limited_sources_J_and_A For VICADS_Signed.pdf

Limited Sources Justification and Approval (J&A)

Security Marking (select from the drop-down list)

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Contracting Activity: 55CONS/PKB

Purchase Request / Local ID Number: F3HSE15251A001

Program / Project (and PE, if applicable): VICADS Health Assessment

Program Type (PEO or Other Contracting): Other Contracting

Authority: Multiple Award Schedule Program (FAR 8.405-6)

Estimated Contract Cost (including options): $38,348.76

Is this a Bridge Action? Yes No

Description of Limitation:

This requirement is for repairs to the VICADS security system located in STRATCOM, OFFUTT AFB. The VICAD system is used for security purposes and is in need of a health check. Prometheus Security Group Global is the proprietary owner of VICADS and the only company that is allowed to work on the VICAD system. This requirement will be awarded directly to Prometheus Security Group Global.

COORDINATION (DAFFARS 5306.304(a)) ** To remove a row, click the "X" next to the signature block.

** To restore the row, click the appropriate link to the right: CSO Legal COCO CA SCO PEO AQC AQ Blank-1 Blank-2PM CO

Date

23 Sep 2025

Contracting Officer Thearith Em

PKB/402-232-1459

Signature X

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** To restore the row, click the appropriate link to the right: COCO CO CA SPEPEO Blank

Date

23 Sep 2025

Contracting Officer Thearith Em

PKB/402-232-1459

Signature X

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Remove guidance pages.

I. Contracting Activity.

Department of the Air Force, Air Combat Command, 55th Contracting Squadron (CONS), Offutt Air Force Base (AFB), Nebraska (NE) is the contracting organization responsible for this limited sources justification for other than full and open competition.

The purchase request number for this requirement is F3HS315251A001. The organizational activity is 55th Contracting Squadron/Comodities flight (55 CONS/PKB). SrA Thearith Em, 402-232-1459, is the Contracting Officer assigned to this procurement.

II. Nature and/or description of the action being processed.

This Justification and Approval (J&A) is required to execute a new direct award for a Firm Fixed Price (FFP) contract for VICADS Heath Assessment from Promethues Security Group Global located at Offutt AFB, NE through GSA contract number 47QSWA18D000Z. The period of performance is 60 days ADC.

III. Description of supplies/services required to meet agency needs.

Technical Subject Matter Experts will conduct a "Deep Dive" into the current state of the USSTRATCOM Vindicator Alarm/ Access Control System and the VICADS visual assessment system. Assessment will identify abnormalities and solutions to ensure the life of the existing operational system until the Air Force funds a new software upgrade. The period of performance is 60 days ADC. The resulting contract will be a performance-based contract.

IV. Identification of the justification/rationale for limiting sources and demonstration of the contractor's unique qualifications to provide the required supply/service.

FAR 8.405-6(a)(1)(i)(B), states sole source awards are allowed when "Only one source is capable of responding due to the unique or specialized nature of the work". Prometheus is the proprietary owner for the VICAD system. Due to the proprietary information the system can only be maintained by certified VICAD system operators. Currently, Prometheus Security Group Global doesn't have any certified third party vendors. Prometheus was the initial contractor that installed the VICAD system in the C2F during the construction of the building. The contractor provided a letter that states, "Regarding the term 'certified, or in other cases 'authorized', please note that we do not 'certify or authorize' anybody or any company. We do not have a formal distribution channel (aka - authorized distributor / reseller list), nor establish or support 'value added resellers' (VAR's). One cannot go to our website or any other resource and find a list of companies that we refer others to for obtaining our products & services. Simply stated, there are no agents or dealers authorized to represent these products and no division of PSG has any right of sub-license to make a similar or competing product. We offer direct to the government or commercial end user customer, via open market procurements as well as our GSA Schedule no.47QSWA18D000z, effective January 1st, 2018. PSG warrants that no other items or products are available for purchase that would serve the same purpose or function. In support of GSA sales, PSG can provide copies of redacted invoices and/or purchase or as requested."

V. Determination by the ordering activity Contracting Officer that the order represents the best value consistent with FAR 8.404(d).

