LTR and Metro Facilities Ancillary_Contract No MDL-26-002-AN_Addendum No. 002_081126.pdf

6 Saint Paul Street, Baltimore, MD 21202-1614 | 410.539.5000 | 1.866.RIDE.MTA | MD Relay 7-1-1 | mta.maryland.gov

TO: All Prospective Offerors

FROM: Maryland Transit Administration

SUBJECT: Light Rail & Metro Facilities Ancillary – Repairs, Maintenance, & Minor Construction Contract No. MDL-26-002-AN Addendum No. 002

DATE: August 11, 2026

Effective this date is Addendum No. 002 (31 pages) to the subject Contract.

Document Additions

• Pre-Proposal Conference slide deck

• Pre-Proposal Conference attendee list

• Pre-Proposal Site Visit attendee list

All other terms and conditions remain unchanged.

Sincerely, Andrea M. Neumayer, CMPA Manager, Contract Development Contract Development and Controls

MDOT MTA

Procurement Officer

Pre-Proposal Conference

MDL-26-002-AN

Light Rail & Metro Facilities Ancillary – Repairs, Maintenance and Minor Construction

July 24, 2026, at 11:00am

INTRODUCTIONS

• Andrea Neumayer, Procurement Officer

• Office of Equal Opportunity

• MTA Project Team

• Vendor Roll Call Certifications: MDOT M/DBE certified, VSBE certified, SBR certified

PURPOSE

• This Master Contract Request for Proposal (MCRFP) was issued to obtain support and services necessary for the accomplishment of miscellaneous minor construction, repairs, and maintenance work for the MDOT MTA’s Light Rail and Metro Facilities located in Baltimore City, Baltimore County, and Anne Arundel County.

• Work will include but is not limited to: Electrical repairs and upgrades, Fixture, cabling, and light pole repair and replacement, Utility excavation and servicing, Concrete, asphalt, paving, pavers, spall, curb, and sidewalk repair and replacement, Masonry construction, Tunnel grouting, Mechanical/HVAC repair and replacement (including fan, air handler, compressor, and filter), Plumbing and pipe repair and replacement, Door repair and replacement (including Bay and Roll-up Doors), Gate or fence repair and replacement, Painting (exterior and interior; all surfaces), Drywall repair or replacement, Signage, stair, and flooring repair and replacement, Window, glass, and plexiglass repair and replacement, Roofing and Awning repair and replacement, Lift and Hoist repair and replacement, Access Control and Physical Security, Structural modifications and Minor Construction, Architectural and Engineering Drawings and Surveying, Safety Equipment and Communication Devices, Other services related to the preservation or enhancement of the Light Rail and Metro facilities and system.

• A “Master Contract” is a set of Master Contractor agreement awards in which only those Master Contractors with awards in that set may compete for secondary competition awards for a specific type of service, supply, or commodity.

INTENT

• The intent of this MCRFP is to award a set of Master Contract agreements to the Offerors qualified to participate in future secondary competitions for miscellaneous construction, repairs/rehabilitation, and maintenance work at the Administration’s facilities, as outlined in accordance with COMAR 21.05.13.

• The MTA intends to award up to seven (7) contracts from this solicitation to those responsible Master Contractors that submit proposals initially judged to be reasonably susceptible of being selected for award.

• A separate secondary competition solicitation, known as a Task Order Request for Proposal (TORFP), will be initiated for each task to be performed under this Master Contract.

ADMINISTRATIVE ITEMS

• A copy of this meeting summary will be posted on eMaryland

Marketplace Advantage (eMMA.Maryland.gov) as soon as possible.

• Any information, including questions from attendees, that alters the specifications or the Proposal submission, or which is likely to affect an Offeror’s Proposal, will be issued by the Procurement Officer as a written addendum and posted on eMMA.

• Please note that you are basing your Proposal only on the written specifications contained in the RFP and any written addenda posted on eMMA.

• Please check on eMMA for addenda routinely.

ADMINISTRATIVE ITEMS

• Although you may ask questions today, please send all questions asked here today, as well as any others, to ContractDevelopment@MTA.maryland.gov. Questions shall be submitted no later than the question deadline.

• Please only use email to submit the questions and preferably all questions in one list in one email. (Submission via eMMA is also acceptable, but it only permits one question at a time.)

• After the deadline for questions has passed, an addendum will be issued with responses to written questions from vendors, along with any necessary changes made to the specifications.

