Lighting Solicitation phasee II.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15519998

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

5. SOLICITATION NUMBER

19RW6025Q0008

6. SOLICITATION ISSUE DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME kigaligsoprocurementrequest@state.gov

b. TELEPHONE NUMBER(No collect calls)

8. OFFER DUE DATE/ LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

US Embassy Kigali HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP 15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM 19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

SUPPLY AND INSTALL LED LIGHTS FOR NEC/ PHASE 2 LED

PROJECT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR

OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND

CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________. YOUR

OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212 mailto:kigaligsoprocurementrequest@state.gov

US Embassy, Kigali- Rwanda

19.

ITEM NO

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________ 32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

2657 Avenue de la Gendarmerie

PO Box 28 Kigali, Rwanda

Dear Prospective Quoter:

SUBJECT: Solicitation Number 19RW6025Q0008

Supply And Install Led Lights For Nec/ Phase 2 Led Project

The Embassy of the United States of America in Kigali Rwanda invites you to submit a proposal for the supply and installation of fluorescent lights as outlined in the attached Scope of Work.

The Scope of Work includes:

1. Assessing the existing types of lights and electrical connections.

2. Preparing a replacement plan.

3. Supplying new fluorescent lights according to the specifications.

4. Removing the existing lights.

5. Installing the new fluorescent lights.

6. Testing and commissioning the installed lights.

7. Cleaning the area to ensure it is free of debris, garbage, and excess materials upon completion of the work.

Please submit your proposal via email with the subject line "Proposal Enclosed – Fluorescent Lighting Installation Project" to kigaligsoprocurementrequest@state.gov before 9/4/2025, 11:00 EST. No proposals will be accepted after this time.

Direct any questions regarding this solicitation to the email stated above during regular business hours.

We look forward to receiving your proposal.

James Adams Contracting Officer mailto:kigaligsoprocurementrequest@state.gov

Scope of Work

REPLACEMENT OF FLUEORESCENT LIGHTS WITH LED LIGHTS

1. Objective The purpose of this project is to supply and install LED lighting fixtures in designated areas of the U.S. Embassy Kigali as part of the ongoing Phase 2 energy efficiency upgrade initiative. This upgrade aims to enhance lighting quality, reduce energy consumption, and minimize maintenance requirements in compliance with U.S.

government environmental and operational standards.

2. Scope of Work The contractor shall furnish all materials, labor, tools, equipment, supervision, and transportation to complete the following tasks:

2.1. Supply of LED Fixtures

- Provide high-quality, commercial-grade LED lighting fixtures in accordance with specifications provided by the U.S. Embassy.

- All fixtures must be UL-listed or equivalent, suitable for 220V–240V operation, and Energy Star or DLC-rated.

- Fixtures shall be rated for their installation environment (indoor/outdoor).

- Packaging must clearly indicate model number, wattage, color temperature (preferably 4000K–5000K), and installation instructions.

2.2. Installation

- Safely remove existing lighting fixtures where applicable.

- Install new LED fixtures with all necessary mounting hardware, connectors, and accessories.

- Ensure all connections meet NEC standards and U.S. Embassy Kigali safety protocols.

- Reuse existing wiring where safe and compliant; replace damaged or substandard wiring.

- Restore all ceiling tiles or surfaces affected by installation activities.

2.3. Testing and Verification

- Perform functionality testing on all newly installed fixtures.

- Verify illumination uniformity and brightness levels according to embassy standards.

- Resolve all defects or non-functional units prior to final handover.

2.4. Clean-Up and Disposal

- Properly dispose of removed lighting fixtures and related waste in accordance with U.S. Embassy environmental guidelines.

- Clean and restore all work areas at the end of each workday and upon final completion.

3. Deliverables

- Inventory list of installed fixtures, including brand, model, wattage, quantity, and location.

- Manufacturer datasheets and warranty documentation (minimum 5 years).

- Signed project completion and acceptance form issued by the Facility Management Office.

4. Timeline

- The entire project must be completed within 30 working days from the issuance of the Notice to Proceed (NTP).

- All work must be performed during regular embassy business hours, unless pre-approved for after-hours work.

5. Safety and Compliance

- All work must comply with:

- U.S. National Electrical Code (NEC)

- OSHA safety regulations

- Embassy Kigali safety and access protocols

- All contractors must wear PPE and be supervised by a licensed technician or qualified electrician.

- The contractor shall attend a pre-construction safety briefing led by the Facility Management Office.

6. Technical Specifications and Compliance

✓ Interior office lighting systems shall comply with:

- ISO 8995-1 / CIE S 008

- EN 12464-1 standards for workplace lighting

✓ Performance Criteria:

- Maintained illuminance: ≥ 500 lux at task level

- Unified Glare Rating (UGR): ≤ 19

- Uniformity Ratio (Emin/Ēm): ≥ 0.6

✓ Luminaire Standards:

- Conform to IEC 62722-2-1 (performance)

- Comply with IEC 60598-1 (safety)

✓ Design Submittals Must Include:

- Photometric files in IES format -Zonal cavity calculations documenting:

1. Maintained lux levels

2. UGR values

3. Uniformity ratio (Emin/Ēm)

4. Total system efficacy (lm/W)

✓ Supporting performance data must reference:

- IES LM-79 for photometry

- IES LM-80 for LED lifetime rating

Annex A – Cost Estimate Summary Section Description Amount (USD)

Subtotal 1 First Floor Lighting

Subtotal 2 Second Floor (CAA) Lighting

Subtotal 3 Third Floor (CAA) Lighting

Subtotal 4 GSO Annex / M-CAC / C-CAC / S-CAC Lighting

Subtotal 5 Stock/Reserve Fixtures

CIF Charges Shipping & Freight

Warehouse & Clearance Customs and Handling

Subtotal 6 Material & Logistics Total

Contingencies (~25%) Unforeseen Costs

Grand Total Total Project Estimate

ESTIMATION FOR LED LIGHTS-PHASE 2

ITEM ITEM DESCRITPION QUANTITY Rate (USD) AMOUNT (USD)

I First Floor 1 Panel lights 153 94 2 Round lights 136 134 3 Emergency panel lights 26 126 4 Emergency round lights 30 134

5 Aluminium frame 153

6 Emergency lighting module 30 71 Sub total 1

II 2nd Floor (CAA) 1 Panel lights 205 94

2 Round lights 26 134 3 Emergency panel lights 36 126 4 Emergency round lights 8 134

5 Aluminium frame 205

6 Emergency lighting module 8 71 Sub total 2

III 3rd Floor (CAA) 1 Panel lights 205 94 2 Round lights 26 134 3 Emergency panel lights 36 126 4 Emergency round lights 8 134

5 Aluminium frame 205

6 Emergency lighting module 8 71 Sub total 3

IV GSO Annex/M-CAC/C-CAC/S-CAC 1 Panel lights 64 94 2 Round lights 114 134 3 Emergency panel lights 25 126 4 Emergency round lights 27 134

5 Aluminium frame 64

6 Emergency lighting module 30 71 Sub total 4

V Stock 1 Panel lights 50 94 2 Round lights 50 134 3 Emergency panel lights 20 126 4 Emergency round lights 20 134

5 Aluminium frame 20

6 Emergency lighting module 10 71 Sub total 5

CIF 1 8,152

Warehouse and clearance 1 4,529 Subtotal 6 - Grand Total -