Live_Ammunition_and_Less_Lethal_Equipment_(Addendum_#1_Revision).pdf

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Collin County, TX

INVITATION FOR BID

2026-183

LIVE AMMUNITION AND LESS LETHAL EQUIPMENT

RELEASE DATE: May 19, 2026

RESPONSE DEADLINE: June 25, 2026, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

Invitation For Bid #2026-183 Title: Live Ammunition and Less Lethal Equipment

Table Of Contents

1. INTRODUCTION

2. SPECIAL CONDITIONS AND SPECIFICATIONS

3. SCOPE OF WORK

4. INSURANCE REQUIREMENTS

5. PRICING TABLE

6. GENERAL INSTRUCTIONS

7. TERMS OF CONTRACT

8. VENDOR RESPONSE

Attachments:

A - CIQ Form

B - W9

C - LEGAL NOTICE IFB2026-183

D - Recycled Material Content Questionnaire and Affidavit 6.23.22

1. INTRODUCTION

1.1. SUMMARY

IFB No. 2026-183 Live Ammunition and Less Lethal Equipment

Collin County Law Enforcement is seeking bids to procure Live Ammunition and Less Lethal Equipment. Award shall be made to the lowest bidder who is responsive and responsible, meeting all required specifications.

There will also be a percentage off category line for additional items within the category which will be awarded to the lowest bidder of the firm, fixed line items. Bids must be submitted by Thursday, June 25, 2026 at 2PM, CST. All inquiries should be directed to Jingna Lyu in the Purchasing Office.

1.2. BACKGROUND

The Collin County Sheriff's Office's (CCSO) mission statement is grounded in the belief that their fundamental duty is to serve and protect the citizens of Collin County with fairness, compassion, and respect. The CCSO demands excellence in the quality of their law enforcement, stressing professionalism, integrity, and timeliness, so that those they serve may feel secure. CCSO provides equal enforcement and protection of the law without prejudice or favor. CCSO promotes the setting of goals in partnership with the community, and prioritizes and addresses problems based on the concerns of the community. Committed to continuous improvement in law enforcement, CCSO promotes and utilizes the most modern techniques available. Based on their mission statement, the CCSO maintains a structured approach to force, authorizing both lethal and less-than-lethal options designed to manage risks while aiming to minimize fatalities. The department focuses on aligning equipment with modern training to enhance deputy safety and effectiveness in critical incidents.

While CCSO is the primary department using Live Ammunition and Less Lethal Equipment under this contract, additional Collin County Departments with peace officers that may use this contract include, but are not limited to, Constables, District Attorney's Office, District Courts, Juveniles, CSCD, and the Fire Marshal.

1.3. TIMELINE

Release Project Date: May 19, 2026

Question Submission Deadline: June 11, 2026, 2:00pm

Response Submission Deadline: June 25, 2026, 2:00pm

2. SPECIAL CONDITIONS AND SPECIFICATIONS

2.1. AUTHORIZATION

By order of the Commissioners Court of Collin County, Texas sealed bids will be received for Live Ammunition and Less Lethal Equipment.

2.2. PURPOSE

The intended use/purpose for this Invitation For Bid:

IFB No. 2026-183 Live Ammunition and Less Lethal Equipment

Collin County Law Enforcement is seeking bids to procure Live Ammunition and Less Lethal Equipment. Award shall be made to the lowest bidder who is responsive and responsible, meeting all required specifications.

There will also be a percentage off category line for additional items within the category which will be awarded to the lowest bidder of the firm, fixed line items. Bids must be submitted by Thursday, June 25, 2026 at 2PM, CST. All inquiries should be directed to Jingna Lyu in the Purchasing Office.

2.3. TERM

Successful vendor(s) will be awarded a twelve (12) month contract, effective from date of award or upon expiration of the current contract, whichever is later. At Collin County’s option and approval by the vendor, the contract may be renewed for two (2) additional one (1) year periods.

2.4. TRANSITIONAL PERIOD

Upon normal completion of this contract, not to include termination for default, and in the event that no new contract has been awarded by the original expiration date of the existing contract including any extension thereof, it shall be incumbent upon the Contractor to continue the contract under the same terms and conditions until a new contract can be completely operational. At no time shall this transition period extend more than ninety (90) days beyond the original expiration date of the existing contract and any extension thereof.

2.5. FUNDING

Funds for payment for Collin County expenditures have been provided through the Collin County budget approved by the Commissioners Court for this fiscal year only. All other participating entities expenditures have been provided through their entity’s governing body for this fiscal year only. State of Texas statutes prohibit any obligation of public funds beyond the fiscal year for which a budget has been approved. Therefore, anticipated orders or other obligations that arise past the end of the current fiscal year shall be subject to budget approval.

2.6. PRICE REDUCTION

If during the life of the contract, the vendor's net prices to its customers for the same product(s) and/or services shall be reduced below the contracted price, it is understood and agreed that Collin County shall receive such price reduction.

2.7. PRICE REDETERMINATION

A price redetermination may be considered by Collin County only at the twelve (12) month and twenty-four

(24) month anniversary date of the contract. All requests for price redetermination shall be in written form and shall be submitted at a minimum of ninety (90) days prior to anniversary date and shall include documents supporting price redetermination such as Manufacturer's direct cost, postage rates, Railroad

Commission rates, Federal/State minimum wage law, Federal/State unemployment taxes, F.I.C.A, Insurance

Coverage Rates, etc. The bidder's past experience of honoring contracts at the bid price will be an important consideration in the evaluation of the lowest and best bid. Collin County reserves the right to accept or reject any/all of the price redetermination as it deems to be in the best interest of the County.

2.8. DELIVERY TIME/CHARGES

Delivery time is an important consideration in the evaluation of the lowest and best bid. Delivery will be FOB to Collin County location as specified on each purchase order. All charges for standard delivery/freight are to be included in the bid price. No additional delivery fees will be paid by Collin County.

