Video Screen Services - RFI Log.xlsx
XLSX spreadsheet 23 KB Posted
- Solicitation number
- F2U0105321A002
About this file
The file is a Request for Information (RFI) Log for Luke Air Force Base's 2026 Air Show Video Screen Services, solicitation number FA488725Q0022. The RFQ is a total small business set-aside for video screen services at Luke Air Force Base, with vendors required to provide LED screens, potentially 2-3 screens sized around 11x17' or larger, located in two main public viewing areas. The project timeline includes setup from March 18-19, operations from March 20-22, and removal on March 23, with an expected audience of 100-200k people.
Key technical requirements include mirrored video feeds showing pre-recorded and live video of aircraft performers, with screens located approximately 3000' apart. Vendors must provide power generation and cabling to screen locations, with a focus on the Thunderbirds performance at the end of each day (1500-1630). The quote submission deadline was extended to January 12, 2026, at 1500 EST. The government notes that funds are not currently available, and they reserve the right to cancel the solicitation. Interested vendors must submit a full capabilities statement demonstrating technical acceptability of their proposed solution.
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Text version
Sheet1
| REQUEST FOR INFORMATION LOG | |
| CONTRACT #: TBD | SOLICITATION #: FA488725Q0022 |
| SUBMITTED BY CONTRACTOR | TO BE COMPLETED BY GOVERNMENT | |||||||||||
| RFI # | DATE | DOCUMENT | SHEET / PAGE / PARA | DISCIPLINE | QUESTION / ISSUE | RESPONSE DATE | RESPONSE | POC | CHANGE TO SOLICITATION REQUIRED (YES OR NO) | DOCUMENT REVISED | QUESTION SUBMITTED BY | |
| OFFICE SYM | NAME | |||||||||||
| 001 | 12-Dec-25 | Performance Work Statement | General | Screen Size? | Something close in size to 11x17’ or larger. | Zaragoza Pictures, Inc. | ||||||
| 002 | 12-Dec-25 | Maps | General | Is there room for a third screen on the Crowd Line? Does the crowd size require it? OR, other sized screens, midway back, 11' and commercial 95" screens further back in shaded areas. | We have two main public viewing areas and those are the desired location for the screens. | Zaragoza Pictures, Inc. | ||||||
| 003 | 12-Dec-25 | Performance Work Statement | General | Is there a commercial fuel truck contracted for Air Show support that is already approved, aware and adheres to LUKE EMS (enviro guidelines)? | We have the capability to deliver fuel for the generator. | Zaragoza Pictures, Inc. | ||||||
| 004 | 12-Dec-25 | Performance Work Statement | General | Photo credentials? Do we need to show up for those? Can we send photos, with copies of DL or passport to secure prior approvals and badges getting on and off base? | Base access requirements will be a separate requirement if selected for the contract. | Zaragoza Pictures, Inc. | ||||||
| 005 | 12-Dec-25 | Performance Work Statement | General | Vendors Entrance? Will there be an entrance and egress access point, with badge credentials? | Yes, starting 3 days prior to the event. | Zaragoza Pictures, Inc. | ||||||
| 006 | 12-Dec-25 | Performance Work Statement | General | In the initial notice posted on SAM.gov it showed a $40,000 dollar cap. I don’t see it in the solicitation. Is that still a max requirement? Or it’s open to Small Biz, set a side guideline? | No cap, just what we expect to budget for screens. The soliciation is a Total Small Business Set-Aside. | Zaragoza Pictures, Inc. | ||||||
| 007 | 12-Dec-25 | Maps | General | Is the payout negotiable? Being that we are all Small Biz, set a side. Can you ask for a portion upon award, portion on date of execution and balance upon completion of review, standard 30 or 45 days? | Negotiable. | Zaragoza Pictures, Inc. | ||||||
| 008 | 10-Dec-25 | Performance Work Statement | General | Whether hotel and lodging expenses may be included in the firm-fixed-price proposal, and whether there are any restrictions or JTR alignment requirements we should follow? | No hotel included from us, I guess they would factor that into the proposal. | DC Strategix Solutions LLC | ||||||
| 009 | 9-Dec-25 | Performance Work Statement | General | Will there be a generator provided? | They need to provide generator. | DC Strategix Solutions LLC | ||||||
| 010 | 9-Dec-25 | Performance Work Statement | General | POC for real-time video feed integration during the event? | No POC at this time. | CHLN Media LLC | ||||||
| 011 | 16-Dec-25 | Performance Work Statement | General | Number of screens required for the event? | Minimum of 2, but also provide cost for a third screen. | Starlight Dynamics | ||||||
| 012 | 16-Dec-25 | Performance Work Statement | General | Do we need to include and quote for any specific playback hardware (such as a special playback computer) and camera crew in our proposal, or will these be provided separately by the government? | You can provide bid for cameraman and crew. We have an unknown interface for the additional feed, so various options (playback computer) are appreciated. | Starlight Dynamics | ||||||
| 013 | 17-Dec-25 | Performance Work Statement | General | Do we need sound from Video Walls? | No. | FEDERON PROCUREMENT SOLUTIONS | ||||||
