Letter_of_Interest_Updated_9-3-2025.pdf

Merry Celeste, CPPB Division Director

Purchasing and Risk Management

PINELLAS COUNTY PURCHASING AND RISK MANAGEMENT LOI – SERVICES 09-2020

August 4, 2022

To: All Interested Parties

Request for Letters of Interest: 21-0457-LI(PLU) Pinellas County SBE Consultants per the Consultant Competitive Negotiations Act (CCNA)

Pinellas County Purchasing Department

NOTE: This Letter of Interest is replacing 21-0282-LI(PLU). If you have already submitted a Letter of Interest there, you can disregard this Letter of Interest Request. IF YOU ARE ALREADY AN APPROVED VENDOR WITH PINELLAS COUNTY UNDER THE SBE CCNA CONTRACT NO. 189-0500-LI, YOU CAN DISREGARD THIS LETTER OF INTEREST REQUEST. (If you are already part of this contract, please disregard)

A. Background and Objective:

The Small Business Enterprise Program (SBE Program) has been in place since 2001and is jointly administered by the Pinellas County Economic Development and Purchasing Departments. The SBE is non-specific to gender or race providing opportunities for small businesses meeting the following requirements to participate in the market created by Pinellas County Government. The SBE Program has a sheltered market component up to $100K; in other words, firms deemed qualified as SBE’s per the criteria listed below will be provided first opportunity for engagements below the $100K threshold. Qualified SBE’s will be placed on a qualified list for engagements less than $100K and utilized by County departments based on the firm’s area of expertise and qualifications. To be qualified, a firm must meet the following minimum qualifications:

• The business must be located in Pinellas, Hillsborough, Pasco, or Manatee counties

• The number of employees must not exceed 50 full-time employees.

• Annual Sales do not exceed the maximum 3-year average gross revenues of $3 million for businesses providing selective goods and services or gross revenues not exceeding $8 million for construction service providers.

To ensure greater utilization of certified Pinellas County SBEs, the Purchasing Department is seeking to establish a pool of certified SBE consultants for CCNA engagements below the $100K sheltered market threshold.

Applications from firms with professional expertise in the following areas, are now accepted for:

a. Engineering Services

1) Civil 7) Hydrogeological 13) HVAC

2) Electrical 8) Solid Waste 14) Utilities

3) Environmental 9) Structural 15) Transportation/Traffic

4) Geotechnical 10) Roadway 16) Plumbing

5) Hazardous 11) Drainage 17) Mechanical

6) Waste 12) Surveying

There will be future opportunities for other Consultants Competitive Negotiation Act (CCNA) contracts, but not solely dedicated to SBE CCNA firms like this one.

21-0282-LI(PLU) Page 2 of 9

b. Survey and Mapping Services to include the following:

1. Topographic Survey

2. Boundary Survey

3. Specific Purpose Survey

4. Sketch and Descriptions

5. GIS Mapping

6. Analysis and Review of Title research reports

7. Subsurface Utility Designation and Location (SUE)

c. Architectural

d. Landscape Architect

e. Planning Services

f. Coastal Management (Monitoring services, Construction CEI services, Conduct Studies, and Ongoing Structural

Inspection services)

g. Construction Management Services

All deliverables for Engineering and Survey services must meet the Pinellas County CADD Standards Manual & Kit for Survey and Civil Engineering – latest version

B. Application Requirements:

Application shall include the following information:

1) Letter of Interest by corporate office or principal of the firm.

2) Attachment 1 -Professional Consultant Certification Form to delineate each service your firm offers.

3) Standard Form (SF) 330 –Part I and II, with all sections completed. SF-330 can be obtained from U. S. General

Services Administration (GSA) website - http://gsa.gov/forms , then select Standard Form on the menu and go to the SF 330 titled Architectural - Engineering Qualifications

4) Signed copy of Pinellas County Small Business Enterprise (SBE) certificate issued by the Pinellas County Economic Development.

5) Copy of licenses and certifications

6) Copy of certificate of insurance showing minimum required insurance coverage per Attachment 2.

C. Certification Process:

1) Upon review and acceptance of the application and respective documents, Consultant will be notified with the specific professional areas and categories of work in which the Consultant has been qualified. The Notice of Certification does not constitute an award commitment.

2) After being deemed qualified, Consultants must be registered and certified with the Pinellas County Economic Development Small Business Program Management System at https://pinellascounty.sbecompliance.com/.