This requirement can be fulfilled on GSAadvantage; it is highly beneficial for the ordering activity to utilize this. Prometheus Security Group Global currently has an existing contract on GSAadvantage and the price is already found to be fair and reasonable. As such, it is the contracting officer's determination that this order represent the best value consistent with FAR 8.404(d). The CO will also utilize previous contracts with similar requirements, Internet searches, historical pricing, and labor rates from Bureau of Labor Statistic to determined price fair and reasonable IAW FAR 13.106.

VI. Description of the market research conducted and the results, or explain why market research was not conducted.

In accordance with DFARSPGI 206.302-1, a Sources Sought was posted from 9 September 2025 to 16 September 2025 on SAM.gov. We recieved 0 response. Prometheus Security Group Global confirmed that they currently do not have certified third party vendor that can work on the VICAD system. The contractor provided a letter that states, "Regarding the term 'certified, or in other cases 'authorized', please note that we do not 'certify or authorize' anybody or any company. We do not have a formal distribution channel (aka - authorized distributor / reseller list), nor establish or support 'value added resellers' (VAR's)."

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VII. Other facts supporting the justification.

N/A

VIII. Actions the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services.

The VICAD system was provided by Prometheus Security Group Global in the initial security setup of the building;

additionally a system upgrade was completed in 2024 to the existed system. The cost would be substantially greater to implement and administer a brand new security system compared to keeping the current system. For future work on this system, we will conduct additional market research to find if another commercially available option is viable.

IX. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

X. Certification by the technical/requirements personnel.

As evidenced by my signatures above, I certify that any supporting data contained herein, which is my responsibility, is both accurate and complete.

April 2024 Page of Authority: Multiple Award Schedule Program (FAR 8.405-6) Is this a Bridge Action?

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( See guidance at the end of this document for completing the following sections. ) I. Contracting Activity.

II. Nature and/or description of the action being processed.

III. Description of supplies/services required to meet agency needs.

IV. Identification of the justification/rationale for limiting sources and demonstration of the contractor's unique qualifications to provide the required supply/service.

V. Determination by the ordering activity Contracting Officer that the order represents the best value consistent with FAR 8.404(d).

VI. Description of the market research conducted and the results, or explain why market research was not conducted.

VII. Other facts supporting the justification.

VIII. Actions the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services.

IX. Certification by the Contracting Officer.

X. Certification by the technical/requirements personnel.

GUIDANCE

I. Contracting Activity.

Fully identify the contracting activity responsible for the proposed contracting action. Include the name/phone number of the Contracting Officer. Specifically identify as a “Limited Sources” Justification. Identify purchase request number, if applicable.

II. Nature and/or description of the action being processed.

State whether the action is a new order or by modification to an existing order. Identify the GSA schedule number, the Blanket Purchase Agreement (BPA) number, the order number for the current action, and the Contactor(s). Indicate the Period of Performance (PoP). Also identify the type of the order/line items on the order (e.g. Firm Fixed Price, Labor Hour, etc).

III. Description of the supplies/services required to meet agency needs.

Specifically describe the supplies and/or services to be acquired including the price and quantity of each item in the order and state the total estimated value of the order. For services, state whether the services are performance-based and, if not, provide rationale for not being performance based. Also state the delivery/performance schedule/period for the items under the order.

IV. Identification of the justification/rationale for limiting sources and demonstration of the contractor's unique qualifications to provide the required supply/service.

This section is normally the most detailed part of the justification. To assist you in preparing this justification, an introductory sentence and the four circumstances of FAR 8.405-6 that justify restricting the number of schedule holders are provided below. Select the appropriate cite, then provide, in narrative form, a detailed explanation supporting the specific circumstance cited for limiting the number of schedule holders.

(Introductory sentence) FAR 8.405-6 requires an ordering activity to justify its actions when restricting consideration of schedule contractors to fewer than required in FAR 8.405-1 or FAR 8.405-2.

After selecting the appropriate cite, next select one of the four sentences below and provide a detailed explanation supporting the specific circumstance cited.

FAR 8.405-6(a)(1)(i)(B), “Only one source is capable of responding due to the unique or specialized nature of the work”. (Provide a detailed justification with supporting documentation, as evidence of the “unique or highly specialized” nature of the procurement. The user/customer typically provides this supporting information. Recommend attaching supporting documentation to the back of the document. General statements are not acceptable.)