2.9. DELIVERY REQUIREMENTS

Locations for delivery and installation will be stated on each ordering entity’s purchase order. Delivery shall include assembly, set-up and installation and shall be included in the bid price. Deliveries not matching “SHIP

TO” address from Purchase Order shall be refused/rejected and returned to vendor for shipping to correct address. No additional delivery fees will be paid by Collin County.

2.10. TESTING

Testing may be performed at the request of Collin County, by an agent so designated by the County, without expense to Collin County or the Collin County Governmental Purchasers Forum.

2.11. SAMPLES/DEMOS

When requested, samples/demos shall be furnished to the County at no expense. These samples will be used to determine that the product bid does meet the specifications as listed in this IFB. Bidders will ensure that an

“RMA”, Return Material Authorization accompanies their shipment of items for testing or the items will be considered a donation to Collin County. Once the selection process has been completed and awards have been made the non-awarded bidder(s) items will be returned to those who have enclosed an “RMA” Return

Material Authorization. For those bidder(s) who have been awarded items Collin County will keep all samples for comparison against future orders. Samples of items not meeting the specifications will not be considered for award. Bidders are required to provide samples within five (5) business days following the request of the buyer.

2.12. DESCRIPTIVE LITERATURE

If offering an equivalent model substitution, each bidder is requested to submit with this IFB a copy of descriptive literature sufficient in detail to enable an intelligent comparison of the specification of the product(s) bid. Failure to provide literature with this the IFB may result in rejection of the bid or that part of the bid.

2.13. EQUIVALENT MODEL SUBSTITUTION

If in these specifications, Collin County requests pricing for specific models listed in the line items and should the manufacturer discontinue or add a model during the term of the contract or any renewal periods, Vendor will keep the awarded price for the replacement model.

2.14. APPROXIMATE USAGE

Estimated annual quantities are given for each item. Approximate usage does not constitute an order, but only implies the probable quantity the County will use. Items will be ordered on an as-needed basis.

2.15. APPROXIMATE VALUE

Estimated annual value of this contract is Eighty-four thousand two hundred fifty dollars ($84,250.00) but varies per year based on usage.

2.16. EVALUATION AND AWARD

Award of this contract shall be made to the responsive bidder who submits the lowest and best bid meeting specifications. Bids will be evaluated based on a sample pricing evaluation where the vendor submits percentage off catalog pricing. Collin County reserves the right to award the bid, or reject, by line item, category, or as a whole as the County deems in its best interest. Collin County further reserves the right to make a primary, secondary and tertiary award of this contract.

1. The bidder’s past experience of honoring contracts at the quote price as well as their past delivery history with Collin County, will be an important consideration in the evaluation of the lowest and best bid.

2. Bidders failing to provide the information necessary for the evaluation of the bid may be considered non-responsive.

2.17. PERCENTAGE DISCOUNT OFF CURRENT PUBLISHED CATALOGS

The County is also requesting the bidder to provide a percentage discount off the current published catalog price for line items not specifically listed in this IFB. Bidder is requested to provide a PDF of or link to their online catalog, which will become a part of the bid and subsequent contract, a current catalog(s)/price list/pricing schedule of equipment items available to Collin County, to which the percentage discount will be applied. The net pricing to Collin County (catalog price less offered discount) shall be consistent throughout the contract period.

The purpose of the discount is to allow Collin County to purchase items in the manufacturer’s catalog at the discounted price for requests that are not under the “percent off cost of similar items not herein listed” in this

IFB. The successful bidder’s catalog must offer a full range of Live Ammunition and Less Lethal Equipment including common brand name items.

If bidder does not supply the PDF or link to their online catalog with their bid response, the successful bidder(s) shall provide the PDF or link to the online catalog(s) within 5 days of request by the buyer.

3. SCOPE OF WORK

3.1. Live Ammunition and Less Lethal Equipment Scope of Work

The items covered in this solicitation will be utilized by sworn County law enforcement officers.

Bidders shall comply with all State of Texas and local laws with respect to the sale and distribution of ammunition and less lethal equipment.

The specifications are minimum requirements and are intended to govern, in general, the size and type of materials desired. Any exceptions to these minimum specifications shall be stated in the space provided.

Descriptions of items are in the pricing table with each line item.

The use of a particular brand name, make, or model number in this solicitation is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. Bids offering 'equal' products will be considered for award if such products are clearly identified and determined by the County to meet fully the salient characteristics requirements and must be accompanied by descriptive literature as outlined in 2.12 of the SPECIAL CONDITIONS AND SPECIFICATIONS.

4. INSURANCE REQUIREMENTS

1. Before commencing work, the vendor shall be required, at its own expense, to furnish the Collin County

Purchasing Agent with certified copies of all insurance certificate(s) indicating the coverage to remain in force throughout the term of this contract.

1. Commercial General Liability insurance including but not limited to the coverage indicated below. Coverage shall not exclude or limit Products/Completed Operations, Contractual Liability, or

Cross Liability. Coverage must be written on occurrence form.

Each Occurrence $1,000,000

Personal Injury &Adv Injury $1,000,000

Products/Completed Operation Aggregate $2,000,000

General Aggregate $2,000,000

2. Workers Compensation insurance as required by the laws of Texas, and Employers’ Liability.

Employers Liability

Liability, Each Accident $500,000

Disease - Each Employee $500,000

Disease - Policy Limit $500,000

iii. Commercial Automobile Liability insurance which includes any automobile (owned, non-owned, and hired vehicles) used in connection with the contract.

Combined Single Limit - Each Accident $1,000,000

2. With reference to the foregoing insurance requirement, the vendor shall endorse applicable insurance policies as follows:

i. A waiver of subrogation in favor of Collin County, its officials, employees, volunteers and officers shall be provided for General Liability, Commercial Automobile Liability, and Workers’ Compensation.

ii. The vendor's insurance coverage shall name Collin County as additional insured under the General Liability policy.

iii. All insurance policies shall be endorsed to require the insurer to immediately notify Collin County of any decrease in the insurance coverage limits.

iv. All insurance policies shall be endorsed to the effect that Collin County will receive at least thirty (30) days notice prior to cancellation, non-renewal or termination of the policy.

v. All copies of Certificates of Insurance shall reference the project/contract number.