• Any questions asked and answered today are unofficial until documented via addendum.

DEADLINES

• Pre-Proposal Questions o Due Thursday, August 6, 2026, at 3:00pm ET o Email to ContractDevelopment@MTA.maryland.gov

• Proposal Submission o Due Monday, November 30, 2026, at 10:00am ET o Via eMMA at https://emma.Maryland.gov

BASIS OF AWARD

• Contract(s) shall be awarded to the Offeror(s) who submitted a

Proposal that has been determined to be most advantageous to the State, considering all evaluation factors as set forth in the

MCRFP.

• In accordance with COMAR 21.05.03.06, unsuccessful Offerors shall be given the opportunity to be debriefed upon receipt of a written request made to the Procurement Officer.

PROPOSAL

SUBMISSION

• Follow all directions.

• eMMA only allows each Offeror one Technical Proposal envelope and one Financial Proposal envelope.

• You can upload multiple files in each envelope.

• Be sure to submit all required files (MS Word, Adobe PDF, etc.)

as outlined in the MCRFP.

• Be cautious to not submit any information that is not specifically required/requested.

Technical Proposal (Part 1) (not all inclusive) (Do NOT include any pricing information)

• Minimum Qualifications (MQ)

• Contractor Questionnaire (CQ)

• Proposal Form (financial info redacted)

• Bid/Proposal Affidavit

• Affidavit of Individual Surety & Appendix

• Certification Regarding Lobbying

• Conflict of Interest Affidavit

• Electronic Fund Transfer (EFT) Form

• Federal Funding Acknowledgment

(signature page only)

• Employee Healthcare Certification and Worksheet (Prime & subs)

• Transmittal Letter

• Firm Description

• Executive Summary

• Contractor Organizational Approach

• Experience Capability of Contractor

• Management Approach

• Resumes

• Corporate Safety Plan

• Corporate QA/QC Plan

• References

Note: Other standard documents will now be required to be submitted per Task Order (i.e. M/DBE Forms, Mercury Affidavit, Location of the Performance of Services, Subcontractor Utilization

Information Form, Non-Disclosure Agreement, Buy American Steel Certification, Build America/Buy America Certificate, etc.).

Technical Proposal (Sample Task Order) (STO) (not all inclusive)

• Mercury Affidavit

• Location of the Performance of Services Disclosure

• Subcontractor Utilization Information Form (financial information redacted)

• Build America / Buy America Certificate

• Proposed Work Plan

• Equipment List (financial information redacted)

• Proposed Schedule

• Key Personnel List

• Proposed Subcontract List

(Refer to SP 01 11 00 ‘Summary of Work (Ancillary Master Contracts) Section 2.5 for additional information.)

Financial Proposal – Sample Task Order (not all inclusive)

• Transmittal Letter

• Proposal Form (unredacted)

• Proposal Bond in the amount of five percent (5%) of the total Financial Proposal

• Financial Affidavit

• Subcontractor Utilization Form (unredacted)

• Insurance Premium Worksheet

• Equipment List (unredacted)

MINIMUM

REQUIREMENTS

For this Master Contract, as part of the determination to be considered reasonably susceptible of being selected for award, the Potential Offeror must document in its Proposal that the following Minimum Qualifications have been met:

• Worker’s Compensation (WC) Experience Modification Rating (EMR) o Contractor shall maintain a Worker’s Compensation (WC) Experience

Modification Rating below 1.0.

• Experience Certificates o Demonstrate and submit experience certificate(s) stating that they possess experience of at least three (3) years, in at least eight (8) of the Industries listed in MQ.I.B.3.

o Submit one (1) credible reference from the authority possessing jurisdiction for each experience certificate submitted. Reference(s) shall be able to, at a minimum, communicate the level of customer satisfaction with the Offeror’s performance.

o References cannot be currently employed by the MTA.

MINIMUM

REQUIREMENTS

Industries (I.B.3)

SECONDARY

COMPETITION

• Task Order Request for Proposals (TORFPs) will be evaluated as outlined in COMAR 21.05.13.06 and as specifically identified in each TORFP.

• Master Contractors should anticipate multiple TORFPs solicitations, which may be issued simultaneously.

• Master Contractors are encouraged to submit Proposals for each TORFP.

