Long Throw Projector Dexter Community Schools RFP - 06_1_24.docx.pdf

Dexter Community Schools

LONG THROW PROJECTOR AND SCREEN IN CPA 9/23/24

Dexter Community Schools

2024 - 02 Dexter Community Schools Long Throw Projector and Screen Installation in CPA

Bid Categories Include:

Base bids:

Bid category 11-60: Dexter Community Schools Long Throw Projector Installation in CPA

Issued by:

DEXTER

COMMUNITY

SCHOOLS

Section 00 0101 Project Title Page

PROJECT: DEXTER COMMUNITY SCHOOLS

2024 Dexter Community Schools Long Throw Projector and Screen Installation in CPA Bid Category 11-60 - Dexter Community Schools Long Throw Projector and Screen Installation in CPA

OWNER:

OWNER CONTACT:

DEXTER COMMUNITY SCHOOLS

2704 BAKER ROAD

DEXTER 48130

DEXTER COMMUNITY SCHOOLS

CRAIG MCCALLA

PRINCIPAL FOR OPERATIONS

734.424.4100

2704 BAKER ROAD

DEXTER, MICHIGAN 48103

MCCALLAC@DEXTERSCHOOLS.ORG

END OF SECTION

mailto:mccallac@dexterschools.org

Section 00 0110 Table of Contents

INTRODUCTORY INFORMATION DATED

Section 00 0110 Table of Contents (DCS) 9/23/2024 Section 00 1116 Invitation to Bid (DCS) 9/23/2024

DIVISION 00 – PROCUREMENT REQUIREMENTS

Section 00 2113 Instructions to Bidders (DCS) 9/23/2024 Section 00 2410 Work Required for All Bid Categories (DCS) 9/23/2024 Section 00 2413 Scopes of Work for Bid Categories (DCS) 9/23/2024 Section 00 4100 Bid Proposal Form (DCS) 9/23/2024

DIVISION 00 – CONTRACTING REQUIREMENTS

Section 00 6000 Payment and Performance Bonds (DCS) 9/23/2024 Section 00 7316 Insurance Requirements (DCS) 9/23/2024

DIVISION 01 – GENERAL REQUIREMENTS

Section 01 1100 Summary of Work and Use of Premises (DCS) 9/23/2024 Section 01 2900 Payment Procedures (DCS) 9/23/2024 Section 01 3210 Project Schedule (DCS) 9/23/2024 Section 01 3520 Safety Requirements (DCS) 9/23/2024 Section 01 4001 Quality Requirements (DCS) 9/23/2024 Section 01 6001 Product Requirements (DCS) 9/23/2024 Section 01 7001 Execution Requirements (DCS) 9/23/2024 Section 01 7700 Closeout Procedures (DCS) 9/23/2024

Section 00 0110 Table of Contents Page 1

Section 00 1116 Invitation to Bid

PROJECT: DEXTER COMMUNITY SCHOOLS

2024-02 Dexter Community Schools Long Throw Projector and Screen Installation in CPA Bid Category 11-60 - Dexter Community Schools Long Throw Projector and Screen Installation in CPA

OWNER:

OWNER CONTACT:

DEXTER COMMUNITY SCHOOLS

2704 BAKER ROAD

DEXTER 48130

DEXTER COMMUNITY SCHOOLS

CRAIG MCCALLA

PRINCIPAL FOR OPERATIONS

734.424.4100 EXT. 1344

2704 BAKER ROAD

DEXTER, MICHIGAN 48103

PROJECT LOCATION:

JOBSITE

DEXTER HIGH SCHOOL

2200 N. PARKER RD., DEXTER, MI 48130

THEWORK INCLUDES: The work consists of providing all labor, materials, equipment and supervision for the installation of a long throw projector and screen in our Center for Performing Arts, located at Dexter High School.

Invitation is hereby made to have qualified bidders submit bid proposals for the following work categories:

BID CATEGORY 11-60: Long Throw Projector and Screen Installation in CPA

ONLY - NO OTHER BID CATEGORIES

An optional pre-bid meeting will be held on Friday, September 27th, 2024 at 10:00 AM at Dexter High School Main Office / CPA (2200 N. Parker Rd., Dexter, MI 48130).

If bidders attend the pre-bid meeting, additional inspection opportunities may be arranged, but due to school district security concerns, bidders should not go to the site without prior arrangement.

Bid proposals are requested and will be received as a “lump sum proposal quoted by building (for accounting purposes) prior to 1:00 PM, local time, on Tuesday, October 8th, 2024.

The bid documents are available to Bidders electronically without charge at the following link:

https://www.dexterschools.org/page.cfm?p=545.

Interested firms should submit a digital/electronic copy of the bid proposal to Dexter Community Schools, at bond@dexterschools.org. Bids are to be submitted according to the detailed instructions in 00 2113 Instructions to Bidders.

Bidders may submit paper copies of the written bid, in a separate sealed envelope, that must be received on or before the bid opening date and time. Bids are to be submitted to:

Section 00 1116 Invitation to Bid page 1 https://www.dexterschools.org/page.cfm?p=545

Dexter Community Schools Attn: Jen Micelli, Bond Projects Purchasing 2704 Baker Rd Dexter, MI 48130

Dexter Community Schools make a continuous effort to broaden their business relationships with Diversity Firms (aka Historically Underutilized Businesses (HUB)) and local businesses. EEO M/F/H/V

All bids must contain a sworn and notarized statement disclosing any familial relationship existing between the bidder or any employee of the bidder and any member of the Dexter Community Schools Board of Education and acknowledge compliance with the Michigan Iran Economic Sanctions.

