M00264-25-Q-0220.docx

M0026425Q0220

Section SF 1449 - CONTINUATION SHEET

FAR 52.212-1 ADDENDUM

INSTRUCTIONS TO QUOTERS - Commercial Products and Commercial Services.

GENERAL INTENTION: Marine Corps Installations – National Capital Region (MCI-NCR) has a commercial requirement for Professional Fine Art Photography Services. In accordance with FAR Part 12 and FAR Part 13, the MCI-NCR Regional Contracting Office is issuing a commercial solicitation for the acquisition of such services. Required specifications are listed in the Schedule of Supplies/Services within this solicitation.

VENDOR QUESTIONS: Questions about this RFQ must be submitted via email to both David Laster and Michael Bogatyr at the following email addresses: michael.bogatyr@usmc.mil; david.laster@usmc.mil.

Questions shall be submitted no later than Friday, September 12th, 2025, at 11:00 AM Eastern Time. No late questions will be accepted. Any resultant amendment from Q&A will be posted with the solicitation.

CUSTOMER: National Museum of the Marine Corps (NMMC)

PROCUREMENT APPROACH: The Contractor’s quote shall reflect the characteristics and level of quality that will satisfy the Government’s need as described in the Schedule of Supplies/Services. A single firm-fixed price (FFP) award will be issued and it is the Government’s intent to award on an “all-or-none” basis to satisfy this requirement. The Government reserves the right to issue no award at all resulting from this solicitation.

This is a notice that this order is a total set aside for small business concerns. Only quotes submitted by small business concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not a small business under the applicable NAICS will not be considered for award.

PAYMENT TERMS: NET 30. Invoices must be submitted via the Wide Area Workflow (WAWF) in accordance with DFARS 252.232-7006 which is included in this solicitation.

REQUIRED PERIOD OF PERFORMANCE: The period of performance is 26 September 2025 – 25 March 2026.

TECHNICAL COMPLIANCE: To ensure technical compliance:

1. Quotes must clearly demonstrate that they can meet the solicitation requirements in accordance with the Performance Work Statement.

1. Quotes must clearly state whether the quoter can meet the requested period of performance date. Vendors who cannot meet the required period of performance dates will not be considered technically acceptable.

Please note: Submission of a signed copy of the RFQ alone is not sufficient in demonstrating the quoter’s technical compliance/capability. A mere statement that the quoter will meet the Government’s requirement or a restatement/copy of the Government’s requirements without any additional information provided by the quoter is not sufficient in demonstrating the quoter’s technical compliance/capability.

SUBMISSION OF QUOTES:

1. Quotes shall be submitted no later than the time and date specified on Block 8 of page 1 of the SF1449 solicitation. Late quotes will not be accepted or considered for award. Vendors are responsible for ensuring their quotes have been received by the date and time specified in Block 8 on Page 1 of this solicitation. Delivery delays that cause a quote to be late are not the responsibility of the Government agency.

1. Quotes shall be submitted electronically via email to both David Laster and Michael Bogatyr at the following email addresses: michael.bogatyr@usmc.mil; david.laster@usmc.mil

1. Quoters must submit their quotes as an attachment(s) to their email submission. This includes any/all quote pricing and technical information

FAR 52.212-2 ADDENDUM

EVALUATION – Commercial Products and Commercial Services.

EVALUATION.

The provision at 52.212-2, Evaluation - Commercial Products and Commercial Services, applies to this acquisition as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforms to the solicitation.

(a)(1) The basis for award is PRICE per FAR 13.106-1(a)(2).

(a)(2) Evaluation procedures per FAR 13.106-2(b)

The following factors shall be used to evaluate Quotes:

1. Conforming to all matters with respect to the solicitation:

Quotes must clearly demonstrate the quoted services meet or exceed the requirements set forth in the performance work statement; must specify performance dates; and must meet all the terms and conditions of the solicitation.

1. Past Performance:

The apparent successful, prospective contractor shall have neutral to satisfactory past performance. Past Performance shall be evaluated in accordance with FAR 13.106-2(b)(3)(ii) and DFARS Subpart 204.76.

