LETTER4.pdf

This is a solicitation letter from Sunflower County, Mississippi, specifically from the Board of Supervisors, seeking bids for supplies and services for the upcoming fiscal year. The document invites prospective vendors to submit sealed bids for various materials including gravel, sand, asphalt, limestone, and bridge repair/construction items. Vendors are requested to provide detailed bid forms, specifying their facility location and distance from county barns. The county is seeking comprehensive information about potential vendors' products and services, with a specific focus on procurement for the next fiscal year.

The letter provides contact information for three key county personnel who can address different aspects of the bid process: Michelle Boyles (Purchasing Clerk) for bid forms and procedural questions, Tim Howell and Earnest Ross (Road Managers) for product and delivery details, and Ron Cassada (County Engineer) for product specifications and State Aid regulation compliance. For fuel vendors not interested in providing a term bid, the county requires a response indicating their preference, with the current state law mandating term bids but allowing for per-purchase bid alternatives. The document is dated August 11, 2025, and is signed by Mary Hart, the County Administrator.