All addenda will be posted to the site linked below. Each bidder shall ascertain, prior to submitting a bid, that they have reviewed all addenda issued and shall acknowledge such on the Bid Proposal Form. No addendum will be issued later than three (3) days prior to the date for receipt of bids except an addendum, if necessary, postponing the date for receipt of bids or withdrawing the request for bids.

Bidders are responsible for all costs and coordination of their work as it is shown within the entire project manual and all other project bid documents.

Dexter Community Schools reserves the right to reject any or all proposals, to accept other than a low bid, and to waive informalities, irregularities and/or errors in proposals, which it feels is in its best interest.

Section 00 1116 Invitation to Bid page 2

Section 00 2113 Instructions to Bidders

1. DELIVERY OF BIDS: Bids must be RECEIVED not later than 1:00PM, LOCAL TIME, ON 10/08/2024, for all bid categories. Late bids will be returned unopened. See item BID PROPOSAL REQUIREMENTS below for details of bid preparation and delivery.

2. FORM OF BID: Use ONLY the Section 00 4100 Bid Proposal Form (the most current version) to submit a bid. Do not modify, alter, qualify, or attach stipulations to the Bid Proposal Form unless requested. The Owner reserves the right to reject such bids as non-responsive.

3. BID DOCUMENTS: Bid documents for this project are available at the following link:

https://www.dexterschools.org/page.cfm?p=545

4. ADDENDA: Prior to the receipt of bids, addenda will be posted to the link above. No addendum will be issued later than three (3) days prior to the date for receipt of bids except an addendum, if necessary, postponing the date for receipt of bids or withdrawing the request for bids. Each bidder shall ascertain, prior to submitting a bid, that he/she has reviewed all addenda issued and shall acknowledge such on the Bid Proposal Form.

5. PRE-BID AND SITE INSPECTION MEETING

A. Pre-Bid Meeting: Prior to bidding, a project inspection and pre-bid meeting will be held for the purpose of review and clarification of the contract documents, to allow the Contractor to confirm their estimates and quantity surveys, and to allow the Contractors the opportunity to familiarize themselves with the project site.

B. This meeting is optional for this bid package, however all bidders must stipulate they have inspected the work site on their bid form in order to inform themselves of the jobsite conditions.

C. Date & Time: Friday, September 27, 2024 at 10:00 AM

D. Location: Dexter High School Main Office / CPA (2200 N. Parker Rd., Dexter, MI 48130).

E. Due to school district security concerns, bidders should not go to Dexter High School’s Center for Performing Arts without prior arrangement with the Owner’s Agent: Craig McCalla, Principal for Operations: 734-424-4100 ext. 1344. or Rick Munir, Director of Technology: 734-424-4100 ext.

6. BIDDERS EXAMINATION OF PREMISES AND THE CONTRACT DOCUMENTS:

A. If inspection of the work areas is required, it must not interfere with the Owner's ongoing activities.

B. Each Bidder shall visit the site(s) to become familiar with local conditions affecting the job. Each Bidder shall take their own measurements and be responsible for the correctness of those measurements. Each Bidder shall be held to have made such examinations and no allowances will be made on their behalf by reason of error or omission on their part. If any portion of the Bidder’s work depends, for proper results, upon existing conditions, the Bidder shall notify the Owner of any conditions or defects that will affect the results. Failure to so notify the Owner will constitute the Bidder’s acceptance of the conditions.

C. Each Bidder shall examine the bidding documents carefully. In the event that the documents require interpretation or correction of any inconsistency, ambiguity, or error, the Bidder will notify the Owner in writing at least seven (7) days prior to the bid due date for clarification by written addenda. If such interpretation is not requested, the bid will be presumed to be based on the Owner’s interpretation and instructions after the Contractor Agreement is executed, and in accordance with the terms of that Agreement. Only a written interpretation or correction prior to the bid due date will be binding.

The Owner will be responsible for any verbal explanations or interpretations of the Contract Documents.

D. Plans, diagrams and other descriptive information that depict existing conditions are provided for scope identification and scheduling purposes only dimensions should not be scaled. Other quantities, elevations, measurements and locations shown may have been approximated and/or gathered from dated, incomplete original construction documents. Therefore, this data should not be used for bidding purposes without field verification by the bidder.

Section 00 2113 Instructions to Bidders page 1 https://www.dexterschools.org/page.cfm?p=545

E. The Contract Documents are intended to provide sufficient intent for the Bidder to assume responsibility for all Work and Materials necessary for proper completion of the Work. The Bidder's own site inspection or contract document review of the work areas shall be relied upon to provide the bidder all other information they may require to properly execute and complete the Work. If inspection presents any unanswered questions, they must be submitted in writing as described above.

F. Each bidder, by submitting a bid, represents that the bidder has read and understands the bidding documents, has satisfied themselves as to the extent of the proposed work by personal examination of the site and surroundings, is familiar with the local conditions and weather extremes under which the work is to be performed and has made their own estimate there from of the equipment, labor, facilities and difficulties attending the performance and completion of the work.

7. BID SECURITY

A. Bid security will be required for all proposals.

1) All proposals over $50,000 shall be accompanied by a satisfactory bid bond executed by the bidder and an approved security company in an amount of not less than five percent (5%) of the final base bid sum.

2) For bids less than $50,000 a bond OR a certified check in the amount of 5% of the bid will be allowed as a bid security.