3. All insurance shall be purchased from an insurance company that meets the following requirements:

i. A financial rating of A-VII or higher as assigned by the BEST Rating Company or equivalent.

4. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent, and shall contain provisions representing and warranting the following:

i. Sets forth all endorsements and insurance coverages according to requirements and instructions contained herein.

ii. Sets forth the notice of cancellation or termination to Collin County.

5. PRICING TABLE

TABLE 1- DEFENSE TECHNOLOGY ITEMS OR COLLIN COUNTY APPROVED EQUAL FIRM FIXED PRICE

This table represents the most commonly purchased items by Collin County for Defense Technology Items or

Collin County approved equal. Pricing for these line items should be firm, fixed pricing for the term of the contract (1 year).

Line Item Description Mfgr Mfgr Item No. Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

1 LMT 40MM

LIGHT

WEIGHT

SINGLE SHOT

LAUNCHER

Defense

Technology or Collin

County approved equal

1425 6 each

2 FERRET

LIQUID

BARRICADE

PENETRATOR

CS

Defense

Technology or Collin

County approved equal

2262 25 each

3 FERRET

LIQUID

BARRICADE

PENETRATOR

OC

Defense

Technology or Collin

County approved equal

2260 25 each

4 FERRET

LIQUID

BARRICADE

PENETRATOR

INERT

Defense

Technology or Collin

County approved equal

2263 25 each

5 FERRET

POWDER

BARRICADE

PENETRATOR

OC

Defense

Technology or Collin

County approved equal

2290 25 each

6 FERRET

POWDER

BARRICADE

PENETRATOR

INERT

Defense

Technology or Collin

County approved equal

2293 25 each

Line Item Description Mfgr Mfgr Item No. Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

7 FERRET

40MM

POWDER

BARRICADE

ROUND, CS

Defense

Technology or Collin

County approved equal

2292 25 each

8 FERRET

37MM

LIQUID

BARRICADE

ROUND, CS

Defense

Technology or Collin

County approved equal

1162 15 each

9 POCKET

TACTICAL

GRENADE,

OC

Defense

Technology or Collin

County approved equal

1019 50 each

10 FLAMELESS

TRI

CHAMBER

GRENADE OC

Defense

Technology or Collin

County approved equal

1030 50 each

11 FLAMELESS

TRI

CHAMBER

GRENADE SC

Defense

Technology or Collin

County approved equal

1032 50 each

12 FLAMELESS

EXPUSION OC

GRENADE

Defense

Technology or Collin

County approved equal

2040 25 each

13 SPEDE-HEAT

CONTINUOUS

DISCHARGE

CHEMICAL

GRENADE, CS

Defense

Technology or Collin

County approved

1072 50 each

Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

14 POCKET

TACTICAL

GRENADE,

SAF-SMOKE

Defense

Technology or Collin

County approved equal

1017 10 each

15 MILITARY-

STYLE SAF

SMOKE

GRENADE,

WHITE

Defense

Technology or Collin

County approved equal

1063 10 each

16 MILITARY-

STYLE SAF

SMOKE

GRENADE,

BLUE

Defense

Technology or Collin

County approved equal

1064 10 each

17 MILITARY-

STYLE SMOKE

GRENADE,

GREEN

Defense

Technology or Collin

County approved equal

1065 10 each

18 MILITARY-

STYLE SMOKE

GRENADE,

RED

Defense

Technology or Collin

County approved equal

1067 10 each

19 MILITARY-

STYLE SMOKE

GRENADE,

YELLOW

Defense

Technology or Collin

County approved equal

1069 10 each

20 MAXIMUM

HC SMOKE

LARGE STYLE

CANISTER

Defense

Technology or Collin

County approved

1073 5 each

Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

21 1083 MAX

SMOKE

MAXIMUM

COVERAGE

HC SMOKE

Defense

Technology or Collin

County approved equal

1083 20 each

22 STINGER CS

RUBBER BALL

GRENADE

Defense

Technology or Collin

County approved equal

1088 10 each

23 37MM

MULTIPLE

FOAM

BATON

ROUND

Defense

Technology or Collin

County approved equal

1178 15 each

24 SPEDE HEAT

37 MM LONG

RANGE

ROUND, OC

Defense

Technology or Collin

County approved equal

1187 75 each

25 STINGER

37MM 32

CALIBER

RUBBER

BALLS

ROUND 8"

