Lodging Performance Work Statement - 30 April 26.pdf

LODGING PERFORMANCE WORK STATEMENT

1. DESCRIPTION OF AGREEMENT: Supplier shall provide commercial lodging for personnel in accordance with this performance work statement when requested by the contracting officer during the period of 8 May 2026 to 30 September 2026.

2. EXTENT OF OBLIGATION: The US Government is obligated only to the extent of authorized calls actually placed against this Blanket Purchase Agreement.

3. PRICING: Prices charged by the contractor to the US Government shall be as low as or lower than those charged the contractor’s most favored customer in addition to any discounts for prompt payment and shall be exempt of added value tax and prepaid tax.

4. PURCHASE LIMITATIONS: No individual call (per room) under this Blanket Purchase

Agreement shall exceed $4,500,000.00 USD unless approved by the contracting officer.

5. NOTICE PERSONNEL AUTHORIZED TO PLACE CALLS: Only the contracting office is authorized to place calls against the BPA. A call shall not exceed the call limitation without the Contracting Officers approval. The services/supplies listed in the approved price list shall be the only items that can be ordered in accordance with this BPA.

DO NOT ACCEPT calls from anyone who is not the contracting officer. Services/supplies performed/delivered on calls from anyone who is not the contracting officer are accomplished at the vendors/contractors own risk.

6. METHOD OF PLACING CALLS: Calls against this agreement will generally be made by electronic means (email).

7. COMPLETION DATE FOR CALLS: The completion date for calls will be established at the time a call is placed with the contractor unless delivery terms are specified by the contractor in addition to his pricing.

8. DELIVERY TICKETS: All services and supplies performed under this Blanket Purchase

Agreement require the contractor to prepare delivery tickets (original and two copies) for each call placed. The original will be attached to the contractor’s invoice, one copy for the using activity and one copy for the contractor’s records. The following information must be shown on each service ticket as a minimum:

a. Name of Contractor

b. Blanket Purchase Agreement Number

c. Date of Call

d. Call Number

e. Name of individual placing call

f. Description of services performed

g. Quantity, unit price, and total price less applicable discounts

h. Date when services were performed

i. Person Placing the Call

LODGING STATEMENT OF WORK

7. INVOICES: A summary invoice shall be submitted, weekly or upon expiration of the

BPA call, whichever occurs first. For all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total in US Dollar, and supported by copies of the delivery ticket.

8. PAYMENTS: Pursuant to paragraph 7, entitled “INVOICES”, payment will be made when calls are placed or, at least, weekly, by authorized personnel and completed by the vendor during the given period. Payment will be made by US Dollar, local currency, or electronic funds transfer of government purchase card.

9. PARTIAL PERFORMANCE OF SERVICES: No partial performance of services per call will be accepted unless authorized by the contracting officer.

10. PRICE LISTS: The contractor shall furnish price lists with prices that are firm for not less than one (1) month. Payment will be made in accordance with the approved current price list, for actual calls placed.

11. PAYMENT

Payment will be made via Government Purchase Card.

All information may be communicated by phone, fax, and/or e-mail, as required.

The invoice for all services is issued after the end of the service period listed in the BPA call (in accordance with the order placed against this agreement). Other charges incurred outside of this BPA are to be invoiced separately to the individual responsible, inclusive of any damages to the room not identified as pre-existing at the time of acceptance.

Any additional charges not otherwise covered underneath this blanket purchase agreement, will not be paid for by this agreement and the contractor should take steps to ensure they are reimbursed by the member responsible for creating additional charges outside this agreement.

12. CANCELLATION OF BPA: The United States Government reserves the unilateral right to cancel this BPA with a written notice to the contractor.

13. WITHDRAWAL OF AGREEMENT: Withdrawal of this BPA may be effected by either party, giving the other party written notice of intent to withdraw, three (3) calendar days prior to the effective date of withdrawal.

The above will not relieve either party from performance or acceptance of those calls which were issued and accepted prior to the effective date of withdrawal, unless otherwise agreed to by the parties herein.

Terms and Conditions

1. TAX EXEMPTION.

a. The U.S Government will be exempt from taxes in accordance with local and federal laws.

2. PAYMENT

a. Credit card information will be submitted to an employee at the time of payment.

b. All information may be communicated by phone, fax, and/or e-mail, as required.

c. The invoice for all services is issued after the end of the service period listed in the BPA call, (in accordance with the order placed against this agreement). Other charges incurred outside of this BPA are to be invoiced separately to the individual responsible.

3. APPLICABLE FEES AND SURCHARGES. All surcharges are tax exempt:

4. STANDARDS. The following standards must be met:

a. Rooms shall be constructed and finished to provide good light reflection and sound attenuation. All piping and wiring must be enclosed.

b. Rooms shall be free of damage and all floors, ceilings, and walls should be clean and in serviceable condition.

c. Drapes, window shades, venetian blinds, and window screens must be clean and in good repair.

d. Sufficient electrical outlets shall be available. All electrical cords, bulbs, lights, and switches shall be operational and free from defects.

e. All entrance doors to rooms shall have interior security locks, either deadbolt or double locking locks. Each room occupant shall be provided with a room key. All doors shall be free from holes or other physical defects.

f. Operable smoke detectors must be installed in each room.

g. Rooms will be free of insects, rodents, or droppings, mildew, and musty odors.

h. Bathrooms must be constructed to provide convenient sanitary facilities. Wash basin and shower/tub areas shall have a vanity table, a large lighted mirror, stopper devices, soap dishes, towel bars/hooks, and grounded electrical outlets conveniently located for use of electric razors, hair dryers, etc. Loose, missing, or badly worn/damaged wall tiles, floor tiles, fixtures, or accessories are unacceptable. The fixtures controlling the flow of water must not be cracked or leaking and shall operate properly to maintain a constant, adequate flow and temperature.

