PWS - Shredding Services.pdf

Performance Work Statement

For

On Site Shredding

1.0 Description of Services

1.1 Objective(s): The purpose of this requirement is for on-site shredding services to be rendered at the 314th Airlift Wing located on Little Rock Air Force Base, Arkansas. The contract will be for (1) one base year, four (12) twelve-month option years and one (1) 6-month extension. The Contractor shall shred all documents “ON SITE” and shall not transport documents to another location for shredding purposes. After the shredding is completed, the shredding shall be transported off site and disposed of by the Contractor. The Contractor shall implement administrative, physical and technical safeguards that reasonably and appropriately protect the confidentiality and integrity of the documents that are collected and destroyed. The Contractor shall provide all personnel, equipment, vehicles, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Shredding Services as defined in this PWS for 314th Airlift Wing, located on Little Rock Air Force Base, Arkansas.

1.2 Benefits to United States Air Force (USAF): This acquisition ensures the secure destruction of sensitive and potentially classified documents, protecting the confidentiality of personnel, operations, and mission-critical information. By requiring on-site shredding, the 314th Airlift Wing minimizes the risk of data breaches. These services support the USAF mission by maintaining operational security, information integrity, and regulatory compliance.

1.3 Background: The 314th Airlift Wing at Little Rock Air Force Base generates large volumes of sensitive and personally identifiable information (PII) through daily operations, training, and administrative processes. To maintain compliance with federal privacy laws and Air Force regulations, the Wing requires a secure method for document destruction. Historically, shredding services have been performed off-site, presenting increased risk of information exposure. This contract addresses the need for reliable, on-site shredding across multiple facilities to ensure continuous protection of sensitive data.

2.0 Service Summary

Building 320 – 314th Operations Group – First Floor (Every Other Month)

Section Room# Qty./Type Bin Front Office 113 1 64 gallon bin

Building 350 – Maintenance Building- First Floor (Every Other Month)

1st Floor Main Hallway --- 1 ea./Stationary Console

Building 284 – 314th Airlift Wing Flight Safety (Every Other Month)

1st Floor Main Hallway --- 1 ea./Stationary Console

Building 253 – 714th TRS (Every Month)

Loadmaster Instructor Offices 101 1 ea./Stationary Console

Building 318 – 314th Airlift Wing (Every Month)

Section Room# Qty./Type Bin 314th AW Command Section 1st Floor 113 1 64 gallon bin 314th MXG Command Section 2nd Floor 212 1 64 gallon bin 2nd Floor main Hallway --- 1 ea./Stationary Console

Building 624 – 714th TRS (Every Month)

Section Room# Qty./Type Bin Beside the copier in front lobby --- 1 ea./Stationary Console

Building 620 (Every Month)

Section Room# Qty./Type Bin Student Affairs 113 2 ea./Stationary Console Front Lobby --- 1 ea./Stationary Console

Building 1228 – 714th TRS (Every Month)

Section Room# Qty./Type Bin Main Office 130 1 ea./Stationary Console

Building 1231 – JMATS Building (Every Month)

Section Room# Qty./Type Bin 2nd Floor 271 1 ea./Stationary Console

2nd Floor stairwell past Rm 241 --- 1 ea./Stationary Console 2nd Floor reception area --- 1 ea./Stationary Console

Building 234 – 62nd Airlift Squadron (Every Other Month) Section Room# Qty./Type Bin 62nd Command Section 1st Floor 103 1 64 gallon bin 314th AMXS Command Section 1st Floor 104 1 64 gallon bin 314th AMXS Command Section 1st Floor 104 1 ea./Stationary Console 314th AMXS Command Section 1st Floor 110 1 ea./Stationary Console 314th AMXS Command Section 1st Floor 111 1 64 gallon bin 314th AMXS Command Section 1st Floor 113 1 64 gallon bin 314th AMXS Command Section 1st Floor 120 1 64 gallon bin 314th AMXS Command Section 1st Floor 122 1 64 gallon bin 314th AMXS Command Section 1st Floor 124 1 64 gallon bin 314th AMXS Command Section 1st Floor 125 1 64 gallon bin

Building 1230A (Every Month)

Learning Center 101 4 ea./Stationary Console Copier Room 103 2 ea./Stationary Console Mission Planning Room 34 2 ea./Stationary Console

Building 1230B – C-130 Simulators (Every Month)

Top of Stairs on left side of hallway --- 1 ea./Stationary Console

Building 254 – Loadmaster Instructor Area (Every Month)

Main Hallway --- 1 ea./Stationary Console

Type Bin Total Standard Stationary Consoles 24 64-gal Bin 11

3.0 Government Property: The Contractor is responsible for furnishing all equipment, containers, vehicles, and supplies required to perform the shredding services. The Government will not provide any government property to complete contract services.

3.1 Contractor Responsibility: The Contractor shall be responsible for providing all personnel, shredding equipment, locked collection containers (e.g., 64-gallon bins and 27-inch consoles), vehicles, tools, and materials necessary to perform on-site shredding services. The Contractor shall implement appropriate safeguards to ensure secure handling, shredding, and disposal of sensitive documents.

4.0 Technical Requirements

4.1 Period and Place of Performance: The period of performance shall include (1) one base year, four (12) twelve-month option years and one (1) 6-month extension. Shredding services will be performed on -site at designated buildings within the 314th Airlift Wing, Little Rock Air Force Base, Arkansas.

4.2 Supporting Documentation: The Contractor shall provide a Certificate of Destruction at the end of each shredding and destruction operation. The certificate shall document that all documents have been destroyed and recycled and NOT SOLD to outside parties. Third Party recycling sites shall not be owned or controlled by a foreign entity. All final disposition, via pulping or other measures must be performed domestically. Proper management of waste and recyclables is required at all times.

4.3 Holidays and Facility Closings: Contractor personnel shall observe federal holidays and base facility closings. Shredding services shall not be scheduled or performed on days when the base is closed due to holidays, inclement weather, or emergency conditions. The Contractor shall coordinate with the Government representative to reschedule services as needed. The following Holidays shall be observed:

• New Year’s Day – 1 January

• Martin Luther King Jr. Day – 3rd Monday in January

• Presidents Day – 3rd Monday in February

• Memorial Day – Last Monday in May

• Juneteenth National Independence Day – 19 June

• Independence Day – 4 July

• Labor Day – 1st Monday in September

• Columbus Day – 2nd Monday in October

• Veterans Day – 11 November

• Thanksgiving Day – 4th Thursday in November

• Christmas Day – 25 December

4.4 Travel: This contract does not require reimbursable travel. All travel-related costs, including transportation of personal, equipment, and materials to and from Little Rock Air Force Base, shall be considered part of the Contractor’s fixed price and are not separately reimbursable.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: the Functional Commander/Director has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility.

5.3 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.4 Operation Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. DoDD 5205.02E and DoD Manual 5205.02-M require contractors supporting DoD activities use OPSEC to protect critical information for specified contracts, subcontracts, and information used in the performance of duties in support of Air Force requirements/missions.

5.5 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.6 Security Incident or Violation: the contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.7 Access to government Systems: Access to Government system(s) will not be required to perform tasks under the contract/order.

5.8 Service Contract Reporting (SCR): The contract does not meet the DoD Contract Reporting criteria or the reporting dollar threshold; therefore, SCR does not apply.

5.9 Identification (ID) Card/Badge: Contractor personnel shall wear distinctive clothing or identification badges clearly always showing the company name and employee name while on base. The Contractor shall ensure an ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local area network (LAN) access. The Contractor shall submit a letter to the Primary Contracting Officer (PCO) listing all contractor/subcontractor personnel requiring access to the facility. The PCO will approve the request and forward it to the issuing/registration office for processing.

Contractor/subcontractor personnel shall report to the issuing/registration office to obtain the ID card(s).

5.10 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via Wide Area Work flow (WAWF).

5.11 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

6.0 Appendices

6.1 Appendix A, Reference(s):

Publication Title of Publication Date of Publication Section(s) that Apply FAR Federal Acquisition

Regulation (FAR) 06/11/2025

Subpart 37.3 - Dismantling, Demolition, or Removal of Improvements http://www.state.gov/j/tip