CASING

Defense

Technology or Collin

County approved equal

1197 75 each

26 SPEDE HEAT

37 MM

SHORT

RANGE

ROUND, OC

Defense

Technology or Collin

County approved equal

2000 50 each

27 DRAG

STABILIZED

12 GA BEAN

BAG ROUND

Defense

Technology or Collin

County approved

3027 10 each

Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

28 12GA DRAG

STABILIZED

MARKING

BEAN BAG

ROUND

Defense

Technology or Collin

County approved equal

3028 250 each

29 MUZZLE

BLAST 12 GA

INERT

Defense

Technology or Collin

County approved equal

3043 5 each

30 STINGER

40MM 60

CALIBER

RUBBER

BALLS

ROUND

Defense

Technology or Collin

County approved equal

6097 50 each

31 MULTIPLE

WOOD

BATON

ROUND

40MM

Defense

Technology or Collin

County approved equal

6098 50 each

32 SPEDE HEAT

40MM LONG

RANGE

ROUND, OC,

150YD

Defense

Technology or Collin

County approved equal

6180 50 each

33 SPEDE-HEAT

40MM LONG

RANGE

ROUND, CS,

150YD

Defense

Technology or Collin

County approved equal

6182 25 each

34 37/40MM

BEAN BAG

ROUND

Defense

Technology or Collin

County approved

6225 25 each

Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

35 SPEDE HEAT

40MM

SHORT

RANGE

ROUND, OC

75YD

Defense

Technology or Collin

County approved equal

6280 50 each

36 DIRECT

IMPACT 40

MM OC

CRUSHABLE

FOAM

ROUND

Defense

Technology or Collin

County approved equal

6320 75 each

37 EXACT

IMPACT

40MM

STANDARD

RANGE

SPONGE

ROUND

Defense

Technology or Collin

County approved equal

6325 100 each

38 THERMO

TUBE

SPLICERS, 30

PK

Defense

Technology or Collin

County approved equal

7023 5 each

39 DISTRACTION

DEVICE

STAGING

SPIKE

Defense

Technology or Collin

County approved equal

7030 5 each

40 COMMAND

INITIATED

PIN FLARE

INITIAITOR

Defense

Technology or Collin

County approved equal

7040 5 each

41 DISTRACTION

DEVICE

RELOADABLE

BODY

Defense

Technology or Collin

County approved

8933 5 each

Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

42 FIRST

DEFENSE .7%

MK-9S HV

VAPOR OC

AEROSOL

PEPPER

SPRAY

Defense

Technology or Collin

County approved equal

43896 10 each

43 FIRST

DEFENSE

1.3% MK-9

FOGGER OC

AEROSOL

Defense

Technology or Collin

County approved equal

43953 10 each

44 SABRE RED

1.33% MC

CONE

STREAM (MK-

3)

Defense

Technology or Collin

County approved equal

56733 5 each

45 SABRE RED

1.33% MC

FOGGER (MK-

9)

Defense

Technology or Collin

County approved equal

56895 5 each

46 40MM STEEL

RELOADABLE

INSERT

Defense

Technology or Collin

County approved equal

65007 50 each

47 THERMO

TUBE 1,000

FT

Defense

Technology or Collin

County approved equal

150944 1 each

48 POCKET

TACTICAL

SMOKE

GRENADE,

BLUE,

CANISTER

Defense

Technology or Collin

County approved

1017B 15 each

Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

49 RUBBER BALL

BLAST

W/SAFETY

CLIP, OC

Defense

Technology or Collin

County approved equal

1095SC 5 each

50 LOW ROLL

DISTRACTION

DEVICE

TRINING

FUZE, BLUE

Defense

Technology or Collin

County approved equal

1697TSC 5 each

51 SPRAY WAND

ASSEMBLY

FOR MK-9

Defense

Technology or Collin

County approved equal

43950W 5 each

52 EXACT IMPAT

40MM

ADJUSTABLE

RANGE

ROUND

Defense

Technology or Collin

County approved equal

6325-A 75 each

53 DISTRACTION

DEVICE

COMMAND

INITIATED

12GR

RELOAD

W/THERMO

TUBE

Defense

Technology or Collin

County approved equal

7001C1 15 each

54 DISTRACTION

DEVICE 12 GR

RELOAD

W/SAFETY

CLIP

Defense

Technology or Collin

County approved equal

8901SC 5 each

55 HAND HELD

LOW ROLL 12

GRAM NON

RELOADABLE

DISTRACTION

DEVICE

Defense

Technology or Collin

County approved equal

8902NR/8902NR-

HH

15 each

Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

56 LOW ROLL

DISTRACTION

DEVICE

RELOADABLE

TRAINING

BODY, BLUE

Defense

Technology or Collin

County approved equal

8933T 5 each

57 DT SPEDE-

HEAT OC

CONTINUOUS

DISCHARGE

Defense

Technology or Collin

County approved equal

1070 20 each

58 DT

COMMAND

INITIATED

ADAPTER

Defense

Technology or Collin

County approved equal

1600 20 each

59 DT

SMOKELESS

STINGER 32

CAL RUBBER

BALLS

Defense

Technology or Collin

County approved equal

6096 25 each

60 DT

SMOKELESS

FOAM

RUBBER

MULTIPLE

BATON

ROUND

Defense

Technology or Collin

County approved equal

6099 25 each

61 DT 40MM

CRUSHABLE

FOAM

DIRECT

IMPACT

ROUND CS

Defense

Technology or Collin

County approved equal

6322 25 each

62 DT 250 SHOT

ROUND

TRAINING KIT

Defense

Technology or Collin

County approved

6530 2 each

Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

63 DT SKT SHELL

OC MULTIPLE

PROJECTILE

Defense

Technology or Collin

County approved equal

6170 20 each

64 DT SKAT

SHELL CS

MULTIPLE

PROJECTILE

Defense

Technology or Collin

County approved equal

6172 20 each

65 DT TRIPLE

CHASER OC

SEPARATING

CANISTER

Defense

Technology or Collin

County approved equal

1020 20 each

66 VORTEX

CROSS FIRE

RE DOT LED

UPGRADE

Defense

Technology or Collin

County approved equal

VORTEX-CF-RD2 6 each

67 PEPPERBALL

LIVE-X PAVA

(OC)

POWDER

PROJECTILE

375 COUNT

Defense

Technology or Collin

County approved equal

PBT-104-81-0375 2 each

TOTAL

TABLE 2 - DISCOUNT PERCENTAGE OFF ITEMS IN TABLE 1

This should represent the percentage off catalog pricing of items NOT represented in Table 1. This discount will cover all live ammunition and less lethal equipment items not specifically outlined in the pricing table above that are manufactured by Defense Technology or County Approved Equal. The County is awarding the discount off catalog pricing line item to lowest bidders from Table 1.

Line Item Description Unit of

Percentage No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

1 Percentage off Defense Technology or Collin County approved equal for line items NOT represented in pricing in Table 1.

Percent off

Catalog

TABEL 3 - FEDERAL PREMIUM ITEMS OR COLLIN COUNTY APPROVED EQUAL FIRM FIXED PRICE

This table represents the most commonly purchased items by Collin County for Federal Premium Items or

Collin County approved equal. Pricing for these line items should be firm, fixed pricing for the term of the contract (1 year).

Line Item Description Mfgr Mfgr Item

No.