3) Certification shall be effective through the expiration of the existing Pinellas County SBE certification.

4) The pool of certified firms shall be maintained by the Purchasing Department.

5) Such pool will include the respective professional areas and categories of work qualified for, as well as the expiration of the certification for each consultant. The list will be distributed to internal departments for issuance of individual Work Assignments based on specific scopes of work below the $100,000 threshold.

6) The County reserves the right to negotiate cost of services required within the scope of work sought after.

7) It is the responsibility of the consultant to update their information and renew their certification at the end of the term.

21-0457-LI(PLU) Page 3 of 9

D. Submittal Requirements and Instruction:

Firms interested in applying to be a Prequalified SBE CCNA vendor are required to register with OpenGov, by registering here OpenGov Procurement (at no cost) and must submit a letter of interest meeting all the requirements for solicitation 21-0457-LI. This solicitation is ongoing, accepting and reviewing submissions as they come in. All proposals will be opened via an electronic lockbox and reviewed and evaluated. Suppliers will be notified once their proposals have been reviewed if they have been prequalified.

To register as a supplier/vendor, use the following link/URL: OpenGov Procurement.

When registering, be sure to identify as an SBE vendor. Once registered, the County will verify your SBE status with Pinellas County Economic Development.

In addition to registering, once logged in, bids are accessible and visible under the Bids tab. Find bid no. 21-0457-LI and submit your letter of interest within the system.

Make sure you follow and subscribe to Pinellas County when registering in OpenGov so you can follow the County’s active solicitations.

Pinellas County reserves the right to validate and register a firm under the CCNA category.

Thank you, from the Purchasing and Risk Management Division

Pinellas County CAD Standards Consultants will be required to provide services and work products in accordance with the Pinellas County CADD Manual for Land Survey and Civil Engineering. The Pinellas County CADD Kit for Civil 3D, CADD Manual, and Kit details can be found at www.pinellascounty.org/technical.

Sincerely, Merry Celeste, Division Director of Purchasing and Risk Management

21-0282-LI (PLU) Page 4 of 9

ATTACHMENT 1 – PROFESSIONAL CONSULTANT CERTIFCATION FORM

PINELLAS COUNTY PURCHASING AND RISK MANAGEMENT LOI – SERVICES 09-2020

CONSULTANT INFORMATION

Consultant’s Name:

Address:

Phone Number: Company Email:

Number of Current Employees: Full Time Part Time

Primary Contact Name:

Primary Contact Email:

Secondary Contact Name:

Secondary Contact Email:

Indicate the work category you intend to qualify for:

☐ a. Architectural ☐ b. Coastal Management ☐ c. Construction Management ☐ d. Engineering Services

☐ Civil ☐Electrical ☐Environmental ☐Geotechnical ☐Hazardous ☐Waste ☐Hydrogeological ☐ Solid Waste ☐Structural ☐Roadway ☐Drainage ☐Surveying ☐HVAC ☐Utilities ☐Transportation/Traffic ☐Plumbing ☐Mechanical

☐ e. Landscape Architect ☐ f. Mapping / GIS Services ☐ g. Planning Services ☐ h. Other (specify):

EXPERIENCE AND REFERENCES: Provide a list of no more than five (5) projects describing your experience in the work category you intend to qualify for.

PROJECT 1 NAME:

CCNA Work Category for respective project (select all that apply):

☐Architectural ☐Coastal Management ☐Construction Management ☐Engineering Services ☐Landscape Architect ☐Mapping / GIS ☐Planning Services ☐Other

Owner’s Name:

Owner’s Address:

Project Completion Date:

Brief Description of Project:

21-0282-LI(PLU) Page 5 of 9

ATTACHMENT 1 – PROFESSIONAL CONSULTANT CERTIFCATION FORM

PROJECT 2 NAME:

CCNA Work Category for respective project (select all that apply):

☐Architectural ☐Coastal Management ☐Construction Management ☐Engineering Services ☐Landscape Architect ☐Mapping / GIS ☐Planning Services ☐Other

Owner’s Name:

Owner’s Address:

Project Completion Date:

Brief Description of Project:

PROJECT 3 NAME:

CCNA Work Category for respective project (select all that apply):

☐Architectural ☐Coastal Management ☐Construction Management ☐Engineering Services ☐Landscape Architect ☐Mapping / GIS ☐Planning Services ☐Other