B. The amount of the bid bond shall be forfeited to the Owner upon failure of the successful bidder to enter into a contract within fifteen (15) days after acceptance of the proposal by the Board of Education.

C. The providing of security hereunder shall entitle the Owner to recover the full amount of the difference between the bid submitted and the amount for which the Owner ultimately contracts for the work, but not more than the 5% bid bond.

D. Bid security signed by attorney-in-fact must be accompanied by a certified and effectively dated copy of their power of attorney.

E. The bid security shall be made out to Dexter Community Schools.

8. BID PROPOSAL REQUIREMENTS:

A. The bidder shall assume full responsibility for timely delivery of bid to the location designated.

B. DELIVERY OF BIDS: Bids must be RECEIVED prior to 1:00 PM, local time, on Tuesday, October 8, 2024. Late bids will be considered non-responsive. See item Bid Proposal Requirements below for details of bid preparation and delivery.

C. E-mail bids to: bond@dexterschools.org .

For electronic bid submission use Subject Line: “Bid Enclosed for 2024-02 Dexter Community Schools Long Throw Projector and Screen”

Bidders may also submit a paper written bid, in a separate sealed envelope, with a clear envelope notation “Bid Enclosed”, that must be received on or before the bid opening date and time. Paper tendered bids are to be submitted to:

Dexter Community Schools Attn: Jen Micelli, Bond Projects Purchasing 2704 Baker Rd.

Dexter, MI 48130

D. A bid is invalid if it has not been received prior to the time and date for receipt of bids indicated or prior to any extension thereof issued by addendum to the bidders.Therefore, bids received after the time and date for receipt of bids will be considered non-responsive.

E. No responsibility shall attach to the Owner for the premature opening of any proposal that is not properly addressed, delivered and identified.

F. Each bidder shall ascertain, prior to submitting a bid, that he/she has reviewed all addenda issued and shall acknowledge such on the Bid Proposal Form.

Section 00 2113 Instructions to Bidders page 2 mailto:bond@dexterschools.org

G. All bids must be signed by an officer of the firm or individual authorized to bind the entity.

H. Negligence in preparation, improper preparation, errors in and/or omissions from the bid shall not relieve the bidder from fulfillment of any and all applicable obligations and requirements of the Contract documents.

9. BID READING

A. Bids will be read publicly at 1:05 PM on Tuesday, October 8th, 2024. at 2704 Baker Road, Dexter MI 48130 (Board conference room - Room #203) and posted on the Owner’s website thereafter.

10. CONSIDERATION OF BIDS

A. The bidder acknowledges the right of the Owner to reject any or all bids and to waive any informality or irregularity in any bid received. In addition, the bidder recognizes the right of the Owner to reject a bid:

1) If the bidder fails to furnish any required bid security, or fails to submit the data required by the bidding documents; or

2) If the bid is in any way incomplete or irregular; or

3) If the bidder's performance as a Contractor was unsatisfactory under a prior contract for the construction, repair, modification, or demolition of a facility with the Owner; or

4) For known poor performance by the bidder on any other Michigan public school district; or

5) Inadequate financial condition.

B. It is the intent of the Owner to award a Contract to the lowest, qualified, responsive bidder demonstrating a complete scope of work, provided the bid has been submitted in accordance with the requirements of the bidding documents and does not exceed the funds available.

11. POST-BID MEETING

A. After the Bids are received, tabulated, and evaluated, potentially low bidder(s) may be invited to meet with the Owner at a post-bid meeting. The post-bid meeting will review Contractor understanding of specifications, compliance issues, scope of work, schedule, and Contractor capabilities.

1) This meeting may be waived at the discretion of the Owner.

2) The pre-award meeting notes will become a part of any contract documents executed resulting from an action to be awarded by the Board of Education.

B. The Bidder will provide the following information at the post-bid meeting:

1) Designation of the work to be performed by the Bidder with their own forces including manpower for the Contractor and that of their Subcontractors. The Owner reserves the right to disqualify bids wherein the bidder plans to provide less than 30% of the work of the project with their own forces.

2) Detailed cost breakdown of the bid including labor, equipment, material, unit prices and subcontract amounts.

3) A list of subcontractors, suppliers and the proprietary names of principal items or systems of materials, and equipment proposed for the work.

4) The names and backgrounds of the Contractor’s key staff members including superintendent and Project Manager, and establish the reliability and responsibility of the persons or entities proposed to furnish and perform the work described in the Bidding Documents.

5) Commitment to construction schedules, identification of items requiring long lead deliveries and manpower information in accordance with Section 01 3210 Project Schedule.

C. Prior to award of a contract, the Owner will notify the Bidder if The Owner, after due investigation, has reasonable objection to any proposed person or entity within the Bidder’s proposed project team. If the Owner has reasonable objection to any proposed person or entity, the Bidder may submit an acceptable substitute person or entity with an adjustment in their bid price to cover the

Section 00 2113 Instructions to Bidders page 3 difference in cost occasioned by such substitution. The Owner may, at their discretion, accept the adjusted bid price or they may disqualify the Bidder. In the event of either withdrawal or disqualification under the terms of this subparagraph, bid security will not be forfeited, notwithstanding the provisions of the Bid Security item above in this Section.

D. The Bidder will be required to establish to the satisfaction of The Owner the reliability and responsibility of the proposed on-site supervision, the workers, Contractors or entities proposed to furnish and perform the work.

