LETTER4 (2).pdf

This document is a bid solicitation letter from Sunflower County, Mississippi, specifically from the Board of Supervisors located in Indianola, Mississippi. The county is seeking written sealed bids for supplies and services for the upcoming fiscal year, with bid forms enclosed for gravel, sand, asphalt, limestone, and bridge repair/construction items. Vendors are invited to submit bids, with specific instructions to provide details about their facilities, including the address and distance from county barns if bidding on gravel. The bid process allows for term bids, with the current state law requiring term bid solicitations, but also permitting per-purchase bids after vendors decline to provide a term bid.

Contact information is provided for three key personnel: Michelle Boyles (Purchasing Clerk) for bid forms and procedural questions, Tim Howell and Earnest Ross (Road Managers) for product and delivery location inquiries, and Ron Cassada (County Engineer) for product specifications and State Aid regulation compliance. The document is dated August 11, 2025, and indicates that detailed bid forms are available for vendors interested in bidding on these infrastructure and maintenance-related materials and services. Vendors are encouraged to thoroughly review the enclosed materials and contact the specified personnel for any additional information or clarification needed about the bid process.