Lenel Support Services Form 1449 as PUBLISHED after Legal Review on Dec 1 2025 for Solicitation 693JK426Q500001.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

693JK4-WCF

Washington DC 20590 1200 New Jersey Ave. SE Acquisition Services Division Office of the Secretary

WCF M-40 CODE 16. ADMINISTERED BYCODE

X

541519

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR693JK4-WCF

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

01/19/2026 2330 ET

12/01/2025

202-366-4959James Mowery (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

693JK426Q500001

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 11 WC2026M40SECK0004OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

See Schedule

15. DELIVER TO

Washington DC 20590 1200 New Jersey Ave. SE Acquisition Services Division

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$34

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Office of the Secretary

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

DELIVER TO:

Hank Clyatt Office of Security (M-40) U.S. Department of Transportation 1200 New Jersey Ave SE, W54-328 Washington DC 20590 USA This Request for Quotations (RFQ) is a competitive SMALL-business-set-aside commercial-items / services procurement, and is a hybrid-acquisition being conducted in part under the authority of FAR Part 12 (pertaining to

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Commercial Items), but also and in part under the authority of FAR Part 15 (pertaining to negotiated procurements). This RFQ is being published in the SAM.gov website.

DOT's selection-process to be used in this procurement will follow a

Lowest-Totally-Priced-Technically-Acceptable

(LPTA) methodology, in a search and evaluation aimed at identifying the

Lowest-Totally-Priced-Technically-Acceptable

(LTAP) proposal submitted to DOT under this RFQ..

And, accordingly, DOT will start by evaluating the lowest-totally-priced quote (proposal), until

DOT finds a quote (proposal) that is technically acceptable. Going in order from the lowest to the highest priced quote (proposal), DOT will stop evaluating quotes / Proposals once DOT finds a quote / Proposal that is technically acceptable, and that found quote / Proposal will be selected, by DOT as the winner of this procurement.

This RFQ seeks competing partly-FIXED-price and partly-LABOR-HOUR proposals (Quotations) for this

RFQ's resulting contract-awardee-company to provide as needed on-site-support and telephone-support for the U.S. Department of

Transportation (DOT) Headquarters' Lenel OnGuard

System, including Lenel hardware, software

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

11 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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693JK426Q500001

upgrades and all necessary licensing to support

DOT's existing Lenel OnGuard Pro redundant system, in accordance with: (a) this Standard

Form 1449; (b) the Line Items set forth below

WITHIN this Standard Form 1449; and (c) the

Statement of Work published in SAM.gov along with this Standard Form 1449; and (d) the Contract

Line Items (CLINS) document also published in

SAM.gov along with this Standard Form 1449; and

(e) the

Solicitation-clauses-and-provisions-document also published in SAM.gov along with this Standard

Form 1449. And the same kind of

Lenel-system-contractor-support-work shall be performed during any of the OPTION-Years, which might hereafter be EXERCISED by DOT.

For further details, please refer to: (a) this

Standard Form 1449; and (b) the Contract Line

Items that are specified below WITHIN this

Standard Form 1449; and (c) the Lenel Statement of Work (SOW) published in SAM.gov along with this Standard Form 1449; and (d) the Contract

Line Items (CLINS) document also published in

SAM.gov along with this Standard Form 1449; and

(e) the solicitation-clauses-document also published in SAM.gov along with this Standard

Form 1449.

The Dongle-numbers applicable to this procurement are as follows: 70943 and 70944.

SUPPORT-services performed under this RFQ's resulting contract will be on a LABOR-HOUR basis, but NOT-To-EXCEED the NUMBERS of support-hours

SPECIFIED in the Line-Items set forth below, and so all offerors under this RFQ shall PROPOSE precisely the NUMBERS of such SUPPORT-hours that are SPECIFIED in the Line Items set forth below.

All items OTHER THAN support-services will be

FIXED-price, and so all offerors shall PROPOSE such items accordingly.

As is specified in the Line Items set forth below, this RFQ's resulting contract will have a

BASE-Year that will start on April 1, 2026, and will also have four OPTION-YEARS. And, Continued ...

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Sponsored by GSA

FAR (48 CFR) 53.110

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accordingly the same kind of work that was performed by the contractor in the resulting contract's BASE-Year shall also be performed during any of the OPTION-Year(s), which might hereafter be EXERCISED by DOT.

Each offeror under this RFQ MUST qualify as a

LENEL-AUTHORIZED SMALL business under this RFQ's

NAICS Code, which is 541519. The small-business

SIZE-standard for that NAICS Code is an average annual gross revenue of less than $34,000,000, as computed over the offeror-company's three most-recently-completed company-fiscal-years.

This acquisition has been brand-name-JUSTIFIED for DOT's purchase of ONLY LENEL equipment and

ONLY LENEL-software-upgrades and ONLY the on-site-support-services and telephone-support-SERVICES of a LENEL-AUTHORIZED small-business.