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

1 AMMUNITION,

FEDERAL

PREMIUM

TACTICAL

12GA 1OZ

BALL SLUG

5/BX

Federal

Premium or

Collin

County approved equal

LEB127RS 1,000 Rounds

2 AMMUNITION,

FEDERAL

PREMIUM

AMERICAN

EAGLE RIFLE

308 WIN / 150

GRAIN

Federal

Premium or

Collin

County approved equal

AE308D 1,000 Rounds

3 AMMUNITION,

FEDERAL HIGH

SHOCK 64GR

.223REM

Federal

Premium or

Collin

County approved

223L 400 Rounds

Line Item Description Mfgr Mfgr Item

No.

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

4 AMMUNITION,

AMERICAN

EAGLE FMJ

124GR 9MM

(AMERICAN

EAGLE

HANDGUN,

9MM LUGER,

124 GRAIN,

FULL METAL

JACKET, 1150

FPS)

Federal

Premium or

Collin

County approved equal

AE9AP 250 Rounds

5 AMMUNITION,

AMERICAN

EAGLE FMJ

62GR .223

(AMERICAN

EAGLE RIFLE,

223 REM, 62

GRAIN, FULL

METAL JACKET

BOAT-TAIL,

3020 FPS)

Federal

Premium or

Collin

County approved equal

AE223N 1,000 Rounds

6 AMMUNITION,

12GA BUCK

SHOTS (12 GA

2 ¾ INCHES

VELOCITY OF

1145 PELLETS

9 SHOT 00)

Federal

Premium or

Collin

County approved equal

PD132 00 375 Rounds

TABLE 4 - DISCOUNT PERCENTAGE OFF ITEMS IN TABLE 3

This should represent the percentage off catalog pricing of items NOT represented in Table 3. This discount will cover all live ammunition and less lethal equipment items not specifically outlined in the pricing table above that are manufactured by Federal Premium or County Approved Equal. The County is awarding the discount off catalog pricing line item to lowest bidders from Table 3.

Percentage No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

1 Percentage off Federal Premium or

Collin County approved equal for line items NOT represented in pricing in

Table 3.

TABLE 5 - HORNADY ITEMS OR COLLIN COUNTY APPROVED EQUAL FIRM FIXED PRICE

This table represents the most commonly purchased items by Collin County for Hornady Items or Collin County approved equal. Pricing for these line items should be firm, fixed pricing for the term of the contract (1 year).

Line Item Description Mfgr Mfgr Item

No.

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

1 AMMUNITION,

HORNADY

5.56 NATO 53

GRAIN CX TAP

PATROL 20/BX

Hornady or

Collin

County approved equal

81275 140,000 Rounds

2 AMMUNITION,

HORNADY 338

LAPUA MAG

285 GR ELD

MATCH 120

RD CS

Hornady or

Collin

County approved equal

82300 600 Rounds

3 AMMUNITION,

HORNADY 308

WIN 168 GR

ELD MATCH

TAP

PRECISION®

200 RD CS

Hornady or

Collin

County approved equal

80725 2,000 Rounds

4 AMMUNITION,

HORNADY 45

AUTO+P 220

GR CRITICAL

DUTY LE 500

RD CS

Hornady or

Collin

County approved

90925 2,500 Rounds

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

5 AMMUNITION,

HORNADY

BLACK 4.6X30

HK 250 RD CS

Hornady or

Collin

County approved equal

90044 5,000 Rounds

6 AMMUNITION,

HORNADY 12

GA TAP

REDUCED

RECOIL 00

BUCK 100 RD

CS

Hornady or

Collin

County approved equal

86265 6,300 Rounds

7 AMMUNITION,

HORNADY 12

GA TAP

FOSTER SLUG

1 OZ REDUCED

RECOIL 100 RD

CS

Hornady or

Collin

County approved equal

86285 200 Rounds

8 AMMUNITION,

HORNADY

FRONTIER 223

REM 55 GR

FMJ 500 RD CS

Hornady or

Collin

County approved equal

FR100 25,000 Rounds

9 AMMUNITION,

HORNADY

9MM

LUGER+P 135

GR CRITICAL

DUTY LE 500

RD CS

Hornady or

Collin

County approved equal

90225 49,000 Rounds

10 AMMUNITION,

HORNADY

80270, HORNADY

.223REM,

20/BX,

CRITICAL

DEFENSE

55GR/BOX

Hornady or

Collin

County approved equal

80270 1,000 Rounds

TABLE 6 - DISCOUNT PERCENTAGE OFF ITEMS IN TABLE 5

This should represent the percentage off catalog pricing of items NOT represented in Table 5. This discount will cover all live ammunition and less lethal equipment items not specifically outlined in the pricing table above that are manufactured by Hornady or County Approved Equal. The County is awarding the discount off catalog pricing line item to lowest bidders from Table 5.

Line Item Description Unit of

Measure Percentage No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

1 Percentage off Hornady or Collin

County approved equal for line items

NOT represented in pricing in Table 5.

TABLE 7 - MAGTECH ITEMS OR COLLIN COUNTY APPROVED EQUAL FIRM FIXED PRICE

This table represents the most commonly purchased items by Collin County for Magtech Items or Collin

County approved equal. Pricing for these line items should be firm, fixed pricing for the term of the contract (1 year).

Line Item Description Mfgr Mfgr Item

No.

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

1 AMMUNITION,

MAGTECH 45

ACP 230 FMJ

1000 RD CS

Magtech or

Collin

County approved equal

MT45A 5,000 Rounds

2 AMMUNITION,

MT9B

MAGTECH

9MM 124 FMJ

1000 RD CS

Magtech or

Collin

County approved equal

MT9B 264,000 Rounds

TABLE 8 - DISCOUNT PERCENTAGE OFF ITEMS IN TABLE 7

This should represent the percentage off catalog pricing of items NOT represented in Table 7. This discount will cover all live ammunition and less lethal equipment items not specifically outlined in the pricing table above that are manufactured by Magtech or County Approved Equal. The County is awarding the discount off catalog pricing line item to lowest bidders from Table 7.

