Lighting Solicitation 2.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15519998

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

5. SOLICITATION NUMBER

19RW6025Q0008

6. SOLICITATION ISSUE DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME kigaligsoprocurementrequest@state.gov

b. TELEPHONE NUMBER(No collect calls)

8. OFFER DUE DATE/ LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

US Embassy Kigali HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP 15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM 19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

SUPPLY AND INSTALL LED LIGHTS FOR NEC/ PHASE 2 LED

PROJECT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR

OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND

CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________. YOUR

OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212 mailto:kigaligsoprocurementrequest@state.gov

US Embassy, Kigali- Rwanda

19.

ITEM NO

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________ 32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

2657 Avenue de la Gendarmerie

PO Box 28 Kigali, Rwanda

Dear Prospective Quoter:

SUBJECT: Solicitation Number 19RW6025Q0008

Supply And Install Led Lights For Nec/ Phase 2 Led Project

The Embassy of the United States of America in Kigali Rwanda invites you to submit a proposal for the supply and installation of fluorescent lights as outlined in the attached Scope of Work.

The Scope of Work includes:

1. Assessing the existing types of lights and electrical connections.

2. Preparing a replacement plan.

3. Supplying new fluorescent lights according to the specifications.

4. Removing the existing lights.

5. Installing the new fluorescent lights.

6. Testing and commissioning the installed lights.

7. Cleaning the area to ensure it is free of debris, garbage, and excess materials upon completion of the work.

Please submit your proposal via email with the subject line "Proposal Enclosed – Fluorescent Lighting Installation Project" to kigaligsoprocurementrequest@state.gov before 9/4/2025, 11:00 EST. No proposals will be accepted after this time.

Direct any questions regarding this solicitation to the email stated above during regular business hours.

We look forward to receiving your proposal.

James Adams Contracting Officer mailto:kigaligsoprocurementrequest@state.gov

Scope of Work

REPLACEMENT OF FLUEORESCENT LIGHTS WITH LED LIGHTS

Introduction. -

The US Embassy is looking for a contractor to replace existing fluorescent lights with LED lights in his premises.

Description of the work. -

The contractor will need to:

1. Assess the existing types of lights and electrical connections.

2. Prepare a replacement plan

3. Supply of new LED lights according to the specifications (Refer to the Bills of quantities)

4. Remove the fluorescent lights.

5. Fixing the new LED lights

6. Testing and commissioning

7. Clean the area from remaining materials and debris. The area must be free of debris, garbage and excess materials at the end of the work.

Responsibilities of the contractor.

The contractor is responsible to:

1. Take all the safety measures to do the job, to prevent any accident to his team and/or to the people passing by.

2. The contractor will need to bring his own tools, Personal Protective Equipment (PPE) to perform the job.

3. The contractor is also responsible to acquire all the materials needed to perform this job.

4. Use a good quality of tools and materials to guarantee the job.

5. Finish the job on time according to this Scope of Work.

Timeframe

The time frame to do this work will be 100 days as following:

• 60 days of procuring the materials

• 5days for removal of existing lights

• 5days of fixing new lights

• 30days of commissioning and testing

BILLS OF QUANTITIES FOR REPLACEMENT OF EXISTING FLUORESCENT LIGHTS BY LED LIGHTYS

1. For Fluorescent Existing Lights only to be replaced by RZB LED Lights ( Sidelight Eco) Size : 59.5 cm x 59.5 cm Panel Light

Item Description No of

Existing

Fittings

60cm x

60cm

(36W X 2

=72 W)

New RZB LED

Panel Light

59.5cm x

59.5cm ( 29 -

38 W )

Expected

Saving on consumption of Electricity

Bill from each Light

(Watt)