1. Price:

In accordance with FAR 13.106-3(a), before making the award, the Contracting Officer will determine that the apparent successful, prospective contractor’s proposed price is fair and reasonable.

Completeness and Accuracy: The Government will review the quotes for completeness and accuracy. A determination will be made as to whether the Quoter properly completed the pricing tables. The Quoter’s quote will be checked for mathematical correctness to include the following:

1) Checking arithmetic in all computations; and

2) Ensuring all prices are summarized correctly; and

3) All prices quoted are no more than two decimal spaces.

The Government intends to evaluate quotes and award a contract without discussions with vendors. Vendors should not expect requests for clarification or additional information from the Government. Award will be based on the initial evaluation of quotes received in response to the solicitation. Therefore, quoters are cautioned that their initial quotes should contain their best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions with vendors if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; and may waive informalities and minor irregularities in quotes received.

PERFORMANCE WORK STATEMENT

Photography of Fine Art Collection National Museum of the Marine Corps (NMMC)

1. Background The National Museum of the Marine Corps (NMMC) acquires, stores, preserves and exhibits the material history to include fine art of the Marine Corps from 1775 to the present. In addition, the NMMC educates Marines on their traditions through exhibitions, supports the efforts of the Marine Corps command museums, as well as serves as a source of information for Marines, veterans, the academic community, and the public. As part of its mission, the NMMC is tasked with collections stewardship responsibilities to provide professional expertise for all museum artifacts and works of art within the collection located throughout all Marine Corps facilities.

The NMMC art collection includes fine art to include sculpture and prints representing over two (2) centuries of mainly eye-witness accounts of the Marines in battle, enduring the anguish, routine, boredom, and peril that are the Marines. The paintings in the collection range in age from the early 19th century to the present day.

Much of the collection includes works on paper and canvas. Other works are painted on wood, metal, masonite, and other substrates. The collection also includes period lithographs, prints, sculptures and other two (2) dimensional works requiring special handling due to their fragility and composition. There are approximately fifty (50) sculptures with patinas that range from very glossy to dull. The condition of the artwork ranges from pristine to very fragile.

1. Scope This requirement is for professional fine art photography and the creation of reproductions of original paintings, drawings, and sketches. Most of the fine art and prints are on paper and/or illustration board. Others are painted metal, wood, and other substrates. Some of the fine art is framed with plexiglass or glass that cannot be de-framed at this moment and will require photography through the glazing. The condition of the fine art and prints range from pristine to very fragile. The scope of this requirement is to professionally photograph a portion of the fine art and print collection for use as a master digital archival record, to support research requirements, requests for reproductions, and to create professional fine art reproductions on fine art paper(s) and/or canvas.

The purpose of this requirement is to complete an intake meeting and site visit to the NMMC Museum Support Facility (MSF) to discuss scheduling, to photography 275 works of art to create digital files, and to produce five (5) prints on canvas at approximately 30” x 36”.

1. Performance Requirements

2. Tasks

0. Intake Meeting and Site Visit to NMMC Museum Support Facility (MSF) The contractor shall be available for an intake meeting either in person or via phone/virtual within three (3) business days of contract award and a site visit within twenty-five (25) days to review a sampling of fine art, prints, and sculpture requiring photography and review workspace for photographing the collection. The intake meeting and review of collection and workspace may be completed in a single visit. Meeting and site visit will be coordinated directly with the Technical Point of Contact (TPOC) and take place at the NMMC Museum Support Facility (MSF).

0. Photography, Scanning of Transparencies, and Reproduction of Works of Art and Prints.

The contractor shall photograph 275 works of art (see list below) to create digital files as listed in 3.1.3. Physical photographing sessions will be coordinated between the Contractor and TPOC. The vendor shall have the capability to create reproductions of the works of art, utilizing the digital files. To minimize handling and reduce the risk of damaging fragile works of art, most photographic tasks will be performed at the MSF, and the Contractor must provide any equipment required to perform the requirements. Equipment will not be stored at the NMMC locations.

No photographic or scanning efforts shall modify or harm Museum works of art, prints, or sculpture. The Contractor shall be able to identify the amount of space and time needed to complete the tasks under this contract and provide the TPOC with potential options, as applicable, for completion of photography for review by the TPOC.