| 014 | 17-Dec-25 | Performance Work Statement | General | How Many Video Walls are needed or desired? | 2 or 3. | FEDERON PROCUREMENT SOLUTIONS | ||||||
| 015 | 17-Dec-25 | Performance Work Statement | General | Do they all need to be showing the same feeds? | Yes. | FEDERON PROCUREMENT SOLUTIONS | ||||||
| 016 | 17-Dec-25 | Performance Work Statement | General | How far apart will they be from each other? | 3000' | FEDERON PROCUREMENT SOLUTIONS | ||||||
| 017 | 17-Dec-25 | Performance Work Statement | General | Where will the Tech team be located in respect to the Video Walls? | Show center most likely, but not required | FEDERON PROCUREMENT SOLUTIONS | ||||||
| 018 | 17-Dec-25 | Performance Work Statement | General | Where will Cameras be located for Live Feed? | Unknown, but likely one at show center and another at North end where the Thunderbirds are parked | FEDERON PROCUREMENT SOLUTIONS | ||||||
| 019 | 17-Dec-25 | Performance Work Statement | General | What will the Cameras be filming and at what distance? | Aircraft flying and taxing. Distance 1000- 1 mile | FEDERON PROCUREMENT SOLUTIONS | ||||||
| 020 | 6-Jan-26 | Performance Work Statement | General | What is the estimated audience size per day? | 100-200k | Lyceum Dynamics | ||||||
| 021 | 6-Jan-26 | Performance Work Statement | General | Are there designated primary and secondary viewing zones? | Yes, along the show line in two main areas left & right of show center. | Lyceum Dynamics | ||||||
| 022 | 6-Jan-26 | Performance Work Statement | General | How many LED screens are anticipated in total, and should they be concentrated in one area or distributed across multiple locations? | 2 screens minimum in 2 locations. | Lyceum Dynamics | ||||||
| 023 | 6-Jan-26 | Performance Work Statement | General | Please confirm the required LED wall sizes. Based on preliminary information, the currently referenced screen size may be undersized for a large outdoor audience—would larger or additional screens be acceptable or preferred? | Large as possible, but different options and pricing appreciated. | Lyceum Dynamics | ||||||
| 024 | 6-Jan-26 | Performance Work Statement | General | What content and feeds will be displayed on the screens (e.g., live IMAG, prerecorded content, graphics, sponsor messaging)? | TBD, but likely pre-recorded video and also live video of performers | Lyceum Dynamics | ||||||
| 025 | 6-Jan-26 | Performance Work Statement | General | Will there be a need for independent content on multiple screens or mirrored feeds across all displays? | Mirrored | Lyceum Dynamics | ||||||
| 026 | 6-Jan-26 | Performance Work Statement | General | What video sources will be provided to feed the LED walls? | Generators to be separately contracted or sourced in this contract by vendor | Lyceum Dynamics | ||||||
| 027 | 6-Jan-26 | Performance Work Statement | General | Is the contractor expected to provide cameras for live image magnification (IMAG) and/or recording? | No | Lyceum Dynamics | ||||||
| 028 | 6-Jan-26 | Performance Work Statement | General | If cameras are required, how many are anticipated? | 2 | Lyceum Dynamics | ||||||
| 029 | 6-Jan-26 | Performance Work Statement | General | Is event recording required, and if so, what format and delivery method are preferred? | No | Lyceum Dynamics | ||||||
| 030 | 6-Jan-26 | Performance Work Statement | General | Is there an existing stage, or should the contractor provide one? | No stage | Lyceum Dynamics | ||||||
| 031 | 6-Jan-26 | Performance Work Statement | General | If a stage is required, please advise on approximate dimensions and load requirements. | No stage required | Lyceum Dynamics | ||||||
| 032 | 6-Jan-26 | Performance Work Statement | General | Is audio support required as part of this scope? | Audio is separate solicitation | Lyceum Dynamics | ||||||
| 033 | 6-Jan-26 | Performance Work Statement | General | Will event graphics be provided by the Government, or is the contractor expected to develop content? | By government, or third party contracted by government | Lyceum Dynamics | ||||||
| 034 | 6-Jan-26 | Performance Work Statement | General | Is a dedicated graphics operator required on-site, or will content be static? | TBD | Lyceum Dynamics | ||||||
| 035 | 6-Jan-26 | Performance Work Statement | General | Is there a draft agenda, daily rundown, or timeline available? | Airshow open from 0800-1700. Content played throughout. | Lyceum Dynamics | ||||||
| 036 | 6-Jan-26 | Performance Work Statement | General | Are there specific show-critical moments that require redundancy or elevated technical support? | Thunderbird show at end of each day (1500-1630). | Lyceum Dynamics | ||||||
| 037 | 6-Jan-26 | Performance Work Statement | General | Are there any other support equipment, specialty systems, or technical personnel anticipated that are not currently outlined? | No | Lyceum Dynamics | ||||||
| 038 | 6-Jan-26 | Performance Work Statement | General | Please advise if power generation, cable management, or environmental hardening requirements should be specifically addressed in the quote. | Power generation – yes; will need cabling to reach separate screen locations. | Lyceum Dynamics | ||||||
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File details come from the government source that posted it. Updated .