Percentage No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

1 Percentage off Magtech or Collin

County approved equal for line items

NOT represented in pricing in Table 7.

TABLE 9 - WINCHESTER ITEMS OR COLLIN COUNTY APPROVED EQUAL FIRM FIXED PRICE

This table represents the most commonly purchased items by Collin County for Winchester Items or Collin

County approved equal. Pricing for these line items should be firm, fixed pricing for the term of the contract (1 year).

Line Item Description Mfgr Mfgr Item

No.

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

1 AMMUNITION,

WINCHESTER 45

AUTOMATIC / 230 GR /

FMJ

Winchester or Collin

County approved equal

Q4170 1,000 Rounds

2 AMMUNITION,

WINCHESTER 223

REMINGTON / 55 GR /

FMJ

Winchester or Collin

County approved equal

USA223R1 1,000 Rounds

3 AMMUNITION,

WINCHESTER 12GA 2 ¾

7.5 SHOT SUPER-TARGET

250 RD CS

Winchester or Collin

County approved equal

TRGT12M7 500 Rounds

4 AMMUNITION, USA

9MM WINCHESTER; 124

GR FMJ

Winchester or Collin

County approved equal

5,000 Rounds

5 AMMUNITION, RA9BA

WINCHESTER; 124 GR

JHP

Winchester or Collin

County approved

RA9BA 1,000 Rounds

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

6 AMMUNITION, 9MM

147GR TRUNCATED

FMJ/WINCHESTER

TRAINING

AMMO/USA9MM1/500

PER CASE

Winchester or Collin

County approved equal

USA9MM1 50,000 Rounds

7 AMMUNITION,

W223FMJ62

.223/62GR/WINCHESTER

FMJ TRAIING

AMMO/1000 PER CASE

Winchester or Collin

County approved equal

W223FMJ62 20,000 Rounds

TABLE 10 - DISCOUNT PERCENTAGE OFF ITEMS IN TABLE 9

This should represent the percentage off catalog pricing of items NOT represented in Table 9. This discount will cover all live ammunition and less lethal equipment items not specifically outlined in the pricing table above that are manufactured by Winchester or County Approved Equal. The County is awarding the discount off catalog pricing line item to lowest bidders from Table 9.

Line Item Description Unit of

Measure Percentage No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

8 Percentage off Winchester or Collin

County approved equal for line items

NOT represented in pricing in Table 9.

TABLE 11 - PRECISION GUN SPECIALTIES ITEMS OR COLLIN COUNTY APPROVED EQUAL FIRM FIXED PRICE

This table represents the most commonly purchased items by Collin County for Precision Gun Specialties Items or Collin County approved equal. Pricing for these line items should be firm, fixed pricing for the term of the contract (1 year).

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

1 AMMUNITION,

TRAINING:

9MM YELLOW

Precision

Gun

Specialties or Collin

County approved equal

ST9YELLOW 300 Rounds

TABLE 12 - DISCOUNT PERCENTAGE OFF ITEMS IN TABLE 11

This should represent the percentage off catalog pricing of items NOT represented in Table 11. This discount will cover all live ammunition and less lethal equipment items not specifically outlined in the pricing table above that are manufactured by Precision Gun Specialties or County Approved Equal. The County is awarding the discount off catalog pricing line item to lowest bidders from Table 11.

Line Item Description Unit of

Measure Percentage No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

1 Percentage off Precision Gun

Specialties or Collin County approved equal for line items NOT represented in pricing in Table 11.

TABLE 13 - SELLIER & BELLOT ITEMS OR COLLIN COUNTY APPROVED EQUAL FIRM FIXED PRICE

This table represents the most commonly purchased items by Collin County for Sellier & Bellot Items or Collin

County approved equal. Pricing for these line items should be firm, fixed pricing for the term of the contract (1 year).

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

1 AMMUNITION,

SB338LMA 338

LAPUA MAG

250 GR HPBT

100 RD CS

Sellier &

Bellot or

Collin

County approved equal

SB338LMA 500 Rounds

TABLE 14- DISCOUNT PERCENTAGE OFF ITEMS IN TABLE 13

This should represent the percentage off catalog pricing of items NOT represented in Table 13. This discount will cover all live ammunition and less lethal equipment items not specifically outlined in the pricing table above that are manufactured by Sellier & Bellot or County Approved Equal. The County is awarding the discount off catalog pricing line item to lowest bidders from Table 13.

Line Item Description Unit of

Measure Percentage No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

1 Percentage off Sellier & Bellot or

Collin County approved equal for line items NOT represented in pricing in

Table 13.

TABLE 15 - SPEER ITEMS OR COLLIN COUNTY APPROVED EQUAL FIRM FIXED PRICE

This table represents the most commonly purchased items by Collin County for Speer Items or Collin County approved equal. Pricing for these line items should be firm, fixed pricing for the term of the contract (1 year).

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

1 AMMUNITION,

SPEER GOLD

DOT HP 124GR

9MM

Speer or

Collin

County approved equal

23618GD 27,350 Rounds

TABLE 16- DISCOUNT PERCENTAGE OFF ITEMS IN TABLE 15

This should represent the percentage off catalog pricing of items NOT represented in Table 15. This discount will cover all live ammunition and less lethal equipment items not specifically outlined in the pricing table above that are manufactured by Speer or County Approved Equal. The County is awarding the discount off catalog pricing line item to lowest bidders from Table 15.

Line Item Description Unit of

Measure Percentage No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

1 Percentage off Speer or Collin County approved equal for line items NOT represented in pricing in Table 15.

6. GENERAL INSTRUCTIONS

6.1. DEFINITIONS

1. Bidder: refers to submitter.

2. Vendor/Contractor/Provider: refers to a Successful Bidder/Contractor/Service Provider.

3. Submittal: refers to those documents required to be submitted to Collin County, by a Bidder.

4. IFB: refers to Invitation For Bid.

6.2. GENERAL INSTRUCTIONS

1. If Bidder does not wish to submit an offer at this time, please submit a No Bid.

2. Awards shall be made not more than ninety (90) days after the time set for opening of Submittals.

3. Collin County is always conscious and extremely appreciative of your time and effort in preparing your

Submittal.