Therefore, offerors shall NOT propose any brand-names or any part-numbers (or quantities) or any software-upgrades OTHER THAN the ones specified in the Line Items appearing below in this RFQ.

All proposals must be RECEIVED by DOT via E-MAIL by 11:30 PM Eastern Standard Time January 19, 2026. All proposals shall be E-MAILED

SIMULTANEOUSLY to ALL of the following e-mail addresses: james.mowery@dot.gov and to nimrod.stephens@dot.gov and to hank.clyatt@dot.gov and to avi.lopin@dot.gov .

Because this RFQ specifies precisely the commercial items / services to be acquired by

DOT, and because DOT plans to select the

LOWEST-TOTALLY-PRICED-TECHNICALLY-ACCEPTABLE

proposal, DOT does not anticipate that interested companies will have much of a need to ask DOT questions about this RFQ. However, DOT is requesting that all offerors who do need to ask questions please pose their queries by doing their best to e-mail those questions to james.mowery@dot.gov and to nimrod.stephens@dot.gov and to

Continued ...

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hank.clyatt@dot.gov and to avi.lopin@dot.gov by

11:45 PM Eastern Standard Time December 7, 2025.

All proposed prices shall INCLUDE the contractor's fully-INSURED SHIPPING of all parts and all equipment and all other supplies, F.O.B.

Destination, to the Office of Security in DOT's

Headquarters located at 1200 New Jersey Avenue, S.E., Washington, D. C. 20590.

As was stated above, DOT plans to award this

RFQ's resulting contract to the lowest-totally-priced-technically-acceptable

Quoter (offeror). A technically acceptable proposal is defined as one which meets ALL of the requirements stated in this RFQ----to include:

(a) the requirements stated in this Standard Form

1449; and (b) the Line Items set forth below

WITHIN this Standard Form 1449; and (c) the

Statement of Work published in SAM.gov along with this Standard Form 1449; and (d) the Contract

Line Items (CLINS) document also published in

SAM.gov along with this Standard Form 1449; and

(e) any and all requirements imposed by the solicitation-clauses document, which is being published along with this Standard Form 1449, in this Solicitation's publication-location in the

SAM.gov website.

DOT reserves the right to award this RFQ's resulting contract based on INITIAL proposals received, without discussions or negotiations.

Therefore, it is important that each

INITIALLY-submitted proposal FULLY address the requirements stated in this RFQ.

DOT also reserves the right, at its sole discretion, to obtain clarifications from any offeror whose technical acceptability DOT finds is in doubt. But offerors are cautioned NOT to

ASSUME that DOT will ever give them any opportunity to provide any clarifications.

DOT plans to award this RFQ's resulting contract to the lowest-totally-priced-technically-acceptable offeror. "Technically acceptable" means that the

Continued ...

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offeror's proposal clearly DEMONSTRATES that it meets ALL of the requirements of this

RFQ----INCLUDING the requirements in this RFQ's attached Statement of Work----at the high level of quality and dependability indispensable to DOT.

Each Quotation (proposal) submitted in response to this RFQ must be organized into, and must include, ALL of the following Sections:

Section 1: A thorough description of the offeror-company's experience in all aspects of this Solicitation's specified

Lenel-System-contractor-support, in relation to this RFQ's Statement of Work.

A. Describe the Company's years of relevant-to-this-RFQ experience in providing support for Lenel Systems.

B. Describe the Company's years of experience and

Lenel-system-certification / authorization.

C. Describe the Company's experience in installing Lenel systems for the United States

Federal Government.

Section 2: Proposal Quality

A. Each offeror's proposal shall address all the

Lenel-system-technical-requirements and all other requirements specified in this RFQ's Statement of

Work / Scope of Work and in all of the other parts of this RFQ.

Section 3: Past Experience, Past Performance and

On-Schedule Project Delivery

A. Each offeror's proposal shall clearly demonstrate, by the offeror's prior-engagements-list and / or client references, that the offeror-company has past experience in providing support for Lenel systems identical to, or similar to, the Lenel systems sought to be supported by this RFQ.

Continued ...

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B. Each offeror's proposal shall clearly demonstrate, through the firm's prior-engagements-list and / or through client-references, that the offeror-company has met pre-established timeframes for project-related deliverables and final reports in past work.

C. Each offeror's proposal shall clearly demonstrate, by client-references provided in the offeror's proposal, that the offeror-company received positive feedback from customers.

Section 4: Pricing Quotation.

It is requested that each offeror's Pricing

Quotation be submitted in its own SEPARATE file and thereby be completely SEGREGATED from all

NON-pricing information. Each offeror's proposed pricing shall mirror the Line-Item structure displayed in this RFQ.

DOT Contracting Officer's Representatives (CORs):

DOT PRIMARY COR: Hank Clyatt

EML: Hank.Clyatt@dot.gov

DOT ALTERNATE COR: Rod Stephens

EML: Nimrod.Stephens@dot.gov

508 Compliant: 508 EIT N/A

00001 FY2026 - BASE YEAR

Lenel OnGuard System Software Upgrade and Support

Plans During Normal Business Hours (SUSP-PRO-TR-3)

Lenel OnGuard SUSP Emergency 24/7 Support

(TSS-ESP-PRO)

Lenel OnGuard SUSP for Direct Customer Support

(SUDS-NES-PRO)

Contractor 24/7 Call Service Center Support per hour ($450.00/Hour x 40 Hours)

Continued ...