Owner’s Name:

Owner’s Address:

Project Completion Date:

Brief Description of Project:

21-0282-LI(PLU) Page 6 of 9

PROJECT 4 NAME:

CCNA Work Category for respective project (select all that apply):

☐Architectural ☐Coastal Management ☐Construction Management ☐Engineering Services ☐Landscape Architect ☐Mapping / GIS ☐Planning Services ☐Other

Owner’s Name:

Owner’s Address:

Project Completion Date:

Brief Description of Project:

PROJECT 5 NAME:

CCNA Work Category for respective project (select all that apply):

☐Architectural ☐Coastal Management ☐Construction Management ☐Engineering Services ☐Landscape Architect ☐Mapping / GIS ☐Planning Services ☐Other

Owner’s Name:

Owner’s Address:

Project Completion Date:

Brief Description of Project:

FOR PINELLAS COUNTY USE ONLY:

I have reviewed this Certification Form and found the Applicant MEETS DOES NOT MEET the requirements of the certification

Purchasing Staff Member:

Initials: Date:

21-0457-LI (PLU) Page 7 of 9

ATTACHMENT 2 – INSURANCE REQUIREMENTS

PINELLAS COUNTY PURCHASING AND RISK MANAGEMENT LOI – SERVICES 09-2020

The recommended vendor must provide a certificate of insurance and endorsement in accordance with the insurance requirements listed below, prior to award of contract. Failure to provide the required insurance within the requested timeframe may result in your bid submittal deemed non-responsive.

The Contracted vendor shall obtain and maintain, and require any sub-contractors to obtain and maintain, at all times during its performance of the Agreement, insurance of the types and in the amounts set forth. For projects with a Completed Operations exposure, Contractor shall maintain coverage and provide evidence of insurance for two (2) years beyond final acceptance. All insurance policies shall be from responsible companies duly authorized to do business in the State of Florida and have an AM Best rating of A- VIII or better.

a) Bid submittals should include, the Bidder’s current Certificate(s) of Insurance in accordance with the insurance requirements listed below. If Bidder does not currently meet insurance requirements, bidder shall also include verification from their broker or agent that any required insurance not provided at that time of submittal will be in place prior to the award of contract.

b) Bidder shall email certificate that is compliant with the insurance requirements to plulrich@pinellascounty.org If certificate received with bid was a compliant certificate no further action may be necessary. The Certificate(s) of Insurance shall be signed by authorized representatives of the insurance companies shown on the Certificate(s). A copy of the endorsement(s) referenced in paragraph d) for Additional Insured shall be attached to the certificate(s) referenced in this paragraph.

c) No work shall commence at any project site unless and until the required Certificate(s) of Insurance are received and approved by the County. Approval by the County of any Certificate(s) of Insurance does not constitute verification by the County that the insurance requirements have been satisfied or that the insurance policy shown on the Certificate(s) of Insurance is in compliance with the requirements of the Agreement. County reserves the right to require a certified copy of the entire insurance policy, including endorsement(s), at any time during the Bid and/or contract period.

d) All policies providing liability coverage(s), other than professional liability and workers compensation policies, obtained by the Bidder and any subcontractors to meet the requirements of the Agreement shall be endorsed to include Pinellas County a Political subdivision of the State of Florida as an Additional Insured.

e) If any insurance provided pursuant to the Agreement expires, or cancels prior to the completion of the work you will be notified by CTrax, the authorized vendor of Pinellas County. Upon notification, renewal certificate(s) of Insurance and endorsement(s) should be furnished to Pinellas County Risk Management at InsuranceCerts@pinellascounty.org and to CTrax c/o JDi Data at PinellasSupport@jdidata.com by the proposer or their agent prior to the expiration date.

(1) Proposer shall also notify County within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, nonrenewal or adverse material change in coverage received by said Proposer from its insurer. Notice shall be given by email to Pinellas County Risk Management at InsuranceCerts@pinellascounty.org. Nothing contained herein shall absolve Proposer of this requirement to provide notice.