• All TORFPs exceeding the total dollar value noted in COMAR 21.02.01.04C must be submitted and approved by the Maryland Board of Public Works (BPW) before Notice to Proceed (NTP) can be issued.

• For each TORFP, the Master Contractor shall execute on-site work, with its own organization and forces, work equivalent to at least twenty-five percent (25%) of the total amount of the TORFP, unless specified otherwise in the TORFP. A contract-wide self-performance requirement will not be established for this MCRFP. The percentage for the STO is also 25%.

SECONDARY

COMPETITION

Technical & Financial Proposal

• Offerors shall provide their Proposals in two separate envelopes through eMMA following the Quick Reference Guides (QRG) labelled “5 - eMMA QRG Responding to Solicitations (RFP)” for double envelope submission

• Offeror’s Financial Proposal will not be opened until after the Technical Proposal is reviewed and deemed “Acceptable”, as further outlined herein.

• Once opened, Technical and Financial Proposals will be reviewed for conformity with the requirements of this Master Contract solicitation.

• Financial Proposals from Offerors whose Technical Proposal were deemed “Unacceptable”, as defined herein, will not be opened.

Each TORFP will contain its own, Task-Specific scope of work, M/DBE utilization percentage, and evaluation criteria.

Additional information regarding TORFPs can be found in SP Section 01 11 00 “Summary of Work (Ancillary Master Contract)”.

REMARKS FROM EOCP

REPRESENTATIVE

Contract-Wide M/DBE Goal: N/A – M/DBE participation percentages will be established per Task Order.

Reminders: The following forms are part of the M/DBE requirements for this project.

Use only the forms provided in the solicitation.

• M/DBE Form A is the Certified Utilization and Fair Solicitation Affidavit, which is your commitment and understanding of the overall participation percentage. Form A is typically completed in response to a contract-wide M/DBE participation percentage.

However, as participation percentages for this Master Contract will be set for each individual Task Order, based on the scope of work involved, Form A shall be not be submitted, as the Sample Task Order is not funded and will be used for evaluation purposes only.

• M/DBE Form B is the M/DBE Participation Schedule which lists the certified M/DBE firms that you will be using.

Self-Performance: If you are M/DBE certified and participating as a Master Contractor, you may perform up to the following percentages: MBE: 50% DBE: 100%

• As the sample task order is not funded and will be used for evaluation purposes only, M/DBE Forms shall not be submitted with Proposals.

• For future Task Orders, MDOT M/DBE Form A must be submitted with each Task Order Technical Proposal.

• If the Master Contractor fails to submit completed Form A with future Task Order Technical Proposals as required, the Proposal shall be determined to be not reasonably susceptible of being selected for award.

• For future Task Orders, MDOT M/DBE Form B must be submitted with each Task Order Financial Proposal.

• If the Master Contractor fails to submit completed Form B with future Task Order Financial Proposals as required, the Proposal shall be determined to be not reasonably susceptible of being selected for award.

• It is important that you engage the M/DBE firms as early as you engage any other type of supplier and/or subcontractor/vendor. Please be sure to contact your intended M/DBE Firms via all means necessary (i.e. email, phone, fax).

• All firms listed on Form B must be certified at the time of proposal submission.

• Please visit MDOT’s website to access its electronic M/DBE directory for a complete listing of certified firms at MarylandMBE.MDBEcert.com.

• If you are notified that you are the Awarded Contractor (for future Task Orders), you must submit MDOT M/DBE Forms C and D within ten business days (10BD) of receiving such notice, or as requested by the Contract Monitor.

• M/DBE Form C: Outreach Efforts Compliance Statement

• M/DBE Form D: Subcontractor Project Participation Affidavit

• It is mandatory that you obtain signatures on Form D from the participating M/DBE firms that are listed on Form B.

• If there is a change with a subcontractor listed on Form B between Proposal submission and Award, you must provide a written explanation for the change.

60% Rule Supply Items

• When calculating your goals, there is a 60% rule for supply items.

• You may count your entire expenditure to a certified business supplier that manufactures or produces goods from raw materials or that substantially alters goods before resale;

HOWEVER

• You may only count 60% of the expenditures to certified suppliers who are not manufacturers.

• Example:

You spend $10,000 on supplies….

($10,000 x 60%) = $6,000 would be the amount counted towards your M/DBE goal participation.

• Additionally, the M/DBE credited supplies may not exceed 60% of the entire contract goal.

