LOI_25-033_SPECIAL_MAGISTRATE_SERVICES_(reissue).pdf

CITY OF DANIA BEACH, FLORIDA

REQUEST FO LETTERS OF INTEREST FOR

SPECIAL MAGISTRATE SERVICES

LOI 25-033

November 18, 2025

SPECIAL MAGISTRATE SERVICES

The City of Dania Beach is requesting Letters of Interest (LOI) to provide Special Magistrate Services. The required services are as described below:

Special Magistrate hearings – Begin at 9:00 a.m. the second Thursday of each month. The selected Magistrates will provide Special Magistrate Code Hearing services on an “as-needed” basis.

However, there may be occasions of “Special Set Hearings” from time to time. The hearings will be held at Dania Beach City Hall, Commission Chambers, 100 W. Dania Beach Boulevard, Dania Beach, Florida 33004.

• Cases heard at these hearings include but not limited to various code compliance violations, Fire Inspections, 40-year Building Inspections, reduction of fine hearings, notice of lien recording requests, and petitions for reasonable accommodations.

• Each hearing lasts approximately three (3) hours, with approximately one

(1) hour of offsite pre-hearing review time and another hour post-hearing for signing orders.

City reserves the right to add hearings as needed.

City prefers magistrates to take delivery of pre-hearing information packet by electronic means. Orders must be signed in person due to notarization requirements.

Requirements:

1. Qualifications

Proposers to be considered for award of contract, must be members in good standing with the Florida Bar and eligible to practice law in the State of Florida.

Proposers must provide a description of their experience at providing the required Professional Special Magistrate Services, specifically acknowledging their ability to handle the subject matter of the cases listed above. Proposers must disclose any disciplinary history with the Florida Bar or any other state bar association.

2. References

Provide a list and description of similar projects satisfactorily performed within the past two (2) years. For each engagement listed, include the name and telephone number of a representative for whom you have sold this equipment who can verify satisfactory performance.

3. Payment for Services

The hourly rate for Special Magistrate Service is $150.00 per hour.

4. Submission of Proposals

Proposals can be submitted electronically to procurement@daniabeachfl.gov or through the City’s OpenGov portal at https://procurement.opengov.com/portal/daniabeachfl by 12:00 p.m. on _December 5, 2025.

5. Addenda, Additional Information

Any addenda or answers to written questions supplied by the City to participating Offeror's become part of this Request for Letters of Interest and the resulting contract. This Proposal form shall be signed by an authorized company representative, dated and returned with the Proposal.

No negotiations, decisions or actions shall be initiated or executed by the Offeror as a result of any discussions with any City employee. Only those communications, which are in writing from the Procurement Division, may be considered as a duly authorized expression.

Also, only communications from Offerors, which are signed, and in writing will be recognized by the City as duly authorized expressions on behalf of the Offeror.

The successful proposer shall be required to execute a City Retainer Agreement covering the scope of services to be provided and setting forth the duties, rights and responsibilities of the parties. The successful proposer prior to recommendation of award and presentation to the City Commission must execute this Retainer Agreement.

The City of Dania Beach reserves the right to utilize any Governmental Contract or exercise any option that is in the best interest of the City.

mailto:procurement@daniabeachfl.gov https://procurement.opengov.com/portal/daniabeachfl

PUBLIC ENTITY CRIMES INFORMATION STATEMENT

A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

CONTRACT TERM

The initial term of this contract will be for two (2) years with an option to renew for two (2) additional two (2) year time periods for a cumulative total of six (6) years, using the same terms, conditions, and pricing of the original agreement provided that funds are available and appropriated by City’s Commission.

QUESTIONS

Any questions you may have regarding this proposal can be sent via email to procurement@daniabeachfl.gov. The last day to submit questions will be December 1, 2025_by 10:00 a.m. Questions received after the stated date and time will not be addressed.

NAME:

ADDRESS:

TELEPHONE NUMBER AND EMAIL:

SIGNATURE:

PRINT NAME:

TITLE:

DATE:

A NON-COLLUSIVE FORM MUST BE COMPLETED AND RETURNED WITH PROPOSAL

mailto:%20procurement@daniabeachfl.gov mailto:%20procurement@daniabeachfl.gov

NON-COLLUSION AFFIDAVIT

The undersigned Proposer has not divulged, discussed or compared his/her/its Response with any other Proposer, and has not colluded with any other Proposer or party to this Request for Qualifications whatsoever.

