limited_sources_J_and_A For VICADS_Signed_Redacted.pdf

Limited Sources Justification and Approval (J&A)

Security Marking (select from the drop-down list)

April 2024 Security Marking (select from the drop-down list) Page 2 of 3April 2024 Security Marking (select from the drop-down list) Page 2 of 3

I. Contracting Activity.

Department of the Air Force, Air Combat Command, 55th Contracting Squadron (CONS), Offutt Air Force Base (AFB), Nebraska (NE) is the contracting organization responsible for this limited sources justification for other than full and open competition.

The purchase request number for this requirement is The organizational activity is 55th Contracting Squadron/Comodities flight (55 CONS/PKB). SrA Thearith Em, 402-232-1459, is the Contracting Officer assigned to this procurement.

II. Nature and/or description of the action being processed.

This Justification and Approval (J&A) is required to execute a new direct award for a Firm Fixed Price (FFP) contract for VICADS Heath Assessment from Promethues Security Group Global located at Offutt AFB, NE through GSA contract number 47QSWA18D000Z. The period of performance is 60 days ADC.

III. Description of supplies/services required to meet agency needs.

Technical Subject Matter Experts will conduct a "Deep Dive" into the current state of the USSTRATCOM Vindicator Alarm/ Access Control System and the VICADS visual assessment system. Assessment will identify abnormalities and solutions to ensure the life of the existing operational system until the Air Force funds a new software upgrade. The period of performance is 60 days ADC. The resulting contract will be a performance-based contract.

IV. Identification of the justification/rationale for limiting sources and demonstration of the contractor's unique qualifications to provide the required supply/service.

FAR 8.405-6(a)(1)(i)(B), states sole source awards are allowed when "Only one source is capable of responding due to the unique or specialized nature of the work". Prometheus is the proprietary owner for the VICAD system. Due to the proprietary information the system can only be maintained by certified VICAD system operators. Currently, Prometheus Security Group Global doesn't have any certified third party vendors. Prometheus was the initial contractor that installed the VICAD system in the C2F during the construction of the building. The contractor provided a letter that states, "Regarding the term 'certified, or in other cases 'authorized', please note that we do not 'certify or authorize' anybody or any company. We do not have a formal distribution channel (aka - authorized distributor / reseller list), nor establish or support 'value added resellers' (VAR's). One cannot go to our website or any other resource and find a list of companies that we refer others to for obtaining our products & services. Simply stated, there are no agents or dealers authorized to represent these products and no division of PSG has any right of sub-license to make a similar or competing product. We offer direct to the government or commercial end user customer, via open market procurements as well as our GSA Schedule no.47QSWA18D000z, effective January 1st, 2018. PSG warrants that no other items or products are available for purchase that would serve the same purpose or function. In support of GSA sales, PSG can provide copies of redacted invoices and/or purchase or as requested."

V. Determination by the ordering activity Contracting Officer that the order represents the best value consistent with

FAR 8.404(d).

This requirement can be fulfilled on GSAadvantage; it is highly beneficial for the ordering activity to utilize this. Prometheus Security Group Global currently has an existing contract on GSAadvantage and the price is already found to be fair and reasonable. As such, it is the contracting officer's determination that this order represent the best value consistent with FAR 8.404(d). The CO will also utilize previous contracts with similar requirements, Internet searches, historical pricing, and labor rates from Bureau of Labor Statistic to determined price fair and reasonable IAW FAR 13.106.

VI. Description of the market research conducted and the results, or explain why market research was not conducted.

In accordance with DFARSPGI 206.302-1, a Sources Sought was posted from 9 September 2025 to 16 September 2025 on SAM.gov. We recieved 0 response. Prometheus Security Group Global confirmed that they currently do not have certified third party vendor that can work on the VICAD system. The contractor provided a letter that states, "Regarding the term 'certified, or in other cases 'authorized', please note that we do not 'certify or authorize' anybody or any company. We do not have a formal distribution channel (aka - authorized distributor / reseller list), nor establish or support 'value added resellers' (VAR's)."

Limited Sources Justification and Approval (J&A)

Security Marking (select from the drop-down list)

April 2024 Security Marking (select from the drop-down list) Page 3 of 3April 2024 Security Marking (select from the drop-down list) Page 3 of 3

VII. Other facts supporting the justification.

N/A

VIII. Actions the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services.

The VICAD system was provided by Prometheus Security Group Global in the initial security setup of the building;

additionally a system upgrade was completed in 2024 to the existed system. The cost would be substantially greater to implement and administer a brand new security system compared to keeping the current system. For future work on this system, we will conduct additional market research to find if another commercially available option is viable.

IX. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

X. Certification by the technical/requirements personnel.

As evidenced by my signatures above, I certify that any supporting data contained herein, which is my responsibility, is both accurate and complete.