LifeSet_Sole_Source_Determination_Request_Signed.pdf

Page 1 of 4 SPO Form 103 - Sole Source Procurement Authorization (Rev 03.21.22)

Procurement Determination:

Sole Source Authorization A.A.C. R2-7-E301

SECTIONS I THROUGH III MUST BE COMPLETED BY THE REQUESTOR

USE ADDITIONAL PAGE AS NECESSARY

SECTION I - State Governmental Unit Request

1. State Governmental Unit

2. Requestor 3. Email

4. Title 5. Telephone

SECTION II - Background

6. Service(s)/Material(s)

7. Supplier

8. Contract ID

9. Sole Source Type

10. Requesting Term 11. Estimated Cost

Page 2 of 4 SPO Form 103 - Sole Source Procurement Authorization (Rev 03.21.22)

SECTION III - Justification

12. Rationale

13. Provide details of the procurement need, reason for the single source, and how the proposed procurement is advantageous to the State

Page 3 of 4 SPO Form 103 - Sole Source Procurement Authorization (Rev 03.21.22)

14. Describe the procurement process, efforts to locate other sources/evidence of one source, and determination that the price is fair and reasonable

15. A notice was posted in the State's eProcurement system to registered vendors with an invite to comment on the sole-source request for three

(3) working days, and it was determined that no reasonable alternative source exists for the procurement need.

16. Signature 17. Date of Request

In accordance with the Procurement Rules, the Arizona Uniform Terms and Conditions must be made a part of all Contracts. If you will be required to sign a software licensing agreement or sign any other agreement containing terms and conditions, these will need additional review to ensure that the terms and conditions do not invalidate the Arizona Uniform Terms and Conditions. Approval of this request does not allow for agencies to exceed their dollar acquisition amount of delegated authority.

Page 4 of 4 SPO Form 103 - Sole Source Procurement Authorization (Rev 03.21.22)

TO BE COMPLETED BY PROCUREMENT AUTHORITY

SECTION IV - Approval

18. Determination

19. Approved Expiration Date

20. Comments, conditions, or restrictions (as applicable)

21. Print Name 22. Title

23. Signature 24. Date of Approval

25. Use section as necessary

STATE GOVERNMENTAL UNIT NOTICE: This is an official written determination in response to a procurement authorization request.

A copy of the form shall be maintained by the State Governmental Unit and the State Procurement Office.

Upon completion, Requestor shall forward the signed form to the Contract Owner.

Contract Owner shall upload the signed approval version of this form in the eProcurement system.

If anticipated expenditure is above State Governmental Unit's delegation, forward document to SPOCompliance@azdoa.gov.

Text7: Youth Villages; 58-1716970 Patrick Lawler; CEO Cherie Olivis; Engagement Manager; Cherie.Olivis@youthvillages.org; 412-378-7074 Address: 3320 Brother Blvd, Bartlett TN 38133

Internal POC for contract: Permanency and Youth Services Unit; Barbara Guillen at Barbara.Guillen@azdcs.gov and Megan Conrad at Megan.Conrad@azdcs.gov

Contract ID: TBD Text13: LifeSet™, developed by Youth Villages, is a comprehensive model for transition-age youth, designed to help them successfully transition into adulthood. Youth Villages’ LifeSet model uses an integrative process combining evidenced-based clinical content and consultation with a program expert to address referral issues and presenting concerns for young adults.

LifeSet is appropriate for young adults ranging in age from 16 to 20, with services lasting six to twelve months. LifeSet Specialists work with each young person and their support system to build skills and address a wide range of issues, meeting an average of one time weekly in the home or community and providing 24-hour on-call crisis support. Trauma-informed care is provided.

The Arizona Department of Child Safety has received funding to reinvest in its extended foster care population to improve outcomes for Arizona's youth. Implementation of the LifeSet model is part of the Arizona's Strategic Plan relating to youth services. The LifeSet program will help Arizona achieve the following strategic goals:

Goal 1: Increase the number of young people who transition from group homes to family like settings or living successfully on their own

Goal 2: Increase in the number of eligible young adults who turn 18 and choose to participate in Extended Foster Care (EFC)

Goal 3: Increase the number of youth who have completed high school or obtained a GED by the age of 20 in EFC from 63% to at least 75% within two years.

Funding Source: State Funding and Private Funding (Grant from Youth Villages) Text14: DCS has conducted years of research to identify a evidenced based model to address the specific needs of Arizona young adults in Extended Foster Care.

In 2022, Youth Villages released a request for applications (RFA) to award jurisdictions with private matching funds to implement LifeSet. In response to Youth Villages’ RFA, the Arizona Department of Child Safety submitted a proposal on February 28, 2023, to request Youth Villages direct service implementation of the LifeSet program in Arizona, with implementation anticipated to start in Fall 2023. Based upon the proposal and projected budget submitted (outlined below), Youth Villages extended an award to ADCS to support LifeSet start up and implementation.

Estimated Annual Youth Served:

Year 1: 108, Year 2: 256, Year 3: 306, Year 4: 306 State Funding: Year 1: $713,532, Year 2: $2,595,960, Year 3: $3,629,925, Year 4: $4,270,500 Private Funding: Year 1: $475,688, Year 2: $865,320, Year 3: $640,575, Year 4: $0 Total Cost: Year 1: $1,189,220, Year 2: $3,461,280, Year 3: $4,270,500, Year 4: $4,270,500 LifeSet Grant Percent of Total: Year 1: 40%, Year 2: 25%, Year 3: 15%, Year 4: 0% Total over 4 years: $11,209,917 State Funding, $1,981,583 Private Funding, $13,191,500 Total *Includes ramp-up of 3 teams in yr. 1 ($150k in start-up funding) **Includes ramp-up of 2 additional teams in yr. 2 (and $100k in start-up funding) - based on available sustainable funding

This award is contingent upon a finalized agreement and signed contract with ADCS to deliver LifeSet through direct service implementation by Youth Villages.

DCS issued a Sole Source Procurement notice; BPM005634 on 8/10/2023 to confirm this is indeed a Sole Source. One response was received by Life Coaching 4 Kids Center. However, upon review, the offer failed to substantially meet one or more of the mandatory requirements of the solicitation, as determined by the Not Susceptible for Award dated 8/22/2023 (attached). Based on the finding of the Sole Source Notice, DCS has selected Youth Villages as the most qualified vendor to contract for this project.

on the basis that the Single Source was executed as permitted per ARS § 41-2536. It has been confirmed that policy was executed as stated in R2-7-E301(A),(B),(C).

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