030ADV22Q0103 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

0001 RQLGD20220077

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

To all Offerors/Bidders

030ADV22Q0103

X

X

See CONTINUATION Page

The purpose of this amendment is to:

1. Delete Clause C.3.9. First Article Testing Schedule and Sample Submission in its entirety.

2. Add Clause C.4.3. Acceptance Testing

3. Delete Clause I.2 52.209-4 FIRST ARTICLE APPROVAL—GOVERNMENT TESTING (SEP 1989) in its entirety.

The due dates for offers remains the same, Robinson, James Supervisory Contracting Officer

030ADV22Q0103 0001

Table of Contents

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK

030ADV22Q0103 0001 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK

The Preservation Directorate, Preservation Services Division (PSD) is responsible for purchasing and making available metal theft detectors known as security targets (or security strips). These security targets are used to protect many of the Library of Congress’ (LOC’s) collections, including both book and non-book formats, from the unauthorized removal from Library facilities both on and off Capitol Hill.

To protect the many thousands of new items added to the collections, as well as material already in the collections that have not yet been protected, the Library requires up to 2,000,000 security targets over five years. The Library anticipates up to 100,000 hardbound (single sided) and 250,000 softbound (double sided) targets per year, up to 5,000 custom 3” single sided strips per year and no more than 200 bayonet type insertion rods in total over the five years. These are estimates only and the Library will purchase materials as needed from this IDIQ. The Library also anticipates the need to accommodate unanticipated projects as well as unforeseen drops in amount of material processed.

Materials come into the Library through Copyright Division and through the LOC Acquisitions and Bibliographic Access Directorate.

The material is housed in five different facilities including three LOC Capitol Hill buildings: the Jefferson, Adams and Madison buildings. The public has access to materials from the collections for research and use through several reading rooms located in the Capitol Hill buildings. The main campus of the Library has three buildings, with 9-14 doors used at any time for staff and the public to enter and exit. Each of these doors has a Sentry Custom Security Knogo™ MM1 Single Aisle with #6218 controllers theft detection system, which is a micro-magnetic system designed to emit a signal in the presence of a permanently active electromagnetic security strip (also commercially called tags or targets.) The Library does not employ automated high-speed application systems for attachment of security strips, only manual application, due to preservation requirements for care and handling.

In addition to annual operations for newly acquired items and items in the Capitol Hill collections since the spring of 2010, the Library has been moving millions of special format collections items to a state-of-the-art, off-site collections storage facility at Fort Meade, MD. These collections are comprised of books and special format items, such as prints, photographs, drawings, manuscripts, sheet music, globes, negatives, microfilm masters and other 3-dimensional materials. Security targets will serve to protect both containers and items during various phases of moving and storing collections at Fort Meade, as well as during the access of items by patrons on Capitol Hill.

These materials are needed to meet LOC Preservation specifications for the preservation and security of the collections in order to comply with the Library’s core mission to safeguard the collections for future generations.

C.2. SCOPE

The contractor shall provide all categories of security targets and insertion rods to protect Library of Congress collections.

C.3. REQUIREMENTS

C.3.1. The Contractor shall provide the following materials:

Book spine insertion security targets (single-sided adhesive, compatible with insertion rod) o Width shall be 3 – 6 mm. Dimensional tolerance is ± 0.5mm.

o Length shall be 101 – 169 mm.

Insertion between pages security targets (double-sided adhesive, overhanging liner) o Width shall be 3 – 4 mm. Dimensional tolerance is ± 0.5mm.

o Length shall be between 125 – 165 mm

3” single sided custom security strips for microfilm boxes.

o Width shall be 3 – 6 mm. Dimensional tolerance is ± 0.5mm.

o Length shall be 70 – 80 mm.

Insertion Rods (thin and flat metal rods with rounded corners)

C.3.2. The contractor shall provide security strips that are compatible with the Sentry Security Model Single Aisle MM1/6218 controller type systems now in use at LOC. The contractor shall provide strips that operate in aisles up to 42”, which is the maximum width for the Sentry Security Model Single Aisle MM1/6218 controller type systems that are in use at the Library. The exception is for 3” strips which are expected to operate in a 36” aisle width.

C.3.3. The contractor shall provide double sided strips that have an overhanging liner for ease of insertion into gutter, and single sided strips that are compatible with ‘bayonet’ type insertion tools (flat metal rods with rounded edges) for application into the spine hollow of the book. The contractor shall ensure targets comply with the detailed preservation specifications for the construction and performance of the targets are attached.

C.3.4. The contractor shall provide products and supplies that meet or exceed LOC Preservation specifications #800-801-22 “Specifications for Pressure Sensitive Adhesive Security Strips for Application in the Spine Hollow of Bound Books” and #800-802- 22 “Specifications for Pressure Sensitive Adhesive Security Strips for Application to Text Pages of Bound Books” and will be tested by the Library as follows for compliance.

C.3.5. The contractor shall meet requirements for composition using one of the options given, meeting dimensions, degree of whiteness, and brightness retention specified in attached LOC Preservation specifications #800-801-22 and #800-802-22.

C.3.6. The contractor shall provide adhesive that meets or exceeds requirements for composition, bond strength, bond strength after accelerated aging, and migration and staining specified in attached LOC Preservation specifications #800-801-22 and #800-802-22.

C.3.7. The contractor shall ensure security targets are inconspicuous, and shall not interfere with the use of library materials.

C.3.8. The contractor shall ensure that the Security targets provide the ability to conceal the security strip without covering any additional information on the material to be protected. The contractor shall ensure there is not any adverse effect on the detection capability if more than one security strip is affixed to an item.

C.4. DELIVERABLES

C.4.1. SCHEDULE OF DELIVERABLES

Description Due Date

Book spine insertion security targets (single-sided adhesive) As specified on each task order, but if not specified in an order, delivery shall be within 30 days after an order’s placement.

Insertion between pages security targets (double-sided adhesive) As specified on each task order, but if not specified in an order, delivery shall be within 30 days after an order’s placement.

Custom 3” single sided strip for use in microfilm boxes As specified on each task order, but if not specified in an order, delivery shall be within 30 days after an order’s placement.

Insertion Rods As specified on each task order, but if not specified in an order, delivery shall be within 30 days after an order’s placement.

C.4.2. DELIVERY INSTRUCTIONS

The shipping conditions for the Library may change in relationship to continually evolving security requirements for Capitol Hill. To avoid the potentially deleterious effect on the security target adhesive by imaging systems that may be in use for mail at the Capitol Complex, the contractor shall ship supplies in the following manner:

The contractor shall send shipments to fulfill task orders to LOC Cabin Branch facility. All shipments shall be in boxes and palletized.

Changes to the shipping requirements may be made at the time a task order is issued. It is the contractor’s responsibility to use a shipper that can meet the call ahead, palletization and timing requirements below.

Library Contracting Officer Representative (COR): [prior to shipping, the contractor shall insert the name of COR here] Library of Congress/Cabin Branch (LOGISTICS) 1505 Cabin Branch Drive Landover, MD 20785-3799

Call 202-707-0426 forty-eight hours before Delivery to confirm loading dock hours, which may be truncated due to COVID or Other Restrictions.

C.4.3. ACCEPTANCE TESTING

Upon delivery of the items under each task order, the Library will test samples taken from the order according to the LOC Preservation specifications #800-801-22 and #800-802-22. Testing will be completed before invoices are accepted and approved. If samples fail testing, the product received by the Library, less the samples used for testing, will be returned to the vendor at the vendor’s cost, and invoices will not be approved for payment. Such testing may take up to ten weeks after receipt to complete.

End of Document