIIS data available from Government sources to evaluate an Offeror’s past performance. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror.

L-3.1.3.1. The Government may also use other information such as award fee data and CPAR/PPIRS data available from Government sources to evaluate an Offeror’s past performance. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror. Offerors demonstrating significant, relevant experience with specific requirements set forth in the PWS will be evaluated most favorably. Offerors demonstrating less significant and less relevant experience with the requirements in the PWS will be evaluated less favorably.

L-3.1.3.2. The Business Volume (II) must address, at a minimum, all facets of the non-technical aspects of the offer, including pricing. While there are not specific percentages targeted for this effort, the Government highly encourages utilization of small business concerns to the maximum extent practicable in the performance of this effort. Pricing information shall not appear anywhere in the Technical Volume (I), which shall address only the business and Technical Capability, Performance Execution and Management, and Past Performance requirements.

L-3.1. 4. Factor 4 – Price The price factor will be evaluated for completeness and reasonableness. Comparison of the proposed pricing is considered in the overall evaluation of “best value” to the Government based upon the anticipated level of competition. The Government may accept other than the lowest priced proposal if the perceived benefits of the higher priced proposal is deemed to merit the higher price. Prospective offerors are forewarned that a proposal meeting solicitation requirements with the lowest evaluated price may not be selected if award to a higher evaluated offeror is determined to be the “best value” to the Government.

Offerors should note that the Option to Extend Services clause at FAR 52.217-8 is included in the solicitation. The Government will evaluate this potential option to extend services by adding six (6) months of the offeror’s final option period price to the offeror’s total evaluated price. Offerors are notified that the government may choose to use the Option to Extend Services clause at the completion of any performance period. The price for the exercise of any portion of the available six months will be derived from the prices in effect at the end of the current performance period. Evaluation of option pricing will not obligate the government to exercise any optional performance period. Offeror’s pricing should reflect the potential exercise of the Extension of Services option at FAR 52.217-8,keeping mind that this solicitation is competitive and should reflect the offeror’s most competitive price and terms.

NOTE: Evaluation criteria are Factor (1) Technical Capability, Factor (2) Performance Execution and Management, Factor (3) Past Performance; and Factor (4) Price. Technical Capability is of greatest importance. Technical Capability is significantly more important than Performance Execution and Management. Both factors, when combined, are significantly than Past Performance. All evaluation factors, other than price, when combined, are more important than price. Although price is the least important factor, it becomes increasingly important when offerors receive similar ratings for the non-price factors.

The price of the base year and all option years will be evaluated in accordance with FAR 52.217-5 “Evaluation of Options” (July 1990).

The GOVERNMENT will assess the following areas in support of the Offeror’s pricing:

The Offeror must sign the SF1449, acknowledge all amendments, and include a compliance matrix and Table of Contents corresponding to their price submission. At a minimum, the following areas must be addressed:

· Offer is valid for 120-days from (Date of Submission);

· No exception to any Terms and Conditions has been taken;

· Acknowledge any Amendments to the RFP;

· CCR validated / NAICS 811219 compliant;

· Signed Offer of $XXXXXXX for BY/2-Options provided;

· Staff positions based upon contingency hires must include a signed letter of

Offer/acceptance in the Business Volume; and

· Additional supporting information is provided as required by the complexity of the offer.

L-3.1. 5. The Offeror must demonstrate that their development of additions, escalation, and indirect cost elements is reasonable for the work anticipated. At a minimum, the following areas must be addressed:

· The Contractor is required to use $361,000.00 for CLIN 0002,1002,2002 for ODCs /yr is used throughout the development of the pricing;

· Burdens applied to non-labor are included in the build and the rationale clearly annotated;

· Burdens applied to subcontractor labor are included in the build and the rationale clearly annotated; and

· Additional supporting information is provided as required by the complexity of the offer.

(End of Summary of Changes)