LukeDays2026_AV_PWS v2.docx

Performance Work Statement (PWS) Audio-Visual Services – Large Outdoor Screens Luke Days 2026 Open House Luke Air Force Base, Arizona March 20–22, 2026

1.0 Scope

The Contractor shall provide and operate large-scale outdoor video display systems in support of Luke Days 2026, scheduled for March 20–22, 2026 at Luke Air Force Base, Arizona. The purpose of this requirement is to ensure air show attendees along the crowd line and in specified rear areas have clear, continuous, daylight-viewable access to live and recorded video feeds of the event.

2.0 Performance Requirements

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and services necessary to deliver and operate outdoor-capable video display solutions that meet the following performance objectives:

2.1 Display Performance

- Screens shall be capable of high-resolution video visibility in full Arizona daylight (midday sun, March conditions).

- Screens shall be a minimum of 11’x17’ in size and brightness to be clearly visible by attendees at distances up to 300 feet along the crowd line.

- Display systems shall support real-time video feed integration from multiple sources (e.g., live cameras, broadcast feeds, sponsor content, USAF messaging).

2.2 Placement and Coverage

- Contractor shall propose the number, size, and placement of screens to ensure adequate coverage of the main spectator areas along the air show crowd line.

- Contractor’s layout shall maximize spectator viewing experience without obstructing safety zones, security perimeters, or airfield operations.

2.3 Operational Requirements

- Contractor shall provide qualified technical staff on-site during all air show operating hours to ensure uninterrupted performance, rapid troubleshooting, and seamless switching between video sources.

- Systems shall be fully operational no later than 0900 hours each event day and remain operational until the conclusion of daily flight demonstrations or official announcements.

2.4 Set-Up and Tear-Down

- Contractor shall be responsible for delivery, setup, testing, operation, and removal of all equipment.

- Equipment shall be fully set up and tested by March 19, 2026, at 1700 hours.

- Tear-down and removal shall be completed no later than March 23, 2026, at 1200 hours, unless otherwise coordinated.

3.0 Government-Furnished Support

- The Government will provide site access, security coordination, and crowd line layout maps.

- The Government will not provide power/generator, cabling, or video feed equipment—contractor shall propose and furnish solutions.

4.0 Deliverables

- Event Support Plan: Contractor shall provide a written plan no later than 30 calendar days prior to event start, outlining screen specifications, placement diagrams, power requirements, and operational staffing.

- On-Site Testing Demonstration: Contractor shall conduct a full system test and demonstration with Government representatives no later than March 19, 2026, at 1700 hours.

5.0 Performance Standards & Acceptable Quality Levels (AQLs)

6.0 Period of Performance

- Setup: March 18–19, 2026

- Event Operations: March 20–22, 2026

- Removal: March 23, 2026

7.0 Place of Performance

Luke Air Force Base, Arizona – Air Show crowd line and designated staging areas.

8.0 Security & Access

All contractor personnel shall comply with Luke AFB installation access procedures. Background checks may be required for key technical staff.

9.0 Contractor Responsibilities

- Provide turnkey solution, including all equipment, cabling, power generation, technical support, and operations staff.

- Ensure compliance with all safety, electrical, and fire codes.

- Coordinate placement and access with 56th Contracting Squadron and Luke Days Air Show Planning Committee.

5.0 Performance Standards & Acceptable Quality Levels (AQLs)