0. Digital Images Unless otherwise specified by the TPOC, all digital images will be captured at 300dpi for output at 60” along the long dimension at a minimum size of 75 mb TIF file. Unless otherwise specified by the TPOC, the contractor will be required to provide a 4 x 5” Proof Print and digital files for each work of art, print, or sculpture photographed to include the following:

0. High Resolution TIF file – 20” @ 300 DPI

0. JPG – 20” @ 300 DPI

0. Low Resolution JPG – 5” @ 72 DPI

0. Once the 277 works have been photographed, jpegs and TIF file of each work of art will be provided to the TPOC via Dropbox within ten (10) days after the session. An external hard drive containing the above information of TIF and .JPEG files for each item scanned and/or photographed will be provided at the end of the contract.

0. The Contractor must provide digital images of the works of art, prints, transparencies and sculpture photographed or scanned in their original form. There shall be no alterations to the original work of art when processing the digital image.

0. Retouching Photography Images Contractor must be able to digitally correct images produced of items photographed if the present condition of the work would preclude it from being reproduced. This will be in addition to the requirements on 3.1.3:

• Digital Retouch - Light

The Contractor shall digitally correct images of items photographed as required due to issues including but not limited to item fragility or losses when photographed. For items that require digital correction, it will be at a minimal/light level of digital retouch.

Most photographs will not require retouching. E.g. minimal/light retouching may be required if a work is to be reproduced and there is an evident tear or some other issue with the original work.

There will be two digital images created, one as the work is and the other as it will appear when reproduced.

0. Reproductions, Printing and Digital Materials The contractor shall produce five (5) reproduction giclée’s on canvas not to exceed 30” x 36”. The artwork is to be determined by the TPOC. The TPOC shall provide the tiff file to the contractor via DoD SAFE.

All print and digital materials shall be archival quality and museum grade, unless otherwise specified. The contractor shall provide a color Proof Print for each reproduction print, which shall be approved by the TPOC before the final reproductions/prints are produced unless the TPOC specifically advises the Contractor that proofs are not required. The type of print materials that shall be used are generally determined by the original support of the work of art. Original works on paper shall be reproduced on fine art paper unless otherwise specified by the TPOC.

Contractor must be able to produce prints on fine art paper(s) and/or canvas. No stretching is required under this contract, but the canvas print should have a border to permit the canvas to be mounted on stretcher bars.

0. Scheduling Photography Scheduling Photography tasks will involve a five (5) to ten (10) calendar day lead time before work begins. Photography sessions will be restricted to one (1) to two (2) days per session.

0. Recommendations The Contractor shall be required to make recommendations to the TPOC on imaging methodologies, project scheduling, and printing options. All work involves creative problem solving to professionally document rare, unique, and valuable collections of the NMMC.

3.1.9. Contractor Coordination with TPOC: The Contractor shall maintain contact by phone, mail, email or in person (whichever is most efficient) with the TPOC to resolve difficulties or make decisions regarding this contract. Contractor shall make contact with the TPOC within 24 hours of identifying any difficulties or a decision that needs to be made regarding any task under this contract.

1. Applicable Information and/or Documents

3. Government Technical Point of Contact (TPOC):

0. The TPOC may be assisted by multiple subject matter experts. The subject matter experts shall provide technical guidance and clarification in the absence of the TPOC.

0. The TPOC and/or subject matter experts shall review and approve all work. All work that does not meet the TPOC’s approval shall be rejected and reworked according to the TPOC and/or subject matter expert direction.

0. The TPOC shall have ten (10) working days to respond to the Contractor requests for information, proposals, or queries by either phone or email.

0. The TPOC shall host initial progress meetings, generally in person or via telephone/teleconference call. Schedule, frequency, and duration are to be determined.

0. The final inspection and acceptance of digital images, reproductions, photo proof prints and any other materials shall take place upon completion of photography projects and will be accepted by the TPOC.

3. Period of Performance: All tasks shall be completed within six (6) months of contract award.

3. Place of Performance: The Contractor shall examine the works of art at the NMMC Museum Support Facility (MSF). Most photography will be accomplished at the MSF in either the artifact processing room or high-density artifact storage area.

