Lights_and_Holiday_Decorations_Installation_and_Removal_Services_for_the_Immokalee_CRA_at_Zocalo_Plaza.pdf

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COLLIER COUNTY

QUICK QUOTE

FOR

LIGHTS AND HOLIDAY DECORATIONS INSTALLATION AND

REMOVAL SERVICES FOR THE IMMOKALEE CRA AT

ZOCALO PLAZA

Kristofer Lopez, Procurement Strategist II

Procurement Services Division

3295 Tamiami Trail East,Naples, FL, 34112 kristofer.lopez@colliercountyfl.gov

(239) 252-8375

Quick Quote Title: Lights and Holiday Decorations Installation and Removal Services for the Immokalee CRA at Zocalo Plaza

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - Area Map - Zocalo Plaza

B - Zocalo Plaza Rendering

C - Photos of Decorated Zocalo Plaza 2023

D - Inventory of CRA-Owned Decorations for Zocalo Plaza

E - PO Terms and Conditions

Title: Lights and Holiday Decorations Installation and Removal Services for the Immokalee CRA at Zocalo Plaza

1. QUICK QUOTE

Lights and Holiday Decorations Installation and Removal Services for the Immokalee CRA at Zocalo Plaza

Release Project Date: March 25, 2025

Question Submission Deadline: April 9, 2025, 5:00pm

Response Submission Deadline: April 15, 2025, 5:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The County Redevelopment Areas Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

https://procurement.opengov.com/portal/collier-county-fl

Title: Lights and Holiday Decorations Installation and Removal Services for the Immokalee CRA at Zocalo Plaza

5.1. General Information

The Immokalee CRA needs the seasonal installation and removal of both rental and CRA-owned holiday decorations at the Zocalo Plaza, (W Main St/N 1st St) Immokalee, FL (See attachments for Area Map).

5.2. Zocalo Plaza

The Zocalo Plaza located at 107 North 1st Street, Immokalee, FL is decorated in preparation for the Annual

Immokalee MSTU sponsored Tree Lighting Event on the first Thursday of December. The event is held at the

Zocalo Plaza. There are two (2) components to this Quote: (1) Vendor supply/rental of strands of LED lights wrapped around palm trees, and (2) vendor installation and removal of CRA-owned decoration. Decorations must be installed on or before the third Saturday of November. Decorations will be turned on nightly on the

Friday after Thanksgiving. Removal of the vendor’s rental lights and the removal and storage of the CRA-owned decorations shall not be before January 6th for the celebration of Three King’s Day.

5.3. (1) Rental Strands of Lights

Supply and install premium commercial quality LED strands of lights (cool white) wrapped around trees and all the needed exterior/outdoor grade electrical cords. See Site plan (See attachments showing Zocalo Plaza

Rendering with locations of trees to wrap in lights) attached for reference of decorated space. All light strings plugged into exterior/outdoor grade electrical cords must be wrapped around the connection with watertight electrical tape to not trip breaker when wet. Vendor will bury all extension cords under the crushed shell ground covering. All lights and timer must be tested and working immediately after setup and thereafter. Vendor shall provide notification to the CRA Project Manager (yvonne.blair@colliercountyfl.gov) when lights are installed and operational. Any issues will be reported and repaired within 48 hours at no additional cost to the

County. The quoted prices for all rental lights will include installation and removal costs. Note: The Annual

Rental Christmas Tree is a separate quote and not part of this Quote.

5.4. (2) CRA-owned Decorations

Pick up, install, decorate, remove and delivery to storage the CRA-owned decorations located within the

Immokalee area. On installation day, pick up CRA-owned decorations at the storage container located at 418

School Drive (approximately 0.8 miles from Zocalo Plaza) and install and connect various CRA-owned decorations for display at the Zocalo Plaza located at 107 N 1st Street. Install and secure with zip ties the CRA-owned decorations at or near the base of the trees wrapped with the vendor’s supplied LED cool white light strands. (See attachments for photos of decorated Zocalo Plaza) There are approximately 100 decorations in fair condition (See attachments for inventory of CRA-owned decorations). Removal includes the delivery of the

CRA-owned decorations by vendor in the County’s container. The quoted prices for decorating using CRA-owned decorations will include installation and removal costs. The vendor is responsible for road MOT, if necessary.

If vendor is unable to install or remove decorations by the date listed below due to weather or other reasonable circumstances, written notice via email will be given immediately to CRA Project Manager with a rescheduled date that will accommodate both parties.

Title: Lights and Holiday Decorations Installation and Removal Services for the Immokalee CRA at Zocalo Plaza

5.5. Quoting

Submit Lump Sum Quote by April 15, 2025. For the purposes of determining the winning bidder, the County will select the qualified vendor with the lowest lump sum price. The lump sum price will be all inclusive of all costs. The winning bidder must provide proof of E-Verify registration and Certificate of Insurance as required by Collier County prior to a Purchase Order being issued.

A Purchase Order will be issued to the awarded vendor serving as the notice of commencement. There are no pre-paid deposits. Fifty percent (50%) of the Lump Sum Quote will be invoiced after the installation is completed. The balance of the of the Lump Sum Quote will be invoiced after the removal of the lights and

CRA-owned decorations are stored in County’s container. Invoices will be sent to bccapclerk@collierclerk.com.

5.6. Terms and Conditions

Vendor agrees to comply with all Purchase Order Terms and Conditions as attached.

6. INSURANCE REQUIREMENTS

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$100,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the mailto:bccapclerk@collierclerk.com https://apps.fldfs.com/bocexempt/

Title: Lights and Holiday Decorations Installation and Removal Services for the Immokalee CRA at Zocalo Plaza negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Automobile Liability

$300,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

10 Total Quote 1 Lump Sum

Title: Lights and Holiday Decorations Installation and Removal Services for the Immokalee CRA at Zocalo Plaza

Line Item Description Quantity Unit of

Measure Unit Cost Total

TOTAL

8. VENDOR QUESTIONNAIRE

1. Vendor's Insurance Statement*

By confirming, we understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award.

☐ Please confirm

*Response required

2. Upload E-Verify Documentation*

*Response required