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NOTE - Once obligated, the line of accounting will be as follows:

14SEC2026.1710.25215.1504001020

Period of Performance: 04/01/2026 to 03/31/2027

00002 FY2026 - BASE YEAR

HID PIVClass Software Support (1x Cert Manager

(or PACS Service), 2x Desktop Registration)

NOTE - Once obligated, the line of accounting will be as follows:

14SEC2026.1710.25215.1504001020

Period of Performance: 04/01/2026 to 03/31/2027

00003 FY2027 - OPTION YEAR 1

Lenel OnGuard System Software Upgrade and Support

Plans During Normal Business Hours (SUSP-PRO-TR-3)

Lenel OnGuard SUSP Emergency 24/7 Support

(TSS-ESP-PRO)

Lenel OnGuard SUSP for Direct Customer Support

(SUDS-NES-PRO)

Contractor 24/7 Call Service Center Support per hour ($450.00/Hour x 40 Hours)

NOTE - Once obligated, the line of accounting will be as follows:

14SEC2027.1710.25215.1504001020

(Option Line Item)

04/01/2027

Period of Performance: 04/01/2027 to 03/31/2028

00004 FY2027 - OPTION YEAR 1

HID PIVClass Software Support (1x Cert Manager

(or PACS Service), 2x Desktop Registration)

Continued ...

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NOTE - Once obligated, the line of accounting will be as follows:

14SEC2027.1710.25215.1504001020

(Option Line Item)

04/01/2027

Period of Performance: 04/01/2027 to 03/01/2028

00005 FY2028 - OPTION YEAR 2

Lenel OnGuard System Software Upgrade and Support

Plans During Normal Business Hours (SUSP-PRO-TR-3)

Lenel OnGuard SUSP Emergency 24/7 Support

(TSS-ESP-PRO)

Lenel OnGuard SUSP for Direct Customer Support

(SUDS-NES-PRO)

Contractor 24/7 Call Service Center Support per hour ($450.00/Hour x 40 Hours)

NOTE - Once obligated, the line of accounting will be as follows:

14SEC2028.1710.25215.1504001020

(Option Line Item)

04/01/2028

Period of Performance: 04/01/2028 to 03/31/2029

00006 FY2028 - OPTION YEAR 2

HID PIVClass Software Support (1x Cert Manager

(or PACS Service), 2x Desktop Registration)

NOTE - Once obligated, the line of accounting will be as follows:

14SEC2028.1710.25215.1504001020

(Option Line Item)

04/01/2028

Period of Performance: 04/01/2028 to 03/31/2029

Continued ...

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00007 FY2029 - OPTION YEAR 3

Lenel OnGuard System Software Upgrade and Support

Plans During Normal Business Hours (SUSP-PRO-TR-3)

Lenel OnGuard SUSP Emergency 24/7 Support

(TSS-ESP-PRO)

Lenel OnGuard SUSP for Direct Customer Support

(SUDS-NES-PRO)

Contractor 24/7 Call Service Center Support per hour ($353.00/Hour x 40 Hours)

NOTE - Once obligated, the line of accounting will be as follows:

14SEC2029.1710.25215.1504001020

(Option Line Item)

04/01/2029

Period of Performance: 04/01/2029 to 03/31/2030

00008 FY2029 - OPTION YEAR 3

HID PIVClass Software Support (1x Cert Manager

(or PACS Service), 2x Desktop Registration)

NOTE - Once obligated, the line of accounting will be as follows:

14SEC2029.1710.25215.1504001020

(Option Line Item)

04/01/2029

Period of Performance: 04/01/2029 to 03/31/3030

00009 FY2030 - OPTION YEAR 4

Lenel OnGuard System Software Upgrade and Support

Plans During Normal Business Hours (SUSP-PRO-TR-3)

Lenel OnGuard SUSP Emergency 24/7 Support

(TSS-ESP-PRO)

Lenel OnGuard SUSP for Direct Customer Support

(SUDS-NES-PRO)

Continued ...

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Contractor 24/7 Call Service Center Support per hour ($364.00/Hour x 40 Hours)

NOTE - Once obligated, the line of accounting will be as follows:

14SEC2030.1710.25215.1504001020

(Option Line Item)

04/01/2030

Period of Performance: 04/01/2030 to 03/31/2031

00010 FY2030 - OPTION YEAR 4

HID PIVClass Software Support (1x Cert Manager

(or PACS Service), 2x Desktop Registration)

NOTE - Once obligated, the line of accounting will be as follows:

14SEC2030.1710.25215.1504001020

(Option Line Item)

04/01/2030

Period of Performance: 04/01/2030 to 03/31/2031

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