Section 00 2113 Instructions to Bidders page 4

Section 00 2410 Work Required for All Bid Categories

1. Bidders of all Work Categories shall include all Work, compliance and costs for compliance with the appendices, the bidding requirements, General Conditions, general requirements, drawings and technical specifications, including all addenda. All bid categories are bound by the instructions in this Section 00 2410 Work Required for All Bid Categories. They shall include within their bids this work as well as all bid/contracting requirements, and the specification sections as listed within the specific Bid Category Scopes, and the clarifications to scope which follow in each bid category. Particular emphasis is placed on the following requirements, which are stated below for emphasis and clarity.

2. Definitions: In preparation of all proposals and their interpretation by the Owner, the following definitions shall be understood and shall be the source of factual intent in all scope of work descriptions:

A. ADDENDUM: An addendum is a written and/or graphic instrument issued by the Owner's Representative prior to award of Contract which modifies or interprets the Bidding Documents by additions, deletions, clarifications, or corrections. The Bidding Documents for the original Work shall govern the work therein described, unless modified by the Addendum. All costs or credits due to the Addendum shall be incorporated into the Bidder's Bid Proposal Form for Addenda issued prior to Owner's receipt of Bids and by letter on Bidder's letterhead modifying Bid Form amounts for Addenda issued after Owner's receipt of Bids. This letter shall be signed by and as for the original Bid Form submission.

B. ALTERNATE PRICE: The term used in the Contract Documents means a variation to the Base Bid to cover a variation in the Contract requirements. If the Owner accepts the Alternate Price, the variation is then a part of the Contract and the quoted amount will be added or deducted from the Lump Sum Base Bid Price and will be used in determining or modifying the Contract Sum.

C. BID PROPOSAL Is a complete and properly signed proposal to do the Work of an individual Bid Category(ies) for the sums stipulated therein, submitted in accordance with the Bidding Documents.

D. BASE BID is the sum stated in the Bid Proposal for which the Bidder offers to perform the Work described in the Bidding Documents as the base, to which work may be added to or deducted from for sums stated in Alternate Bids.

E. BIDDER is a person or legal entity who submits a Bid Proposal. After award of a contract, the Bidder will be known as Contractor or Vendor. All Contractors on this project are considered prime Contractors. Vendors provide equipment shipped FOB site and technical support on site, but no installing labor other than technical oversight. Subcontractors are firms which have agreements to provide services on behalf of Contractors. The term Subcontractor(s) include firms who are subcontracted at any tier (sub-subcontractor, etc.). All Subcontractors are to be bound within their respective agreements to higher tier firms, which must include all the requirements assigned to the prime level Contractor by the Owner.

F. BID CATEGORIES are units of work performed by a Contractor (and their Subcontractors of any tier) which form part of the total project. The term Bid Category should not be confused with the term Technical Specification Section(s). Technical Sections of the Specification establish quality and performance criteria, and the Bid Categories designate work scope and assignment. Technical Sections are listed within each Bid Category to identify, along with the scope narratives, the assignment of work.

G. BID CATEGORY DESCRIPTION is a written description of the scope of work to be performed by a Bidder for a Bid Category. A description of the work is provided in the Scope(s) of Work for each Bid Category.

H. BULLETIN: A written, and/or graphic instrument issued after award of Contract, used to solicit a proposal for a change in the Work which may affect cost and/or time. The Contract Documents for the original Work shall govern the work described unless otherwise modified by the Bulletin. A Bulletin is not an order to do the work, but a request to submit a quotation.

I. COMPLETE: Where “complete” is used, it shall mean provide all goods, services, delivery, protection, and work as necessary to put in place specified work complete with connections, supports, attachments, and incidental items necessary for a fully finished and properly operating assembly or installation.

Section 00 2410 Work Required for All Bid Categories page 1

J. CONNECT: The term connect shall mean “to bring service(s) to point of installation and make final connections of the service(s) to the installed equipment and provide miscellaneous auxiliary appurtenances and connections to services and or systems necessary to make operable for its intended use.”

K. CONTRACT DOCUMENTS consist of the Agreement, the Conditions of the Contract (General Conditions), all Division 00 Contracting Requirements, all Division 01 General Requirements, Drawings, Specifications, other documents listed in the Agreement, all Addenda issued prior to and all modifications issued after execution of the agreement.

L. CONSTRUCTION CHANGE DIRECTIVE (CCD): A directive to make changes in the work or duration of the work. Contractual obligations upon the Contractor are the same as those BEFORE a CCD is issued unless stated differently within the CCD. A CCD is an order to do the work.

M. OWNER SUPPLEMENTAL INSTRUCTION (OSI): A clarification or minor change the Owner may issue to clarify its intent in a given work area or work element, which upon receipt the Contractor is to implement as a part of its base bid with no added cost. If the Contractor disputes the OSI is a no cost element, they must request a CCD before proceeding with the work, or it will be presumed by both parties that the OSI is to be implemented without added cost.

N. FURNISH: To supply (only) to another party for their use of installation, including cost of delivery to jobsite, full coordination with the receiving party and may include unloading at the destination from the truck if so specified in the scope of work.

O. INSTALL: To unload, distribute, uncrate, assemble, and fix into the intended final positions. The installer must connect the provided equipment element to existing building systems if so identified in the scope of work. The installer must provide all miscellaneous hardware and supplies required to anchor and support securely, connect, clean-up, and legally dispose of rubbish.

P. PROVIDE shall be understood to mean furnish, install, protect, trim, cut and patch as required to put in place a complete operable and/or finished installation which is complete in every way intended in the contract documents, including all required transport, expert labor, material, and equipment for said installation.