FAR 8.405-6(a)(1)(i)(C), “The new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures.” The original order was not issued under sole source or limited source procedures. (Provide details on the previously competed order and explain how this order is a logical follow-on to that order. Explain fully the connection between the previous work/order and the current one. The user/customer typically provides this supporting information. General statements are not acceptable.)

FAR 8.405-6(a)(1)(i)(A), “An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays.” (Provide a detailed justification with supporting documentation that explains the exact urgency of the requirement and the schedule impact if time were to be taken to follow FSS ordering procedures. The user/customer typically provides this supporting information. Recommend attaching supporting documentation to the back of the document. General statements of urgency are not acceptable.)

FAR 8.405-6(b)(1), “The item is peculiar to one manufacturer. A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer.” (Brand name specifications should not be used unless the particular brand name, product or feature is essential to the Government's requirements. Therefore, explain why the particular brand item is essential to the Government's requirements, and why other companies' similar items, or products lacking the particular feature, do not meet, or cannot meet, or cannot be modified to meet, the agency's need. The user/customer typically provides this supporting information. General statements are not acceptable.)

V. Determination by the ordering activity Contracting Officer that the order represents the best value consistent with FAR 8.404(d).

This section needs to be tailored based upon whether the order is for supplies/services not requiring a statement of work (FAR 8.405-1) or if the order is for services requiring a statement of work (FAR 8.405-2).

For FAR 8.405-1 orders the best value determination needs to be based upon the supply or service offered under MAS contracts by surveying at least three schedule contractors through the GSA Advantage! on-line shopping service, or by reviewing the catalogs or price lists of at least three schedule contractors. The ordering Contracting Officer's review of the Contractor's price list(s) and any price reductions sought is also required. (Contracting Officer should seek additional price discounts/concessions based on the specific order requirements on all orders over the micro-purchase threshold.) In addition to price, when determining best value, the ordering activity may consider, among other factors, past performance, special features of the supply or service required for effective program performance, trade-in considerations, probable life of the item selected as compared with that of a comparable item, warranty considerations, maintenance availability, environmental and energy efficiency considerations, and delivery terms.

When an order contains brand name specifications, the Contracting Officer shall post the Request for Quote (RFQ) along with the basis of the justification as required by FAR 8.405-6(b)(3).

For FAR 8.405-2 orders for services requiring a statement of work, FAR 8.405-2(d) requires that an evaluation be performed based on the criteria provided to the schedule contractors. Therefore, the justification must address how the FAR 8.404(d) requirement for an evaluation of the proposed level of effort and mix of labor will be conducted and include a statement that the Contracting Officer will perform a price reasonableness determination as part of the best value determination.

VI. Description of the market research conducted and the results, or explain why market research was not conducted.

Discuss market research that was conducted among schedule holders and the market research results that led to the conclusion to go sole source or to limit the number of schedule holders to be solicited. The narrative in this section should provide a high level of confidence that the requirements of FAR 8.405-1 and FAR 8.405-2 could not be met. If no market research was conducted, state so and provide the rationale.

VII. Other facts supporting the justification.

When FAR 8.405-6(a)(1)(i)(C) is cited for an follow-on acquisition as the basis for the justification, include an estimate of the cost that would be duplicated and the basis and derivation of the estimate, or provide details on why a delay to solicit additional schedule holders would be unacceptable.

Provide any other facts supporting the Limited Sources Justification.

VIII. Actions the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services.

Describe all efforts to be taken to remove or overcome any barriers that preclude the agency from meeting the requirements of FAR 8.405-1and FAR 8.405-2 before any subsequent acquisition for the supplies or services is made. If no actions are planned, so state and provide reasons.

IX. Certification by the Contracting Officer.

The contracting officer's signature on the signature page evidences that he/she has determined this document to be both accurate and complete to the best of his/her knowledge and belief.

X. Certification by the technical/requirements personnel

As evidenced by their signatures on the signature page, the technical/requirements personnel have certified that any supporting data contained herein which is their responsibility is both accurate and complete.

9.0.0.2.20120627.2.874785

[ Office Symbol / Phone Number ] Name: Thearith Em

PKB/402-232-1459

Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: Thearith Em

PKB/402-232-1459

Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ]