LETTER4 (5).pdf

This document is a solicitation letter from Sunflower County, Mississippi, issued by the Board of Supervisors, seeking written sealed bids for supplies and services for the upcoming fiscal year. The county is requesting bids for various construction and road-related materials, specifically gravel, sand, asphalt, limestone, and bridge repair/construction items. Vendors are instructed to provide detailed bid forms, with the option to explain their bids further. The county encourages vendors to specify the location of their facilities and the distance from county barns when bidding on gravel supplies.

For additional information, potential vendors can contact three key county personnel: Michelle Boyles (Purchasing Clerk) for bid forms and timing, Tim Howell and Earnest Ross (Road Managers) for product and delivery details, and Ron Cassada (County Engineer) for product specifications and State Aid regulation compliance. The document notes that while current state law requires term bids, the county allows for per-purchase bids after vendors decline to submit a term bid. The solicitation is dated August 11, 2025, and is signed by Mary Hart, the County Administrator.