Q. TRADES: Use of titles such as "carpentry" is not intended to imply that certain construction activities must be performed by accredited or unionized individuals of a corresponding generic name, such as "carpenter". It also does not imply that requirements specified apply exclusively to tradespersons of the corresponding generic name.

R. TRADE SPECIALISTS: Certain Sections of the Specifications require that specific construction activities be performed by specialists who are recognized experts in the operations to be performed. The specialists must be engaged for those activities, and their assignments are requirements over which the Contractor has no choice or option. Nevertheless, the ultimate responsibility for fulfilling Contract requirements remains with the Contractor. This requirement shall not be interpreted to conflict with enforcement of building codes and similar regulations governing the Work. It is also not intended to interfere with local trade union jurisdictional settlements and similar conventions.

3. All Bidders of Any Category must include:

A. WORKER & CREWING QUALIFICATIONS: Meet defined requirements for professional (“experienced”) installers. Provide journeyman workforce with apprenticeship or other demonstrable training program. Apprentices/helpers shall not exceed 25% of crewing. Provide at least 30% of the labor required with personnel in the direct employ of the Contractor. No subcontract may exceed 50% of the Contract without written approval of the Owner. Disclose all planned subcontracts in writing during post bid interview(s).

B. SUPERVISOR QUALIFICATIONS: Each bidder shall provide proposed competent supervision resume(s) and references from previous project experience if invited to a post-bid interview. If approved the supervisor shall remain assigned to the project for the entire project duration, unless the owner requests their replacement in writing. The supervisor shall be on-site full-time whenever the Contractor has direct employees or Contractors (of any tier) on-site. Supervisor must have

Section 00 2410 Work Required for All Bid Categories page 2 minimum OSHA 30-hour training. Supervisor shall attend all job progress meetings and other required meetings and inspections.

C. REVIEW OF DOCUMENTS AND COORDINATION AMONG TRADES: Develop a complete understanding of other work categories (if any) and provide continuous coordination with interfacing trade contract work of other categories. Bidders are responsible for reviewing all construction documents issued with this bid package including project manual specifications, civil, structural, architectural, food service, mechanical, electrical drawings, low voltage/data design information and all other work as shown.

1) Note that some sections of the technical specifications may include a paragraph titled "Related Sections". This paragraph is an aid to the Project Manual and is not intended to include all sections which may be related. It is each Contractor's obligation to investigate how related sections may affect their bid and proposed work, and to include costs for the applicable work in related sections and/or coordination with the same in their bid proposal to coordinate all sections whether indicated under "Related Sections" or not.

2) Estimating information and quantities indicated on the drawings are for convenience and reference only. Contractors will be held responsible for having provided their own quantity take-offs to determine actual quantities contained in the construction documents.

3) Each Contractor shall include all required labor claimed by its respective trade, for installation of equipment furnished by another Contractor.

D. TAXES: All applicable taxes (including Michigan sales tax), required by any legal authority are to be included in the Base Bid(s).

E. BONDS, PERMITS, and FEES: All applicable bonds, permits, and fees required by any legal authority are to be included in the Base Bid(s). Provide bid bond, payment bond, and performance bond per Michigan Statutory Requirements. The cost of all bonds shall be INCLUDED within the lump sum base bid.

F. EXISTING CONDITIONS: Contractors are responsible to perform field investigation and review existing conditions and Owner as-built drawings prior to executing the work to ensure that existing conditions are well understood. Contractors shall provide within their bid proposals all costs for modification cut/patch, and neat repair of finishes of existing conditions as required to implement the complete contract documents intent.

G. HAZARD COMMUNICATION: Under no circumstances are Contractors to disturb Asbestos-Containing Materials (ACM), Lead Containing Materials (LCM) or any other hazardous materials without appropriate engineering controls. If the Contractor suspects that a material within the scope of this project is a hazardous material (including asbestos, lead, polychlorinated biphenyl, or other regulated building material) that has not already been identified and/or is in the scope of work to be abated, notify the Owner immediately. The Contractor shall request hazardous materials data from the Owner as applicable to the worksite location.

If work will be conducted on any previously coated surface of an existing building which may disturb the existing paint, the Contractor must submit current proof of appropriate detailed written lead work plan in accordance with 29 CFR § 1926.62 (Michigan Part 603). This submittal will include proof of training, written respirator program, and negative exposure assessments from projects with similar conditions at a minimum. Contractors performing work in these buildings must follow the provisions of the University of Michigan AEC & OSEH Construction Safety Requirements (January 2010 – revised 5/1/10) and the division 13 specifications in this project manual. The MIOSHA Lead Standard (Part 603) can be viewed at:

https://www.michigan.gov/documents/leo/leo_miosha_part603_665496_7.pdf

4. SAFETY COMPLIANCE: Bidders shall be aware that compliance with all Federal and State OSHA standards is mandatory. Refer to Section 01 3520 Safety Requirements for further information.

5. OWNER COORDINATION: All Contractors shall be aware of the Owner’s on-going use of the buildings and sites as education facilities and shall coordinate and schedule work accordingly with occupants and owner’s designated coordinator for each building. This work is intended to be conducted when the

Section 00 2410 Work Required for All Bid Categories page 3 https://www.michigan.gov/documents/leo/leo_miosha_part603_665496_7.pdf

Dexter Center for Performing Arts is not in use. Coordination of theater access must be coordinated with the Owner. Bidders should provide a completion date on Bid Form.