(2) Should the Bidder, at any time, not maintain the insurance coverages required herein, the County may terminate the Agreement, or at its sole discretion may purchase such coverages necessary for the protection of the County and charge the Bidder for such purchase or offset the cost against amounts due to bidder for services completed. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverages purchased or the insurance company or companies used. The decision of the County to purchase such insurance shall in no way be construed to be a waiver of any of its rights under the Agreement.

mailto:plulrich@pinellascounty.org mailto:InsuranceCerts@pinellascounty.org mailto:PinellasSupport@jdidata.com mailto:InsuranceCerts@pinellascounty.org

21-0457-LI(PLU) Page 8 of 9

f) The County reserves the right, but not the duty, to review and request a copy of the Contractor’s most recent annual report or audited financial statement when a self-insured retention (SIR) or deductible exceeds $50,000.

g) If subcontracting is allowed under this Bid, the Prime Bidder shall obtain and maintain, at all times during its performance of the Agreement, insurance of the types and in the amounts set forth; and require any subcontractors to obtain and maintain, at all times during its performance of the Agreement, insurance limits as it may apply to the portion of the Work performed by the subcontractor; but in no event will the insurance limits be less than $500,000 for Workers’ Compensation/Employers’ Liability, and $1,000,000 for General Liability and Auto Liability if required below.

(1) All subcontracts between Bidder and its subcontractors shall be in writing and are subject to the County’s prior written approval. Further, all subcontracts shall (1) require each subcontractor to be bound to Bidder to the same extent Bidder is bound to the County by the terms of the Contract Documents, as those terms may apply to the portion of the Work to be performed by the subcontractor; (2) provide for the assignment of the subcontracts from Bidder to the County at the election of Owner upon termination of the Contract; (3) provide that County will be an additional indemnified party of the subcontract; (4) provide that the County will be an additional insured on all insurance policies required to be provided by the subcontractor except workers compensation and professional liability; (5) provide waiver of subrogation in favor of the County and other insurance terms and/or conditions as outlined below; (6) assign all warranties directly to the County;

and (7) identify the County as an intended third-party beneficiary of the subcontract. Bidder shall make available to each proposed subcontractor, prior to the execution of the subcontract, copies of the Contract Documents to which the subcontractor will be bound by this Section C and identify to the subcontractor any terms and conditions of the proposed subcontract which may be at variance with the Contract Documents.

h) Each insurance policy and/or certificate shall include the following terms and/or conditions:

(1) The Named Insured on the Certificate of Insurance and insurance policy must match the entity’s name that responded to the solicitation and/or is signing the agreement with the County.

(2) Companies issuing the insurance policy, or policies, shall have no recourse against County for payment of premiums or assessments for any deductibles which all are at the sole responsibility and risk of Contractor.

(3) The term "County" or "Pinellas County" shall include all Authorities, Boards, Bureaus, Commissions, Divisions, Departments and Constitutional offices of County and individual members, employees thereof in their official capacities, and/or while acting on behalf of Pinellas County.

(4) The policy clause "Other Insurance" shall not apply to any insurance coverage currently held by County or any such future coverage, or to County's Self-Insured Retentions of whatever nature.

(5) All policies shall be written on a primary, non-contributory basis.

(6) Any Certificate(s) of Insurance evidencing coverage provided by a leasing company for either workers compensation or commercial general liability shall have a list of covered employees certified by the leasing company attached to the Certificate(s) of Insurance. The County shall have the right, but not the obligation to determine that the Bidder is only using employees named on such list to perform work for the County.

Should employees not named be utilized by Bidder, the County, at its option may stop work without penalty to the County until proof of coverage or removal of the employee by the contractor occurs, or alternatively find the Bidder to be in default and take such other protective measures as necessary.

(7) Insurance policies, other than Professional Liability, shall include waivers of subrogation in favor of Pinellas County from both the Bidder and subcontractor(s).

i) The minimum insurance requirements and limits for this Agreement, which shall remain in effect throughout its duration and for two (2) years beyond final acceptance for projects with a Completed Operations exposure, are as follows:

21-0457-LI(PLU) Page 9 of 9

(1) Workers’ Compensation Insurance

Limit Florida Statutory

Employers’ Liability Limits

Per Employee Per Employee Disease Policy Limit Disease

$ 500,000 $ 500,000 $ 500,000

(2) Commercial General Liability Insurance including, but not limited to, Independent Contractor, Contractual Liability Premises/Operations, Products/Completed Operations, and Personal Injury.

Limits

Combined Single Limit Per Occurrence Products/Completed Operations Aggregate Personal Injury and Advertising Injury General Aggregate

$ 1,000,000 $ 2,000,000 $ 1,000,000 $ 2,000,000