DBE Distributor Guidelines (FTA)

• If the materials or supplies are purchased from a DBE distributor that neither maintains sufficient inventory nor uses its own distribution equipment for the products in question, count 40% of the cost of materials or supplies (including transportation costs).

• A DBE distributor is an established business that engages in the regular sale or lease of the items specified by the contract. A DBE distributor assumes responsibility for the items it purchases once they leave the point of origin (e.g., a manufacturer's facility), making it liable for any loss or damage not covered by the carrier's insurance. A DBE distributor performs a CUF when it demonstrates ownership of the items in question and assumes all risk for loss or damage during transportation, evidenced by the terms of the purchase order or a bill of lading (BOL) from a third party, indicating Free on Board (FOB) at the point of origin or similar terms that transfer responsibility of the items in question to the DBE distributor.

• If these conditions are met, DBE distributors may receive 40% for drop-shipped items. Terms that transfer liability to the distributor at the delivery destination (e.g., FOB destination), or deliveries made or arranged by the manufacturer or another seller do not satisfy this requirement.

Requesting an M/DBE Waiver (MDOT Form E) Should only be completed if an M/DBE Waiver is being requested

• If you believe that your firm cannot achieve the established goal you have the right to request a waiver. The request should be indicated in your initial proposal package (on M/DBE Form A) (Certified M/DBE Utilization and Fair Solicitation Affidavit).

• The waiver request must be in writing and submitted within five days following notification that your firm is the apparent awardee proposer.

• Your waiver request must include the following documentation:

o Detailed statement of the efforts made to select portions of the work proposed to be performed by certified M/DBEs to increase the likelihood of achieving the stated goal;

o Detailed statement of the efforts made to contact and negotiate with certified M/DBEs;

o As to each certified M/DBE that placed a subcontract quotation or offer that the apparent successful proposer considers not to be acceptable, a detailed statement of the reasons for this conclusion;

o A list of certified M/DBEs found to be unavailable, which shall be accompanied by a M/DBE unavailability verification formed signed by the certified M/DBE, or a statement from the apparent successful proposer that the certified M/DBE refused to give the written verification;

• Please refer to COMAR 21.11.03.11 and 49 CFR 26.53 for a detailed description of waiver requests requirements and good faith effort procedures.

Note: Your request for a waiver (with all supporting documentation) will be reviewed by EOCP & a determination will be made by the Procurement Officer.

Monthly Reporting

• On the 25th of each month, Monthly Payment Reports will be system generated and e-mailed to the prime and each subcontractor on the contract.

• The reports are due back by the 10th of the next month. It is the Prime’s responsibility to ensure the subcontractors are submitting these reports in a timely manner.

• If the reports are not received, a First Notice e-mail will be system generated.

• The payment information submitted by the prime and subcontractor must match. For example: If the prime is submitting their monthly payment report showing invoice # 1 as being paid to subcontractor X and subcontractor X is submitting their monthly payment report showing invoice #01 as being paid, the system will not match these invoices.

• Payments are recorded in the system (automatic system upload), and if payments are not recorded in the system, NO M/DBE CREDIT IS GIVEN.

• M/DBE compliance is calculated based on the Monthly Payment Reports.

Requirements of 49 CFR §26.13(b), §26.53 (j), COMAR 21.11.03 Subcontract Agreements

• The Prime is required to have signed subcontract agreements with each M/DBE subcontractor performing work on the contract. The subcontract agreements must identify the work to be performed by the subcontractor and the dollar value associated. The MTA contract also identifies language that is required to be incorporated into each subcontract agreement. Each subcontract agreement must be submitted to the Procurement Officer.

Replacing a M/DBE Subcontractor

• Prior to replacing a M/DBE subcontractor, written approval must be obtained from the Equal Opportunity Compliance Program (EOCP). For further information and requirements regarding terminating/replacing a DBE subcontractor see 49 CFR §26.53 (f), (g), (h). For further information and requirements regarding terminating/replacing an MBE subcontractor see COMAR 21.11.03.12.

Calculating M/DBE Participation

• For work to count towards the M/DBE goal, the M/DBE must be performing a

Commercially Useful Function (CUF) on the contract.

SPECIFICATION

OVERVIEW

To be provided by MTA Project Team.

Sample Task Order: Shot Tower Metro Station Enhancements

• This task is for minor enhancements and repairs at Shot Tower Station Entrances, Mezzanine Level, and Restrooms located in Shot Tower Metro Station at 729 East Baltimore St, Baltimore, MD 21202.