A. All work shall comply with local noise and work ordinances where applicable.

B. Loud work must be coordinated with the Owner.

C. Any work that could endanger staff, students, or visitors will need to be scheduled to avoid such danger. This may include weekend, evening or night work. No crane hoisting or structural demolition will be allowed outside of approved times.

D. The Contractor’s workers shall behave in an appropriate manner. Foul language, inappropriate clothing and any engagement with students other than safety or emergency instruction will not be tolerated.

E. No jobsite radios will be allowed if any portion of the facility is occupied during the construction period.

F. Contractors will relocate stored materials, tools, and equipment, if needed, as directed by the Owner to allow for the Owner’s on-going use of the facility. Be prepared to move stored elements as directed by the Owner.

6. SCHEDULE: Work on this bid package must be performed according to the Milestone Schedule which is described in Section 01 3210 Project Schedule. Bidders shall be aware of delivery requirements to accommodate the completion schedule of this project and shall include all expediting, accelerated delivery, and overtime costs to allow for completion and turnover as shown in the milestone schedule.

7. WORKER IDENTIFICATION: All workers shall carry a State-issued picture identification card on their person at all times and present it to any Owner representative upon request.

8. NO SMOKING/NO TOBACCO RULE: Per State Law, NO smoking, vaping or other tobacco use will be allowed on the project site at any time. There are no exceptions to this rule. Any worker found using any form of tobacco may be permanently removed from the project at the sole discretion of the Owner.

9. DELIVERIES AND ON-SITE STORAGE: Since storage space on the project site is limited, Contractors must utilize “just-in-time” deliveries. Materials must be received in advance of the time that they will be needed on-site, stored off-site until such time as they are required, and delivered in a timely manner to facilitate work progress. Material, equipment, and tools may not be stored on-site in excess of ten (10) working days prior to installation or use.

10. TEMPORARY SIGNAGE AND BARRICADES: Provide and maintain barricading and signage required outside the project area to completely define and blockade the construction work area. Do not allow step drop-offs created by pavement walkway and curb removals to be a tripping hazard. Crate barricades around all open excavation sites during interim concrete and asphalt removals and replacements. Post all work areas as directed by the Owner. Provide barricades and flagmen to make safe entry and exit of large or slow moving loads on and off public streets and while on-site. During the school year, no deliveries will be allowed during school drop off and pick up times (7:30 to 8:30 AM and 2:30 to 3:30 pm) and other restrictions for school activities as defined by the Owner. No crane shall be used on site until its entire swing area is identified by the Contractor and the entire crane swing work area is blocked by barricades.

11. ON-SITE ROADS, WALKS AND TEMPORARY CLOSURES:

A. Each Contractor will enforce a five (5) MPH speed limit on site.

B. Each Contractor must provide barricades, signage, and flag persons that comply with the MMUTCD, state, and local requirements to safely reroute pedestrians and vehicles. Each Contractor must also provide barricades, signage and flag persons to facilitate moving trucks and equipment onto and off site as required for the work of their bid category. All excavations of ANY depth shall be fully barricaded at all times. Temporary wood, compacted gravel, asphalt or concrete ramps shall be provided at all interim grade changes.

C. Each Trade requiring road closure in the public ROW shall obtain and pay for any city/state permit costs or fees.

Section 00 2410 Work Required for All Bid Categories page 4

12. PROTECTION OF EXISTING BUILDING & FINISH CONDITIONS: All Contractors are to protect new or existing finishes while working, operating lifts, and moving items on rolling scaffold or carts by using plywood or masonite panels or other appropriate protection for the loads imposed. Contractors are responsible to clean tires from lifts and carts and remove any lodged objects that could cause damage and to restore any consequential damage that does occur. Protect structure from overloading by analyzing live and static lift loads and provide any protection or shoring required to protect existing structure. Any Contractor working in a finished space is responsible for protecting the area surrounding their work. If any finish (floors, walls, carpet, furniture or seating) needs to be cleaned, replaced, or repaired, the responsible Contractor will pay for any costs incurred. If any furniture fixtures or equipment needs to be moved, each Contractor requiring the same shall take a picture or prepare a sketch of in place conditions and locations and shall re-install FF&E in its original location after its work is complete during the summer. During school days this shall be required daily. Further, each Contractor working off shift or on weekends in a finished or occupied space shall clean it completely at the end of each shift so that the space is ready for use the following day for Owner usage.

13. HOISTING & RIGGING: Provide any personnel lifts or hoisting and rigging necessary to complete work of your bid category. Blockade the entire swing area of all lifts and cranes. No hoisting or rigging will be provided by the Owner. Do NOT ask to use the Owner’s equipment, ladders or tools.

14. WASTE RECYCLING: Dumpsters will NOT be furnished. Each Contractor will coordinate with and participate in a waste recycling program. See Section 01 7001 Execution Requirements for more details. Dumpsters for construction debris and unidentifiable waste for the new work will be furnished by the Contractor. Every Contractor shall pick up and remove all trash and debris caused by their operations EVERY DAY and place it into dumpsters or haul it off-site.

15. UTILITY SHUTDOWNS: Provide three (3) day minimum notice to the Owner’s Representative for any utility shutdowns. Schedule any required utility shut downs so as to minimize the impact to the Owner’s use of its building. All shutdowns should be planned and performed during off-hours and scheduled utilizing overtime as required to minimize impact on the Owner.

16. CONTINUOUS AND FINAL CLEAN-UP: Provide continuous trash removal and clean-up per Section 01 7001 Execution Requirements. All Contractors provide final cleaning of all affected areas immediately prior to Owner occupancy. All adjacent surfaces shall also be wiped clean and restored to the same condition or better than existed before the work was undertaken.