4. Collin County exclusively uses OpenGov eProcurement for the notification and dissemination of all solicitations. The receipt of solicitations through any other company may result in your receipt of incomplete specifications and/or addenda which could ultimately render your bid non-compliant.

Collin County accepts no responsibility for the receipt and/or notification of solicitations through any other company.

5. A bid may not be withdrawn or canceled by the bidder prior to the ninety-first (91st) day following public opening of Submittals and only prior to award.

6. It is understood that Collin County, Texas reserves the right to accept or reject any and/or all Bids for any or all products and/or services covered in an Invitation For Bid (IFB), and to waive informalities or defects in Submittals or to accept such Submittals as it shall deem to be in the best interest of Collin

County.

7. All IFBs submitted in hard copy paper form shall be submitted in a sealed envelope, plainly marked on the outside with the IFB number and name. A hard copy paper form Submittal shall be manually signed in ink by a person having the authority to bind the firm in a contract. Submittals shall be mailed or hand delivered to the Collin County Purchasing Department.

8. Submittals via email, oral, telegraphic or telephonic will not be accepted. IFBs may be submitted in electronic format via https://procurement.opengov.com/portal/collincountytx/projects/236047.

9. All IFBs submitted electronically via the eProcurement Portal shall remain locked until official date and time of opening as stated in the Special Terms and Conditions of the IFB.

10. Time/date stamp clock in Collin County Purchasing Department shall be the official time of receipt for all IFBs submitted in hard copy paper form only, no flash drives, CD-ROMs or any other form of “plug and play” portable storage device will be accepted as a Submittal. IFBs received in the Collin County

Purchasing Department after submission deadline shall be considered void and unacceptable. Absolutely no late Submittals will be considered. Collin County accepts no responsibility for technical difficulties related to electronic Submittals.

11. For hard copy paper form Submittals, any alterations made prior to opening date and time must be initialed by the signer of the IFB guaranteeing authenticity. Submittals cannot be altered or amended after submission deadline.

12. Collin County is by statute exempt from the State Sales Tax and Federal Excise Tax; therefore, the prices submitted shall not include taxes.

13. Any interpretations, corrections and/or changes to an IFB, and related Specifications or extensions to the opening/receipt date will be made by addenda to the respective document by the Collin County

Purchasing Department. Questions and/or clarification requests must be submitted no later than the date specified in the solicitation. Those received at a later date may not be addressed prior to the public opening. Sole authority to authorize addenda shall be vested in Collin County Purchasing Agent as entrusted by the Collin County Commissioners Court. Addenda may be transmitted electronically via

Collin County eProcurement Portal.

14. Addenda will be transmitted to all that are known to have received a copy of the IFB/RFQ/RFP/RFI/CSP and related Specifications. However, it shall be the sole responsibility of the Bidder/Quoter/Offeror to verify issuance/non-issuance of addenda and to check all avenues of document availability (i.e. the eProcurement portal, telephoning Purchasing Department directly, etc.) prior to opening/receipt date and time to insure Bidder’s/Quoter’s/Offeror’s receipt of any addenda issued. Bidder/Quoter/Offeror shall acknowledge receipt of all addenda.

15. All materials and services shall be subject to Collin County approval.

16. Collin County reserves the right to make award in whole or in part as it deems to be in the best interest of the County.

17. Any reference to model/make and/or manufacturer used in specifications is for descriptive purposes only. Products/materials of like quality will be considered.

18. Bidders offering substitutions to the specifications shall do so at their own risk. By offering substitutions, Bidder shall state these in the section provided in the IFB or by attachment. Substitution, if accepted, must meet or exceed specifications stated therein. Collin

County reserves the right to accept or reject any and/or all of the substitution(s) deemed to be in the best interest of the County.

19. Minimum Standards for Responsible Prospective Bidders: A prospective Bidder must meet the following minimum requirements:

i. have adequate financial resources, or the ability to obtain such resources as required;

ii. be able to comply with the required or proposed delivery/completion schedule;

iii. have a satisfactory record of performance;

iv. have a satisfactory record of integrity and ethics;

v. be otherwise qualified and eligible to receive an award.

20. Collin County may request documentation and other information sufficient to determine Bidder's ability to meet these minimum standards listed above.

21. Vendor shall bear any/all costs associated with its preparation of an IFB.

22. Public Information Act: Collin County is governed by the Texas Public Information Act, Chapter 552 of the Texas Government Code. All information submitted by prospective Bidders during the bidding process is subject to release under the Act.

23. The Bidder shall comply with Commissioners Court Order No. 2004-167-03-11, County Logo Policy.

24. Interlocal Agreement: Successful Bidder agrees to extend prices and terms to all entities that has entered into or will enter into joint purchasing interlocal cooperation agreements with Collin County.

Delivery to governmental entities located within Collin County will be at no additional charge or as otherwise provided for in the award document. Delivery charges, if any, for governmental entities located outside of Collin County shall be negotiated between the Vendor and each governmental entity.

25. Bid Openings: All bids submitted will be read at the County’s regularly scheduled bid opening for the designated project. However, the reading of a bid at bid opening should be not construed as a comment on the responsiveness of such bid or as any indication that the County accepts such bid as responsive.

26. The County will make a determination as to the responsiveness of bids submitted based upon compliance with all applicable laws, Collin County Purchasing Guidelines, and project documents, including but not limited to the project specifications and contract documents. The County will notify the successful Bidder upon award of the contract and, according to state law; all bids received will be available for inspection at that time.

27. Bidder shall comply with all local, state and federal employment and discrimination laws and shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, national origin or any other class protected by law.

7. TERMS OF CONTRACT

7.1. TERMS OF CONTRACT

1. A bid, when properly accepted by Collin County, shall constitute a contract equally binding between the Vendor/Contractor/Provider and Collin County. No different or additional terms will become part of this contract with the exception of a Change Order.