2. The Contractor shall be responsible for their transportation to and from any NMMC facility unless otherwise agreed upon with the TPOC.

2. The works of art, prints, and sculptures can be fragile. Due to the fragility, the physical photography shall be completed on site at NMMC facilities in the Northern Virginia area.

National Museum of the Marine Corps (NMMC) 1775 Semper Fidelis Way Triangle, VA 22172-1949

NMMC Museum Support Facility (MSF) 17001 Interstate Dr. Ste. 130 Dumfries, VA 22026-2121

3. List of Deliverables: The contractor shall provide the NMMC/TPOC with all finished 4” x 5” proof prints, digital images, scans, thumb drives, reproductions and any other digital media.

3. Government Property: The Government shall provide the works of art, prints, or sculpture to be photographed. Most of the works of art will be in the public domain, and others may not. The Contractor may produce reproductions of images under public domain but will not be permitted to reproduce any images that are not under public domain.

3. Delivery Address: Any/all deliverables shall be delivered to one of the following locations in coordination with the TPOC:

5. National Museum of the Marine Corps (NMMC) 1775 Semper Fidelis Way Triangle, VA 22172

5. NMMC Museum Support Facility (MSF) 17001 Interstate Dr. Ste. 130 Dumfries, VA 22026

3. Hours of Operation: The Contractor must be available to work during normal work hours in coordination with the TPOC, from 9:00 a.m. - 5:00 p.m., Monday through Friday, except on U.S. Federal Holidays. Visit Federal Holidays (opm.gov) to view the applicable listing of U.S. Federal Holidays.

3. Contractor Personnel / Qualifications:

7. The Contractor shall provide all materials, equipment, and supplies as needed to fully carry out the requirements herein.

7. The Contractor shall provide proof of at least five (5) years of experience photographing, scanning, and reproducing fine art.

7. The Contractor shall provide the names and contact information for any professional staff under their employ who may work on any photography project required under this PWS.

7. There is no requirement for a government clearance to work with this collection.

3. Travel: The Government intends to award a Firm-Fixed Price (FFP) contract type. The Contractor is responsible for all travel/per diem related expenses required to perform this contract. Any anticipated travel costs in the performance of this contract shall be included as part of the quoted rate(s). Any travel matters associated with the performance of this contract are the sole responsibility of the Contractor. The Government shall not have any financial responsibility other than paying for the FFP on each line item.

3. Government Facility Access: The Contractor must possess a current valid state driver’s license and/or form of government approved official identification containing a personal photograph. The identification is required for security purposes to access Government facilities.

3. List of Works to be Photographed:

1. 2012.1177.168 (2-page drawing) Drawing, Defeated Iraqi Tanks North of Al Jaber, by Charles G. Grow

1. 2012.1177.171 (2pagedrawing) Drawing, Untitled [Military Camp], by Charles G. Grow

(End of PWS)

Fine Arts Photography

FFP

Fine arts photography in accordance with the Performance Work Statement (PWS) FOB: Destination

PURCHASE REQUEST NUMBER: M304005753724

PSC CD: T010

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

25-MAR-2026

MUSEUM SUPPORT FACILITY

17001 INTERSTATE DRIVE

SUITE 140

DUMFRIES VA 22026

JOAN THOMAS

703-784-4539 FOB: Destination M30400

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION 2025-O0003/ DEVIATION 2025-O0004) (MAR 2025) ALTERNATE I (MAR 2025)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision --

"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

"Economically disadvantaged women-owned small business (EDWOSB) concern" means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

"Highest-level owner" means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

"Immediate owner" means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

"Inverted domestic corporation" means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

"Manufactured end product" means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

"Place of manufacture" means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

"Predecessor" means an entity that is replaced by a successor and includes any predecessors of the predecessor.

"Reasonable inquiry" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

"Restricted business operations" means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

"Sensitive technology"--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

"Service-disabled veteran-owned small business (SDVOSB) concern" means a small business concern—

(1)(i) Not less than 51 percent of which is owned and controlled by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; or

(2) A small business concern eligible under the SDVOSB Program in accordance with 13 CFR part 128 (see subpart 19.14).

(3) Service-disabled veteran, as used in this definition, means a veteran as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C.