17. LOGISTICS: Before work begins at each site, all Contractors shall all understand where work areas exist, access, deliveries, load-in, load-out, clean up, and parking are permitted. Contractors shall submit their worker parking, egress and logistics plans to the Owner for approval before beginning work. These plans will be followed by all trades and workers. As the work evolves, these plans may be changed if, in the sole opinion of the Owner, it serves the best interest of the project to do so. Notice will be provided of any change.

End of Section

Section 00 2410 Work Required for All Bid Categories page 5

Section 00 2413 Scopes of Work for Bid Categories

BID CATEGORY 11-60: Long Throw Projector and Screen Installation in CPA

A. Work Includes:

Except for those items (if any) specifically noted to be excluded as defined below, the work of this bid category shall include all of the work and contract requirements according to Division 1 complete, including all bid requirements, contract documents, general and supplemental conditions and Division 1 General Requirements. Should any conflict exist between this written scope of work and the scope of work inferred by the Division 1 General Requirements or technical specifications listed below, the work required by this bid category description shall govern. Work of this bid category shall also include the work of specifications below:

INCLUDES:

1. EPSON: EB-PQ2220B or equivalent projector, which includes 4K resolution

2. Provide Alternate 1 - cost for EPSON: EB-PU2220B or equivalent projector (non 4K)

3. EPSON: ELPLM11 (Vi2H004M0B) zoom lens - ILS1 or equivalent long throw lens that meets the distance specifications from projector to screen - approximate distance from projector to screen is 120 feet.

4. Provide remote on/off capabilities from stage, control booth, and mid-theater.

5. Cable allotment for permanent installation

6. HDMI data inputs need to be accessible in control booth, stage and mid-theater control boxes, which means cables from projector to mounted input box

7. Mounted control box on stage to turn projector on/off and access to HDMI cable plug-in..

8. Complete installation of long throw projector, with Profession image calibration.

9. Professional grade mounting brackets to the wall to support the weight of the projector.

Approximate height to the bottom of the projector is 8 feet.

10. 3 Year Parts and Labor Warranty for projector, or longer

11. Purchase of new Da-Lite screen or equivalent

12. Screen size needs to be a minimum of 24 feet wide by 13.5 feet tall. If this is not standard size, quote the closest standard size. We do not want custom orders.

13. The screen needs to be motorized and retractable.

14. Complete installation of screen, including power.

15. Detailed pricing

SPECIFICATIONS:

1. Must be single service compatible with the current technology in our CPA control booth.

2. Mounting hardware would allow for easy access to the projector. .

3. Exact mounting bracket and platform dimension, detailed drawings and specifications will be provided with submittal.

B. Also Includes:

1. COORDINATION: Provide continuous coordination with the Owner’s representative to keep them advised of your planning and work daily. Advise of any issues, concerns, material supply matters, schedule progress, work quantity and quality. Cell calls and zoom meetings are acceptable when off-site. Owner’s rep will visit the site daily while work is underway.

2. LAYOUT: Provide all layout, control points and engineering required for work of this category.

3. PRIME CONTRACT RESPONSIBILITY: Provide all labor, tools, equipment, incidental hardware and materials required to receive, unload, store, install and protect work of this category. The contract is for a prime contract, there are NO other trade contracts being solicited by or provided by the Owner. The prime Contractor shall provide all work shown or specified and connection with all existing systems as required.

Section 00 2413 Scopes of Work for Bid Categories page 1

4. SUBMITTALS: Submit within fourteen (14) days of receipt of Letter of Intent or Contract all submittal information.

5. CLEAN UP: Provide continuous debris and trash removal and clean up. The site must be left clean, safe and secure every day before the Contractor’s crews leave the site. Failure to perform this scope item will result in the Owner cleaning up on overtime rates and deducting all costs from contract funds due.

6. SCHEDULE: Bidders shall be aware of delivery requirements to accommodate the completion schedule of this project and shall include all expediting and overtime costs to allow for substantial completion and turnover before December 15, 2024 suitable for safe use and final completion before December 30, 2024. It is the Bidder’s responsibility to prepare and submit shop drawings and other submittals in a timely manner to accommodate the milestone and progress schedule and prevent delays to the project. The Contractor shall plan to allow the Owner up to ten (10) calendar days to review and return submittals.

7. EXISTING CONDITIONS: Inspect the site before proposing on the work. Inspect the site again two weeks prior to equipment arrival to verify conditions are in place as required to start your work or agreed to be provided by others. Meet with Owner during this inspection visit. Provide specific written list of observed deficiencies to assure work site is ready when equipment arrives. Provide video of existing conditions before work begins to document existing conditions.

8. THE WORK: The work consists of providing all labor, materials, equipment and supervision for the installation of a long throw projector and screen in our Center for Performing Arts, located at Dexter High School.

9. ELEMENTS OF THE WORK (partial listing only): Installation of long throw projector and screen. Replacement or restoration required where damaged by this Contractor's work.

C. EXCLUDED

1. None.

D. ALLOWANCES

1. None.

E. MANDATORY ALTERNATES

1. Wireless remote control for screen

F. UNIT PRICES

1. See Bid Form. Provide any requested unit prices.

POSSIBLE LOGISTICS PLAN TO BE VERIFIED BY BIDDER’S OWN INSPECTION

BEFORE THEY SUBMIT THEIR PROPOSAL

Section 00 2413 Scopes of Work for Bid Categories page 2

This is a view of the wall where the projector will be mounted. The beam is the center.