Bathrooms must have a working exhaust fan or an exterior window, which must be of frosted glass or curtained to provide privacy. The shower or shower/tub combination shall have shower doors or curtains.

i. Furnishings and Equipment: Furnishing and equipment must be clean and free from defects.

j. Air conditioning and ventilation: Living quarters shall be provided with individual room-controlled air conditioning and ventilation necessary to maintain comfort for guests. If utilities fail, other than an area-wide failure, for more than four hours, the Contractor shall take action to relocate all occupants to another lodging facility of equal or better quality at no expense to the Government or the occupants. Noise level of heater/air conditioner unit, including fan, will not exceed an acceptable level.

5. SERVICES. The following services shall be offered:

a. Check-in/out service: The Contractor must provide a check-in/out service on a 24-hour basis, 7 days a week. This service should be capable of processing multiple check-ins/outs simultaneously and sufficiently staffed with trained personnel. Contractor agrees to inform all Government personnel assigned accommodations under this agreement of the required check-out time. Check-out time must be prominently posted.

b. Telephone: A telephone shall be provided in each room at no charge to the occupant.

Each room occupant shall pay for all toll calls placed by them. Local telephone calls should be free of charge to the occupant, unless otherwise notified. Service provided shall be available 24 hours a day, 7 days a week.

c. Extra service: All extra services not specified in this BPA, or normally included in the room rate, shall be paid by the individual(s) requesting and receiving the extra service.

d. Custodial/sanitation services: Daily services include, but are not limited to, room cleaning, trash removal, bed making, linen change (as required), adequate quantities of soap (minimum of one 1 1/4 oz deodorant bar), bath towels, hand towels, wash cloths, sanitized drinking glasses, facial tissues, and cloth bath mat. At least bi-weekly janitorial and maid service will be provided to include vacuuming rugs, dusting, and cleaning of fixtures and furniture.

e. Linen service: Linen service shall be provided at least once per week or when occupancy changes, whichever occurs first, and whenever necessary due to guest personal requirements.

Additional blankets shall be made available if requested by occupant. All linen and blanket shall be clean, freshly laundered, without any objectionable odors, and in good repair, free from tears, rips, holes, stains, and extensive wear.

f. Laundry service: Laundry service shall be provided for each personnel. Laundry will be cleaned at a reasonable cost, consistent with the hotel's standard commercial practices or its current price list.

g. Complimentary Breakfast: Shall be provide daily for each personnel for the duration of their stay at the hotel. This breakfast will be available in the hotel's designated dining area during its standard breakfast hours.

h. "DO NOT DISTURB" signs: All rooms shall have such signs available. Contractor employees shall respect them when displayed.

i. Information services: Desk clerks shall be able to explain to occupants miscellaneous charges not covered by this blanket purchase agreement; for example, personal telephone charges. The contractor shall provide information on bus schedules, taxis, and other local transportation, dining facilities and locations, and commercial telephone directory service.

j. Wake-up service: A telephone wake-up service will be provided (if requested by occupant)

24 hours a day, 7 days a week.

k. Sanitation: The hotel will satisfactorily maintain overall cleanliness of the property.

l. Parking facilities: Adequate off-street parking, within easy walking distance, will be provided for private or Government vehicles used by personnel occupying the accommodation.

6. ROOM CANCELLATION

a. Reservations may be cancelled by the contracting officer or designated representative.

b. Reservations may be cancelled by giving the lodging facility notice no later than 3 days prior to arrival to avoid cancellation fees. Reservations cancelled within this specified time will not be charged to the Government.

c. Lastly, should a guest engage in an unforeseen emergency situation, early checkout or cancellation may be authorized at no expense to the government when coordinated with the hotel giving the hotel sufficient time to react to the emergency situation. Number of rooms reserved may be changed anytime before hotel room reservation dates.

d. The lodging facility will automatically cancel all members’ reservations that do not show for the first night of reservations to avoid charging the government two nights of no-shows.

7. NON-DISCRIMINATION IN ASSIGNMENT.

a. Contractor agrees to accept any and all Government personnel under this blanket purchase agreement, regardless of race, creed, sex, color, or national origin, and will affirmatively act to insure that all Government personnel are given identical consideration in assignment of room accommodations and in use of public facilities provided for other guests.

8. DISORDERLY CONDUCT.

a. Incidents of disorderly conduct on the part of Government personnel occupying the rental accommodations shall be reported to the assigned point of contact, or to the Contracting Officer.

In the event the contractor must take action in regards to an act of disorderly conduct, please provide a statement to the Contracting Officer describing the disorderly conduct and the actions taken.