2. No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract. All Amendments and/or Change Orders to the contract will be made in writing by Collin County Purchasing Agent.

3. No public official shall have interest in the contract, in accordance with Local Government Code Title 5, Subtitle C, Chapter 171.

4. The Vendor/Contractor/Provider shall comply with Commissioners Court Order No. 96-680-10-28, Establishment of Guidelines & Restrictions Regarding the Acceptance of Gifts by County Officials &

County Employees.

5. Design, strength, quality of materials and workmanship must conform to the highest standards of manufacturing and engineering practice.

6. Bids must comply with all federal, state, county and local laws concerning the type(s) of product(s)/service(s)/equipment/project(s) contracted for, and the fulfillment of all ADA (Americans with Disabilities Act) requirements.

7. All products must be new and unused, unless otherwise specified, in first-class condition and of current manufacture. Obsolete products, including products or any parts not compatible with existing hardware/software configurations will not be accepted.

8. Vendor/Contractor/Provider shall provide any and all notices as may be required under the Drug-Free

Work Place Act of 1988, 28 CFR Part 67, Subpart F, to its employees and all sub-contractors to insure that Collin County maintains a drug-free work place.

9. Vendor/Contractor/Provider shall defend, indemnify and save harmless Collin County and all its officers, agents and employees and all entities, their officers, agents and employees who are participating in this contract from all suits, claims, actions, damages (including personal injury and or property damages), or demands of any character, name and description, (including attorneys’ fees, expenses and other defense costs of any nature) brought for or on account of any injuries or damages received or sustained by any person, persons, or property on account of Vendor/Contractor/Provider’s breach of the contract arising from an award, and/or any negligent act, error, omission or fault of the

Vendor/Contractor/Provider, or of any agent, employee, subcontractor or supplier of

Vendor/Contractor/Provider in the execution of, or performance under, any contract which may result from an award. Vendor/Contractor/Provider shall pay in full any judgment with costs, including attorneys’ fees and expenses which are rendered against Collin County and/or participating entities arising out of such breach, act, error, omission and/or fault.

10. Expenses for Enforcement. In the event either Party hereto is required to employ an attorney to enforce the provisions of this Agreement or is required to commence legal proceedings to enforce the provisions hereof, the prevailing Party shall be entitled to recover from the other, reasonable attorney's fees and court costs incurred in connection with such enforcement, including collection.

11. If a contract, resulting from a Collin County IFB is for the execution of a public work, the following shall apply:

12. In accordance with Section 2253.021 of the Texas Government Code, a governmental agency that makes a public work contract with a prime contractor shall require the contractor, before beginning work, to execute to the governmental entity a Payment Bond if the contract is in excess of

$25,000.00. Such bond shall be in the amount of the contract payable to the governmental entity and must be executed by a corporate surety in accordance with Section 1, Chapter 87, Acts of the 56th

Legislature, Regular Session, 1959 (Article 7.19-1 Vernon’s Texas Insurance Code).

13. In accordance with Section 2253.021 of the Texas Government Code, a governmental agency that makes a public work contract with a prime contractor shall require the contractor, before beginning work, to execute to the governmental entity a Performance Bond if the contract is in excess of

$100,000.00. Such bond shall be in the amount of the contract payable to the governmental entity and must be executed by a corporate surety in accordance with Section 1, Chapter 87, Acts of the 56th

Legislature, Regular Session, 1959 (Article 7.19-1 Vernon’s Texas Insurance Code).

14. Purchase Order(s) shall be generated by Collin County to the vendor. Collin County will not be responsible for any orders placed/delivered without a valid purchase order number.

15. The contract shall remain in effect until any of the following occurs: delivery of product(s) and/or completion and acceptance by Collin County of product(s) and/or service(s), contract expires or is terminated by either party with thirty (30) days written notice prior to cancellation and notice must state therein the reasons for such cancellation. Collin County reserves the right to terminate the contract immediately in the event the Vendor/Contractor/Provider fails to meet delivery or completion schedules, or otherwise perform in accordance with the specifications. Breach of contract or default authorizes the County to purchase elsewhere and charge the full increase in cost and handling to the defaulting Vendor/Contractor/Provider.

16. Collin County Purchasing Department shall serve as Contract Administrator or shall supervise agents designated by Collin County.

17. All delivery and freight charges (FOB Inside delivery at Collin County designated locations) are to be included as part of the bid price. All components required to render the item complete, installed and operational shall be included in the total bid price. Collin County will pay no additional freight/delivery/installation/setup fees.

18. Vendor/Contractor/Provider shall notify the Purchasing Department immediately if delivery/completion schedule cannot be met. If delay is foreseen, the Vendor/Contractor/Provider shall give written notice to the Purchasing Agent. The County has the right to extend delivery/completion time if reason appears valid.

19. The title and risk of loss of the product(s) shall not pass to Collin County until Collin County actually receives and takes possession of the product(s) at the point or points of delivery. Collin County shall generate a purchase order(s) to the Vendor/Contractor/Provider and the purchase order number must appear on all itemized invoices.

20. Invoices shall be mailed directly to the Collin County Auditor's Office, 2300 Bloomdale Road, Suite

3100, McKinney, Texas 75071. All invoices shall show:

i. Collin County Purchase Order Number;

ii. Vendor’s/Contractor’s/Provider’s Name, Address and Tax Identification Number;

iii. Detailed breakdown of all charges for the product(s) and/or service(s) including applicable time frames.

iv. Payment will be made in accordance with Government Code, Title 10, Subtitle F, Chapter 2251.

21. All warranties shall be stated as required in the Uniform Commercial Code.

22. The Vendor/Contractor/Provider and Collin County agree that both parties have all rights, duties, and remedies available as stated in the Uniform Commercial Code.

23. The Vendor/Contractor/Provider agree to protect Collin County from any claims involving infringements of patents and/or copyrights.

24. The contract will be governed by the laws of the State of Texas. Should any portion of the contract be in conflict with the laws of the State of Texas, the State laws shall…