Section 00 2413 Scopes of Work for Bid Categories page 3

This is a view from the booth wall towards the stage and location of the screen.

Section 00 2413 Scopes of Work for Bid Categories page 4

Section 00 4100 Bid Proposal Form This form must have original signatures and notary endorsement

Do not modify, alter, qualify, or attach stipulations

DATE:

BID CATEGORY: NO. & DESCRIPTION: ____________________________________________________________

COMPANY NAME:

LEGAL ADDRESS:

ZIP CODE

DELIVERY ADDRESS (IF DIFFERENT FROM ABOVE)

ZIP CODE

TELEPHONE: _______________________________________

CONTACT NAME: ____________________________________

E-MAIL ADDRESS: ___________________________________

PROJECT: DEXTER COMMUNITY SCHOOLS

2024-02 Dexter Community Schools Long Throw Projector and Screen Installation in CPA

RECEIPT OF BIDS: prior to 1:00 PM, local time, Tuesday, October 8, 2024.

ADDRESSED TO: Emailed Bids: bond@dexterschools.org

Dexter Community Schools Attn: Jen Micelli, Bond Projects Purchasing 2704 Baker Rd Dexter, MI 48130

The undersigned, having fully examined the site, drawings, specifications and other contract documents, and having familiarized themselves with local conditions affecting the cost of the work, hereby proposed to furnish all necessary machinery, tools, apparatus and other means of construction, do all the work, furnish all materials and equipment except as otherwise specified herein; and for the lump sum prices named to complete the work described herein in strict conformity with the requirements of the plans and specifications entitled:

DEXTER COMMUNITY SCHOOLS

2024 Dexter Community Schools Long Throw Projector Installation in CPA

ADDENDA: Following addenda have been received, are hereby acknowledged, and their execution is included in bid sums listed herein.

Addendum No. Dated Addendum No. Dated

Addendum No. Dated Addendum No. Dated

The bidder agrees to perform all work for bid category(ies) as described in the contract documents, for the base bid(s) stated below. Bidders are required to bid the entire scope of work for each bid category they bid.

The undersigned Bidder, having carefully examined and thoroughly perused specifications for the above named project; and become fully familiar with all conditions affecting the work required by those specifications, dated 9/19/2022 hereby proposes to provide all materials, labor, services, etc., required thereby for the base bid of:

Section 00 4100 Bid Proposal Form page 1 mailto:bond@dexterschools.org

BID ITEMIZATION BASE BID AMOUNT

DEXTER CENTER FOR PERFORMING ARTS -

LONG THROW PROJECTOR

DEXTER CENTER FOR PERFORMING ARTS -

SCREEN

TOTAL BASE BID $

LABOR RATES: The following labor rates are required to be offered by all Bidders. The Bidder agrees that the following amounts will be used in determining contract changes from the base bid for authorized changes in the scope of work. Labor rates SHALL NOT include Bidder’s mark-up for overhead and profit. Appropriate back-up of labor rates will be required at the post-bid meeting to confirm accuracy of labor rates. Submitted labor rates will be compared with industry-accepted rates.

List all job classifications for all trades planned for work.

FOREMAN JOURNEYMAN

JOB TITLE TIME TIME & ½ TIME TIME & ½

UNIT PRICES: Contractor shall submit installed unit prices for items of work stated below. Prices shall include all material, equipment, labor, profit and overhead required for the complete installation of the work item. The Owner reserves the right to increase or decrease the Base Proposal Sum on the basis of the unit prices stated.

The Owner reserves the right, prior to bid award to negotiate with the bidder on any or all unit prices listed in this Proposal. Contractor ‘Mark Up’ will not be paid in addition to the unit prices provided. The following unit prices to base bid categories are required to be offered by all Bidders. The Bidder agrees that the following amounts will be used in determining contract changes from the base bid for authorized changes in the scope of work. Do not include unit cost in the base bid amount(s). Unit prices shall include Bidder’s mark-up for overhead and profit. Details are in Section 00 2413 Scopes of Work for Bid Categories.

Description Amount Unit

Section 00 4100 Bid Proposal Form page 2

LIST OF EXCEPTIONS: Contractor shall provide any exceptions to the bidding documents on the attached form. Any exceptions must be provided with the submission of the bid.

CONTRACTOR’S WORK LOAD: Contractor shall provide a complete list of all committed, pending, and anticipated projects for the year 2022 on the attached form.

PROJECT LAYOUT: It shall be the responsibility of the Contractor to provide all layout including any required instrumental surveying required to layout and construct the work. Surveying shall be performed by a Registered and Licensed Land Surveyor. The Owner and Architect shall have access to the work at all times to verify the project layout.

TAXES, PERMITS, BONDS AND FEES: The bid amount must include all applicable taxes, permits, bonds and fees, required by all legal authorities at the location of the Work.

EMR DISCLOSURE: Provide the current EMR for your company. Note the Owner may not elect to offer a contract to firm’s having an EMR.1.0, depending upon its understanding of the cause of and rating > 1.0.

ASBESTOS-FREE PRODUCT INSTALLATION: It is hereby understood and agreed that no products/materials containing asbestos, including chrysotile, amosite, crocidolite, tremolite, anthophyllite, actinolite or any combination of these materials that have been chemically treated and/or altered shall be installed or introduced into the building by the Contractor or their employees, agents, Contractors, or other individuals or entities over whom the Contractor has control.