Expected Saving on consumption of

Electricity Bill from each Facility

Saving of

Electricity in

Existing

Number of

Emergency

Lights

A. Second Floor Facilities

1.01 Second Floor

Corridor

2 2 34 68 44.44 2

1.02 Conference

Room - 2102

4 4 34 136 44.44 0

1.03 Conference

Room - 2102

4 4 34 136 44.44 0

1.04 Corridor for

Offices

11 11 34 374 44.44 3

1.05 Room - 2131 2 2 34 68 44.44 0

1.06 Room - 2129 2 2 34 68 44.44 0

1.07 Room - 2122 2 2 34 68 44.44 0

1.08 Room - 2114 2 2 34 68 44.44 0

1.09 Room - 2113 2 2 34 68 44.44 0

1.1 USAID -

SIDE-01

Office

30 30 34 1,020.00 44.44 2

1.11 2nd Floor State

Office

69 69 34 2,346.00 44.44 12

1.12 Room - 2119 4 4 34 136 44.44 0

1.13 Room - 2115 4 4 34 136 44.44 0

1.14 Room - 2125 4 4 34 136 44.44 0

1.15 Room - 2126 4 4 34 136 44.44 0

1.16 Room - 2127 4 4 34 136 44.44 0

1.17 Room - 2124 4 4 34 136 44.44 0

1.18 Room - 2128 4 4 34 136 44.44 0

1.19 Room - 2135 4 4 34 136 44.44 0

1.2 Room - 2136 4 4 34 136 44.44 0

1.21 Room - 2134 4 4 34 136 44.44 0

1.22 Room - 2137 4 4 34 136 44.44 0

1.23 Room - 2141 4 4 34 136 44.44 0

1.24 Room - 2142 4 4 34 136 44.44 0

1.25 Room - 1235 4 4 34 136 44.44 0

1.26 Corridor for

USAID

17 17 34 578 44.44 4

TOTAL 203 203 6,902.00 44% 23

B. Third Floor Facilities

1.01 Second Floor

Corridor

2 2 34 68 44.44 2

1.02 Conference

Room - 2102

4 4 34 136 44.44 0

1.03 Conference

Room - 2102

4 4 34 136 44.44 0

1.04 Corridor for

Offices

11 11 34 374 44.44 3

1.05 Room - 2131 2 2 34 68 44.44 0

1.06 Room - 2129 2 2 34 68 44.44 0

1.07 Room - 2122 2 2 34 68 44.44 0

1.08 Room - 2114 2 2 34 68 44.44 0

1.09 Room - 2113 2 2 34 68 44.44 0

1.1 USAID -

SIDE-01

Office

30 30 34 1,020.00 44.44 2

1.11 2nd Floor State

Office

69 69 34 2,346.00 44.44 12

1.12 Room - 2119 4 4 34 136 44.44 0

1.13 Room - 2115 4 4 34 136 44.44 0

1.14 Room - 2125 4 4 34 136 44.44 0

1.15 Room - 2126 4 4 34 136 44.44 0

1.16 Room - 2127 4 4 34 136 44.44 0

1.17 Room - 2124 4 4 34 136 44.44 0

1.18 Room - 2128 4 4 34 136 44.44 0

1.19 Room - 2135 4 4 34 136 44.44 0

1.2 Room - 2136 4 4 34 136 44.44 0

1.21 Room - 2134 4 4 34 136 44.44 0

1.22 Room - 2137 4 4 34 136 44.44 0

1.23 Room - 2141 4 4 34 136 44.44 0

1.24 Room - 2142 4 4 34 136 44.44 0

1.25 Room - 1235 4 4 34 136 44.44 0

1.26 Corridor for

USAID

17 17 34 578 44.44 4

TOTAL 203 203 6,902.00 44% 23

2. Existing Recessed Downlight to be replaced by RZB LED Lights (LEDONA ROUND IP-65) Size: Dia.23cm Recessed Down lights

(This fitting can serve as emergency light at the same time and high end quality)

Item Description No of

Existing

Fittings

Dia. 22 cm

(26W X 2

=52 W)

New RZB LED

Panel Light

Dia.23cm (

26W )

Expected

Saving on consumption of Electricity

Bill from each Light

(Watt)

Expected Saving on consumption of

Electricity Bill from each Facility

Saving of

Electricity in

Existing

Number of

Emergency

Lights

A. Second Floor Facilities

Corridor

22 22 26 572 50 8

1.02 2nd Floor Rest

Room ( M)

4 4 26 104 50 0

1.03 2nd Floor Rest

Room ( F)

TOTAL 30 30 780 50% 8

B. Third Floor Facilities

Corridor

22 22 26 572 50 8

1.02 3nd Floor Rest

Room ( M)

1.03 3nd Floor Rest

Room ( F)

TOTAL 30 30 780 50% 8