• Work includes but is not limited to:

1. Lighting fixtures and signage replacement

2. Protection of surveillance cameras

3. Power washing and cleaning

4. Glass panel replacement

5. Painting

6. Tree pit and light pole base removal

7. Pavement brick leveling

8. Fence cleaning and repair

9. Drainage grate replacement

SAMPLE TASK

SITE VISIT INFORMATION

Monday, July 27, 2026, at 1:00pm ET.

Shot Tower Metro Station 729 East Baltimore Street Baltimore, MD 21202

79QV+XQ Baltimore, Maryland On-site parking at the station is limited.

PPE

• Hi-Viz Vest

• Closed-toe and closed-heeled shoes

• Long pants

• Hard hat

• Eye Protection

QUESTIONS?

As a reminder, any questions asked and answered today are unofficial until documented via addendum.

They should still be submitted in writing by the question deadline (August 6, 2026, at 3:00pm ET) via email to ContractDevelopment@mta.maryland.gov

Thank you for your attendance!

Name Company Email

Grace Boenning MDOT MTA CDC GBoenning@mdot.maryland.gov

Andrea Neumayer MDOT MTA CDC ANeumayer@mdot.maryland.gov

John Maximous MDOT MTA Metro PMO JMaximous@mdot.maryland.gov

Ereny Hennawy MDOT MTA Metro PMO EHennawy@mdot.maryland.gov

Lashawn Bowman MDOT MTA Light Rail Operations LBowman2@mdot.maryland.gov

Khuslen Enkhbold Atmos Solutions, Inc. KEnkhbold@atmossolutionsinc.com

Ashley Davis Hawkeye Construction Co., LLC ADavis@hcmail.us

Le Nguyen Janus Contractors, Inc. catle@januscos.com

Andrew Mlynarski Kiewit Infrastructure Co. Andrew.Mlynarski@kiewit.com

Sara Gibbons Matos Builders SGibbons@matosbuilders.com

Trett Hudson Matos Builders THudson@matosbuilders.com

Ethan Benjamin Nichols Contracting, Inc. EBenjamin@nicholscontracting.com

John Calantonio Nichols Contracting, Inc. JCalantonion@nicholscontracting.com

Christie Hall Nichols Contracting, Inc. CHall@nicholscontracting.com

Christian Ottens Railroad Construction Company, Inc. ChristianO@rccmail.net

Bryan De Leon Tito Contractors, Inc. bids@titocontractors.com

JJ Vigil Vigil Contracting jjvigil@vigilbusiness.com

Angelina Chung

Light Rail & Metro Facilities Ancillary - Repairs, Maintenance, and Minor Construction

Contract No. MDL-26-002-AN

Friday, July 24, 2026 at 11:00am ET

Pre-Proposal Conference

Name Company Email

Grace Boenning MDOT MTA CDC GBoenning@mdot.maryland.gov

John Maximous MDOT MTA Metro PMO JMaximous@mdot.maryland.gov

Ereny Hennawy MDOT MTA Metro PMO EHennawy@mdot.maryland.gov

Jason Keyes MDOT MTA Metro JKeyes@mdot.maryland.gov

Cameron Wilson Janus Contractors, Inc. cameron@januscos.com

Ethan Benjamin Nichols Contracting, Inc. ebenjamin@nicholscontracting.com

Bob Ludwig Vigil Contracting bludwig@vigilbusiness.com

Andrew Mlynarski Kiewit Infrastructure Co. andrea.mlynarski@kiewit.com

Thomas Crushong Kiewit Infrastructure Co. thomas.crushong@kiewit.com

Akila Costa Shelterline acosta@shelterline.com

Sara Gibbons Matos Builders sgibbons@matosbuilders.com

Mike Frech Hawkeye Construction, LLC mfrech@hcmail.us

Khuslen Enkhbold Atmos Solutions, Inc. KEnkhbold@atmossolutionsinc.com

Christian Ottens Railroad Construction Company, Inc. ChristianO@rccmail.net

Light Rail & Metro Facilities Ancillary - Repairs, Maintenance, and Minor Construction

Contract No. MDL-26-002-AN SAMPLE TASK ORDER

Pre-Proposal Site Visit

Monday, July 27, 2026 at 1:00pm

Shot Tower Station Enhancements