Signature of Proposer

PRINT Name of Proposer

Title

, 2025 Date

STATE OF

COUNTY OF ___________________

BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgments, personally appeared ☐ physical presence or ☐ online notarization, on _________________ as _________________, of ___________________, an organization authorized to do business in the State of Florida, and acknowledged and executed the foregoing statement as the proper official of _______________________ for the use and purposes mentioned in it and affixed the official seal of the entity, and that the instrument is the act and deed of that entity. He/she is personally known to me or has produced __________________________ as identification.

IN WITNESS OF THE FOREGOING, I have set my hand and official seal at in the State and County aforesaid on this _____ day of _________________, 2025.

Notary Seal ___________________________________ Signature of Notary Public

Printed Name of Notary Public

Sworn Statement Under Section §287.133(3)(a), Florida Statutes on Public Entity Crimes

(This form must be signed in the presence of a Notary Public or other officer authorized to administer oaths.)

1. This sworn statement is submitted with LOI 25-033

2. This sworn statement is submitted by:

(name of entity submitting sworn statement) its business address is:

Federal Identification Number (FEIN) is:

(if applicable)

Social Security Number:

(if the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement)

3. My name is:

(PRINT NAME of individual signing this document) and my relationship to the entity is:

(President, General Partner, etc. as applicable)

4. I understand that a "public entity crime" as defined in Section 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

5. I understand that "convicted" or "conviction" as defined in Section 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere (also known as “No Contest”).

6. I understand that an "affiliate" as defined in Section 287.133(1)(a), Florida Statutes, means:

(a) A predecessor or successor of a person or a corporation convicted of a public entity crime; or

(b) An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate.

The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima-facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

7. I understand that a "person" as defined in Section 287.133(1)(e), Florida Statutes, means any natural person or any entity organized under the laws of any state or of the United States with the legal power to enter into a binding agreement and which bids or applies to bid on contracts let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity.

8. Based on information and belief, the statement which that I have marked below is true in relation to the entity submitting this sworn statement. (Please indicate which statement applies):

Neither the entity submitting the sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity nor any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989.

The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989 and

(Please now indicate which additional statement below applies):

There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. (Please attach a copy of the final order)

The person or affiliate was placed on the convicted list. There has been a subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate from the convicted vendor list. (Please attach a copy of the final order)

The person or affiliate has not been placed on the convicted vendor list.

(Please describe any action taken by or pending with the Florida Department of General Services)

SIGNATURE (of person whose name Date first appears above)

STATE OF FLORIDA )

COUNTY OF ___________ )

Sworn to and subscribed before me on __________________________, 2025, by ____________________________________, as _________________________________ of ______________________________, a ________________ corporation/partnership, on behalf of the corporation/partnership who (check one) [ ] is personally known to me or [ ] has produced ________________________________ as identification.

Signature of Notary Public

PRINTED Name of Notary

My commission expires:

AFFIDAVIT OF COMPLIANCE WITH ANTI-HUMAN TRAFFICKING LAWS

In accordance with Section 787.06 (13), Florida Statutes, the undersigned, on behalf of the entity listed below (“Entity”), hereby attests under penalty of perjury that:

1. Entity does not use coercion for labor or services as defined in Section 787.06, Florida Statutes, entitled “Human Trafficking”.

The undersigned is authorized to execute this affidavit on behalf of Entity.

Date: ____________________, 20___ Signed:

Entity: Name:

Title:

STATE OF FLORIDA

COUNTY OF

The foregoing instrument was acknowledged before me by means of ☐ physical presence or by ☐ online notarization on __________________________________ 20____, by ________________________________ as ___________ of __________________________, on behalf of the company. He/she is personally known to me or produced __________________________________ as identification and did (did not) take an oath.

NOTARY PUBLIC

My Commission Expires: State of Florida

Sworn Statement Under Section §287.133(3)(a), Florida Statutes on Public Entity Crimes